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5-4-92
Inter -Cam
SATE: APRIL 27, 1992
TO: WILLIAM A. HUSTON, CITY MANAGER
FROM: PUBLIC WORKS DEPARTMENT/FIELD SERVICES DIVISION
SUBJECT: FLEET MANAGEMENT INFORMATION SYSTEMS
RECOMMENDATIONS:
That the Tustin City Council authorize the award of bid, for the
purchase of the Fleet Management Information System, to the
following firms, in the amount shown below:
Forbes Computer Group ....................... $ 18,576.00
Main Stem Corporation ....................... 27,320.00
Egghead Corporate Accounts .................. 748.86
South Coast Business Interiors .............. 31217.00
BACKGROUND:
In October, 1991, the City Council authorized the solicitation of
bids for computer hardware and software, as authorized in :.he 1991-
92 Public Works Departmental Budget, in the amount of $51,000.00.
These funds were appropriated on information within the Arroyo -Seco
Associates study that identified a need for the department to
develop a comprehensible management information system for the
Fleet Maintenance Section of the Field Services Division.
Bids were solicited to several firms for each of the following
components of Fleet Management Information Systems package:
° Fleet Maintenance Hardware, et;:.
Fleet Maintenance Software
Miscellaneous Software
Office Furniture/workstation
DISCUSSION:
Bids were received as follows on each of -the above-mentioned
components:
Computer Hardware
'T7__ A
Forbes Computer
Group
IBM
INA Com (IBM)
CompuCom (IBM)
Main Stem (IBM)
Hardware
Cost
$12,890.00
13, 070.00
13,047.00
13,110.70
19,503.00
Installation/
Traininq
$4,350.00
No Bid
No Bid
No Bid
No Bid
Total Cost
(Incl. Tax)
$18,576.00
Incomplete Bid
Incomplete Bid
Incomplete Bid
Incomplete Bid
_ Fleet Management Information System
Xpril 27, 1992
Page 2
Fleet Maintenance Software
Total
Cost
$27,320.00
42,877.00
10,100.00
* Not a comparable bid, insufficient information received to make relative
comparisons
Miscellaneous Software
Vendor
Egghead
Forbes Computer
roup
INACOM
Word Perfect
Version 5.1
$ 150.00
279.00
285.00
Office Furniture/Work Station
Vendor
Lotus 1-2-3
Versions 3.1
$ 545.00
650.00
675.00
Desks, Inc. ........................... $2,638.00 + tax =
Adair Office Furniture ................ 3,031.01 + tax =
South Coast Business Interior ......... 21985.62 + tax =
Total
Cost
(Incl. Tax)
$ 748.86
1,001.00
1,034.40
$ 2,843.31
3,265.91
3,217.00
Staff has analyzed each of the respective bids and suggest the bids for each
of the four components be awarded to the following bidders in the amounts
specified.
Forbes Computer Group in the amount of $18,576.00. This firm has
recently provided hardware systems in both the Finance and
Community Development Departments and is familiar with the City's
network.
Main Stem Corporation in the amount of $27,320.00. This software
provides for a MS Dos driven stand-alone system and the company
provides local technical support.
° Egghead Corporate Accounts in the amount of $748.86.
° Southcoast Business Interiors in the amount of $3,217.00. This
firm provided the top quality of furniture for a median cost.
Annual
Software
Maint.
Training
Vendor
Cost
Cost
Cost
Main Stem Corp.
$20,500.00
$4,320.00
$ 21500.00
Multi Force Systems
Corp.
26,425.00
31492.00
12,960.00
Car Fleet Control*
81000.00
11200.00
900.00
Total
Cost
$27,320.00
42,877.00
10,100.00
* Not a comparable bid, insufficient information received to make relative
comparisons
Miscellaneous Software
Vendor
Egghead
Forbes Computer
roup
INACOM
Word Perfect
Version 5.1
$ 150.00
279.00
285.00
Office Furniture/Work Station
Vendor
Lotus 1-2-3
Versions 3.1
$ 545.00
650.00
675.00
Desks, Inc. ........................... $2,638.00 + tax =
Adair Office Furniture ................ 3,031.01 + tax =
South Coast Business Interior ......... 21985.62 + tax =
Total
Cost
(Incl. Tax)
$ 748.86
1,001.00
1,034.40
$ 2,843.31
3,265.91
3,217.00
Staff has analyzed each of the respective bids and suggest the bids for each
of the four components be awarded to the following bidders in the amounts
specified.
Forbes Computer Group in the amount of $18,576.00. This firm has
recently provided hardware systems in both the Finance and
Community Development Departments and is familiar with the City's
network.
Main Stem Corporation in the amount of $27,320.00. This software
provides for a MS Dos driven stand-alone system and the company
provides local technical support.
° Egghead Corporate Accounts in the amount of $748.86.
° Southcoast Business Interiors in the amount of $3,217.00. This
firm provided the top quality of furniture for a median cost.
_ Fleet Management Information System
Xpril 27, 1992
Page 3
The total amount of these expenditures is $49,861.86.
40
Robert Ledendecker
Director of Public Works/City Engineer
RL:ccg:fleetmgr