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Home My WebLink AboutRDA 05 POLICE FURN 03-16-92RDA No. 5 3-16-92 V ! - GQn1 In ATE: MARCH 16, 1992 _T_ WILLIAM A. HUSTON, EXECUTIVE DIRECTOR i=J,r til: CHRISTINE A. SHINGLETON, ASSISTANT CITY MANAGER �T_ FURNITURE PURCHASE FOR POLICE DEPARTMENT RECOMMENDATION It is recommended that the Redevelopment Agency: 1. Adopt RDA Resolution No. 92-04 authorizing participation in the County of Orange Cooperative Purchasing Program. 2. Approve the purchase of Steelcase Avenir Product and accessory design partnership products for the Police Department facility under the County Cooperative Purchasing Program. 3. Authorize the advertisement of bids for miscellaneous furniture for the police facility (Arcadia, Kruger, Howe, Gunlocke, Intrex, Magline and Glassform) BACKGROUND As the Agency is aware, renovation to the City's police facility is currently under construction and it is estimated that police department employees will be relocated to their new facility in the next 4 to 5 months. In conjunction with the new construction there had previously been determined a need for the purchase of new furniture and also renovation of existing furniture (City Council agenda March 18, 1991). This need was based on a thorough inventory of all current furniture, the condition of furniture, adaptability to the new layout and ability to be renovated. These costs have been included in the 11.1 million dollar budget for the entire project. With the facility nearing completion, staff now needs to place the final order for purchase and renovation of furniture. A total of approximately 55 work spaces are needed including a combination of private offices, open office areas, conference and interview rooms, reception areas and staff employee areas. There are more than twenty different manufacturers of office furniture with dramatic differences in the quality of materials. In an effort to objectively evaluate the best produced lines of furniture available, an ad-hoc committee of staff members representing each City department visited various cities and Redevelopment Agency Report Furniture Purchase for Police Department March 16, 1992 Page 2 display showrooms and studied a host of material in both metal and wood furnishing for all future furniture purchases for the permanent improvements to the Civic Center. An extensive evaluation of the best of the manufacturer's product was evaluated based on structural construction, quality of material, life expectancy, installation and warranty. Based upon this review, it was recommended to the Agency on March 18, 1991 that Steelcase, a Tustin based office furniture manufacturer, was the preferred provider with the "Avenir" product series as the desired product for most typical workstations. In addition a number of additional manufacturers were specified including Metro, Vecta, Arcadia, Kruger, Howe, Egan, Magline, Gunlocke and Glassform for chairs, tables, visual aids, lounge seating and minor miscellaneous furniture. - The Steelcase Avenir System Furniture Modular system is a broad, multi -function system consisting of pre -finished, interchangeable parts which can be assembled in a variety of configurations with built-in flexibility to fit individual uses. These systems can be configured as stand-alone or panel supported units. The systems allow for adaptability, variety, flexibility, and ultimate cost savings. The ten year warranty