HomeMy WebLinkAboutC.C. 12 COMPL ADA 05-04-92C" -ENT CALENDAR NO. 12
' _ 92
AGENDA5 _� qa�
ATE.
MAY 41 1992 i t"1 e r- C O ni�--
TO: WILLIAM A. HUSTON, CITY MANAGER
FROM: COMMUNITY DEVELOPMENT DEPARTMENT
APPROVAL OF PROFESSIONAL SERVICES AGREEMENT FOR COMPLETION OF
SUBJECT: TASKS FOR COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT
RECOMMENDATION
It is recommended that the City Council take the following actions:
1. Authorize a Supplemental Budget Appropriation of $26,300
for completion of facilities inventory and Transition
Plan for American's with Disabilities Act compliance.
2. Approve the attached Professional Services Agreement with
Cardoza-Dilallo-Harrington in'the amount of $26,300 and
authorize the Assistant City Manager to execute said
agreement approved as to form by the City Attorney.
BACKGROUND AND DISCUSSION
The Americans with Disabilities Act (ADA), which became effective
July 26, 1991, includes several anti -discrimination. provisions
mandating City action regarding employment, City services, and
public accommodations. Accompanying these mandates are strict time
schedules to which the City must adhere.
The City must prepare by July 26, 1992, a physical inventory of all
public facilities, including sidewalks, handicap ramps, and public
buildings, identifying physical architectural -obstacles that limit
access to City programs, activities, and facilities. This
inventory will be utilized to prepare a list of capital improvement
projects necessary to remove the identified barriers. These
capital improvement projects will then be considered in a self-
evaluation process in order to identify which improvements are
necessary and which physical barriers can be eliminated through
programmatic modifications, such as moving the location of a
recreation class to an accessible site, providing reasonable
accommodation. All of this information will be contained in the
Transition Plan mandated by the ADA to be completed by July 26,
1992. Implementation of the Transition Plan must be completed by
January 26, 1995.
At the same time that the above process is taking place, another
self-evaluation process will be completed by City staff. This
self-evaluation does not involve actual physical obstacles, rather
all City programs, activities, practices, and services will be
reviewed in order to identify any programmatic barriers, such as
the possibility of providing information in braille for the vision
impaired or sign language interpreters for those who are hearing
impaired. This second self-evaluation which already has begun must
be completed by January 26, 1993.
With the tight time frame for completion of the physical inventory
of all public facilities, staff has determined the need for outside
consultant assistance and expertise. The consultant's primary task
will be to conduct the facilities inventory, identifying physical
obstacles to accessibility, and describing the modifications
necessary to reasonably accommodate an individual with a
disability. The Consultant will also formulate a statement of
probable construction costs and provide assistance in the self-
evaluation of program alternatives rather than construction
modifications.
A Request for Proposal (RFP) for assistance with the preparation of
the inventory and list of possible necessary capital improvements
documents required for ADA conpliance was issued on February 28,
1992 and four responses were received from qualified firms. The
ADA Task Force, comprised of representatives from each City
department, reviewed and evaluated the proposals on the basis of
demonstrated competence, professional qualifications necessary for
the satisfactory performance of the required services, and
familiarity and prior experience with providing this type of
service. The firm of Cardoza-Dilallo-Harrington has been
recommended by the ADA Task Force to perform the consulting
services requested in the RFP. The proposed Professional Services
Agreement for this project is attached and includes a copy of the
recommended Consultant's proposal and Scope of Services.
Funds for this project were not appropriated in the 1991-92 budget,
therefor a Supplemental Budget Appropriation in the amount of
$26,300 will be necessary.
CONCLUSION
Staff does not anticipate any najor barriers to complying with the
July 26, 1992 ADA Transition Plan deadline. The ADA Task Force
will work closely with the selected consultant and monitor their
progress.
Christine A. Shin eton Ka ie Pitcher
Assistant City MaYlager Administrative Assistant II
RSL:ktb:ADATSK
CONSULTANT
SERVICES AGREEMENT
THIS AGREEMENT FOR CONTRACT SERVICES (herein "Agreement"), is
made and entered into by and between the CITY OF TUSTIN (herein
"CITY"), a municipal corporation and Cardoza-DiLallo-Harrington,
Landscape Architecture and Planning, Inc. ("Consultant").
WHEREAS, Consultant is qualified to provide the necessary
services and has agreed to provide such services; and
WHEREAS, Consultant has submitted to City a proposal, dated
March* 18 1992 and revised April 20, 1992, a copy of which is
attached hereto as Exhibit "A", and is by this reference
incorporated herein as though set forth in full hereat (the
"Proposal").
NOW, THEREFORE, in consideration of the premises and mutual
benefits which will result to the parties in carrying out the terms
of this Agreement, City agrees to employ and does hereby employ
Consultant to provide consulting services as follows:
1.0 SERVICES OF CONSULTANT
1.1 Scope of Services. In compliance with all terms and
conditions of this Agreement, Consultant shall provide those
• services specified in the "Proposal" and "Scope of Services"
attached hereto as Exhibit "A" and incorporated herein by this
reference, which services may be referred to herein as the
"services" or "work" hereunder. Consultant warrants that all
services will be performed in a competent, professional and
satisfactory manner in accordance with all standards prevalent
in the industry.
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1.2 Consultant's Proposal. The Scope of Services shall
include the Consultant's proposal or bid which shall be
incorporated herein as Exhibit "A" as though fully set forth
herein. In the event of any inconsistency between the terms
of such proposal and this Agreement, the terms of this
Agreement shall govern.
1.3 Compliance with Law. All services rendered hereunder
shall be provided in accordance with all ordinances,
resolutions, statutes, rules, and regulations of the City of
Tustin and of any Federal, State or local governmental agency
of competent jurisdiction.
1.4 Licenses and Permits. Consultant shall obtain at its
sole cost and expense such licenses, permits and approvals as
may be required by law for the performance of the services
required by this Agreement.
1.5 Familiarity with Work. By executing this Contract,
Consultant warrants that Consultant .(a) has thoroughly
investigated and considered the work to be performed, (b) has
investigated the site of the work and fully acquainted himself
with the conditions there existing, (c) has carefully
considered how the work should be performed, and (d) fully
understands the facilities, difficulties and restrictions
attending performance of the work under this Agreement.
Should the Consultant 'discover any latent or unknown
conditions materially differing from those inherent in the
work or as represented by the City, Consultant shall
immediately inform City of such fact and shall not proceed
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with any work except at Consultant's risk until written
instructions are received from the Contract Officer.
1.6 Care of Work. The Consultant shall adopt reasonable
methods during the term of the Agreement, materials, papers
and other components thereof to prevent losses.of damages, and
shall be responsible for all such damages, to persons or
property, until acceptance of the work by City, except such
losses or damages as may be caused by City's own negligence.
1.7 Additional Services. In accordance with the terms and
conditions of this Agreement, the Consultant shall perform
services in addition to those specified in the Scope of
Services (Exhibit. "A") when directed to do so by the
Contract Officer, provided that Consultant shall not be
required to perform any additional services without
compensation. Any additional compensation not exceeding ten
percent (10%) of the Contract sum may be approved by the
Contract Officer. Any greater increase must be approved by
the City Manager.
1.8 Special Requirements. Any additional terms and
conditions of this Agreement, if any, which are made a part
hereof are set forth* in the "Special Requirements" attached
hereto as Exhibit "B" and incorporated herein by this
reference. In the event of a conflict between the provisions
of Exhibit "B" and any other provision of this Agreement, the
provisions of Exhibit "B" shall govern.
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2.0 COMPENSATION
2.1 Compensation of Consultant. For the services rendered
pursuant to this Agreement, the Consultant shall be
compensated the maximum contract amount of $26,300.00 (herein
"Contract Sum"). The method of compensation shall include a
payments in accordance with the percentage of completion of
the services, payment for time and materials based upon the
Consultant's rates, but not exceeding the Contract Sum.
