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HomeMy WebLinkAbout04 P.C. ACTION AGENDA 01-21-03AGENDA REPORT NO. 4 01-21-03 MEETING DATE: JANUARY 21,2003 TO: FROM: SUBJECT: WILLIAM HUSTON, CITY MANAGER COMMUNITY DEVELOPMENT DEPARTMENT PLANNING COMMISSION ACTION AGENDA ACTION AGENDA TUSTIN PLANNING COMMISSION REGULAR MEETING JANUARY 13, 2003 7:01 p.m. Given All present Staff present None CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL Elizabeth Binsack, Community Development Director Doug Holland, Assistant City Attomey Doug Anderson, Senior Project Manager-Transportation Karen Peterson, Senior Planner Justina Willkom, Associate Planner Eloise Harris, Recording Secretary PUBLIC CONCERNS CONSENT CALENDAR Approved Adopted Resolution No. 3857, as amended, 4-0; Hamilton abstained , APPROVAL OF MINUTES- DECEMBER 9, 2002, PLANNING COMMISSION MEETING. PUBLIC HEARING , CONDITIONAL USE PERMIT 02-016 AUTHORIZING THE ESTABLISHMENT OF A LARGE FAMILY DAYCARE HOME CARING FOR UP TO FOURTEEN (14) CHILDREN. THIS PROJECT IS LOCATED AT 13844 COMANCHE IN Action Agenda - Planning Commission January 13, 2003 - Page 1 None Director Jennings Kozak THE PLANNED COMMUNITY RESIDENTIAL ZONING DISTRICT. RECOMMENDATION: That the Planning Commission adopt Resolution No. 3857 approving Conditional Use Permit 02-016 to establish a large family home daycare caring for up to fourteen (14) children. REGULAR BUSINESS STAFF CONCERNS . REPORT OF ACTIONS TAKEN AT THE DECEMBER 16, 2002, AND JANUARY 6, 2003, CITY COUNCIL MEETINGS. Presentation: Elizabeth A. Development Director Binsack, Community Reported the City Council approved reallocation of funds to the Boys and Gids Club in the amount of $25,000 for various improvements to the building. Referred to the Memorandum she submitted to the Commissioners at the dais regarding the amendment to the CDBG Participation Committee; asked that this item be agendized for the next meeting since the CDBG meeting is scheduled two days after the next Planning Commission meeting; stated the City Council modified the way the ad hoc Citizen Participation Committee is established, noting that any member of Boards or Commissions could participate whereas the Committee will now consist of seven members designated by the Chairperson or designee from the Parks and Recreation Commission, the Planning Commission, the Cultural Resources Advisory Committee, the Senior Advisory Board, the Tustin Audit Committee, and two at-large representatives appointment by the City Council; indicated this will simplify the process in that fewer packets will be required and an odd number will be assured for voting purposes; and, noted the training is scheduled for January 29. Stated her support for the restructuring of the Committee. Asked that selection of the Planning Commission representative for the Citizen Participation Committee item be agendized for the next Planning Commission meeting. Action Agenda - Planning Commission January 13, 2003 - Page 2 Director Hamilton Director Kozak Holland Kozak Nielsen Indicated the 2002 General Plan Annual Progress Report was presented to the City Council and will be forwarded to the State, showing our progress in meeting the City's General Plan goals and objectives. Noted at the December 16, 2002, meeting Tracy Wills Worley was selected Mayor and Tony Kawashima Mayor Pro Tern. Stated notes have been issued in the amount of $60 million in full settlement between the Santa Ana Unified School District and the City. Reported that at the next City Council meeting, the MCAS-Tustin Specific Plan will have its first reading; after the second reading, development should proceed on the Base; the John Laing Homes Development Application is in the review process and will be scheduled for the Planning Commission's consideration sometime in February. Stated that on January 6, 2003, the City Council held the first reading for the Prezone Annexation of the Loretta, Bonner, Medford, Grovesite annexation; the second reading will be at the January 21, 2003, meeting; the annexation hearing will be set after that and a petition will be filed with LAFCO. Asked if Public Notices could be posted on the City's website. Indicated staff will check into that possibility. Asked if the City Attorney would like to comment on his Memorandum regarding AB 1797 (Conflict of Interest) which was placed at the dais. Indicated the regulations keep changing; the rules adopted by the Fair Political Practices Commission made it easier for individuals with potential conflicts of interest to identify the problem without having to leave the dais; the Legislature decided that is not enough, that the conflict must be specifically identified and that individual leave the room. Thanked the Assistant City Attomey for the update; and, stated his feeling that it is always better to