on Steelcase product, as well as its sturdy construction are also consistent with the City's long term planning. Laura McCants, the interior designer on the Civic Center project has helped staff evaluate furniture system layout, worked on developing a specification list and coordinated design and color of fabrics and materials. A final space plan and specification listing has been prepared and Laura has evaluated each persons functions and developed work areas which would enhance efficiency while maximizing the use of floor space. Staff has available a copy of the entire specifications package which corresponds to the floor plan for any questions the Agency may have. Under provisions of Section 1624 b of the Tustin City Code, exceptions or deviations from the City's competitive bidding procedures can be authorized by a resolution of the City Council when purchases of supplies and equipment can be acquired more efficiently and cheaply on behalf of the City through the County of Orange Cooperative Purchasing Program. The City's Finance Director as City purchasing agent has verified that under provisions of the City's purchasing ordinance, the City may make purchases through the County's Cooperative Program. Redevelopment Agency Report Furniture Purchase for Police Department March 16, 1992 Page 3 Under the County of Orange Cooperative Purchasing Program pricing, a discount of approximately 37-50% would be extended to the City on all Steelcase products and certain accessory furniture lines. Based on our previous discussions with numerous manufacturers and vendors, the Agency's interior designer believes that the discounts which the Agency can project to receive under the cooperative program would be substantially higher than that which we could obtain outside the County's cooperative program. In addition to Steelcase product and various furniture items available under their design partnership under the County Cooperative Purchasing Program, furniture items (chairs, tables and lounge seating) from a number of miscellaneous additional manufacturers including Arcadia, Kruger, Howe, Gunlocke, Intrex, Magline and Glassform are not participants in the County's program. These items would be bid items under the standard bid process and City Council approval would be requested to advertise for bids. The bid specifications for these items is attached for City Council approval (Attachment A) . The following is a cost summary from California Business Interiors who is the County's awarded vendor for Steelcase product and certain accessory furniture items based on furniture specifications requested by the Agency. Delivery, freight and installation.are included in cost estimates with the exception of special fabric delivery. A 5% contingency has been included for miscellaneous items that may be identified in the field. Steelcase System Furniture Other Furniture part of cooperative program Refurbishing Freight (fabric only) Sales Tax Subtotal 5% Contingency Grand Total After Cooperative Discount $102,057 73,745 10,887 590 14,468 201,747 10,085 $211,832 Redevelopment Agency Report Furniture Purchase for Police Department March 16, 1992 Page 4 As noted above, the Agency's total anticipated purchase price for the product and renovation of product under the County of Orange's Cooperative Purchasing Program would be approximately $211,832. Please note that this discounted figure with an included contingency is