Compensation may include reimbursement for actual and
necessary expense, telephone expense, premiums for bonds and
insurance, and similar costs and expenses.
2.2 Method of Payment. Any month in which Consultant wishes
to receive payment, no later than the first (1st) working day
of such month, consultant shall submit to the City in the- form
approved by City's Director of Finance, an invoice for
services rendered prior to the date of the invoice. City will
pay Consultant for all expenses stated thereon which are
approved by City pursuant to this Agreement, no later than the
last working day of said month.
2.3 Changes. In the event of a change in the scope of work
provided for in the Proposal and this Agreement, requested by
City, the parties hereto shall execute an addendum to this
Agreement, setting forth with particularity all terms of the
new Agreement, including, but not limited to, any additional
Consultant's fees. Change orders may include, but not limited
to, the following:
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A. Revisions or modifications to documents or
specifications when such revisions or modifications are
inconsistent with approvals or instruction previously
given or are required by the enactment or revision of
Codes or laws by governmental agencies having
jurisdiction over the project subsequent to the
preparation of such documents;
B. Providing services not otherwise included in this
Agreement or not customarily furnished in accordance with
generally accepted practice of the Consultant's
profession.
2.4 Change orders shall be compensated at the personnel
hourly rates prescribed in Exhibit "C" (where applicable,
rates shall apply to travel time).
2.5 Statement of Costs. Pursuant to the provisions of
California Government Code Section 7550, the total amount
expended by City relating to the preparation of any report or
documents prescribed herein shall be set forth within the
final edition thereof, in a separate section, in a statement
substantially as follows:
"Pursuant to California Government Code Section 7550 the City
of Tustin expended the total amount of $26,300.00 for the
preparation of this report and/or documents."
3.0. PERFORMANCE SCHEDULE
3.1 Time of Essence. Time is of the essence in the
performance of this Agreement.
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3.2 Schedule of Performance. All services rendered pursuant
to this Agreement shall be performed within the time period
established in the attached hereto as Exhibit "A" and
incorporated herein by this reference. Extension to the time
period specified in the Schedule of Performance may be
approved in the writing by the Contract Officer.
3.3 Force Majeure. Services rendered to this Agreement shall
be extended because of any delays due to unforeseeable causes
beyond the control and without the fault or negligence of the
Consultant, including, but not restricted to, acts of God or
of a public enemy, acts of the Government, fires, earthquakes,
floods, epidemic, quarantine restrictions, riots, strikes,
freight embargoes, act of any governmental agency, and
unusually severe weather if the Consultant shall within ten
(10) days of the commencement of such delay notify the
Contract Officer who shall ascertain the facts and the extent
of any necessary delay, and extend the time for performing the
services for the period of the enforced delay when and if in
his judgement such delay is justified, and the Contract
Officer's judgment such delay is justified, and the Contract
officer's determination shall be final and conclusive upon the
parties to this Agreement.
3.4 Term. Unless earlier terminated in accordance with
Section 7.5 of this Agreement, this Agreement shall continue
in full force and effect until completion of the services but
not exceeding one (1) year from date hereof.
4. COORDINATION OF WORK
4.1 Representative of Consultant. The following Principal of
the Consultant is hereby designated as being the principal and
representative of Consultant authorized to act in its behalf
with respect to the work specified herein and make all
decisions in connection therewith:
Leslee Temple
Cardoza-DiLallo-Harrington
3151 Airway Avenue, J-3
Costa Mesa., CA. 92626
It is expressly understood that the experience, knowledge,
capability and reputation of the foregoing Principal is a
substantial inducement for City to enter into this Agreement.
Therefore, the foregoing Principal shall be responsible during
the term of this Agreement for directing all activities of
Consultant and devoting sufficient time to personally
supervise .the services hereunder. The foregoing Principal may
not be changed by Consultant without the express written
approval of City..
4.2 Contract Officer. The Contract Officer shall be
-Christine A. Shingleton, Director of Community Development of
City unless otherwise designated in writing by the City
Manager of City. It shall be"the Consultant's responsibility
to keep the Contract officer fully informed of the progress of
the performance of the services and Consultant shall refer any
decisions which must be made by City to the Contract Officer.
Unless otherwise specified herein, any approval of City
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required hereunder shall mean the approval of the Contract
officer.
4.3 Prohibition Against Subcontracting or Assignment. The
experience, knowledge, capability and reputation of
Consultant, its principals and employees were a substantial
inducement for the City to enter into this Agreement.
Therefore, Consultant shall not contract with any other entity
to perform in whole or in part the services required hereunder
without the express written approval of the City. In
addition, neither this Agreement nor any interest herein may
be assigned or transferred, voluntarily or by operation of
law, without the prior written approval of City.
4.4 Independent Consultant. Neither the City nor any of its
employees shall have any control over the manner, mode or
means by which Consultant, its agents or employees perform the
services required herein, except as otherwise set- forth.
Consultant shall perform all services required herein, except
as otherwise set forth. Consultant shall perform all
services required herein as an independent Consultant of City
and shall remain at all times as to City a wholly independent
consultant with only such obligations as are consistent with
that role. Consultant shall not at any time or in any manner
represent that it or any of its agents or employees are agents
or employees of City.
OM
5. INSURANCE INDEMNIFICATION AND BONDS
5.1 Insurance. The Consultant shall procure and maintain, at
its cost, and submit concurrently with its execution of this
Agreement, public liability and property damage insurance
against all claims for injuries against persons or damages to
property resulting from Consultant's performance under this
Agreement. Consultant shall also carry Workers' Compensation
Insurance in accordance with State Worker's Compensation laws.
Such insurance shall be kept in effect during the term of this
Agreement and shall not be cancelable without thirty ( 3 0 ) days
written notice to City of any proposed cancellation. A
certificate evidencing the foregoing and naming the City as an
additional insured shall be delivered to and approved by the
City prior to commencement of the services hereunder. , The
procuring of such insurance and the delivery of policies or
certificates evidencing the same shall not be construed as a
limitation of Consultant's obligation to indemnify the City,
its consultants, or employees. The amount of insurance
required hereunder shall include comprehensive general
liability, personal injury and automobile liability with
limits of at least $1,000,000.00 combined single limit per
occurrence and professional liability coverage with limits of
at least $500,000 combined signal limit per occurrence.
5.2 Indemnification. The Consultant shall defend, indemnify
and hold harmless the City, its officers and employees, from
and against any and all actions, suits, proceedings, claims,
demands, losses, costs, and expenses, including legal costs
and attorneys' fees, for injury to or death of persons) , for
damage to property (including property owned by City) and for
errors and omissions committed by Consultant, its officers,
employees and agents, arising out of or related to
Consultant's negligent performance under this Agreement,
except for such loss as may be caused by City's own negligence
or that of its officers or employees.
6. RECORDS AND REPORTS
6.1 Reports. Consultant shall periodically prepare and
submit to the Contract Officer such reports concerning the
performance of the services required by this Agreement as the
Contract Officer shall require.
6.2 Records. Consultant shall keep such books and records as
shall be necessary to properly perform the services required
by this Agreement and enable the Contract Officer to evaluate
the performance of such services. The Contract Officer shall
have full and free access to such books and records at all_
reasonable times, including the right to inspect, copy, audit
and make records and transcripts from such records.
6.3 Ownership of Documents. All drawings, specifications,
reports, records, documents and other materials prepared by
Consultant in the performance of this Agreement shall be the
property of City and shall be delivered to City upon request
of the Contract Officer or upon the termination of this
Agreement, and Consultant shall have no claim for further
employment or additional compensation as a result of the
exercise by City of its full rights or ownership of the
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documents and materials hereunder. Consultant may retain
copies of such documents for its own use. Consultant shall
have an unrestricted right to use the concepts embodied
therein.
6.4 Release of Documents. All drawings, specifications,
reports, records, documents and other materials prepared by
Consultant in the performance of services under this Agreement
shall not be released publicly without the prior written
approval of the Contract Officer.
