HomeMy WebLinkAboutC.C. 15 ARCHET SVCS 02-03-92CONSENT CALENDAR NO. 15
�: , •4N 1` 2-3-92
Inter Com
DATE: February 03, 1992
TO: WILLIAM HUSTON, City Manager
FROM: COMMUNITY DEVELOPMENT DEPARTMENT
SUBJECT: AWARD OF CONTRACT FOR ARCHITECTURAL SERVICES
COLUMBUS TUSTIN PARK -PHASE 2B NEW GYMNASIUM
RECOMMENDATION:
It is recommended that the City Council award the contract for
architectural services for the new gymnasium to the firm of Anthony,
and Langford in the amount of $127,000.00.
BACKGROUND:
The City received twenty four (24) proposals on September 13, 199-1
in response to our request for proposal for architectural services.
These proposals were reviewed using a proposal evaluation for^
which implemented a point rating system developed by the Community
Development Department, Community Services and Engineering
Departments.(See Attached)
Each of the proposals were reviewed and scored independently by -
three judges, and then the point totals were compiled to determine
the top five (5) finalists for interview.
An interview evaluation form was developed by the same three
departments using a point system similar to the proposal evaluation_
form. Interviews were conducted on 10-30-91 using senior
representatives of each department. A total of five judges
independently rated each applicant, and the consensus was that twc
of the applicants were equally qualified. To resolve the decision
process, HNTB was assigned to review the references of the twc
finalists:
1. Anthony & Langford
2. Deems, Lewis, McKinley
PAGE 2 OF 2 FEBRUARY 03, 1992
This research revealed that each applicant had equivalent
references, thus staff inspected sample gymnasiums of each
applicant. Four gymnasiums (two from each applicant) were
inspected and it was clearly evident that Anthony and Langford
designed higher quality facilities and thus was determined to be
the most qualified applicant.
The fee proposed by Anthony & Langford is within the budget for
Architectural services as follows:
BUDGET FOR ARCHITECTURAL SERVICES
Arch/Engr Basic $106,100
Design Contingency 10,000
Soils Report 15,000
Subtotal $131,100
Reimbursable 10,000
Total Budget $141,100
Anthony & Langford $127,000
Remainder $ 14,100
Allowing $10,000 for reimbursables, the City will have $4,100
available for design changes if necessary. The architect confirmed
that there would be no travel expenses inasmuch as this is a local
project, and all blueprints for the architect's and consultant's
use are not chargeable against the reimbursable budget, only prints
used for presentations to the City, plan check, permit and
construction would be reimbursable. This is consistent with
standard AIA Owner/Architect contracts.
a4d:�O&
r
JA
CHRISTINE SHINGLET
Assistant City Manager
SUSAN JONES
Superintendent,Community Services
cc: Royleen White
Bob Ledendecker
File
EDWARD ELOWE
Project Manager
PROPOSAL:
CITY OF TUSTIN
PRC?OSAL EVALUATION FORM
Proposing Firm Evaluator's Name
Date
Related Experience of Firm.
Nature, Quality and Relevance
2
of Recently Completed Work
Related Education and
3
Experience of Key Personnel
7P.OSED..WORK PLAN:*'.
'Understanding of Project
2
Objectives and Tasks
1
CreativitylProject Approach
3
MANAGEMENT'APPROACH ...:.` .
;Project Organization
3
:Key Personnel Assignments and
3
Reasonableness of Schedule.
•i
;Staffing Capability, Work Load
,and Record of Meeting Schedules
on Similar Projects
Use Scale of 1-5, with 5 as
,,st rating TOTAL
October 10, 1991
COLUMBUS TUSTIN PARK PHASE 2B
ARCHITECTURAL PROPOSALS REVIEW
.T„ ILrT, PnTNT SCORES
Leyellu: — Liu aavv .. —r--- r -- by EE
0 = Declined
* = submitted too late for consideration
ewed
Note: Only the top five finalists are rated for interview
purposes.
SVR#:ArchProp.EE
1' 1a�a'a L�aa-a a.
EE
SJ
RW
TOT
RATED
Cocoran Drew
35
35
35
105
Terry Architects
53
33
32
118
*
Seigel Diamond
--
--
--
0
Trittipo
64
41
39
144
Langdon Wilson
75
45
53
173
15
Blurock Partnership
74
39
51
164
Deems, Lewis, McKinley
74
51
57
182
13
0
Belair Crane
--
--
--
0
Gillis, Iler Clark
75
43
43
161
■
Sullivan
46
N/A
N/A
46
■
Ricciardi
29
1 N/A
N/A
29
IBI Group
70
53
45
168
James Alcorn
43
47
43
133
Ron Yeo
37
59
61
157
LPA
58
46
45
149
Anthony & Langford
75
62
47
184
#2
p/A +
55
27
29
111
■
Wheeler Wimer Blackman
44
N/A
N/A
44
■
Morgridge
39
N/A
N/A
39
Wolf Lang Christofer
80
49
48
177
14
RSI
67
62
69
198
11
Architects Orange
55
1 40
43
138
RTA Blurock
53
48
42
143
Pitassi Dalmain
61
44
45
150
Ware & Malcomb
,
65 40
�� ,.,or , r�tr„�-r,
40
145
only
revs
Leyellu: — Liu aavv .. —r--- r -- by EE
0 = Declined
* = submitted too late for consideration
ewed
Note: Only the top five finalists are rated for interview
purposes.
SVR#:ArchProp.EE
TUSTIN COMMUNITY REDEVELOPMENT AGENCY
INTERVIEW EVALUATION FORM
FIRM:
CRITERIA
1. EXPERIENCE
DATE
RATING WEIGHT SCORE
(1-5) FACTOR
A. How many of your staff have
participated in the projects 4
listed in your proposal?
B. How many of your listed
consultants have participated in
3
the projects listed, and how
long have your -worked with them?
C. How many of these projects were
completed on budget?
2
D. Did you submit for additional
services on these projects, and
1
did the plans cost more than
original budget?
E. Were the plans for these
projects completed on time?
3
F. Describe your role in these
projects, and relevancy to CT
4
Park 2B.
G. How do you think previous
clients would rate your work,
1
and would they recommend that
they work with you again?
