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HomeMy WebLinkAboutC.C. 15 HAZAR WSTE GRT 02-18-92CONSENT CALENDAR NO. 15 2-18-92 AG E &N11 InfiQr-Goo j ATE: FEBRUARY 11, 1992 TO: WILLIAM A. HUSTON, CITY MANAGER FROM: PUBLIC WORKS/ENGINEERING DIVISION ADOPTION OF RESOLUTION NO. 92-32 APPROVING THE CITY OF TUSTIN' S APPLICATION FOR A HOUSEHOLD HAZARDOUS WASTE GRANT FOR PUBLIC EDUCATION BROCHURE RECOMMENDATIONS: It is recommended that the City Council adopt Resolution No. 92-32 approving and authorizing the submittal of the City of Tustin's application for a grant from the California Integrated Waste Management Board for the development and distribution of a Household Hazardous Waste Public Education Brochure. BACKGROUND: In accordance with the mandates of Assembly Bill 2448, the California Integrated Waste Management Board established the Household Hazardous Waste Grant Program. The purpose of the program is to award grants to cities, counties, and local agencies for local programs that help prevent the disposal of hazardous waste, including household hazardous waste, at solid waste landfills. The grants are awarded on a competitive basis, with a maximum grant amount of $120,000. DISCUSSION: With the recent distribution of the City of Tustin recycling brochure to every commercial and residential address in the City, staff has seen a marked increase in the number of requests for information pertaining to the appropriate disposal of household hazardous waste, such as paint, pesticides, motor oil and antifreeze. Currently, the County of Orange operates three no -charge collection facilities for County residents, however, their public education efforts are minimal. Additionally, there are some local businesses who will accept specific household hazardous wastes for a nominal charge who also do not widely advertise their services. It is staff's intent to develop a brochure for City-wide household distribution identifying these facilities, as well as encouraging other household hazardous waste management practices. The estimated cost for the development and distribution of the brochure is $10,300, which is the amount requested in the Grant Application. Upon Council approval of Resolution No. 92-32 the Grant will be forwarded to the California Integrated Waste Department for review and consideration. The award of will be announced in May 1992. Robert L endecker Director of Public Works/ City Engineer RL:KP:ccg:grant Attachment Application Management the grants 1. ,'Ka'ti'e Pitcher Administrative Assistant II 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 92-32 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, AUTHORIZING THE HOUSEHOLD HAZARDOUS WASTE GRANT APPLICATION FOR SUBMITTAL TO THE CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD WHEREAS, the City of Tustin has recognized that it is in the public interest to enact and implement an integrated waste management plan to address the State's diminishing landfill space and the potential advise environmental impacts from landfilling; and WHEREAS, funds have been established by Assembly Bill 2448 and are available from the Solid Waste Disposal Site Cleanup and Maintenance Account in the State's General Fund through the California Integrated Waste Management Board for grants to local governments to establish and implement waste diversion, separation, and education programs to prevent the disposal of hazardous waste in solid waste landfills. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1. The City Council authorizes the submittal of an application to the California Integrated Waste Management Board for a Household Hazardous Waste Grant. SECTION 2. The Director of Public Works/City Engineer of the City of Tustin, California, is hereby authorized and empowered to execute in the name of the City of Tustin all necessary applications, contracts, and agreements and amendments hereto for the purposes of securing grant funds and to implement and carry out the purposes specified in this application. PASSED AND ADOPTED by the City Council of the City of Tustin at a regular meeting held on the 18th day of February, 1992. ATTEST: City Clerk Mayor For Agency Use Only File Eligible state of California California integrated Waste Management Board APPLICATION COVER SHEET - DISCRETIONARY GRANT CIWMB-302 (3/90) (Use separate sheet for each type of program) Name of Applicant: Phone: City of Tustin (714) 544-8890 Address: 15222 Del Amo Avenue City: State: Zip: Tustin CA. 92680 Name of Program Director: Title: Phone: Robert S. Ledendecker