7.0. ENFORCEMENT OF AGREEMENT
7.1 California Law. This Agreement shall be construed and
interpreted both as to validity and to performance of the
parties in accordance with the laws of the State of
California. Legal actions concerning any dispute, claim or
matter arising out of or in relation to this Agreement shall
be instituted in the Superior Court of the County of Los
Angeles, State of California, or any other appropriate court
in such county, and Consultant covenants and agrees to submit
to the personal jurisdiction of such -court in the event of
such action.
7.2 Disputes. In the event of any dispute arising under this
Agreement, the injured party shall notify the injuring party
in writing of its contentions by submitting a claim therefor.
The injured party shall 'continue performing its obligations
hereunder so long as the injuring party cures any default
within ninety (90) days after service of the notice, or if the
cure of the default is commenced within thirty (30) days after
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service of said notice and is cured within a reasonable time
after commencement; provided that if the default is an
immediate danger to the health, safety and general welfare,
the City may take immediate action under Section 7.5 of this
Agreement. Compliance with the provisions of this Section
shall be a condition precedent to any legal action, and such
compliance shall not be a waiver of any party's right to take
legal action in the event that the dispute is not cured.
7.3 Waiver. No delay or omission in the exercise of any
right or remedy of a non -defaulting party on any default shall
impair such right or remedy or be construed as a waiver.
City's consent or approval of City shall not be deemed to
waive or render unnecessary City's consent to or approval of
any subsequent act of Consultant. Any waiver by either party
of any default must be in writing and shall not be a waiver of
any other default concerning the same or any other provision
of this Agreement.
7.4 Rights and Remedies are Cumulative. Except with respect
to rights and remedies expressly declared to be exclusive in
this Agreement, the rights and remedies of the parties are
cumulative and the exercise by either party of one or more of
such rights or remedies shall not preclude the exercise by it,
at the same or different times, of any other rights or
remedies for the same default or any other default by the
other party.
7.5 Legal Action. In addition to any other rights or
remedies, either party may take legal action, in law or In
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equity, to cure, correct or remedy any default, to recover
damages for any default, to compel specific performance of
this Agreement, to obtain injunctive relief, or to obtain any
other remedy consistent with the purposes of this Agreement.
7.6 Liquidated Damages. Since the determination of actu
damages for any delay in performance of this Agreeme would
.be extremely difficult or impractical to de ine in the
event of a breach of this Agreement, t Consultant and its
sureties shall be liable for and all pay to City the sum of
as l' idated damages for each working
day of delay in t performance of any service required
hereunder. T City may withhold from any monies payable on
account f services performed by the Consultant any accrued
idated damages.
7.7 Termination Prior to Expiration of Term. The City
reserves the right to terminate this Agreement at any time,
with or without cause, upon thirty ( 3 0 ) days written notice to
Consultant, except that where termination is due to the fault
of the Consultant and constitutes an immediate danger to
health, safety and general welfare, the period of notice shall
be such shorter time as may be appropriate. Upon receipt of
the notice of termination, Consultant shall immediately cease
all services hereunder except such as may be specifically
approved by the Contract Officer. Consultant shall be
entitled to compensation for all services rendered prior to
receipt of the notice of termination and for any services
authorized by the Contract Officer thereafter.
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7.8 Termination for Default of Consultant. If termination is
due to the failure of the Consultant to fulfill its
obligations under this Agreement, City may take over the work
and prosecute the same to completion by contract or otherwise,
and the Consultant shall be liable to the extent that the
total cost for completion of the services required hereunder
exceeds the compensation herein stipulated (provided that the
City shall use reasonable efforts to mitigate damages) and
.City may withhold any payments to the Consultant for the.
purpose of set-off or partial payment of the amounts owed to
City as previously stated.
7.9 Attorneys Fees. If either party commences an action
against the other party arising out of or in connection with
this Agreement or it subject matter, the prevailing party
shall be entitled to recover reasonable attorneys' fees and
costs of suit from the losing party.
8.0 CITY OFFICERS AND EMPLOYEES; NON-DISCRIMINATION
8.1 Non Liability of City Officers and Employees. No officer
or employee of City shall be personally liable to the
Consultant, or any successor -in -interest, in the event of any
default or breach by the City or for any amount which may
become due to the Consultant or its successor, or for breach
of any obligation of the terms of this Agreement.
8.2 Covenant Against Discrimination. Consultant covenants
that, by and for itself, its heirs, executors, assigns, and
all persons claiming under or through them, that there shall
be no discrimination or segregation of, any person or group of
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persons on account of race, color, creed, religion, sex,
marital status, national origin, ancestry or disability, in
the performance of this Agreement. Consultant shall take
affirmative action to insure that applicants and employed and
that employees are treated during employment without regard to
their race, color, creed, religion, sex, marital status,
national origin, or ancestry.
9.0 MISCELLANEOUS PROVISIONS
9.1 Notice. Any notice, demand, request, consent, approval,
or communication either party desires or is required to give
to the other party or any other person shall be in writing and
either served personally or sent by pre -paid, first-class mail
to the address set forth below. Either party may change its
address by notifying the other party of the change of address'
in writing. Notice shall be deemed communicated forty-eight
(48) hours from the time of mailing if mailed as provided in
this Section.
To City:
CITY OF TUSTIN
15222 Del Amo Avenue
Tustin, CA 92680
Attention: Director of Community Development
(Contract Officer)
To Consultant:
CARDOZA-DILALLO-HARRINGTON
3151 Airway Avenue, Suite J-3
Costa Mesa, CA. 92626
9.2 Integrated Agreement. This Agreement contains all of the
agreements of the parties and cannot be amended or modified
except by written agreement.
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9.3 Amendment. This Agreement may be amended at any time by
the mutual consent of the parties by an instrument in writing.
9.4 Severability. In the event that any one or more of the
phrases, sentences, clauses, paragraphs, or sections contained
in this Agreement shall be declared invalid or unenforceable
by valid judgment or decree of a court of competent
jurisdiction, such invalidity or unenforceability shall not
affect any of the remaining phrases, sentences, clauses,
paragraphs, or sections of this Agreement, which shall be
interpreted to carry out the intent of the parties hereunder.
9.5 Corporate Authority. The persons executing this
Agreement on behalf of the parties hereto warrant that they
are duly authorized to execute this Agreement on behalf of
said parties and that by so executing this Agreement the
parties hereto are formally bound to the provisions of this
Agreement.
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'IN WITNESS WHEREOF, the parties have executed this Agreement
as of the dates stated below.
Dated:
APPROVED AS TO FORM: .
James G. Rourke
City Attorney
"CITY"
CITY OF TUSTIN, a municipal
corporation
Christine Shingleton
Director of Community Development
"Consultant"
Cardoza-DiLallo-Harrington
By:
_ Leslee A. Temple _
Name Printed
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Vice President
Title
EXHIBIT "A"
CONSULTANT PROPOSAL AND SCOPE OF WORK
EXHIBIT A
CARDOZA
DILALLO
1MU -
RINGTON
LANDSCAPE ARCHITECTURE AND PLANNING
March 18, 1992
3151 Airway Avenue, Suite J-3
Costa Mesa, California 92626
(714) 754-7311
FAX (714) 754-7346
Katie Pitcher
p,incipuls: Public Works Department, Engineering Division
Robert R. Ccardazu 15222 Del Amo AN-enue
Peter R. Dd-edlu Tustin, California 92680
Ricbcird E. Hao7ington
LclskV A. Temple
Re: RFP: ADA Self-Evalu.atio1l Assistmlce andTicarlsitiorz 1'a7.l Documents
Rulx�rr 1t%'. StortE•
Freink R. Dunbar
;tlicbcrel D. Fotbetingham
Dear Katie,
- The following qualification package and proposal represents a composition
of a team with the appropriate professional experience and skills for assisting
the City with the facility and program/service audit portions of the self-
evaluation process and directing the preparation of transition plan docu-
ments. It is a consortium of talented professionals capable of fostering a
collaborative approach with the Ci -v to shote good faith effort in the inten-
tion to comply with ADA 1990.