CRITERIA
RATING WEIGHT SCORE
(1-5) FACTOR
2. PROPOSED WORK PLAN
A. How do you plan on gathering
input and programming
4
information?
B. How do you and your consultants
manage public participation?
2
C. What methods do you use to keep
the Client informed on the
3
progress?
D. Are you and your consultants CADD
oriented? Is it feasible for
2
this project?
E. How many people will be devoted
to this project?
2
F. Is your project manager involved
in the construction
3
administration phase?
G. Do you limit your time for
construction administration?
2
H. How do you envision your role
with the Project Manager?.
2
CRITERIA
RATING WEIGHT SCORE
(1-5) FACTOR
3. MANAGEMENT APPROACH
A. Where are your offices and what
is your availability for client
3
meetings? '
B. What will be the involvement of
the firm principal assigned to
the project? Can you guarantee
4
the principal will continue such
involvement after task
delegation to staff members.
C. How did you deal with suggested
changes to the projects made by
3
your clients?
D. Who would be the client contact
person?
2
E. Will your consultants meet with
the client's staff?
3
F. Do you have the capability to
devote your staff and listed
3
consultants on a full time basis
if you are chosen?
Additional comments for follow-up:
EE:gb
SJ:INTERVEV.EE
CONSULTANT SERVICES AGREEMENT
This Agreement for Contract Services (herein "Agreement"), is
made and entered into by and between the TUSTIN COMMUNITY
REDEVELOPMENT AGENCY, a municipal corporation ("Agency"), and
Anthony and Langford, ("Consultant").
WHEREAS, Consultant is qualified to provide the necessary
services and has agreed to provide such services; and
WHEREAS Consultant has submitted to City a proposal, dated
September 12, 1991, a copy of which is attached hereto as Exhibit
"A", and is by this reference incorporated herein as though set
forth in full hereat (the "Proposal").
NOW, THEREFORE, in consideration of the premises and mutual
agreements contained herein, Agency agrees to employ and does
hereby employ Consultant and Consultant agrees to provide
consulting services as follows:
1. SERVICES OF CONSULTANT
1.1 Scope of Services. In compliance with all terms
and conditions of this Agreement, Consultant shall provide those
services specified in the "Proposal and Scope of Services" attached
hereto as Exhibit "A" and incorporated herein by this reference,
(the "services" or the "work").
1.2 Consultant's Proposal. The scope of services
shall include all the terms contained in Exhibit "A". In the event
of any inconsistency between the terms contained in Exhibit "A" and
the terms set forth in the main body of this Agreement, the terms
set forth in the main body of this Agreement shall govern.
1.3 Compliance with Law. All services rendered
hereunder shall be provided in accordance with all laws,
ordinances, resolutions, statutes, rules, and regulations of the
City of Tustin and of any federal, state or local governmental
agency of competent jurisdiction.
1.4 Licenses and Permits. Consultant shall obtain at
its sole cost and expense such licenses, permits and approvals as
applicable and as required by law for the performance of the
services required by this Agreement.
1.5 Familiarity with Work. By executing this
Contract, Consultant agrees that Consultant (a) has thoroughly
investigated and considered the work to be performed, (b) has
investigated the site of the work and become fully acquainted with
the conditions there existing, (c) has carefully considered how the
1
work should be performed, and (d) fully understands the facilities,
difficulties and restrictions attending performance of the work
under this Agreement. Should the Ccnsultant discover any latent or
unknown conditions materially differing from those inherent in the
work or as represented by -the Agency, Consultant shall immediately
inform Agency of such fact and shall not proceed with any work
except at Consultant's risk until written instructions are received
from the Contract Officer.
1.6 Care of Work. Consultant shall adopt and follow
reasonable procedures and methods curing the term of the Agreement
to prevent loss or damage to materials, papers or other components
of the work, and shall be responsible for all such damage until
acceptance of the work by City, except such loss or damages as may
be caused by Agency's own negligence.
1.7 Additional Services. Consultant shall perform
services in addition-t'to those specified in the Proposal when
directed to do so by the Contract Of f icer, provided that Consultant
shall not be required to perform any additional services without
compensation. Any additional ccmpensation not exceeding ten
percent (10%) of the Contract sum -.ust be approved in writing by
the Contract officer. Any greater increase must be approved in
writing by the City Manager.
1.8 Special Requirements. Any additional terms and
conditions of this Agreement, are set forth in Exhibit "B" hereto,
"Special Requirements" and incorporated herein by this reference.
In the event of a conflict between the provisions of Exhibit "B"
and any other provision or prov_sions of this Agreement, the
provisions of Exhibit "B" shall go -:ern.
2. COMPENSATION
2.1 Compensation of Consultant. For the services
rendered pursuant to this AgreeTent, the Consultant shall be
compensated and reimbursed only such amounts as are prescribed in
the Proposal, and per Exhibit "C" of this Agreement.
2.2 Method of Payment. In any month in which
Consultant wishes to receive payment, Consultant shall no later
than the first working day of such month, submit to Agency in the
form approved by Agency's Directcr of Finance, an invoice for
services rendered prior to the date of the invoice. Agency shall
pay Consultant for all expenses stated thereon which are approved
by Agency consistent with this Agreement, no later than the last
working day of said month.
2.3 Changes. In the event any change or changes in
the work is requested by Agency, tie parties hereto shall execute
an addendum to this Agreement, setting forth with particularity all
2
terms of such addendum, including, but not limited to, any
additional Consultant's fees. Addenda may be entered into:
A. To provide for revisions or modifications to
documents or other work product or work when documents or other
work product or work is required by the enactment or revision of
law subsequent to the preparation of any documents, other work
product or work;
B. To provide for additional services not
included in this Agreement or not customarily furnished in
accordance with generally accepted practice in Consultant's
profession.
2.4 Payment for Changes. Approved change orders shall
be compensated at the personnel hourly rates prescribed in Exhibit
"C" hereto (where applicable, rates shall apply to travel time).
2.5 Statement of Costs. Pursuant to the provisions of
California Government Code Section 7550, the Architect shall
certify the total amount expended by Agency relating to the
Architects's preparation of any report or documents prescribed
herein shall be set forth within the final edition thereof, in a
separate section, in a statement substantially as follows:
Pursuant to California Government
Code Section 7550 the Tustin
Community Redevelopment Agency
expended the total amount of
$127,000.00 to Anthony and Langford
for the preparation of this report
and all architectural services.