Director of Public Works (714)544-8890 Name of Finance Officer: Title: Phone: Ronald Nault Finance Director (714)544-8890 Name of Program Manager: Title: Phone: Katie Pitcher Administrative -Assistant (714)544-8890 Cost of Proposed or Implemented Program $109300.00 Total Grant Amount Request $10,300.00 Certification:. I assume the responsiblity to ensure compliance with all state and local environmental requirements and all related codes, laws, regulations, and guidelines prior to the expenditure of the grant funds. I further declare under penalty of perjury that all information submitted for the Board's consideration for allocation of grant funds is true and accurate to the best of my knowledge and belief. Name of Authorized Person: signature: Robert S. Ledendecker Title: Director of Public WorkBhone: (714)544-8890 Date: CITY OF TUSTIN HOUSEHOLD HAZARDOUS WASTE GRANT APPLICATION FEBRUARY 1992 TABLE OF CONTENTS SECTION 1 -GRANT ELEMENTS 1. Local Disposal Problem 2. Objectives 3. Work Statement 4. Geographic Area 5. Budget 6. Other Funding Sources 7. Insurance Coverage 8. Permits/Variance 9. Waste Minimizarition/Recycling 10. Public Education 11. Cooperative Efforts 12. Evaluation SECTION 2 - WORK STATEMENT/WORK SCHEDULE SECTION 3 - BUDGET SECTION 4 - ATTACHMENTS A. Management Resume B. Governing Body Resolution C. Quote from Consultant D. Household Hazardous Waste Element Page Number 1 2 Section 2 3 3/Section 3 4 5 5 5 5 CITY OF TUSTIN HOUSEHOLD HAZARDOUS WASTE GRANT APPLICATION FEBRUARY 1992 TABLE OF CONTENTS SECTION 2 - WORK STATEMENT/WORK SCHEDULE SECTION 3 - BUDGET SECTION 4 - ATTACHMENTS 1. Management Resume 2. Governing Body Resolution 3. Quote from Consultant 4. Household Hazardous Waste Element Page Number SECTION 1 -GRANT ELEMENTS 1. Local Disposal Problem 1 2. Objectives 2 3. Work Statement Section 2 4. Geographic Area 3 5. Budget 3/Section 3 6. Other Funding Sources 4 7. Insurance Coverage 5 8. Permits/Variance 5 9. Waste Minimizarition/Recycling 5 10. Public Education 5 11. Cooperative Efforts 6 12. Evaluation 6 SECTION 2 - WORK STATEMENT/WORK SCHEDULE SECTION 3 - BUDGET SECTION 4 - ATTACHMENTS 1. Management Resume 2. Governing Body Resolution 3. Quote from Consultant 4. Household Hazardous Waste Element SECTION 1 - GRANT ELEMENTS GRANT ELEMENT 1 Describe the HHW disposal problem, including the amount of HHW generated in the program area. The City of Tustin is centrally located in Orange County, covering approximately 11 square miles, with a population of 52,145. It is a diverse community, encompassing both urbanized and agricultural areas. The City of Tustin has experienced a consistent population growth in the last decade, with corresponding growth in the solid waste and household hazardous waste (HHW) streams. The City of Tustin disposed of approximately 86,827 tons of solid waste in 1990 at both the Santiago Canyon Landfill and the Prima Deshecha Landfill. The residential solid waste stream for Tustin totalled 23,619 tons in 1990. The waste Generation Study, conducted by consultants for the County of Orange in 1990, identified a small but significant quantity of HHW in the City's residential waste stream. The estimated amount of HHW being illegally disposed of in the City's residential solid waste stream, as identified in the Orange County Waste Generation Study, is 262 tons, as shown in Table 1. As a comparison, Table 1 also lists an estimate of HHW generation in Tustin Based on a study conducted by Marin County by researchers from Arizona State University. r •.v v v.• •r :.}'�r}:v'::4'•:t'• ; ;. M1;.; v,. r '•::�:•}}:ti • {: • :.Kt :}} � �}:f r} }•:{}::•:::•S:•: �.� ��:1N}:' •}�1•}!:r . v,. •A• V •rr. Yr y ' r. f,'• . Yr{:M1: {; 't ' '1� {• �.y� .{M1 .� .y r v r •:.M1v,.,.:?tiv,\;�7t kM1. �•::::•.:i :{ fi ri.;} rv, rr.' r.::.}:} :v. � = r_:. _.w: {. y: VK M1y., �. {. ..;. rA} - '"t• }r�•:;Y':} •.1 }'Y �:•'{'�' �{Q}}'rh,{�,•y}{}.•. 'r{}� 'h•.:}. � ! •.•.::�.' • ,{�.'M1 i' .. 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(SIT TOTAL RESID. TOTAL PERCENTAGE OF EST. TONS ANNUALLBS WASTE RESID• RESID•ASTE PER YES*� TONS STREAM•# UNITS STREAM* HOUSEHOLD* PER FEAR•*# Tusdn 23,619 tons 20,139 1.1 % 262 tori 261 16 Loos Sources: * Based on the 1990 Waste Generation Study conducted by Orange County. ** Based on 1986 Marin County Study. # Tons are calculated using a 2000 lbs per ton conversion. The aforementioned Waste Generation Study is included in the City's HHW Element required by AB939, the California Integrated Waste Management Act. Said Element is included as part of the Grant Application package. Currently, the City of Tustin does not sponsor any HHW collection programs. The County of Orange has accepted this responsibility on behalf of all County Cities and likewise currently operates three regional HHW collection facilities. As stated in the HHW Element, it is the intent of the City of Tustin to support and encourage the utilization of the facilities through public education and information programs. 