Compliance documents for ADA 1990 are nen- just like Section 504 of the
Rehabilitation Act of 1973 was new at its time of introduction, and becomes
part of the continuing process of providing accessible facilities, programs,
and services for individuals with a disability. The objectives being to meet
compliance requirements, establish a schedule for resource planning, utilized
as a public relations tool shoeing good faith, and providing evidence of
suggested priorities.
As landscape architects and site planners, our involvement with awareness
for accessibility has grown over the last nz-o decades through personal expe-
rience and sensitivity for all user groups in the design of facilities.
Cardoza-DiLallo-Harrington initiated the Accessibility2000 program to
address the needs of municipalities in orchestrating portions of the ADA self-
evaluation process - facility and program audits. provide staff training and
direct the preparation of the transition plan relative to identifying potential
modification to physical barriers for pi-o0-ranl`service accessibility.
i3Osla Mesa
Temecula Sari Francisco Pleasanton San Jose
A California Corporation License NuMbcr 1226
Cardoza-DiLallo-Harrington is currently-.-orking Da: -id L. Rodda, Director;
Joan Har,ey, Assistant Director; and Dav-A V'. Allen, ADA Compliance Employee of
the City of Lakewood's Department of Re:.eation and Community Services guiding
the facility and program audits, providing ox•erview training, and directing the
preparation of their transition plan. They can be reached at 310-866-9771.
PROJECT TEAM
Leslee A. Temple, Principal of Municipali Recreation and Urban Planning, w -ill serve
as Project Principal and direct contact the Cine. She will be supported by
various senior personnel with the know :edge and experience in the necessary
disciplines. With the aware of the s. -%: approaching July 26, 1992, compli-
ance date, the team is prepared to begin :\-ork immediately with appropriate re-
sources allocated without any knoxvn co ::"lict of time or interest as of the date of
this letter.
ADDRESSING EXPECTATIONS
After our review of the proposed scope of services and familiarity with ADA 1990,
the following proposal has been prepare: to reflect our interpretation of the scope
of services to meet the needs as out'inec. In general terms, the focus of the project
will be to:
- review 180 miles of curbs and side--a:ks;
- facilitate' workshops n'ith citizen task groups;
perform facility audits for:
- Camino Real Park,
- Columbus Tustin Park,
- Magnolia Tree Park,
- Peppertree Park
- Tustin Area Senior Center,
- Centennial Park,
- Frontier Park,
- McFadden -Pasadena Parkette,
- Pine Tree Park,
- Water Division Site,
- Maintenance Pard,
guide staff in prograni/service audit; and
direct preparation of transition plan.
Our team's greatest asset is the pool of people with diverse experience and talents
to complete the project assignment in a ::mely and efficient manner. We are strong
proponents of participatory planning an:: design, believing that the goals and
direction of a project should evolve from: a process which provides for expression
of concerns and values of those involves and affected by the project.
In addition to the expertise reflected in cur team, -,\,e can offer something much
more personal and ponverful to the _ucce.s of the project, enthusiasm and commit-
ment. We look forward to the opportun:-,v of working \\-ith the City of Tustin, its
citizens, staff, and elected/appointed officials. Should -\.,ou havre any question or
need further information, please contact ---s at your con,%,enience.
Sincerely,
Leslee A. Temple, ASLA
Principal of Municipal Recreation a:^d t -:Jan Planning
TABLE of CONTENTS
Section I Introduction
- Accessibility Information
Section II Response to Proposal Elements
- Exhibit A: Scope of Services
- Exhibit B: Project Schedule
Section III Cardoza-DiLallo-Harrington
Organization and Qualifications
- Corporate Introduction
- Quality Control
- Design Team's Resumes
Equal Opportunity Employment and
Affirmative Action Statement
Sample of Insurance Certification
Section IV Relevant Project Experience
- References
- Graphic Exhibits
Section V Subconsultant's Qualifications
- The Training Source
Q_e-r-vccihif itti2 0 0 0
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Accessibility. Compliance. Integration.
important Compliance Dates
July 26, 1990
- Americans with Disabilities Act became law.
August 26, 1990
Demand response vehicles and buses purchased after this date must be accessible
January 26, 1992
- Agency personnel should be aware that no qualified individual with a csability shall be excluded
from participation in or denied the benefit of programs, activities, services, or facilities.
- Agency to have designated an employee for orchestrating compliance and receipt of complaints.
- Agency to have complaint and grievance procedures established, adop:=-d and published.
- Agency to begin the self-evaluation process.
- Facilities constructed after this date must comply with regulations of ADA 1990.
July 26, 1992
- Agency to have. identified structural barriers and have transition plan completed.
- Agency with 25 or more employees to have completed a job analysis for each position deter-
mining essential job functions and reasonable accommodations which could be made.
- Employment discrimination prohibited.
August 26, 1992
- Public transportation system and services must be available for qualified individuals with a dis-
ability without discrimination.
January 26, 1993
- Agency to have completed self-evaluation process, including programs, activities, practices,
services and facilities.
July 26, 1993
- Telephone companies must provide telecommunications relay services for individuals with
hearing and speech impairments.
July 26, 1994
- Agencies with 15 or more employees to have completed a job analysis for each position deter-
mining essential job functions and reasonable accommodations which could be made.
January. 26, 1995.
- Agency implementation of transition plan to be completed.
January I, 2000
- Existing public playgrounds must meet standards of U.S. Consumer Products Safety Commission.
A program by Cardoza-DiLallo-Harrington, Landscape Architecture anc Site Planning
✓-iii �.
20Ar,e-,nccikiIitII1
Accessibility. Compliance. Integration.
General Principles
Full and equal benefits and opportunities to participate
and attain same result
- does not mean disabled individual must achieve identical result
or level of achievement of non -disabled individual
IY Eliminate discrimination administration practices, criteria,
methods
- directly or indirectly through contractual arrangements
- based on association with a disabled person
Site Selection
Accessible licensing or certification requirements
- if participant meets essential eligibility requirements
Reasonable modifications
- that do not fundamentally alter the nature of the program
- nor impose undue financial or administrative burden
Most integrated setting appropriate
does not prohibit creating or offering separate, segregated
programs
"Neutral" eligibility criteria
- not preclude from participation in integrated programs even
though separate activity is available
- not unnecessary differences or separateness
A program by Cardoza-DiLallo-Harrington, Landscape Architecture and Site Planning
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Accessibility. Compliance. Integration.
Key Definitions
Barrier free environment: no obstacles to accessibility and
usability
Integrated setting: indiv:duals with disabilities interacting with
non -disabled individuals to :he maximum extent possible
Reasonable accommodations: modification or adjustment that
enables a disabled individua! to enjoy equal opportunity.
Undue burden (Title II): significantly higher than "readily acces-
sible" (Title II1), causes func_mental alternation of the nature of the
program, service, or activity, or imposes substantial financial or
administration burden. De -,ermined by department head or higher.
ly Qualified individual: one who is disabled that with or without
reasonable accommodation (auxiliary aides or removal of barriers)
can meet essential eligibility requirements to participate in a pro-
gram or receive services.
Non -Qualified individual: one who poses a direct threat or
significant risk to health an_ safety of others; based on factual infor-
mation not stereotypes or =eneralizations.
A program by Cardoza-DiLallo--a--;--on, Landscape Architecture and Site Planning
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Accessibility. Compliance. Integration.
What is Reasonable Accommodation For Program Accessibility?
The Statute says: .
ly Changing policies, practices, or procedures;
- in the use of facilities
- registration of programs
- playing rules in sports
ly Removing architectural barriers;
IY Removing communcation barriers;
IY Removing transportation barriers; and
10 Providing auxiliary aids or services.
Acceptable Methods
ly Redesigning or acquiring redesigned equipment;
ly Relocation or reassignment of programs to accessible buildings;
JY Providing auxiliary aids or services;
ly Making home visits;
ly Altering existing facilities;
1Y Providing similiar service at alternative accessible sites;
Using "rolling stock" or accessible transporation services;.
ly Providing additional staff; and/or
ly Building new facilities.