3. PERFORMANCE SCHEDULE
3.1 Time of Essence. Time is of the essence in the
performance of this Agreement.
3.2 Schedule of Performance. All services rendered
pursuant to this Agreement shall be performed within any time
periods prescribed in any Schedule of Performance attached hereto
marked Exhibit "D" . Extension of any time period specified in the
Exhibit "D" must be approved in writing by the Contract Officer.
3.3 Time Extensions. Consultant may apply to agency
for an extension of time with respect to the schedule for
performance deadlines contained in this agreement upon a showing of
good cause. Said request for extension of time will not be
unreasonably withheld.
3.4 Term. Unless earlier terminated in accordance
with Section 7.7 of this Agreement, this Agreement shall continue
3
in full force and effect until completion of the services but not
exceeding one (1) year from date hereof.
4. COORDINATION OF WORK
4.1 Representative of Consultant. The following
Principal of the Consultant is hereby designated as being the
principal and representative of Consultant authorized to act in its
behalf with respect to the work specified herein and make all
decisions in connection therewith: T. V. Anthony II.
It is expressly understood that the experience,
knowledge, capability and reputation of the foregoing Principal is
a substantial inducement for Agency to enter into this Agreement.
Therefore, the foregoing Principal shall be responsible during the
term of this Agreement for directing all activities of Consultant
and devoting sufficient time to personally supervise the services
hereunder. The foregoing Principal may not be changed by
Consultant without the express written approval of Agency.
4.2 Contract Officer. The Contract Officer shall be
the Director of Community Development of City unless otherwise
designated in writing by the City Manager of City. It shall be the
Consultant's responsibility to keep the Contract Officer fully
informed of the progress of the performance of the services and
Consultant shall refer any decisions which must be made by City to
the Contract Officer. Unless otherwise specified herein, any
approval of City required hereunder shall mean the approval of the
Contract Officer.
4.3 Prohibition Against Subcontracting or Assignment.
The experience, knowledge, capability and reputation of Consultant,
its principals and employees were a substantial inducement for the
Agency to enter into this Agreement. Therefore, Consultant shall
not contract with any other entity other than those named in the
proposal to perform in whole or in part the services required
hereunder without the express written approval of the Agency. In
addition, neither this Agreement nor any interest herein may be
assigned or transferred, voluntarily or by operation of law,
without the prior written approval of Agency.
4.4 Independent Consultant. Neither the Agency nor
any of its employees shall have any control over the manner, mode
or means by which Consultant, its agents or employees perform the
services required herein, except as otherwise set forth herein.
Consultant shall perform all services required herein as an
independent consultant of Agency and shall remain at all times as
to Agency a wholly independent consultant with only such
obligations as are consistent with that role. Consultant shall not
at any time or in any manner represent that it or any of its agents
or employees are agents or employees of Agency.
4
5. INSURANCE, INDEMNIFICATION AND BONDS
5.1 Insurance. Consulkant shall procure and maintain,
at its cost, and submit concurrently with its execution of this
Agreement, public liability and property damage insurance against
all claims for injuries against persons or damages to property
resulting from Consultant's performance under this Agreement.
Consultant shall also carry workers' compensation insurance in
accordance with California worker's compensation laws. Such
insurance shall be kept in effect during the term of this Agreement
and shall not be cancelable without thirty ( 3 0 ) days written notice
to City and Agency of any proposed cancellation. A certificate and
endorsement form evidencing the foregoing and designating City and
Agency as an additional named insured shall be delivered to and
approved by the City and Agency prior to commencement of the
services hereunder. The procuring of such insurance and the
delivery of policies or certificates evidencing the same shall not
be construed as a limitation of Consultant's obligation to
indemnify the City and Agency, its consultants, officers, and
employees. The amount of insurance required hereunder shall
include comprehensive general liability, personal injury and
automobile liability with limits of. at least One Million Dollars
($1,000,000) combined single limit per occurrence and professional
liability coverage with limits of at least Five Hundred Thousand
Dollars ($500,000).
5.2 Indemnification. The Consultant shall defend,
indemnify and hold harmless the City of Tustin and the Agency, its
officers and employees, from and against any and all actions,
suits, proceedings, claims, demands, losses, costs, and expenses,
including legal costs and attorneys' fees, for injury to or death
of person or persons, for damage to property, including property
owned by City, and for errors and omissions committed by
Consultant, its officers, employees and agents, arising out of or
related to Consultant's performance under this Agreement, except
for such loss as may be caused b;T the sole negligence or sole
willful misconduct of Agency or City, or that of its officers or
employees.
6. RECORDS AND REPORTS
6.1 Reports. Consultant shall periodically prepare
and submit to the Contract Officer such reports concerning the
performance of the services required by this Agreement as the
Contract Officer shall require.
6.2 Records. Consultant shall keep such books and
records as shall be necessary to properly perform the services
required by this Agreement and enable the Contract Officer to
evaluate the performance of such services. The Contract officer
shall have full and free access to such books and records at all
reasonable times, including the richt to inspect, copy, audit and
make records and transcripts from such records.
5
6.3 Ownership of Documents. All . drawings,
specifications, reports, records, documents and other materials
prepared by Consultant in the performance of this Agreement shall
be the property of City and shall be delivered to City upon request
of the Contract Officer or upon the termination of this Agreement,
and Consultant shall have no claim for further employment or
additional compensation as a result of the exercise by City of its
full rights or ownership of the documents and materials hereunder.
Consultant may retain copies of such documents for its own use as
applicable to this site. Consultant shall have an unrestricted
right to use the concepts embodied therein.
6.4 Release of Documents. All drawings,
specifications, reports, records, documents and other materials
prepared by Consultant in the performance of services under this
Agreement shall not be released publicly without the prior written
approval of the Contract Officer.
7. ENFORCEMENT OF AGREEMENT
7.1 California Law. This Agreement shall be construed
and interpreted both as to validity and to performance of the
parties in accordance with the laws of the State of California.