conservative and it may be that our total costs may be lower given potential buyback arrangements for some existing City of Tustin products that we may be able to arrange. f Christine A. Shing ton Assistant City Man ger CAS:rvn\pdfurni t.cas 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. RDA 92-04 A RESOLUTION OF THE REDEVELOPMENT AGENCY OFT HE CITY OF IN THE AUTHORIZING COUNTY OF ORANGE COOPERATIVE TUSTIN, CALIFORNIAPURCHASING PROGRAM. The Redevelopment Agency of the City of Tustin does hereby resolve as follows: I. The Redevelopment Agency finds and determines: A. Under provisions of Section 16246 of the Tustin City Code, an ordinance related to financial and purchasing procedures, exceptions or deviations e from the authorized City's competitive bidding procedures can b by resolution of the City Council when purchases of supplies and equipment can be acquired more efficiently and cheaply on behalf of the City through the County of Orange Competitive Purchasing Program. B. The City has need of purchasing certain space furniture system in conjunction with the Civic Center Expansion project. C. The Steelcase system is the preferred provider with the Avenir product series the desired product. A number of miscellaneous furniture items are also included within the County's cooperative program which will purchased. D. Under the County of Orange Cooperative Purchasing Program pricing, a discount of 37-50% would be extended to the City on Steelcase product and miscellaneous furniture items. II. The Redevelopment Agency hereby authorizes the e cooperative f Tustin's participation in the County of Ora g Purchasing Program for purposes of acquiring furniture items Avenir product and a number of miscellaneous for needs at 300 Centennial Way. PASSED AND ADOPTED at a regular meeting f the �92Tustin Redevelopment Agency, held on the 16th day of March, MARY WYNN City Clerk CHARLES E. PUCKETT Mayor ATTACHMENT A TUSTIN POLICE FACILITY MISCELLANEOUS FURNITURE SPECIFICATIONS INDEX Item Number Manufacturing/ Descrivtion Z-3 Z-4 Z-25 Z-26 Z-28 Z-32 Arcadia Lounge chairs Kruger Dorsal chairs Howe flip toptables Gunlocke Phoenix lounge Magline drafting table Glassform waste baskets FURNITURE/ACCESSORY ORDER DATE MARCH 2, 1992 PROJECT CITY OF TUSTIN - POLICE DEPARTMENT JOB NUMBER - P.O. AREA #160 RECEPTION LEVEL + ACCESS F I RST & SECOND FLOOR ( SEE ROOM NUMBERS) / STA I RS . & ELEVATOR ITEM NUMBER Z-3 DESCRIPTION WAITING AREA SEATING MANUFACTURER ARCAD I A REPRESENTATIVE PHONE QUANTITY 9 (NINE) SERIES VIENNA LOUNGE SEATING STYLE NUMBER #1551 LOUNGE CHAIR WITH BLACK PAINTED BASE SIZE W D H SEAT H ARM H DIAMETER OTHER 32" 32" 29" 18" 24" - - UPHOLSTERY KNOLL TEXTILES #K732/3 TEAL ZANA COORD I NATE FINISHES BLACK PAINTED BASE CITY OF TUSTIN - POLICE DEPARTMENT SHIP TO 300 CENTENNIAL WAY _ TUSTIN, CA 92680 SIDEMARK Z-3 QUOTE BY DATE IF DIFFERENT THAN SPECIFIED BRAND NAME MODEL LAURA MC CANTS INTERIOR DESIGN & PLANNING -327 CARROLL PARK EAST -LONG BEACH -CALIFORNIA 90814-2212.213/596/898: rT f #4d :f pj -f f.�t-fes �1 !� X11 a# t [,Y aii t prld � 4 i' i• •�;I.-""y.s-•'�� iy f+t .8 'Mii tf�fi�f ! + d' t ��'� i i i f s 7r � t- �t �',}• t f 4 -@ Y' p 1 .�. +• . i � t t t p p d rrY i � r. i � .f f; 'f p.f .t t 7l }.t'f�`f:z,: 'S `S'- .t' $.- } + ua t.c tt t< tt tt�r�i ei !i ff s $�. e.t ptf#{fi.i ifT^!#}';} ,,''i• •$ .�..� ;! e`�l++e ! ept; fptc �ttt eptd �p?�df t { {{ : �tf� �f#f��t.: t .