Structural changes ARE NOT REQUIRED where other methods result in equal
access to the program or service at issue.
A program ty Cardoza-DiLa110-Harrington, Landscape Architecture and Site Planning
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Accessibility. Compliance. Integration.
Yes No Initial Orientation Checklist
I. Did you comply with the self-evaluation requirements of the'Rehabilitation
Act of 1973?
2. Is a copy available?
3. Have you designated an ADA compliance employee representative?
a. if so, who: Phone:
b. Are all Agency personnel knowledgeable of name, address, and phone
number of this designated employee should a request be received?
c. Have you publicized this designated employee to the public?
4. Have you established, adopted and published complaint and grievance proce-
dures providing for prompt and equitable resolution of complaints?
LjLj a. Is the complaint form developed, adopted, published and available?
ID ID b. Is a copy of available?
L) L) c. Are all Agency personnel knowledgeable of such grievance procedures?
Lj 0 S. Have you posted a public notice with applicable provisions of ADA 1990?
LjLj 6. Have you developed a list of names of interested persons or organizations
representing disabilities willing to participate in the self-evaluation process
and preparation of the transition plan?
LjLj 7. Are all Agency personnel knowledgeable about providing programs, activities,
' services and facilities without barriers or discrimination?
LjLj 8. Have you provided training for all employees regarding ADA?
L] Lj 9. Have you commenced construction on a new facility?
Lj0 a. Have the plans been re -reviewed for ADA compliance?
Lj0 10. Are you currently designing any new facilities?
0 U a. is the consultant aware of UFAS and ADAAG?
Lj0 11. Has your City Attorney reviewed the legislation and rendered an opinion?
Agency:
Date:
program by Cardoza-DiLallo-Harrington, Landscape Architecture and Site Planning
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Accessibility. Compliance. Integration.
What the Accessibility 2000 Program
Can do forYou!
Assist in developing a complaint/grievance procedure.
Facilitate interaction and/or orchestrate comments from interested
individuals with a disability or organizations representing individuals
with a disability.
Work with designated ADA compliance employee.
Facilitate training/information workshop for Agency personnel re-
garding ADA regulations.
Review plans for new facilities currently under construction.
Perform facility audits for self-evaluation.
Perform program audits for self-evaluation.
Prepare "transition plan" incorporating public recommendations and
evaluation of facility and/or program audit.
i� Prepare plans for retrofitting facilities.
A program by Cardoza-DiLallo-Harrington, Landscape Architecture and Site Planning
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Accessibility. Compliance. Integration.
Training Session Topics
Working with special populations.
Normalization programs and concepts.
Attitudes toward individuals with disabilities.
General understanding of ADA 1990.
Program planning applications for special populations.
Utilizing community resources and agencies.
How to train staff.
Understanding program, facility, and accessibility.
Communication and material evaluation and development.
Lack of training may lead to discriminating practices although
3 policies state non-discrimination.
A program by Cardoza-DiLallo-Harrington, Landscape Architecture and Site Planning
This section presents the basic philosc shy and approach that would be
team in assisting the
performed by the Cardoza-DiLallo-Ha-ington planning
City of Tustin with the facility and prc` r an-Vservice audit portions of the self -
ting the ; . eparation of the transition plan docu-
evaluation process and direc ting
ment.
PLANNING TEAM ORIENTATION & COORDINATION
draft reports. Concerns, needs or �.-.erations will be addressed immedi-
- �� to meet with the
The initial step in the performances of services would be
�
appropriate inter -departmental re -: esentatives. for the purpose of.
P
- understanding the expecta:iors anticipated,
- developing a clear definition o: objectives, and
- refining a detailed project sche-Elle.
_ h
We believe the key to success of .=.'s project is effective and thorough
communication between the Cin a^d our staff to identify and resolve
issues, thus allowing the necessan- Rork to proceed quickly and effi-
ciently. We understand that our responsibilities include not only answer-
ing questions, but to facilitate the process of determining what appropri-
ate questions should be asked and discussed.
This task includes intensive coord_^ation/interface and participation
progressive meetings with Circ- pe: sonnel. Initially, the meetings
c criteria to direct the team's efforts.
establish the guidelines and soeci=
Thereafter, these meetings wiH prc ide a continuum to receive informa-
tion, clarify input, inform staff of :ogress and direction, generate infor-
mation and allow the City the op, Y to review and comment on
draft reports. Concerns, needs or �.-.erations will be addressed immedi-
ately, Y thereb keeping the progress of the work at a maximum.
Meetings will be attended by the Project Principal and/or senior land-
scape architect or management pe:sonnel , -ho will be directly respon-
sible for the execution of the planning documents.
Regularly scheduled in-house mee::ngs will be held with the members of
the Cardoza-DiLallo-Harrington te,:n and subconsultant representatives.
Schedules and technical items xvil;' be reviewed, and remedial action will
be taken as necessary to maintain--dherence to the established schedule.
OF INFORMATION -PROGRAM DEFINITION -
COMPILATION
CITY RESPONSIBILITIES
City shall designate a representati —_7-, from appropriate departments,
authorized to act in the City's beha.i R ith respect to the project. The City
shall also ft.rnish Cardoza-DiL::llc- arrington With all data, which in-
cludes, but is not limited to t::c fc::o� ii1g:
This section presents the basic philosophy and approach that would be
performed by the Cardoza-DiLallo-Harrington planning team in assisting the
City of Tustin with the facility and program/sen,ice audit portions of the self-
evaluation process and directing the preparation of the transition plan docu-
ment.
PLANNING TEAM ORIENTATION & COORDINATION
The initial step in the performance of services would be to meet ,�vith the
appropriate inter -departmental representatives for the purpose of.
understanding the expectations anticipated,
developing a clear definition of objectives, and
refining a detailed project schedule.
We believe the key to success of this project is effective and thorough
communication benveen the City and our staff to identify and resolve
issues, thus allowing the necessary work to proceed quickly and effi-
ciently. We understand that our responsibilities include not only answer-
ing questions, but to facilitate the process of determining what appropri-
ate questions should be asked and discussed.
This task includes coordination/interface and participation in progressive
bi--weekly meetings with City personnel. Initially, the meetings will estab-
lish the guidelines and specific criteria to direct the team's efforts. There-
after, these meetings will provide a continuum to receive information,
clarify input, inform staff of progress and direction, generate information
and allow the City the opportunity to review and comment on draft
reports. Concerns, needs or alterations will be addressed immediately,
thereby keeping the progress of the work at a maximum. -
Meetings will be attended by the Project Principal and/or senior land-
scape architect or management personnel who will be directly respon-
sible for the execution of the planning documents.
Regularly scheduled in-house meetings will be held v�.ith the members of
the Cardoza-DiLallo-Harrington team and subconsuitant representatives.
Schedules and technical items will be reviewed, and remedial action will
be taken as necessary to maintain adherence to the established schedule.
COMPILATION OF INFORMATION -PROGRAM DEFINITION -
CITY RESPONSIBILITIES
City shall designate a representative, from appropriate departments,
authorized to act in the City's behalf with respect to the project. The City
shall also furnish Cardoza-DiLallo-Harrington ,,;�-ith all data, -1z"-hich in-
cludes. but is not limited to the following:
accurate reference data;
funding limitations and phasing requirements;
project requirements including program, constraints, and criteria;
current aerial photo topography and boundary survey (or plot plan), or
development plan, for each existing facility;
record maps and setback information;
existing and/or proposed road alignment plans;
quarterly recreation program brochure;
- 100' scale property maps; and
historical or other pertinent information.
Evaluation and analysis of the existing documents will determine what (and
which) voids, if any, need further data collection and to what extent.
City shall be responsible for review of documents submitted and render decisions
pertaining thereto in a reasonably prompt manner, so as to a%oid unreason
delay in the orderly progress of services.