Legal actions concerning any dispute, claim or matter arising out
of or in relation to this Agreement shall be instituted in the
Superior Court of the County of Orange, State of California, or any
other appropriate court in such county, and Consultant covenants
and agrees to submit to the personal jurisdiction of such court In
the event of such action.
7.2 Disputes. In the event of any dispute arising
under this Agreement, the injured party shall notify the injuring
party in writing of its contentions by submitting a claim therefor.
The injured party shall continue performing its obligations
hereunder so long as the injuring party cures any default within
ninety (90) days after service of the notice, or if the cure of the
default is commenced within thirty ( 3 0 ) days after service of said
notice and is cured within a reasonable time after commencement;
provided that if the default is an immediate danger to the health,
safety and general welfare, the Agency may take immediate action
under Section 7.5 of this Agreement. Compliance with the
provisions of this Section shall be a condition precedent to any
legal action, and such compliance shall not be a waiver of any
party's right to take legal action in the event that the dispute is
not cured.
7.3 Waiver. No delay or omission in the exercise of
any right or remedy of a non -defaulting party on any default shall
impair such right or remedy or be construed as a waiver. No
- consent or approval of Agency shall be deemed to waive or render
unnecessary Agency's consent to or approval of any subsequent act
of Consultant. Any waiver by either party of any default must be
n
in writing and shall not be a waiver of any other default
concerning the same or any other provision of this Agreement.
7.4 Rights and Remedies are Cumulative. Except with
respect to rights and remedies expressly declared to be exclusive
in this Agreement, the rights and remedies of the parties are
cumulative and the exercise by either party of one or more of such
rights or remedies shall not preclude the exercise by it, at the
same or different times, of any other rights or remedies for the
same default or any other default by the other party.
7.5 Legal Action. In addition to any other rights or
remedies, either party may take legal action, in law or in equity,
to cure, correct or remedy any default, to recover damages for any
default, to compel specific performance of this Agreement, to
obtain injunctive relief, a declaratory judgment or any other
remedy consistent with the purposes of this Agreement.
7.6 Termination Prior to Expiration of Term. The
Agency reserves the right to terminate this Agreement at any time,
with or without cause, upon thirty (30) days written notice to
Consultant, except that where termination is due to the fault of
the Consultant and constitutes an immediate danger to health,
safety and general welfare, the period of notice shall be such
shorter time as may be appropriate. Upon receipt of the notice of
termination, Consultant shall immediately cease all services
hereunder except such as may be specifically approved by the
Contract Office=. Consultant shall be entitled to compensation for
all services rendered prior to receipt of the notice of termination
and for any services authorized by the Contract Officer thereafter.
7.7 Termination for. Default of Consultant. If
termination is due to the failure of the Consultant to fulfill its
obligations under this Agreement, Agency may take over the work and
prosecute the same to completion by contract or otherwise, and the
Consultant shall be liable to the extent that the total cost for
completion of the services required hereunder exceeds the
compensation herein stipulated, provided that the Agency shall use
reasonable efforts to mitigate damages, and Agency may withhold any
payments to the Consultant for the purpose of set-off or partial
payment of the amounts owed to Agency.
7.8' Attorneys Fees. If either party commences an
action against the other party arising out of or in connection with
this Agreement or it subject matter, the prevailing party shall be
entitled to recover reasonable attorneys' fees and costs of suit
from the losing party.
8. CITY/AGENCY OFFICERS AND EMPLOYEES; NON-DISCRIMINATION
8.1 Non -Liability of City or Agency Officers and
Employees. No officer or employee of City or Agency shall be
VA
personally liable to the Consultant, or any successor -in -interest,
in the event of any default or breach by the City or Agency or for
any amount which may become due to the Consultant or its successor,
or for breach of any obligation of the terms of this Agreement.
8.2 Covenant Against Discrimination. Consultant
covenants that, by and for itself, its heirs, executors, assigns,
and all persons claiming under or through them, that there shall be
no discrimination or segregation in the performance of or in
connection with this Agreement regarding any person or group of
persons on account of race, color, creed, religion, sex, marital
status, national origin, or ancestry. Consultant shall take
affirmative action to insure that applicants and employees are
treated without regard to their race, color, creed, religion, sex,
marital status, national origin, or ancestry.
9. MISCELLANEOUS PROVISIONS
9.1 Notice. Any notice, demand, request, consent,
approval, or communication either party desires or is required to
give to the other party or any other person shall be in writing and
either served personally or sent by pre -paid, first-class mail to
the address set forth below. Either party may change its address
by notifying the other party of the change of address in writing.
Notice shall be deemed communicated forty-eight (48) hours from the
time of mailing if mailed as provided in this Section.
To Agency:
TUSTIN COMMUNITY REDEVELOPMENT AGENCY
15222 Del Amo Avenue
Tustin, CA 92680
Attention: Director of Community Development
(Contract Officer)
To Consultant:
9.2 Integrated Agreement. This Agreement contains all
of the agreements of the parties and cannot be amended or modified
except by written agreement.
9.3 Amendment. This Agreement may be amended at any
time by the mutual consent of the parties by an instrument in
writing.
9.4 Severability. In the event that any one or more
of the phrases, sentences, clauses, paragraphs, or sections
contained in this Agreement shall be declared invalid or
unenforceable by valid judgment or decree of a court of competent
jurisdiction, such invalidity or unenforceability shall not affect
any of the remaining phrases, sentences, clauses, paragraphs, or
sections of this Agreement, which shall be interpreted to carry out
the intent of the parties hereunder.
9.5 Corporate Authority. The persons executing this
Agreement on behalf of the parties hereto warrant that they are
duly authorized to execute this Agreement on behalf of said parties
and that by so executing this Agreement the parties hereto are
formally bound to the provisions of this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement
as of the dates stated below.
Dated:
"Agency"
TUSTIN COMMUNITY REDEVELOPMENT
AGENCY, a municipal
corporation
By:
Christine Shingleton
Director of Community Development
APPRO D AS T FORM:
::
James G Rourke
City At rney
"Consultant"
b
Ia
Name Printed
�RCK 106:14'
Title
E
EXHIBIT "A"
PROPOSAL and SCOPE OF SERVICES
Attached hereto are: 1) Consultant's Proposal; and
2 ) Scope of Services
10
ANTHONY AND
LANGFORD AIA
• ENGINEERING • PLANNING.... '.