pose the question to the City Attomey rather than make an error. COMMISSION CONCERNS Asked what is happening with the signal light at Redhill and Walnut. Action Agenda - Planning Commission January 13, 2003 - Page 3 Anderson Nielsen Director Denny Director Denny Jennings Director Denny Jennings Director Jennings Stated a $40,000 repair is involved because the wiring underground and aboveground was melted, signal heads were blown, and everything inside the controller cabinet was melted; every effort is being made to have that signal operational by the end of this week. Asked if there is an intern program in the Community DevelOpment Department. Answered the Department has hired interns in the past; and, suggested that if Commissioner Nielsen has someone in mind, he should provide the name and rbsumb, and an interview could be arranged. Asked about the problems at the Arco Station at Redhill and San Juan. Stated the Building Official contacted Tait & Associates who pulled the building permit last August; there is an issue with the tank and soil remediation; staff will follow up with Tait. Indicated he supports the idea of the PowerPoint presentations being e-mailed to the Planning Commissioners prior to the meetings. Asked when the Historical Survey will be on the City's website. Stated the Survey went to the State Historical Preservation Office December 16, 2002. Indicated it will take some time to get the Survey approved by the State. Wished everyone Happy New Year. Restated that reforming the CDBG Participation Committee will make the funding decisions more appropriate. Indicated she received a telephone call this evening from a polling institution asking questions about AT&T service which suggests that AT&T is getting opinions before coming back. Asked what happened on 140 South A Street. Answered the abatement begins on the site tomorrow morning. Asked if the abatement will include the container filled with personal items. Action Agenda - Planning Commission January 13, 2003 - Page 4 Director Stated the container will likely be removed from the premises. Jennings Anderson Jennings Anderson Jennings Hamilton Denny Asked the Traffic Engineer to comment on rephasing of the traffic signal at Main and El Camino; the traffic often backs up to B Street; the added stop signs on El Camino contribute to the problem. Answered that the plan is to re-time the light, not modify it to add additional phases; phasing was considered but the diagonal parking removed two through lanes allowing only one lane in each direction on El Camino, prohibiting separation of a left-turn phase from the through phase; the traffic loops into the street were reinstalled last month; the back loops are being used as counters during different times of the day in order to establish a timing program. Indicated the street markers are wonderful; and, asked if there is a plan to extend those markers to other streets. Replied that will be accomplished as funds become available. Noted the PowerPoint graphics this evening were especially enjoyable. Stated he recently used the Graffiti Hotline and was pleased by the prompt response and removal. Indicated the Mobil Station sign at Redhill and the I-5 has letters out on both sides. Noted that heading south on Tustin Ranch Road the El Camino Real street sign is missing. Stated there is a leaning tree on westbound El Camino Real near Tustin Ranch Road. Commended the City for promptly addressing the many problems created by the recent windstorm. Wished everyone a Happy New Year; and, referred to the Ohio State Buckeyes becoming NCAA Football Champions on January 3, 2003. Added for the record that Field Services did a tremendous job last week addressing the tree problems in his neighborhood. Action Agenda - Planning Commission January 13, 2003 - Page 5 Kozak Welcomed everyone to the New Year. Anderson 8:40 p.m. Congratulated Major Worley and Mayor Pro Tem Kawashima on their selections. Thanked staff for their assistance this evening in finding a reasonable resolution to the application. Asked the Traffic Engineer if the improvements on the Santa Ana side of 17th Street will affect the Tustin side in terms of the lights and the timing; queuing for southbound SR-55 has been longer in the mornings than before. Indicated the recent delays were wind-related; Caltrans has not reset their timing clock which is out of sync with Tustin's; it will be two-three weeks because this was not a high priority for Caltrans; there is another signal being planned at Deodar and 17th which should relieve some of the queue getting onto the southbound SR- 55. ADJOURNMENT The next regular meeting of the Planning Commission is scheduled for Monday, January 27, 2003, at 7:00 p.m. in the Council Chamber at 300 Centennial Way. Action Agenda - Planning Commission January 13, 2003 - Page 6