+ ,fa., Agee +!!,ASPt; tf+;ttt�tttttttt<<ttt<dd<d`; f Ji f`i' fi f # 4-A L# p ta,'++rA..jeBr +Ate t t+;etA t pelt ;ttt pttt pttt ptdt <` , it;� T f ; f =-r a ff ff f Fft3:fY:�, r $ Atp4 4 ;Pp#tpt+t}� `...tC$@pttrlttpp{tl;<jt;f+t3ttp�pttttttlppt�tpttttt<E<� if ff f f+.44 i ;-p.$;?••4 Ctk% + ppp+ + + +$ }t �' fit•;+;2 pt;+t.tt ptt p t p t ; t d t t . e p t l.t ;te ;;* t+ et < t< : -• - - - �-�-'.A.;;-c pt+ t++ ;t+ t a t t p t r p t t} t t: �; ft tt p t dt t A ; t 4; ;+ +� Ct t -;t l tt+! p te2A + tttt p?lt', t dT r ,,�� ..$ ,$ ! +t A A $!tp ; ;{ t ; ++tt ; +t 2$ l t$ p•Pt l p ! t t :. t :It,i,"l�! # !:$ss Q ; t t t ; ;t l ++t +aa C ;! • P t +�•� �; r. 4 = �; !!!! $ p4Q ASA pep pA4 ;+1 1 a•+ t.: �+f��. 1 F der y r }$�$=A$ $ � {$�+;l Q! a-t+tpteA+t�;pttpp ?i4ttpip�tttt�i !'4+ jt $ !$$rAt ! 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AREA #183 REPORTS, #190 BRIEFING LEVEL + ACCESS F I RST & SECOND FLOORS (SEE ROOM NUMBERS) / STA IRS & ELEVATOR ITEM NUMBER Z-4 DESCRIPTION ARMLESS STACKING LEG CHAIRS MANUFACTURER KRUEGER REPRESENTATIVE PHONE QUANTITY 43 (FORTY TRZc c ) SERIES DORSAL OVAL LEG CHAIRS,-STACKING WITH UPHOL. SEAT & BACK STYLE NUMBER DL / GR/ NAL / B 4 SIZE W D H SEAT H ARM H DIAMETER OTHER 1911 172" 3211 18411 _ - - UPHOLSTERY KNOLL TEXTILES #K242/59 TWILIGHT (VINYL) FINISHES PLASTIC SHELL COLOR: GRAY BLUE SHIP TO CITY OF TUSTIN - POLICE DEPARTMENT 300 CENTENNIAL WAY TUSTIN, CA 92680 SIDEMARK Z-4 QUOTE BY gllkDATE qp�IF DIFFERENT THAN SPECIFIED' BRAND NAME MODEL LAURA MC CANTS INTERIOR DESIGN & PLANNING •327 CARROLL PARK EAST-LONG BEACH-CALIFORNIA 90814-2212.213/596/8982' • t] LAURA MC CANTS INTERIOR DESIGN & PLANNING 327 CARROLL PARK EAST LONG BEACH, CALIFORNIA 90814-2212 213/59818982 C L I E N T REVISIONS D A T E CITY OF TUSTIN FURNITURE SPECIFICATIONS POLICE DEPARTMENT S U A L. t StitC 1 NO. Z-4 FURNITURE/ACCESSORY ORDER DATE MARCH 2, 1992 PROJECT CITY OF TUSTIN - POLICE DEPARTMENT JOB NUMBER - P.O. AREA #190 EOC/ BR I EF i NG LEVEL + ACCESS FIRST & SECOND FLOOR (SEE ROOM NUMBERS) / STAIRS & ELEVATOR ITEM NUMBER Z-5 DESCRIPTION TRAINING TABLES MANUFAr URER HOWE REPRESENTATIVE PHONE QUANTITY 11 (ELEVEN) SERIES 1600 TEMPEST FLIP TOP TABLES STYLE NUMBER #5BAPR with 1 3/4" SELF EDGE SIZE w D H SEAT H ARM H DIAMETER OTHER 96" 24 " 29± - - UPHOLSTERY NONE FINISHES TOP: FORMICA PLASTIC LAMINATE #221 SATINBARK CLEAR SATIN BAS E: CITY OF TUSTIN - POLICE DEPARTMENT SHIP TO 300 CENTENNIAL WAY TUSTIN, CA 92680 SIDEMARK Z-5 QUOTE BY DATE i IF DIFFERENT THAN SPECIFIED BRAND NAME MODEL LAURA MC CANTS INTERIOR DESIGN & PLANNING-327 CARROLL PARK EAST-LONG BEACH -CALIFORNIA 90814-2212.213/596/89 40 J C L I E N T REVISIONS D A T E i LAURA MC CANTS INTERIOR DESIGN & PLANNING d 327 CARROLL PARK EAST LONG BEACH, CALIFORNIA 90814-2212 213/596/8982 x CITY OF TUSTIN FURNITURE SPECIFICATIONS POLICE DEPARTMENT SC:ALt 5 h t t 1 NO. Z-5 r�F FURNITURE/ACCESSORY ORDER DATE MARCH 21 1992 PROJECT CITY OF TUSTIN - POL 1 CE DEPARTMENT JOB NUMBER - P.O. AREA 259,260,261 (2 EACH) L EVEL + ACCESS FIRST & SECOND FLOOR ( SEE ROOM NUMBERS) / STAIRS & ELEVATOR Z-25 ITEM NUMBER DESCRIPTION LOUNGE CHAIRS MANUFACTURER GUNLOCKE PHONE REPRESENTATIVE QUANTITY 6 (SIX) SERIES PHOEN 1 X LOUNGE SEATING SME NUMBER #8303-1 ONE SEAT/ FULLY UPHOLSTERED WITH COM SIZE W D H SEAT H ARM H DIAMETER OTHER 28 5/8" 29" 32" 172" 25+1 - UPHOLSTERY ARCH I TEX / BOGART COLOR: HOR I Z I ON FINISHES NONE SHIP TO CITY OF TUSTIN - POLICE DEPARTMENT 300 CENTENNIAL