1 Recommendation for a City Public Education Brochure The City of Tustin has seen a marked increase in the number of requests for information pertaining to the proper disposal of HHW. Thus, the City has recognized that there is a definite need for an effective public education and information program to insure the safe handling and disposal of HHW. Public education and information promote the reduction of HHW used by residents and are key components to any HHW program. The general public needs to know what constitutes HHW, information on non-toxic alternatives to hazardous products, which HHW may be recycled and where, and which HHW, after treatment, may be disposed of at the landfill. Building on the County's existing public education program, the City of Tustin intends to develop a brochure expanding the County's effort, concentrating on two themes: 1. Importance of source reduction and responsible consumer behavior, and, 2. Availability and convenience of the permanent HHW collection facilities. The brochure will be sent to every household in the City, including apartments and condominiums, which comprise approximately 70% of the City's housing units. The Public Works Department will serve as the lead agency in preparation and distribution of the brochure, which will be prepared with the assistance of a professional marketing firm. GRANT ELEMENT 2 Describe the program goals and objectives and specific measures to be taken to mitigate the HHW disposal problem, including specific actions which will be taken to mitigate the HHW disposal problem. 1. EDUCATION OF TUSTIN RESIDENTS REGARDING PROPER AND SAFE HOUSEHOLD HAZARDOUS WASTE MANAGEMENT PROCEDURES AND RESPONSIBILITIES. ACTION: 1. Develop and distribute an educational and informational brochure providing information on the chemical properties, health effects, safe disposal methods and responsibilities and alternative management techniques of HHW. 2. REDUCE HHW GENERATED AND/OR IMPROPERLY DISPOSED OF IN THE CITY OF TUSTIN ACTION: 1. Provide information in the brochure which will increase public awareness in the identification, segregation, and disposal of HHW. 2 2. Provide information in the brochure regarding the proper handling of household toxic materials. 3. Provide information in the brochure regarding the long range consequences of improper disposal. , 4. Provide information in the brochure regarding County - sponsored and privately operated HHW collection facilities. GRANT ELEMENT 3 Describe tasks necessary to complete the proposed program and the implementation schedule for the proposed tasks. Please see Work Statement Form and Work Schedule, Section 2. GRANT ELEMENT 4 Describe the geographic area to be services. The public education brochure will be mailed to all households within the boundaries of the City of Tustin. There. are approximately 19,000 housing units in the City, comprised of single family homes, condominiums, and apartment complexes. GRANT ELEMENT 5 Prepare a budget report describing the costs for the proposed project. All personnel expenses will be paid out of the City's General Fund as the local contribution. The Personnel Expenses are as follows: 1 Administrative Assistant, Salary Rate: $ 20.93/hour 4 hours per week (6 weeks) 502.32 Fringe Benefits @ 27% 135.63 TOTAL PERSONNEL EXPENSES $ 637.95 3 The Materials and Supplies costs represent the consultant fees for _ preparation of the HHW Public Education and Information Brochure. These costs are broken down as follows: 1. Write Copy for Brochures $ 11000.00 2. Design Art Production Layout, Typeset, Paste-up and Edit Copy to Camera Ready Artwork 21500.00 3. Print 23,000 11x17 Brochures, 3 Colors, 2 sides on recycled paper 4,000.00 4. Acquire Mailing List, Label, _ Sort, Tie, Bag, Weight and Deliver to Tustin Post office 800.00 5. Bulk Rate Postage (carrier route) 21000.00 TOTAL COST TO BE PAID TO CONSULTANT $10,300.00 Please see Section 3. GRANT ELEMENT 6 Describe funding sources which will be used for the program. The City of Tustin will be committing local funds to the development of the HHW Public