ARCH ITECTU RE -
-: September 12, 1991
Ms. Susan M. Jones, Recreation Superintendent
Community Services Department
TUSTIN COMMUNITY REDEVELOPMENT AGENCY
15222 Del Amo Avenue
Tustin, CA 92680
SUBJECT: Proposal for Architectural Services
. Columbus Tustin Park Gymnasium, Tustin
Dear Ms. Jones:
- We appreciate this opportunity to submit our Proposal to provide architectural
and engineering services for a new Gymnasium at Columbus Tustin Park.
Since its inception in 1950, Anthony and Langford/Architects has developed s
specialization in municipal architecture and a reputation within the professionas
a firm dedicated to excellence in performance and design. Personalized service
and experienced professional staff, coupled with strict control of project
schedules and budgets, are the key elements which have contributed enormously
to our firm's success. Our ability to organize and manage projects in a timely
manner has resulted in repeated client satisfaction.
We have completed a wide range of projects for more than seventy public
agencies, including over fifty cities, several counties, and numerous educational
entities. Our project experience has included the design and development of
over 45 recreational facilities including numerous gymnasiums, community and
recreation centers, and parks.
Construction is currently underway on a 42,000 square foot Sports Center for
the City of Norwalk, which includes a multi-purpose activity gymnasium and
many of the features you anticipate for your project.
The project team is comprised of highly qualified professionals who have
worked together for many years and will give quality service throughout the
project, should we be selected.
M
y
i
Ir
F11
�5 2
Isis. Susan M. Jones, Recreation Superintendent
September 12, 1991
Page 2
Anthony and Langford/Architects has the knowledge and experienced staff
readily available to produce for you, an exceptional, energy and cost efficient
facility to serve the community.
we appreciate your consideration and this opportunity to be of service to the
City of Tustin.
SL-icerely,
AI TI'HO LANGFORD/ARCHITECTS
T. V. Anthony H, AIA
President
cw 9130/p
Enc. (5)
i
ANTHONY AND LAINGFORD/ARCHITECTS
ARCHITECTURE • ENGIh'EERLNG • PLAINNI USG
Exhibit A
SCOPE OF SERVICES
Columbus Tustin Park Gymnasium
Architectural services shall be provided in accordance with the provisions of
the City's Request for Proposal (RFP) dated August 9, 1991-20d--x134-
PROJECT SCOPE
r ximate 14 000 s -
The project consists of an app square foot community Multi
o q
purpose Gymnasium to be located at Columbus Tustin Park, on Irvine Blvd.
and Prospect Avenue in Tustin, CA. A fixed construction budget of
$1,.500,000 has been established for the project.
BASIC SERVICES
The following is an outline of our professional services:
Phase I: Predesi n Anal sis
Develop an architectural program and establish the financial and time
requirements for the project prior to beginning design, based on design
requirements and criteria as set forth in the RFP and further input from
designated City Personnel and Citizens' Task Force as required. Establish
site -related limitations and requirements in accordance with the. RFP and on-
site investigation.
Phase II: Schematic Design
Upon completion of the building program,p re p are schematic design
documents consisting of site and building plans, illustrating the general
scope, scale and relationship of project components, in accordance with the
architectural program and information from all members of the design team.
Prepare a statement of probable cost.
Phase III: Design Development
Upon completion and approval of the schematic design, prepare design
development documents consisting of drawings and other documents to
of the project as to architectural, structural,
describe the size and characterp �
mechanical and electrical systems, materials and such other elements as may
be appropriate. In addition to meetings with Agency staff, a minimum of 4
meetings with the Citizens' Task Force, Parks and Recreation Commission,
and City Council, at the appropriate time, are included in the basic services
of the Architect. Prepare a detailed cost estimate.
Fi
SCOPE OF SERVICES -2
Phase IV: Construction Documents
Upon approval of the design development documents, prepare Cnst ctiodetail
setting forth
Documents consisting of drawings and specifications
for the construction of the project, and submit foplan
the requirements approvals
check. Consult with City agencies as necessary to obtain required
and permits. Prepare a detailed cost estimate.
Phase V• Bidding or Negotiations:
Following approval of the construction documents and the latest preliminary
construction contracti bidders in
estimate of construction cost, assist i
ascertaining the requirements for the project. Assist the Owner g
bids and awarding and preparing contracts for construction.
Phase VI: Construction Administration
contract administration for the project inrdanc
Provide construction
with the Agreement Between Owner and Architect (AIA Document
Cords cd weekon-
Services include, but are not limited to. the following:
site job meetings to observe the work, monitor progres , scuss any
and
--
problems, interpret the documents, review applications for payment,
Review shop drawings and submittals, respond to
issue written reports. ry
contractor's requests for information, issue any
dersrequired `and review test and
drawings and instructions, approve change
inspection reports.
Phase VII: Pos Construction
Provide those services intended to.facilitate utilization ofthe project.
the
s
include evaluation of the operation andeffectiveness
Services may • effectiveness
in useof the
building systems and materials ,
various
of the facility plan; and of the applicability and effectiveness of the
warranties and operational
design/construction process used. Assemble
manuals. Conduct a briefingon the operation and maintenance of the
Conduct inspection with Owner, prior to
electrical and mechanical systems.
of contractors guarantee period.
expiration
Services
_Geotechnical
Geotechnical and soils engineering services for design and construction shall
Geotech Work, Page 4, Item 4) as follows
RFP Scope of
be provided (as stated in the p
of shrinkage factors, infiltration/permeability of existing
a) Determination
soils, maximum allowable bearing pressure for foundations,
below finished grade, a pressure for
embedment of footings ion•
walls, expansive characteristics, in-place density and relative compaction;
ons for
blacement/alteration
- �
surface and underground drainage, and erodibilia
of
structure foundations; compaction of Subls mission ssiop of geotechnical report
necessary earth embankments/fit s )
Observation by a qualified soils
with a site plan showing boring locations. d)
l
1
t
l
D
SCOPE OF SERV/CES -3
engineer or technician of subgrade preparation and placement alteration as
necessary with embankments/fills. e) Compaction testing of backfill
materials for structures, utility trenches and fill material. f) Full coordination
with outside consultant.
