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HomeMy WebLinkAboutRDA 06 CIVIC CTR EXP 05-18-92RDA N0. 6 ENDA�-_� �oL 5/18/92 IVYAG later - Com' r -- MAY 18 1992 1,10: WILLIAM A. HUSTON, EXECUTIVE DIRECTOR COMMUNITY DEVELOPMENT DEPARTMENT ; IJ[7C-I STATUS REPORT - CIVIC CENTER EXPANSION PROJECT RECOMMENDATION Receive and file. BACKGROUND At the Agency's regular meeting on May 4, 1992, Agency member Jim Potts requested that the Agency be provided with basic background information and a status report on the Civic Center Expansion Project. I also understand that there may be specific concerns about the Council dias and voting machine. Attached for the Agency's information is a detailed background and project description (Exhibit A). A rendering of the Civic Center project will also be available at the meeting on May 18, 1992. It is anticipated that Phase I of the project which includes the police facility and parking structure will be completed during August of 1992, provided no unforeseen circumstances occur. City Council Chambers and Community Center activities will be relocated to the Senior Center beginning July 1st so that Phase II construction can begin prior to August completion of the police facility and parking structure. It is estimated that Phase. II would be completed by summer 1993 with city hall offices being moved back to the new facility by August 1993. Agency approved construction plans propose significant alterations of the City Council Chambers as generally described in Exhibit A. A schematic design for the renovation of the Council Chambers is attached as Exhibit B. However, in addition to those items noted in Exhibit A, approved plans also propose the design, fabrication and installation of a new dias for the City Council and all new electrical and audiovisual equipment including a new system for Council member microphones and voting control panels. These systems were included in the base bid price for the project and were specified based on interviews with users by an audio-visual consultant. Shop drawings submitted for all special audio-visual equipment, including fabrication and installation are intended to resolve many of the current issues with the awkward placement of controls for these systems (currently under the dias). Redevelopment Agency Report Status Report - Civic Center Expansion Project May 18, 1992 Page 2 Staff will be prepared to respond to any additional specific questions the Agency might have. Christine A. Shingle Assistant City Manager CAS:kbc\ccstatus.cas cc: Ed Elowe EXHIBIT A BACKGROUND AND PROJECT DESCRIPTION BACKGROUND The City of Tustin completed it's current Civic Center in 1975. Although the facility was adequate in 1975, City Departments in the old city hall facility experienced significant overcrowding and were in need of additional space. The adequacy of Civic Center facilities was being further impacted by the projected increases in population and increases in service needed to accommodate the developing East Tustin area. Recognizing the shortcomings of its current facility, the City hired the firm of John Bates and Associates in October 1985 to prepare a Civic Center Space Needs Study. Completed in 1986, the report evaluated Civic Center site issues, existing and projected space needs, and developed and reviewed a number of development alternatives (including relocation of the Civic Center). Upon completion of the Civic Center Needs Study, the City Council selected a preferred alternative and the firm of John Bates and Associates was also hired to begin design improvements to the Civic Center. The architect has since been working diligently with the community, individual City Departments and has provided a number of presentations and briefings to he City Council to ensure that potential design and community issues associated with the project would be addressed in the schematic design phase of the project. In May and August of 1989, the City Council reviewed and approved the schematic design for proposed modifications to the Tustin Civic Center site including the floor plan concept, approximate square footages to be added to the site and major conceptual project elements including the architectural design concept. As part of their schematic approval of the project, the City Council authorized preparation of actual construction working drawings and specifications for the project, development of a financing plan and search for a temporary facility for City Hall employees. DESCRIPTION OF PROJECT 1. Permanent Improvements Construction plan and specifications for permanent improvements to the Civic Center were completed in early summer 1991 with the award of bid on the project to Dillingham. Construction on permanent improvements began August 1991 with completion of construction proceeding in two phases over an estimated 24 month time frame. EXHIBIT A Page 2 Submitted plans propose construction of approximately 28,400 square feet of additional floor area onto the City Hall and Police facility, an approximate 3,915 square foot addition to the City Council Chambers and Community Center and modification of the existing parking lot including construction of an approximate 34,000 square foot parking structure. The proposed alterations to the City Hall and Police Facility will generally retain the same footprint as the existing buildings with some minor alterations and would add a second floor addition onto each building combining the two buildings with a roofed sky light over a proposed atrium lobby area which will provide for a reoriented entrance to City Hall. Alterations to the Community Center and Council Chambers would combine both buildings creating another roofed sky light over a proposed atrium/lobby area and centralized building entrance. Additional storage areas are being added to the Community Center and interior modifications to the Council Chambers will also add storage area, handicap access facilities, and modified new seating in the Council Chambers to enhance visibility and audience interaction, including design of a new council dias and staff seating area. Alterations to .both buildings are also addressing current building design issues which affect the poor acoustical characteristics of each building and will relocate restrooms to the interior of the building to be accessed off the atrium - lobby area. A 139 space parking structure is proposed to be located on the northerly and easterly portions of the site. The proposed construction of the parking structure in conjunction with the project will significantly increase available parking on the site. There are currently 232 spaces available on the Civic Center site. Of the provided parking, 50 spaces are public parking spaces for use of library patrons and 12 spaces for exclusive use of library employees (under an existing lease agreement with the County of Orange). An additional 132 spaces on the Civic Center site area available to the public with 38 spaces on the north side of the site restricted and gated for utilization by the Police Department only. Construction of the parking structure will permit expansion of parking on the site to 320 parking spaces (62 of these spaces would continue to be reserved for library use in a modified location in closer proximity to the library). EXHIBIT A Page 3 The architectural style of the expansion project is a contemporary interpretation of the Santa Barbara style utilized for public buildings in the 1930's and characterized by: stucco textured walls, multi -paned windows with precast concrete sills, extensive use of precast concrete trim and column bases and clay tile roofing. Costs of all improvements including renovation of some existing furniture and purchase of some new furniture is approximately 11.1 million dollars. Improvements are being financed by the Tustin Community Redevelopment Agency and a two million dollar developer fee contribution from East Tustin developments. 2. Temporary Improvements During construction of permanent improvements and more particularly during Phase I when the parking structure and expanded Police Department facilities are under construction, the Police Department has moved into City Hall. At the completion of the parking structure and their facilities, which is expected in August 1992, the Police Department will be moved back into their renovated building. City Hall employees have been relocated for the entire term of construction of all phases to a temporary city hall at 15222 Del Amo, Tustin. 1, 1. 1, I, ,I M