WAY TUSTIN, CA 92680 SIDEMARK Z-25 QUOTE BY r DATE IF DIFFERENT THAN SPECIFIED BRAND NAME MODEL LAURA MC CANTS INTERIOR bESIGN & PLANNING -327 CARROLL PARK EAST -LONG BEACH -CALIFORNIA 90814-2212-213/596/89 4 [7 • LAURA MC CANTS INTERIOR DESIGN & PLANNING 327 CARROLL PARK FAST LONG BEACH, CALIFORNIA 908142212 213159618982 C L I E N T REVISIONS D A T E CITY OF TUSTIN FURNITURE SPECIFICATIONS POLICE DEPARTMENT SIrALt br1CC I NO. Z-25 FURNITURE/ACCESSORY ORDER DATE MARCH 21 1992 PROJECT CITY OF TUSTIN - POLICE DEPARTMENT JOB NUMBER - P.O. AREA 259.261 LEVEL + ACCESS F I RST & SECOND FLOOR ( SEE ROOM NUMBERS) / STA 1 RS &ELEVATOR ITEM NUMBER Z-26 DESCRIPTION S 1 DE TABLES MANUFACTURER I NTREX REPRESENTATIVE PHONE QUANTITY 2 (TWO) SERIES QUARK CUBES STYLE NUMBER 75213 - QUARK CUBE 4b SIZE W D H SEAT H ARM H DIAMETER OTHER 181' 1811 1811 UPHOLSTERY NONE FINISHES #432 MEDIUM GRAY - HI GLOSS CITY OF TUSTIN - POLICE DEPARTMENT SHIP TO 300 CENTENNIAL WAY TUSTIN, CA 92680 SIDEMARK Z-26 i QUOTE BY DATE IF DIFFERENT THAN SPECIFIED BRAND NAME MODEL LAURA MC CANTS INTERIOR DESIGN & PLANNING -327 CARROLL PARK EAST -LONG BEACH -CALIFORNIA 90814-2212.213/596/898 f ,J P.] LAURA MC CANTS INTERIOR DESIGN & PLANNING 327 CARROLL PARK EAST LANG BEACH, CALIFORNIA 908142212 213/596/8982 C L i E N T REVISIONS D A T E CITY OF TUSTIN FURNITURE SPECIFICATIONS POLICE DEPARTMENT SCALE Z) n C C 1 NO. Z-26 FURNITURE/ACCESSORY ORDER DATE MARCH 21 1992 PROJECT CITY OF TUSTIN - POLICE DEPARTMENT JOB NUMBER - P.O. AREA 178 LEVEL + ACCESS F I RST & SECOND FLOORS ( SEE ROOM NUMBERS) / STA I RS & ELEVATOR ITEM NUMBER Z-28 DESCRIPTION DRAt= T I NG �Mll MANUFACTURER MAYL I NE REPRESENTATIVE PHONE QUANTITY 1 (ONE) SERIES MAYLI NE RANGER - COMBINATION TABLE WITH DRAWER ONLY STYLE NUMBER #7736-A SIZE W D H SEAT H ARM H DIAMETER OTHER 60" 37 2 " 3711 UPHOLSTERY ARCH I TEX : BOGART - HOR I Z I ON FINISHES METAL FINISH #212 GRAY SHIP TO CITY OF TUSTIN - POLICE DEPARTMENT 300 CENTENMAL WAY TUSTIN, CA 52680 S!DENiARK Z-28 QUOTE BY ATE 1 ;I IF DIFFERENT THAN SPECIFIED BRAND NAME MODEL LAURA MC CANTS INTERIOR DESIGN & PLANNING -327 CARROLL PARK EAST -LONG BEACH -CALIFORNIA 90814-2212.213/596/8982 • NO PHOTO AVAILABLE .. LAURA MC CANTS INTERIOR DESIGN & PLANNING 327 CARROLL PARK EAST LANG BEACH, CALIFORNIA 908142212 213/596/8982 C L I E N T REVISIONS D A T E CITY OF TUSTIN S C A L E FURNITURE SPECIFICATIONS POLICE DEPARTMENT Z:)r1tt NO. Z-28 --- ---- --- i FURNITURE/ACCESSORY ORDER DATE MARCH 2, 1992 PROJECT CITY OF TUSTIN — POLICE DEPARTMENT Y JOB NUMBER — P.O. AREA NOT SHOWN ON PLANS ( 1 PER ROOM OR WORKSTATION) LEVEL + ACCESS FIRST & SECOND FLOORS (SEE ROOM NUMBERS) / STAIRS & ELEVATOR ITEM NUMBER Z-31 (NOT SHOWN ON PLANS) DESCRIPTION WASTEcBASKET MANUFACTURER GLASS FORM REPRESENTATIVE PHONE 72 (SEVENTY TWO) QUANTITY SERIES FIRE RETARDANT WASTEBASKET STYLE NUMBER W13R10FR SIZE W D H SEAT H ARM H DIAMETER OTHER 10" 10" 15" — — — — UPHOLSTERY NONE FINISHES BLACK SHIP TO CITY OF TUSTIN — POLICE DEPARTMENT 300 CENTENMAL WAY TUSTIN, CA 92680 SIDEMARK Z-31 QUOTE BY DATE IF DIFFERENT THAN SPECIFIED BRAND NAME MODEL LAURA MC CANTS INTERIOR DESIGN & PLANNING -327 CARROLL PARK EAST-LONG BEACH-CALIFORNIA 90814-2212.213/596/8982 J LAURA MC CANTS INTERIOR DESIGN & PLANNING 327 CARROLL PARK EAST LONG BEACH, CALIFORNIA 90814-2212 213159618982 C L I E N T REVISIONS D A T CITY OF TUSTIN FURNITURE SPECIFICATIONS POLICE DEPARTMENT S C A L S H E E NO. Z-31