Cost Estimates
Detailed cost estimates shall be provided (CSI Division 16 Format) at Design
Development phase, and final estimate at completion of Construction
Documents.
Civil Engineering Services
Civil engineering services shall be provided for on-site grading and drainage.
Landscape and Irrigation Services
Landscape and irrigation services shall be provided as required.
ADDITIONAL SERVICES
Additional services shall be provided if authorized by the Client, and shall be
compensated on an hourly basis, using the Architect's Standard Hourly
Rates.
Interior Design services can be provided as described herein.
PROVIDED BY CLIENT
The Client will provide all available existing data, information, reports,
records and maps available in Agency files'such as design plans for adjacent
and existing improvements, soil reports, and site surveys which may exist;
All required copies of plans and specifications for the project bid documents;
Project manager, and construction inspectors.
INTERIOR DESIGN SERVICES
In addition to the interior design services set forth in the RFP, the following
Interior Design Services can be provided by our interiors division:
Survey of Client's requirements:
desires according to style and
goals and directions.
Determination of aesthetic needs and
color preferences. Establishment of
Determination of existing conditions and inventory of existing furniture
for re -use.
Space planning, layout and design.
Preparation of a furniture plan.
SCOPE OF SERVICES -4
- Determination of budget and time frames for delivery.
- Preparation of preliminary budget for client approval.
- Informal presentation of furniture, equipment, finish materials, and
budget estimate.
- Revisions: Adjustments to design as indicated by outcome of
presentation.
- Formal presentation of furniture plan and color boards, including
flooring materials, wallcoverings, window treatments, furniture and
accessories.
Preparation of specifications and final estimate for purchasing.
Bid process and analysis with recommendations.
Supervision of installation and follow up procedures.
Communication of any defects or problems for action by awarded
furniture dealership.
If the above Interior Design Services are desired, a separate fee will be quoted after
clarification of requirements.
EXHIBIT "B"
SPECIAL REQUIREMENTS
1. Attached hereto are: A) Request for Proposal for a Gymnasium
B) Certificate of Insurance Form
2. HNTB is the Project Manager on behalf of the Agency. The
Project Manager shall certify payment applications, administer
change orders, and shall be the primary liasion between the
Architect and the Agency.
3. On the Certificate of Insurance attached, designate the Tustin
Community Redevelopment Agency and HNTB as additional
insureds.
4. This Agreement supercedes the reference to the AIA Document
B141 made in the Request for Proposal.
5. Records for all billings, payroll, consultant fees and direct
reimburseable expenses pertaining to the project shall be
maintained on the basis of generally accepted accounting
principles and shall be available for inspection by the Agency
or the Agency's representative at mutually convenient times.
6. If Consultant observes or otherwise becomes aware of any fault
or defect in the project, or non -conformity with contract
documents, prompt written notice will be given to the Project
Manager.
7. Consultant shall not release information to the Community or
the press without prior authorization by Agency staff.
8. Agency shall provide and/or pay for all plan check fees,
permit fees, and any other fees required by governmental
agencies.
9. A no -fee business license shall be provided by the City to
Anthony and Langford.
10. Consultant shall present to Agency certificates of insurance
and endorsement forms verifying that the Consultant has the
insurance as required by this agreement. Said forms shall be
reviewed and approved by the office of the City Attorney of
the City of Tustin.
REQUEST FOR PROPOSAL
FOR A GYMNAS IUM
The Tustin Community Redevelopment Agency is requesting proposals
from architectural firms for the design and ccnstr uction documents
of a gyrmnasiun.
The consultant team shall consist of a registered civil engineer,
a registered landscape architect, mechanical, structural, and
electrical engineers, interior designer, and registered architect.
Successful firms will be those who have demonstrated their ability
to work with local governments in developing sports facilities
particularly multi-purpose activity gymnasiums. Firms without this
experience will not be considered.
BACKGROUND:
As the final phase of. construction of the Columbus Tustin Master
Plan, the Tustin Community Redevelopment Acen:.v wishes to develop
- a multi-purpose activity gymnasium, approxir:.ately 14,000 square
feet, to serve the community.
The gymnasium will be located at Colunbus ::stin Park which is
located on Irvine Blvd. and Prospect Ave. (See Attachment A). The
gym will be sited on the only undeveloped portion of the park on
Beneta Way and adjacent to Columbus Tustin Middle School
(Attachment B). Single Family homes are located to the north and
the west of the park. Multi -Family housing and office buildings
are located on the south.
Construction improvements to the park (Phase 2A) and parking lot
are being performed under a separate contract, and are anticipated
to be complete by December, 1991. Phase 2B will be.the gymnasium
project which is scheduled to start construction approximately
September, 1992. Attached as attachment C. is an excerpt from the
Phase 2A park plans depicting the condition of the site at the
start of construction of Phase 2B for the cr �.._.as i um .
The building should contain at least, but nct limited to, a 102
foot by 90 foot gymnasium with a 26 foot clear ceiling; a 62 foot
by 30 foot nat room with a 20 foot ceilir.g; two team locker
facilities with showers; a large storage fa-ility of over 600
square feet; rest rooms for participants and spectators; and a
small control office with equipment storage. The site allows for
a 21,000 square foot pad, however, the budget was developed using
cost estimates for a 14,000 square foot build -ng.
The gym floor should be multi-purpose for. basketball, volleyball,
gymnastics and other indoor sports. For basketball there should be
either a championship 84' x 50' center court to two 74' x 42' cross
Page 2
Request for Proposal
For a Gymnasium
courts. Volleyball should have a similar arrangement.and basketball
Badminton
should have three cross courts. For both volleyball
center courts, provide roll out seating along the perimeter walls
to accommodate seating for spectators. The floor will be
commercial grade parquet hardwood, "floating" on a double thickness
of plywood and stringers,
The mat room will have a 20 foot high ceiling to accommodate
vaulting and rings. This 30 foot by 60 foot room should be
designed to serve classes and training in acrobatics and
gymnastics. A large (18 foot by 30 foot) storage area
s
with access
to both the gyro and the mat room will provide for adequate
of mats, vaults, standards, balance beams, andother required
materials and equipment. Its 20 foot high ceiling will also
provide space for off-season storage in a loft.