SITE INVENTORY and ANALYSIS
This phase will develop a picture of existing facilities. With participation from City
staff, an initial self-evaluation overview of the following facilities will be con-
ducted, identifying physical barriers from checklists Cardoza-DiLallo-Harrington
developed based on California Title 24, UFAS, ADA.AG, USCPSC, Handbook for
Public Playground Safety, and USDA/USDI Design Guide forAccessible Outdoor
Recreation:
- 180 miles of curbs and sidewalks,
- Camino Real Park,
-Centennial Park,
- Columbus Tustin Park,
- Frontier Park,
- Magnolia Tree Park,
- McFadden -Pasadena Parkette,
- Peppertree Park
- Pine Tree Park,
- Tustin Area Senior Center,
Water Division Site, and
Maintenance Yard.
The reconnaissance gill look at the technical application of standards. In addition
to the checklists, in -field audits will be conducted xvith a door -pull scale, stop
watch, tape measure, clipboard, gradient level, and 3 -hole notebook with accessi-
bility standards.
/ After this initial site inventory, a study meeting xvill be held n-ith inter -departmen-
tal represenatatives to evaluate data and input and strategize direction.
At this point, this proposal does not include intensive collaboration with all de-
partments relative to other portions of the self-evaluation process:
- the manner in which eligibility for services and programs are determined,
- policy and governance practice of the City,
-facilitating meetings with a self-evaluation task force/committee,
- program audit,
- employment practices of the City,
- training efforts to ensure employee and elected/appointed official awareness,
- developing the self-evaluation task force/committee or their initial orientation.
training,
- the manner in which the City communicates with the public nor identification
of communication barriers, and
- identification of transportation barriers.
DOCUMENT PREPARATION
Materials will be compiled into a ?-volume document. The first being a "summary
of findings" with an introduction, overview of ADA, an outline of the process, and
the identification of physical barrier modifications. The second volume will include
the completed facility audit checklists. x
In addition to developing a schedule for installing curb ramps for accessible public
sidewalks, the "transition plan" portion of the document will) for each facility/site
audited:
- identify physical obstacles/. barriers for program/service accessibility;
- describe method(s) to reasonably accommodate an individual with a disability;
-establish a schedule for such modification;
- formulate a statement of probable construction costs; and
- designate the individual responsible for overseeing the implementation.
Due to Cardoza-DiLallo-Harrington's in-house facilities, documentation design and
production will be handled through the use of various desktop publishing system
amenities, such as, typesetting with variable text types and sizes, photo placement
eady printing of the camera ready document. At that
and cropping, and camera r
point, as deemed necessary by the City, coordination will be handled by Cardoza-
DiLallo-Harrington in association with a professional printer regarding specific
paper types and -eights, binding alternatives, and formal printing o. copies .or
distribution.
After the preliminary documents have been prepared a meeting with the City staff
will be conducted in order to review and evaluate the information provided. At
the request and upon approval from the City, the final document preparation
phase will commence prior to presentation at Commission and/or Council meet-
ings
The final document(s) -�-vill reflect the collectiv-e input, providing a comprehensive,
effective and contemporary- document.
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Cardoza-DiLallo-.Harrington ...
is a minority -held landscape architecture and site planning corporation
serving design professionals, governmental agencies and private develop-
ers.
Ot r Pat ipose .. .
is to be responsive to our clients while being responsible to the
environment.
Ottr Prodi tct ...
is creative design solutions which provide aesthetically pleasing
spaces for people.
Our Clients ...
are interested in furthering the quality and life-style of those who use
• N
or live in the environments we help to create.
v
Ottr Designs ...
are individually inspired, site specific, environmentally responsible,
and financially appropriate.
"Pot
Established in 1971 in Costa Mesa, Cardoza-DiLallo-Harrington has grown
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steadily in the last twenty years. The firm expanded into Northern Cali-
fornia in 1981, with an office presently located in Pleasanton, and re-
cently in 1991, opened offices in Temecula, San Jose and San Francisco.
With these five offices, we are uniquely positioned to serve our clients
throughout the state.
We have a reputation of responsiveness.
Our reputation for individualized design and client responsiveness has
resulted in a consistent record of repeat clients. Some of our long-time
clients have chosen to establish multi-year contracts with our firm in
order to ensure they continue to receive quality products and service.
This time -tested reputation is one in which we take great pride in estab-
lishing With our newer clients from the beginning of a project.
We also take pride in our designs. Because every project is different, we
distinct way. This individualized perspective has O
treat each one in its own d y
helped us to provide our clients with design solutions that are unique
unto them.
Project Metbodology
Cardoza-DiLallo-Harrington approaches each project through practical
analysis of the unique conditions associated with the particular loca-
tion and program. Site analysis design solutions and implementation
documents are then tailored to the specific project to ensure maximum
effectiveness. Successful landscape development also requires an
appreciation of the long-term management and maintenance practices
which can reasonably be expected. Cardoza-DiLallo-Harrington antici-
pates these practices in initial design solutions and in the preparation
of maintenance specifications/standards.
The design process includes identifying the needs of the local area and
prioritizing those needs into a workable plan. Our charge is to pre-
serve the environment ,�vhile enhancing the visual quality of the com-
munity experience to the fullest extent possible.
Cardoza-DiLallo-Harrington believes in "tailoring" a project to fit the
community needs. We are committed to addressing the needs of
present and potential users. Our efforts will be placed on establishing
a professional and comfortable wvorking relationship with client's
representatives and associated project team professionals
Manageynent Stl-ucture
The firm was co-founded in 1971 by Robert R. Cardoza and Peter R.
DiLallo, who remain active in the day-to-day management of the firm
and, along with Leslee A. Temple, serve as Board of Directors. In
conjunction with these three, the other Corporate Principals include
O
Richard E. Harrington, Robert W. Stone, and Frank R. Dunbar. In
addition to these six owners, our management team includes Principal
of Design, Michael D. Fotheringham; Corporate Controller, Brenda
Tompkins; and Director of Communications, Beth Temple. Our Senior
Associates and Associates are responsible for individual and/or office
project management decisions.
Knowledge & Faiiziliai-ity of Desig?z-s-elated .Mattel -s
Our design process is predicated upon:
- understanding, articulating, and resolving specific project issues;
- establishing and following a well-defined design statement;
- innovative, creative analysis and alternative idea generation; and
- intensive design team collaboration.
• N
uali % work is b design. Advanced planning guides the project and
Quality y
team toward the delivery of quality professional products and services_
It is our goal to produce and monitor work products in a manner
which will ensure consistency in performance. Therefore, services
shall be perfomned as expeditiously as is consistent nvith professional
skill and care to meet requested submittal dates. Good comn-iunicatrcf.
and well -structured coordination are essential for successful projects.
These attributes are ones 10 Which the design team are committed.
LESLEE A. TEMPLE
Vice -President - Cbief Financial Officer
Principal of 4funicipal Recreation and Urbu-a PlalMino
In her role as Principal of Municipal Recreation and Urban Planning, Ms. Tem; le is
responsible for management of public works contracts, guiding projects : om
design L-iception through preparation of construction documents, bid ass:stance,
and field observation. Her fields of expertise include construction design tech-
niques, governmental agency coordination, design criteria publications and tec ni-
cal composition of construction specifications.
As Project Principal, Ms. Temple would be responsible for the day-to-day- func::ons,
preliminary data collection, coordination with consultants and in-house person --lel,
as well as directing the preparation of the final documentation. She -,,vill be i ::ru-
mental iln conducting community workshops and presenting final documents to
commissions and council members. She has over the years focused her eor'�s
toward providing recreational facilities and programs that are accessible and e- o}'-
able to everyone. It was this type of sensitivity that eventually became pa. t of -he
Accessibili t�2000 program and is utilized in the planning and design of recreaonal
opportunities.