Education Brochure in the approximate amount of $650.00 for personnel costs. These funds will be paid out of the City's General Fund. No other sources have been identified for the development and distribution of the brochure. Although the City recognizes the importance of public education in addressing the HHW management issue, because of current budget constraints, the project can not be completed without the requested funding. If the City's request is denied, the City will continue to explore funding alternatives, such as private sector involvement donations and contributions from citizen groups. Additionally, the City may explore the development and distribution of a regional brochure with neighboring jurisdictions, to offset costs. No alternative funding sources have been sought at this time. GRANT ELEMENT 7 Provide a report of insurance coverage for the project. There is no insurance required for the development and distribution of the HHW Public Education Brochure. GRANT ELEMENT 8 Provide a copy of variances or permits from the Department of Toxic Substances Control (DTSC) and the federal EPA generator identification number. Department of Toxic Substances Control (DTSC) approval is not required for the development and distribution of the HHW Public Education Brochure. The City of Tustin's EPA identification number is CAD 981414212. GRAND ELEMENT 9 Describe any recycling and/or reuse efforts for HHW which will be used in conjunction with the proposed project. The City of Tustin's proposed HHW Public Education Brochure will encourage residents to utilize the County's existing collection facilities for proper disposal and management of HHW, as well as identify privately operated facilities in the City. Currently, the used oil, latex paint, anti -freeze and lead -acid batteries collected at the County's permanent HHW collection facilities are recycled to the fullest extent possible. oil-based paints collected at the permanent HHW collection facilities are typically blended with other fuels for incineration. Sometimes these blended fuels are used as a supplemental energy source for industries such as cement kilns. Solvents, photographic wastes, oil rags, wastes with formaldehyde and empty HHW containers may be -recycled. GRANT ELEMENT 10 Describe the public education and awareness efforts to be used. As stated previously, a HHW Public Education Brochure will be prepared and sent to every household in the City of Tustin. The brochure will encourage residents to buy less toxic and non-toxic 61 products, to buy smaller quantities, and then to use up what they buy. It will also discuss the proper disposal of HHW and identify both local and regional collection facilities. The Brochure will also be available at the public counters at City Hall, the public library, and will be sent to the local newspapers as press information. GRANT ELEMENT 11 Describe the cooperative efforts between local government agencies and interested citizen groups regarding the implementation of the program. The City of Tustin will solicit input from the County of Orange regarding the information contained in the HHW Public Education brochure to ensure accuracy and comprehensiveness, prior to its printing and distribution. As the brochure will be mailed to every household in Tustin, coordination with the County is essential, as participation in County -sponsored programs (i.e. the HHW collection facilities) will increase. GRANT ELEMENT 12 Describe the methods the City plans to use to evaluate the success of the program. OBJECTIVE 1 - To increase the number of Tustin residents utilizing both County -sponsored and Privately Operated HHW Collection Facilities. EVALUATION METHOD I. The County of Orange maintains a data base which will show the level of participation of Tustin residents at the regional collection facilities, both before and after the brochure distribution. The City will also work with private collection operations to ascertain similar participation numbers. EVALUATION METHOD 2. The City will maintain a record of all phone calls generated from the distribution of the Brochure to attempt to ascertain the percentage of residents subsequently aware of safe use and disposal practices of HHW. M GRANT ELEMENT 13 Provide a resume of management personnel for the program, detailing qualifications and experience. Please see Attachment A. SECTION 2 - WORK STATEMENT/WORK SCHEDULE C'4 01 r -I r•i N Z a- t1J Co 2 o L1J F— F— U) — F—U) cr 0 I►q N u O p Pq 41 O H cd u 4-4 w � U •rl -rl U r•� P4 C Co U n Q E r-+ co C p) CO p 1L U C) M D r., EM -d o cd u ct 4-1 �- 44 4J cd r- lW o En U I•a C o v co a) p cn to -r-1 CO C 4-) -rq ^� cd i-+ � u a1 C 4 3 �d cC O O O O O O O O O O O Lr) O w 00 O w w r -i w N N O } 4 r-♦ Cd -rl O a 0 r+ w 41 0 aui •^-� G w $4 -el .0 �i -H I-1 O �bo U b0 .0 -Hccdd >,% n m 0 -rl O u w cd w N 41 m 3 � i Q) 4) m o r 0 a ai Ln bo .