Uni-sex team lockers and showers should be provided for competing
teams of either sex. Layout provides for separate access from
adjacent rest rooms to allow for both spectator and participant use
of rest room facilities concurrently. Rest rooms may also be
designed to allow for outside access to serve the tennis courts.
An appropriate HVAC system for a building of this size and nature
should be addressed in the design. Indicate the fire .sprinkler
system and engineer the service main. Coordinate with utility
companies for easements. Engineer sewer, water, storm drain, and
electrical service as needed.
PROJECT SCOPE:
This project will include preparation of basic design concept,
building elevations, actions, details, bid documents, construction
drawings and specifications, as well as construction administration
services for the development of the gymnasium. The Consultant will
also be expected to work with the Agency Staff and the Citizen's
Task Force in the development of the character of the gymnasium
such as interior colors and finishes, exterior elevations,
furnishings, interior and exterior lighting, fixed equipment, and
landscaping.
The elements desired to be included but are not limited to:
A.
B.
C.
D.
E.
F.
G.
H.
Championship gymnasium 1021x 901(26'clear ceiling)
Mat Room
2 locker facilities with showers
A large storage area
Roll out seating
Ticket window/booth
Drinking fountain
Landscaping
Page 3
Request For Proposal
For A Gymnasium
I. Irrigation
J. Walkways with lighting
K. Security lighting
L. Building monument sign
M. Rest rooms
N. office space for 2 people
All of the above are desirable amenities shall "fit" onto the site
aesthetically and shall be designed within a construction budget of
$1,500,000.00. The design shall include fixed equipment such as
swing away baskets, lockers, net attachments, etc.
The work shall consist of a minimum of 4 meetings with each of the
following groups;
Citizens' Task Force
Parks and Recreation Commission
-City Council
and a minimum of 2 meetings with.-
City
ith;
City Design Review Board
Planning Commission
and on-going meetings with Agency staff as required.
It is required that the following be submitted with your proposal:
1. A brief list of similar types of projects which your firm has
previously performed, including scope, cost, client, and the
name of an individual responsible for the reference. A
minimum of 5 years responsible public works experience is
desirable.
2. Identification and resumes of individuals and their titles who
will supervise and work on the project; including the
consulting firms to be used to provide the necessary services
discussed in the Scope of Work (submit as Exhibit A).
3. Time schedule (submit as Exhibit B) broken down according to
the tasks listed in the Scope of Work (Exhibit A) for
accomplishing the project through the completion of basic
design concept within two (2) months of the issuance of a
notice to proceed; construction documents, four (4) months;
plen check and bidding, four •(4) months; construction
administration, and project close out.
Page 4
Request For Proposal
For A Gymnasium
4. Fee schedule (submit as Exhibit C) indicating the cost for
completing each task listed in the Scope of Work (Submit as
Exhibit A). The cost to complete each task shall include Sze
costs of all administration and overhead, project site visi :.s ,
and attendance at meetings. Alternate No. 1 to be listed
separately.
5 . Schedule of hourly rates ( submit as Exhibit D) for your fir='s
employee titles or various classifications.
The Scope of Work (submit as Exhibit A) to be done by the
consultant .to the satisfaction of the City shall consist of the
following tasks:
1. Perform detailed grading plans, utility plans, erosion
control, and landscape plans at i" = 10' scale with 1 foot
contour intervals.
2. Prepare preliminary design concept and building elevations and
sections for Agency approval prior to beginning working
drawings. Prepare complete plans (ink on mylar) including all
appurtenant facilities/structures. This work shall aso
include all structural, mechanical, and electrical engineering
that may be required for the design.
3. Provide full coordination with all utility companies and
affected agencies/parties via certified mail, including any
required permit processing.
4. Provide geotechnical and soils engineering services for des -an
and construction including, but not limited to, the followi-:g:
a. Determination of shrinkage factors,
infiltration/permeability of existing soils, maxi=um.
allowable bearing pressure for foundations, mini=,,=
embedment of footings below finished grade, allowable
soil pressure for walls, expansive characteristics,
inplace density and relative compaction; surface and
underground drainage, and erodibility.
b. Recommendations for structure foundations; compaction of
soils and placement/alteration of necessary earth
embankments/fills.
C. Submission of geotechnical -report with a site p_an
showing boring locations.
Page 5
Request For Proposal
For A Gymnasium
d. observation by a qualified soils engineer or technician
C.,.subgrade preparation and placement alteration as
necessary with embankments/fills.
e. Compaction testing of backfill materials for structures,
utility trenches and fill material. _
f. Full coordination with outside consultant.
5. Prepare the technical specifications for construction and the
proposal bid sheet in accordance with the standard city
format.
6. Prepare a detailed construction cost estimate for the various
bid items. The Architect is expected to design within the
_ construction budget of $1,500,000.001 and will be required to
re -design at no cost to the City to meet the budget in the
event that the construction bids exceed the budget.
7. Provide construction administration services to the Agency
during construction to clarify the intent of the plans and
specifications, and provide design assistance if changes to
the project are required during this phase, make plan
revisions and corrections as needed, and quality control.
8. Other construction administration services include but are not
limited to:
a. A�tendance at pre -construction meeting with contractor.
b. review and recommend approval to Agency of samples, shop
drawings, submittals and substitutions.
C. Observe and verify that the construction is generally
proceeding per the contract documents.
d. Attend job site meetings at weekly intervals.
The Redevelopment Agency will be responsible for the following:
1. Provide all available existing data, information, reports,
records and maps available in Agency files such as design
plans nor adjacent and existing improvements, soil reports,
and site surveys which may exist.
2. Provide all required copies of plans and specifications for
the project bid documents.
Page 6
Request For Proposal
For A Gymnasium
3. Provide a Project Manager, and Construction Inspectors.
Attached for your ,information in preparing your proposal is a
sample "Certificate of Insurance" used by the City. Should your
firm be awarded 'the contract, use of this form is necessary
(Attachment D) for $1 million general liability. The consultant
should also be advised that if selected, a policy for errors and
omissions coverage in the amount of $500,000 will be required.