TOM NIUNOZ
Senior Associate
Landscape Ambitect/Reci eation Planner
Mr. Munozs primary ' rima emphasis and responsibility is the development of design-
fV)
solutions, graphic portrayal of master plans and the production of construction
doduments for the firm's recreation planning and urban design projects. Rece:::ly,
with the inception of Accessiblity2000, he has become involved with facility as.:dits,
a natural progression from his years of site inventory and analysis experience. Mr.
Munoz has served as the Project Designer for the creation of many of the n'e I
borhood and community parks, most notably Handicap Play Area and Pier at
Central Park and McCallen Park in Huntington Beach; both which feature ilnte-
grated recreational opportunities for kids in all age groups and abilities.
BETH TEMPLE
Director of Coininunications
A1aiketiirgiCi eative Services
Since coming to Cardoza-DiLallo-Harrington in 1986, Ms. Temple's major ocus has
been the design, development, and implementation of the corporation's busire_s
collateral and marketing efforts. with a multi -disciplinary design background, .5he
has been instrumental in leading the firm in progressive design solutions "�vhich
push us to the cutting edge of creativity. Ms. Temple's communication and d:.sign
background, coupled with her computer knowledge, has added a new d:::.ens:on
to our range of landscape architectural and planning services; a great asse: in cur
ability to continue meeting the needs of the diversified clientele we serve. FIs.
Temple is responsible for the design and production of the firm's Access-;-'.
prograin; its packaging and forms and Fill be instrumental in producing ::,e :- l
2-volur_�e documentation in a cohesive and eas}'-to-read format.
Cardoza-DiLallo-Harrington provides a set of personnel policies to each
employee. The intent of the policies is to provide a fair and equitable
system facilitating a sound administration of practices, consistent with
company objectives and in compliance with applicable laws. In coopera-
tion with the employee, the company determines fair treatment with
respect to compensation, position and responsibility, and promotions.
As a hispanic minority business enterprise, Card oza-DiLallo-Harrington
recognizes and participates in recruiting, selecting and hiring both em-
ployees and consultants based on merit and qualification without dis-
crimination. Cardoza-DiLallo-Harrington's affirmative action program and
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i ned to ensure adequate
equal opportunity policy is des uate employment g q
opportunities for women and minorities. While the company does not
the state
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use or advocate quotas, it is committed to periodic review of
and proportion of minority and female employees in relation to industry
averages and the composition of the local labor force. It is the firm's
policy to make a good faith effort to employ said minorities and women
or to utilize the services of minority- or women-oRvned professional
service subconsultants or supply vendors.
-mentopportunity/affirmative action plan ensures a
Our equal employ
�!r
reasonable balance between minority and female recruitment, selection
• N
and promotion. The firm's senior managment team - shareholders and
principals - are commited to a plan of action in fair recruitment of poten-
tial employees from college/universities and open interviewing at local
and national professional association meetings/conferences. When
outside recruiting sources are necessary, our firm seeks out those agen-
cies which are minority and female -owned. Employees are encouraged
to refer qualified minority and female candidates when vacancies are
q
posted. In addition, our senior management team, in concert with our
• N
marketing director, initiates, whenever applicable, an active search for
qualified consultant firms that .are certified minority or female -owned
businesses.
The firm presents its equal employment opportunity affirmation in its
Personnel Policies in the following statement:
"EQUAL OPPOR7Z11\'I7Y. Cardoza-DiLallo-Hai-r ngton believes that all
persons are entitled to equal employment opportunities and does not
discriminate against its employees or applicants on the basis of race, color,
sex, age, marital status, religion, national origin or ancesti); nor physical
handicap or medical condition. It is the Company's policy to employ,
retain, pro»zote, ter77zinate, and otberwise treat all eMployees and job
applicants on the basis of merit; qualifications, and coMpetence."
7'he following individuals are suggested as qualified to comment on the ability
of Ca7doza-DiLallo-Han-i7gton to provide landscape architectural and plan-
ning seivicesfor our.Vorthern Califonzia office.
Mr. Bob McFall
Deputy City Manager
City of Glendale
(818) 548-4000
Mr. Terry Nielsen
Parks and Recreation
City of Riverside
(714) 782-5305
Mr. Bruce Wegner
Parks and Recreation Manager
City of San Clemente
(714) 361-8264
Mr. Keith Van Holt
Director of Leisure Services
City of Costa Mesa
(714) 7-154-5303
Mr. Cal Camera
District Administrator
City of Hesperia
(619) 244-5488
Ms. Kathy Sorenson
Senior Recreation Supervisor
City of Rancho Cucamonga
(714) 989-1858
Mr. James B. Engle
Park Superintendent
City of Huntington Beach
(714) 536-5486
Ms. Susan Jones
Community Services Department
City of Tustin
(714) 544-8890
Mr. Shawn Nelson
Director of Community Services
City of Temecula
(714) 694-1989
Mr. George Tindall
City Manager
City of Garden Grove
(714) 638-6674
Mr. Vernon Jones, A.I.C.P.
Planning
City of Orange
(714) 532-0434
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ADA 1990
Self -Evaluation and
Transition Plan
Volume II,
Audit Checklists
For The
Recreation and Community Services Department
City of Lakewood, California
by
r-,e-inC.0 /;-f 1'r
41iffai.MY2000-
Accessibility.sibility. Compliance. Integration.
A program by Card oza-DiLallo-Harrington, Landscape Architecture and Planning
The Training Source
9340 Westbourne Court, Cypress, California, 90630, 714-761-2606
Professional Qualifications of Eileen Brownell
Administration:
Managed municipal agencies that encompassed leisure, cultural, library, transit, and park
services. Largest budget exceeded S3 million and included local, state and federal funding.
Supervised 20 fulltime and parttime employees. Staffed commissions, citizen task forces and
city council meetings. Negotiated and monitored contacts. Managed maintenance and
capitol improvement projects including renovations of fire stations, parks, police facility,
city hall and recreation centers, making them handicap accessible.
Communications:
Prepared and presented oral and,,.vritten reports to city council, commissions, citizen
committees and agency boards of directors. Provided public relations information to both
print and broadcast media. Presented keynote and motivational addresses to professional,
membership and non-profit organizations.
Program Administration:
Designed, implemented, managed and evaluated comprehensive leisure, cultural, human
and library programs to fulfill community needs. Services were provided to but not limited
to the physically and mentally disabled, families, senior citizens and disadvantaged youths.
Programs managed included contract classes, playgrounds, in home services, day and
resident camping, child daycare, aquatics, sports, excursions and city wide special events.
Training and Teaching:
Presented over 100 seminars on a wide variety of topics. Training areas have included but
are not limited to team building, time management, communications, sensitivity, netxvork-
ing, interview shills, conflict resolution, leadership and management skills, resume prepara-
tion and empowerment.
Progressive Management & Staff Development and Transition Programs; or the 90's
The Training Source
9540 Westbourne Court, Cypress, California, 90630, 714-761-2606
Eileen Bro-wnell
Experience:
Over 25 years in municipal services including:
- Director of Community Services
- Manager of Community Services
- Supervisor of Community Services
Taught 12 semesters at:
- California State University, Long Beach
- Coastline Community College
- Los Angeles Regional Occupational Program
A total of 15 years as a training and management consultant for:
- Non-profit organizations
- Municipal agencies
- Private companies
Education:
Master of Science, California State University, Long Beach
Bachelor of Arts, California State University, Chico
Professional Involvement:
Over 20 years active involvement with organizations such as the National Recreation and
Park Association, Chi Kappa Rho, Kiwanis, and California Park and Recreation Society. Will
be installed as CPRS President in 1993.
Progressive Management 6 Staff Development and Transition Progranis for the 90's
ADA Compliance Documents
Citi- of Tustin
The proposed fees for preparing the necessary documents as outlined in our
response to the Request for Proposal shall be the following not -to -exceed
figure unless otherwise authorized by the City:
Coordination meetings with Staff - 10± hours, Senior
Principal - shall be billed at the personnel hourly
rates as shown (all other phases billed by proportion
of services completed) $ 1,200.
