HomeMy WebLinkAboutC.C. 09 GOV'T GRANT 03-16-92CONSENT CALENDAR NO. 9
3-16-92
AG El DA 3 - i (1=1-9 z.
ATE: MARCH 16, 1992
TO: WILLIAM A. HUSTON, CITY MANAGER
FR 010: COMMUNITY DEVELOPMENT DEPARTMENT
SUBJECT: CERTIFIED LOCAL GOVERNMENT GRANT
RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 92-41
approving the following actions:
1. Approve the filing of an application for the National Historic
Preservation Grants -in -Aid assistance for an educational video
project;
2. Appoint the Assistant City Manager or her authorized
representative as the agent of the City to coordinate,
process, and execute all contracts, agreements, amendments,
and ancillary documents within the scope of the application
for the grant;
3. Agree that all required local matching funds or in-kind
services be provided by the City for the proposed project.
BACKGROUND
Each year, federal National Park Service funds are made available
as grants to local agencies for the purpose of furthering the
interests of historic preservation within the local community. A
certain percentage of these monies ($148,409 in 1992) are earmarked
for communities recognized for their preservation efforts as
Certified Local Governments (CLG), Since being officially
recognized as a CLG on July 31, 1991, Tustin is eligible to compete
for this year's grant awards.
The State Office of Historic Preservation (OHP) administers the
program for the National Park Service. The State requires
applicants to provide a 50% "fair share" matching fund indicating
significant community support for the proposed project. Matching
funds can take the form of cash contributions or in-kind services.
This year's application proposes the sole use of in-kind services
including all City personnel salary, overhead, telephone, supplies,
and other costs associated with administration of the project. No
additional General Fund allocation isrequired to fulfill the
matching share requirement.
Projects must evidence benefit to the community and its historic
resources, receive Council support and clearly indicate the
agency's ability to provide administrative support for the project.
City Council Report
Page 2
March 16, 1992
Funds may be used for a number of activities including the
preparation of historic and cultural resource surveys, nominations
to the National Register of Historic Places, training and
education, and other projects. Projects ineligible for funding
include construction or property acquisition proposals, restoration
work, and interpretive displays.
DISCUSSION
The City has previously identified the need for educational
materials that document the City's historic assets in a way that is
easily understood by the citizens of Tustin. By educating area
residents and business owners, growth and development pressures in
Old Town and its surrounding residential neighborhoods can be
managed and directed to accommodate environmental quality and
economic prosperity. In response to this need, City staff have
proposed the production of a video cassette that focuses on the
City's significant Old Town historic residential and commercial
structures including anecdotes of and interviews with long-time
residents (as an oral history).
It is intended that this video be used as an educational and
promotional tool for presentation at schools, libraries, civic
organizations, historical societies, neighborhood association
meetings, the Chamber of Commerce, corporations, and other groups.
If desired, the video could be mass produced for direct sale to the
public with all associated costs recovered in the sales price.
A preliminary cost analysis has been completed which determined the
total project cost to be $16,207.87 . of which $7, 500. 00 (contractor
cost for video production) is requested of the State with the City
providing a $8,707.87 in-kind matching share contribution
(utilizing staff resources only). Future production of the video
is subject to receiving adequate grant monies from the State or
other funding sources. A detailed project description is attached.
CONCLUSION
As a Certified Local Government, the City of Tustin is officially
recognized as having a local historic preservation program and is
eligible to apply for grants to assist in the development of the
program. The production of an educational video would contribute
to this program and benefit the entire community. Staff recommends
that Council adopt Resolution No. 92-41 approving the City's filing
of this year's CLG grant application.
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Scott C. Reekstin
Assistant Planner
SR:kd\clgrant.ccr
Attachments
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bdbg'Christine A. hin eton
Assistant City M ager
ATTACHMENT
Project Description
The City of Tustin proposes to utilize this year's CLG grant monies
to develop an educational/promotional video cassette. The project
is intended to document, in VHS video format, the important
attributes and resources of the historic Old Town Tustin community.
The twenty (20) minute video will promote the benefits of historic
preservation and Old Town's value as a cultural and educational
resource, and as an aesthetically pleasant environment in which to
live, work and do business. Also, the video will include
anecdotes, tales, interviews and other elements of oral history
from long-time residents of the community. It is intended that the
video will be provided to schools, libraries, civic organizations,
historical societies, neighborhood associations, the Chamber of
Commerce, corporations, and other groups.
Project Scope
The City of Tustin's "Old Town" historic neighborhood (surveyed in
July 1990) is located in the heart of Orange County and includes a
variety of historically significant residential and commercial
resources. Unfortunately, it is under constant economic pressure
to redevelop. By educating area residents and business owners,
growth and development pressures in Old Town and its surrounding
residential neighborhoods can be managed and directed to
accommodate environmental quality and economic prosperity. New
residents and business owners in the community must be reminded and
educated as to the direct benefits of preserving the historic
nature and ambiance of the district. The neighborhood is
recognized as one of Tustin's most cohesive, organized communities.
