HomeMy WebLinkAbout11 COMMUNITY DEVELOPMENT DEPARTMENT (CDD) OFFICE RECONFIGURATION - ADDITIONAL APPROPRIATION OF FUNDS ,SY Agenda Item 11
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AGENDA REPORT City Manager r=
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MEETING DATE: DECEMBER 16, 2014
TO: JEFFREY C. PARKER, CITY MANAGER
FROM: COMMUNITY DEVELOPMENT DEPARTMENT
SUBJECT: COMMUNITY DEVELOPMENT DEPARTMENT (CDD) OFFICE
RECONFIGURATION - ADDITIONAL APPROPRIATION OF FUNDS
SUMMARY: I
The City Council appropriated Fiscal Year 2014-15 funds for the Community
Development Department office reconfiguration in the amount of $120,000 for cubicles,
interior windows and filing room improvements. During the planning process, a high
density filing system, similar to the one installed at the City Clerk's office, was deemed
desirable for its long-term efficiency and capacity. In addition, the work stations facing
the lobby area, which include the Building Technicians, Planner of the Day, and Public
Works Executive Assistant area, would also be improved for better function, efficiency
and work environment, if authorized by the City Council.
RECOMMENDATION:
That the City Council authorize an additional appropriation in the amount of $68,000 to
supplement the CDD office reconfiguration and filing system by minute action.
FISCAL IMPACT:
The additional $68,000 will be appropriated out of the General Fund.
CORRELATION TO THE STRATEGIC PLAN:
The proposed project supports Goal B (Public Safety and Protection of Assets) by
ensuring Tustin is an attractive, safe and well maintained community in which people
feel pride.
DISCUSSION:
In Fiscal Year 2014-15 budget, the City Council appropriated funds for the CDD office
reconfiguration in the amount of $120,000 for cubicles, interior windows and filing
improvements. During the planning process a high density filing system, similar to the
one installed at the City Clerk office, was deemed desirable for its long term efficiency
City Council Agenda Report
CDD Office Reconfiguration
December 16, 2014
Page 2
and capacity. In addition, the work stations facing the lobby area, which include the
Building Technicians, Planner of the Day and the Public Works Executive Assistant area
would also be improved with for better function, efficiency, and work environment, if
authorized by the City Council.
Bid packets were sent out for the total work described above and responses came back
$68,000 higher than what the City Council had appropriated. In addition, to secure the
lowest bid amount (for the cubicle and associated improvements), a contract must be
entered prior to the end of the year; otherwise, a six (6) percent escalation would be
added. Accordingly, staff recommends that the City Council appropriate an additional
$68,000 to fully fund the proposed CDD office reconfiguration, filing system upgrade
and front counter upgrade.
Elizabeth A. Binsack
Community Development Director