180 miles curb/side walk audit (50 hours, Senior Assoc.) $ 41000.
Facility Audits:
Camino Real Park (4± hours, Senior Assoc.)
Centennial Park (8± hours, Senior Assoc.)
Columbus Tustin Park (8± hours, Senior Assoc.)
Frontier Park (8± hours, Senior Assoc.)
?Magnolia Tree Park (8± hours, Senior Assoc.)
McFadden -Pasadena Park (2.5+ hours, Senior Assoc.)
Peppertree Park (4+ hours, Senior Assoc.)
Pine Tree Park (4± hours, Senior Assoc.)
Tustin Area Senior Center (14± hours, Senior Assoc.)
Water Division Site (10± hours, Senior Assoc.)
Maintenance Ward (14+ hours, Senior Assoc.)
Overview of Auditing Process by Senior Principal
(20± hours)
Document Preparation
Statements of Probable Construction Costs (45± h Ours
Senior Associate, 10± hours, Senior Principal)
'Written narrative (40± hours, Senior Principal, 30±
hours, Senior Associate)
ADA Compliance Total:
300.
650.
650.
650.
650.
200.
300.
300.
1,100.
800.
1,100.
$ 21400.
$ 4,800.
$ 7,200.
$26,300.
Schedule of Hourly Rates and Fees
1.
Senior Principal
$120.00/hour
2.
Principal
100.00/1'iour
3.
Senior Associate
80.00/hour
4.
Associate
65.00/hour
5.
Project Coordinator
55.00/hour
6.
Draftsman II
40.00/hour
7.
Draftsman I
30.00/hour
8.
Administrative
35.00/hour
PAYMENTS
(�
A. Payments for the Scope of Services shall be made monthly and shall
be in proportion to the services performed.
B. Direct Project Expenses are actual expenditures in connection with
the project and are in addition to the compensation for the Scope of
Services and Change Orders. Payments .for Direct Project Expenses
shall be made monthly upon presentation of CONSULTANTT's state-
ment of expenses incurred at a 1.15 multiple of actual cost of repro-
duction, reductions, enlargements, blueprinting, FAX transmittals,
photographs, special mailings/shippings, permit fees, or other similar
direct project expenses.
C. Unless a flat fee is quoted by CONSULTANT at the time Change
Orders are initiated, Change Orders or hourly portions of the Agree-
ment shall be compensated at the above outlined personnel hourly
rates (arhere applicable, rates apply to travel time).
D. Payment for a Change Order involving services of subconsultants not
defined in the response to the RFP, including but not limited to,
architectural and civil, structural, electrical and mechanical engineers,
shall be made monthly upon presentation of CONSULTANT's state-
ment of services rendered at a 1.15 multiple of actual cost.
CHANGE ORDERS
A. Change Orders shall be for services that are beyond the Scope of
Services and may include, but not be limited to the follow-ing:
1. Ret-ision or modification to documents, dray.-ings, or specifications
'�\-hen such revisions or modifications are inconsistent w-ith ap-
provals or instructions previously given or are required by the
enactment or revision of codes or laws by governmental agencies
v
having jurisdiction over the project subsequent to the preparation
or ecifications.
of such documents, drawings, p
2. Providing consultation concerning replacement of any ,"-ork dam-
aged by fire or other cause during construction, and furnishing
professional sen -ices as may be required in connection R-ith the
replacement of such Fork.
3. Providing services not othem-ise included in this Agreement or not
customarily furnished in accordance with generally accepted
practice of landscape architecture.
B. Upon the request for additional services, Cardoza-DiLallo-Harrington
shall provide the scope and costing of said Change Order (arhether
flat fee or per the fee schedule set forth herein) and timely dispatch a
copy of said Change Order to the CLIENT, confirming the agreement
of the parties.
CLIENT'S RESPONSIBILITIES
A. CLIF-'-T shall designate a representative authorized to act in the
CLIENT's behalf with respect to the Project.
B. CLIEINTT shall be responsible for all plan check fees and building
permits by municipalities.
STATE BOARD of LANDSCAPE ARCHITECTS
Landscape Architects are regulated by the California Board of Landscape
Architects. Any questions concerning a landscape architect may be
referred to the Board at: Board of Landscape Architects, Post Office Box
161025, Sacramento, California, 95816, or by phone at (916) 447-7635.
EXHIBIT "B"
SPECIAL REQUIREMENTS
EXHIBIT "B"
SPECIAL REQUIREMENTS
1. Pursuant to Section 3.4, the term of this Agreement is
identified in Exhibit A, Scope of Services.
2. Pursuant to Section 4.2 of this Agreement, Christine
Shingleton is designated as Contract Officer.
3. Pursuant to Section 4.3, the Consultant is hereby authorized
to subcontract consistent with the Consultant's Proposal with
the following firm:
The Training Source
4. The liquidated damage provision of .Section 7.6 is hereby
waived.
-18-
EXHIBIT "C"
SCHEDULE OF COMPENSATION
EXHIBIT "C"
Schedule of Hourly Rates and Fees
1.
Senior Principal
$120.00/hour
2.
Principal
100.00/hour
3.
Senior Associate
80.00/hour
4.
Associate
65.00/hour
5.
Project Coordinator
55.00/hour
6.
Draftsman II
40.00/hour
7.
Draftsman I
30.00/hour
8.
Administrative
35.00/hour
PAYMENTS
A. Payments for the Scope of Services shall be made monthly and shall
be in proportion to the services performed.
B. Direct Project Expenses are actual expenditures in connection with
the project and are in addition to the compensation for the Scope of
Services and Change Orders. Payments for Direct Project Expenses
shall be made monthly upon presentation of CONSULTANT's state-
ment of expenses incurred at a 1,15 multiple of actual cost of repro-
duction, reductions, enlargements, blueprinting, FAX transmittals,
photographs, special mailings/shippings, permit fees, or other similar
direct project expenses.
C. Unless a flat fee is quoted by CONSULTANrr at the time Change
Orders are initiated, Change Orders or hourly portions of the Agree-
ment shall be compensated at the above outlined personnel hourly
rates (where applicable, rates apply to travel time).
D. Payment for a Change Order involving services of subconsultants not
defined in the response to the RFP, including but not limited to,
- architectural and civil, structural, electrical and mechanical engineers,
shall be made monthly upon presentation of CONSULTANT's state-
ment of services rendered at a 1.15 multiple of actual cost.
CHANGE ORDERS
A. Change Orders small be for sen -ices that are beyond the Scope of
Ser -ices and may include, but not be limited to the follmving:
1. Revision or modification to documents, dra'�k-ings, or specifications
-hen such reN-isions or modifications are inconsistent -ith ap-
provals or instructions previously given or are required by the
enactment or revision of codes or lams by governmental agencies
having jurisdiction over the project subsequent to the preparation
uch documents, drawin s or ecifications.
of s g � p
2. Providing consultation concerning replacement of any work dam-
aged by fire or other cause during construction, and furnishing
professional services as may be required in connection with the
replacement of such xklork.
3. Providing services not othem ise included in this Agreement or not
customarily furnished in accordance with generally accepted
practice of landscape architecture.
B. Upon the request for additional services, Cardoza-DiLallo-Harrington
shall provide the scope and costing of said Change Order (whether
flat fee or per the fee schedule set forth herein) and timely dispatch a
copy of said Change Order to the CLIENT, confirming the agreement
of the parties.
CLIENT'S RESPONSIBILITIES
A. CLIENT shall designate a representative authorized to act in the
CLIENT'S behalf with respect to the Project.
B. CLIENT shall be responsible for all plan check fees and building
permits by municipalities. -
STATE BOARD of LANDSCAPE ARCHITECTS
Landscape Architects are regulated by the California Board of Landscape
Architects. Any questions concerning a landscape architect may be
referred to the Board at: Board of Landscape Architects, Post Office Box
161025, Sacramento, California, 95816, or by phone at (916) 447-7635.
f