Therefore, the video cassette would provide the most effective
medium to accomplish this task. A copy of the final product will
be forwarded to the OHP.
The City will produce a medium grade 20 minute VHS video cassette
master and copies for distribution to the community. The video
will emphasize the importance of historic preservation through the
recognition of significant historic structures and oral histories
from long time residents. It could be accompanied with promotional
material describing the availability of the City Community
Development Block Grant Rehabilitation funds and property tax
incentives for historic commercial structures. The project will
result in a comprehensive, cohesive program to garner public
support for continued preservation of Old Town historic resources.
Budget
City Personnel (includes 27% for
benefits)
Amount
Assistant City Manager - 10
hours @ $55.04 per hour
$
550.40
Senior Planner* - 40 hours @
$35.53 per hour
$
11421.20
Assistant Planner - 80 hours
@ $24.87 per hour
$
1,989.60
Clerical - 2Q hours @ $17.97
per hour
$
359.40
City Volunteers
Cultural Resources Advisory
Committee (5 members)
$
0.00
Miscellaneous Office Supplies
$
250.00
Other Costs
In-kind office space rental
Room size it X 18 = 198 sq. ft.
$.70 per sq. ft = $138.60 per mo. X 12 mos. $ 11663.20
Telephone use - $30 per month $ 360.00
Contract Employees
Professional video production company
Filming - 31 10 hour days @ $1,000/day $ 31000.00
Editing/Production $ 41500.00
Indirect Administrative Costs (15% of $14,093.80) $ 2,114.07
Total Costs $16,207.87
Amount of Funds Requested $ 71500.00
Amount of Matching Share $ 81707.87
Donor: City of Tustin
Source: Community Development Department Budget and Rent
Kind: In-kind services
*Project Coordinator
Personnel
The program will be coordinated and directed by the Community
Development Department. The Assistant City Manager and Director of
Community Development (Christine Shingleton), Senior Planner (Dana
Ogdon) and other department staff have significant experience in
administering numerous CLG and other federally grant funded projects.
In addition, the project will be referred to the City of Tustin Cultural
Resources Committee and City Council to ensure consistency with the
community's historic preservation goals. The City will contract with a
licensed professional video production company with experience in the
production of educational/promotional videos. Selection of the chosen
contractor will only occur after the completion of a comprehensive and
competitive screening process. All contractor work will be bonded to
ensure timely completion of the project.
DO:kd\clgvideo.nts
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RESOLUTION NO. 92-41
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF TUSTIN, CALIFORNIA,
APPROVING OF THE APPLICATION TO THE
NATIONAL HISTORIC PRESERVATION FUND
SUBGRANT PROGRAM FOR CERTIFIED LOCAL
GOVERNMENTS FOR AN EDUCATIONAL VIDEO
PROJECT
The City Council of the City of Tustin, California, DOES
HEREBY RESOLVE as follows:
WHEREAS, the Congress under Public Law 89-665 has
authorized the establishment of a National Historic
Preservation Grants -in -Aid Program providing matching
funds to the State of California and its eligible
subdivisions for historic preservation survey,
registration, and planning; and
WHEREAS, the State Department of Parks and
Recreation is responsible for the administration of the
program within the state, setting up necessary rules and
procedures governing application under the program; and
WHEREAS, said adopted procedures established by the
State Department of Parks and Recreation require the
applicant to certify by resolution the approval of
applications and the availability of local matching funds
prior to submission of said applications to the State.
NOW THEREFORE, BE IT RESOLVED that the City Council:
1. Approves the filing of an application for the
National Historic Preservation Grants -in -Aid
assistance for an educational video project;
and
2. Appoints the Assistant City Manager or his/her
authorized representative as the agent to
coordinate, process, and execute all
contracts, agreements, amendments, and
ancillary documents within the scope of the
attached application; and
3. Agrees that all required local matching funds
or in-kind services will be provided for the
project.
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Resolution No. 92-41
Page 2
PASSED AND ADOPTED at a regular meeting of the
Tustin City Council held on the 16th day of March, 1992.
Charles E. Puckett, Mayor
Mary E. Wynn, City Clerk
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF TUSTIN )
CERTIFICATION FOR RESOLUTION NO. 92-41
MARY E. WYNN, City Clerk and ex -officio Clerk of the City
Council of the City of Tustin, California, does hereby
certify that the whole number of the members of the City
Council of the City of Tustin is f ive; that the above and
foregoing Resolution No. 92-41 was duly and regularly
introduced, passed and adopted at a regular meeting of
the City Council held on the 16th day of March, 1992, by
the following vote:
COUNCILMEMBER AYES:
COUNCILMEMBER NOES:
COUNCILMEMBER ABSTAINED:
COUNCILMEMBER ABSENT:
Mary E. Wynn, City Clerk
SR:kd\92-41.res