--1 ro w Ui td �+ •rl S4 p u cd •-+ -H O bo -H Cd 9 O P4 +J $4 Cn 4J cd 10 Cl) o n a a) 41 cd 0 C14 •d `na 0 ° favO - 4) 41 bJ O i° v 4-1 U w O N p 1.� 4� cd LJ Z �'� u bJ O w O l4 , �i bo a >, G ai omCd w 4► +J .x 4J �4 a to a a -ri U 04 I•+ UI r -i 0 4J V. 0 0 ;, O A P U p cd w M a O O cn a, ;j O as w 3 U U I I 1 w J D 0 U CO Y ccO C' N O O� N r } cc Q cc m w LL Fw-- Q :. N H z O z O O IR z O vs O co Z z O ti H z t0 H z O a Z O O i M H z O 2 N H z O H z O m c c c s O O c c� m Cd c 0 O o W as z 9 > B Y a o oa c y H SECTION 3 - BUDGET BUDGET DISCRETIONARY GRANT Grant Applicant: city of Tustin Date: 2/11/92 Program Title: HHW Public Education Brochure Program Type: Public Education and Information CIWMB FUNDS Local Contribution* Personnel Expenses Salaries and Wages $502.32; X135.63 Benefits @ 27% Total Personnel Services $637.95 Contracts Waste Transportation and Disposal On-site Services Other (Itemize on separate sheet) Construction Expenses (Itemize on separate sheet) Equipment (Itemize on separate sheet) Materials and Supplies $109300 This includes the education, public awareness, and advertising activities. TOTAL BUDGET $10,300 + $637.95 $10,937.95 TOTAL PROGRAM COST = *specify funding source Please see Grant Element 5 SECTION 4 - ATTACHMENTS MARY C. (KATIE) PITCHER Administrative Assistant II EDUCATION Attachment A * Masters of Public Administration, California State University, Long Beach (1990) * Bachelor of Arts, Public Administration, California State University, Fresno PROFESSIONAL AFFILIATIONS * American Public Works Association EXPERIENCE Ms. Pitcher has over 4 years of administrative experience in munipipal government, specifically in the Public Works and environmental fields. She has served as a project manager for a wide -range of Public Works and environmental related projects including municipal waste management programs. In addition, Ms. Pitcher has overseen the development of several public education and awareness campaigns for a variety of City programs; most recently the development of a brochure detailing the City of Tustin's various waste management programs. This brochure was distributed to all commercial and residential addresses in the City. Prior to her employment with the City of Tustin, Ms. Pitcher served in similar administrative support capacities for the Los Angeles County cities of Bellflower, Rancho Palos Verdes and Rosemead. In each city Ms. Pitcher has been involved with environmental programs. Attachment C Date Number MAILING & MARKETING It DIRECT MAIL ADVERTISING SINCE 1964 QUOTE O 172 7--.9.2 ' x. f. t ,.r. X748 - 324 West Blueridge Ave., Orange, CA 92665-4238 Agreerue�ntgbaesed upon buyers representati 533-6717 • FAX 714-998-9001 t� 1 0 e, L .rG,a' J „ to °' g 5+ .i.♦ "t. ,".:'t `,,,l..: 4 ,{, .r�^.� 'f�',?lY �"tifi� ,�.: �� . `f�iYt,i�.'1` .- `' .. i• '-y t#,�� �)`�1�'• � ?• S`^�� CITY OF TUSTIN _ Attn :'-KATIEiPI-TCHER Salesperson : RICHARD INGLE 15222 DEL AMO AVE. Service Rep : TUSTIN, CA 92680 y; WIN v,�' Est, ',,Post2SE f orte _ �.-�- s - r ~ - {.t..Y rv..� A I3 Y y�. ; . t -� - .�n t ~P�r WRITE COPY" FOR BROCHURE $1,000:00 DESIGN, ART P R ODUC T I Oil, LAYOUT, TYPESET, PASTE-UP &.EDIT COPY TO CAMERA READY ARTWORK $2..500.00 23, 000 PRINT 11 X 17 .BROCHURE, 3 COLORS, 2-SI DES ( #320 TEAL,. " #206. , MAGENTA & BLACK)' ON 70# EVERGREEN .BI.RCH. E FOLD TO 5 2/3 X 17. $41000.00 18.1000 ACOU I RE MAILING L I SiT_,-OF .I ESIDENTS.-...: �- WITHIN THE CITY OF TUSTIN. CHESHIRE LABEL ONTO SELF--MAILER. SORT, TIE, * BAG, WEIGH & DELIVER TUSTIN POST OFFICE. MACHINE SET-UP & JOB COORDINATION IN- CLUDED. $800..00 BULK RATE POSTAGE (CARRIE ROUTE) MAILED AT TUSTIN PLST--OFFICE - -< - - (DDV) $21000..00 COSTS ARE ESTIMATED. -NI " in the event any legal proceedings are instituted for collection of this accounI prevailing partyshall be awarded reasonable attorney fees. Mailing and Marketing. W. as a convenience to its customers only, will order on their behaI a mailing list selected by cult r. Mailing and Marketing. Inc. assumes no responsibility for the accuracy, the contents. nor the deliverability of such lists. Please see Conditions of Sale on reverse side. Sign and return one copy. Thank you. L /\ / % ^ - f A r- A 4 T