Also included is a location map which delineates the basic project
area (Attachment B).
ADDITIONAL.INFORMATION:
This request for proposal does not commit the agency to award a
contract, to any costs incurred in the preparation of the proposal
to this request, or to procure a contract for services or supplies.
The Agency reserves the right to accept or reject any or all
proposals received as a result of this request, to negotiate with
any qualified source, or to cancel in part, cr in whole, this
request for proposals if it is in the best interest of the Agency
to do so.
Final proposals are due no later than September 13, 1991 at 5:00
.m. at the City Clerk's desk located at 15222 Del Amo, Tustin,
California. If you have any questions, a proposers' meeting will
be held August 20, 1991 at the Community Development meeting room
located at 15222 Del Amo, Tustin, California.
Dates of filing notices in newspapers:
August 15, 1991
August 22, 1991
8VR2:A:RPP.CYx
EXHIBIT "C"
SCHEDULE OF COMPENSATION and PERSONNEL HOURLY -RATES
1. Compensation for the Exhibit A Scope of Services shall be:
Schematic Design Phase $.19,050.00 15%
Design Development Phase 25,400.00 20%
Construction Documents Phase 50,800.00 40%
Bidding Phase 61350.00 5%
Construction Phase 25,400.00 20%
Total Basic Compensation $127,000.00 100%
2. Should additional services of the Architect's consultants be
required, the Architect shall be compensated at 1.15 times the
amounts billed to the Architect for such services.
3. Reimburseable expenses shall include reproductions, postage
and handling of Drawings and Specifications; overtime work if
authorized in writing by the Agency; Renderings above and
beyond normal requirements for Design and/or Development
approval; and travel expenses for meetings or inspections
beyond the Tustin vicinity at the Agency's request. Such
expenses shall be reimbursed at 1.15 times the amount incurred
by the Architect.
4. Local travel, within the vicinity of the project, is not
considered reimburseable. Reproductions for the use of the
Architect and his consultants are not considered
reimburseable. Reproductions for the approval of each phase,
plan check and permit documents, and construction documents
are reimburseable to the Architect.
5. Compensation for additional services by the Architect as
required shall be on an hourly basis using the rates listed in
enclosed Architectural Rate schedule.
6. Field observation by the Geotechnical Engineer of grading, on-
site grading, and other construction related services shall be
charged in accordance with the enclosed geotechnical
engineering rate schedule.
CITY O: :USTIN
O� �NSu�:?�.� ��t� D�,SIGNAT�O?r O• D r,D'��''^�04'AL '',SL...�,,
—
:O MODI ICAT_ON'_S
S OR ADDITIONS AY DEE MADE TO '' :S .0 -PM .
CITY CF TVS,.N PF' hiiECT.
'15222 -De" A=
Tustin, CA 9264220
i
CCuiPANIES AFFORDING COVERAZE
i
;;,Q,►+__ AND ADDRESS 0: ihS;:RFD CONTRACTOR: Copany Letter A
i
Cocicany Letter 6
' 3 Corrzny Letter C
NAME AND ADVRE---S Cr :NSURANCEE AGENCY.
Corp -any Letter D
Cocrpany Letter
: This is to certify that the policies cf lnsura"_e listed below have been issued to t;+e insured ram a ve, 'are in 7vr:.e 2, IBIS TIMMA,
that the City of Tustin is a nar,>ed additicnai +nsu-e-d thereon as respects ctai,s arising in corunection with the hereinabove na�-
Project arod that sick insurance shall be p,i-{-y i:h respect to any other insurance in force procured by the City of Tustir,. Ii
Co
Type cf
roti_ ? Policy cjfective
Pclicy Expiration
Ail Limits In Thousa.-,`s j
Ltr
Insurance
N:r'.- Date
Cave
j
=N=_F.AL LIABILITY
i
�Ge-feral
Aocreca;e I S 1
' Cormrcial Gen Liability
cars. b Acyg Ir).:ry
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Fire Da.ma_e
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(Any One Fire)
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[ J
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(Ary One Fersor)
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UTOHOSII_= LIABILITY
CSL , S
aocity Injury s
{
[ j Any Auto
I All Owned Autos
'
{Per Person)
Bodily Injury
(S
[ 1 Schedule,-, Au-,Csj
I(
7 Fired Au-,-.s(Rer
Occurrence)
Property
s
[ 7 Non -owner; A—zos
[ 3 Garage Liability
.
XCESS LIABILITY
'
EACH O�CURRENCc
AG',; CA7E
[ ) Umbrella Form
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[ ) Cther Than U-7orella Form
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�RK_RS CO. ?�kS;.TICy AND
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EMPLOYER'S LIABILITY
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S Each A=c11-e ^- .
S Disease -Policy Limit
S Disease -Each Employee
H,ER
(tion cf Operatio.-is/Locations/VehicleslSrec:at Items
SATE I sstjED.:
Authorized representative of :he ab--ve-ra- insurance company( ies)
,GR:kSc:R:7/-Z0/9C
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SOIL ENGINEERING AND TESTING
OFFICE AND TECHNICAL SERVICES
EM•E•�Sj
RATE PER
SERVICES
HOUR
Principal Engineer. . . . . . . . . . . . . . .
. S 95.00
Project Engineer (Registered) . . . . . . . . .
. 75.00
Staff Engineer. . . . . . . . . . . . . . . . .
. 55.00
Supervising/Senior Field Technician . . . . . .
. 48.00
Field Technician. . . . . . . . . . . . . . . .
. 47.00
Field Technician (Nuclear Gauge). . . . . . . .
. 53.00
Supervising/Senior Laboratory Technician.
48.00
Laboratory Technician . . . . . . . . . . . . .
. 47.00
Drafting. . . . . . . . . . . . . . . . . . . . .
. 32.00
Typing/Clerical . . . . .
30.00
Litigation, Expert Witness & Preparation by
Professional Engineer - 8 Hour Minimum
(Plus Expenses) . . . . . . . . . . . . . . .
. 150.00
Subsistence and Lodging - Per Day (Subject to
Review for Specific Projects) . . . . . . . .
. 60.00
PREMIUM RATE
A. Overtime (At Client's Request), add $ 16.00
B. Sundays and Holidays, add . . . . . . . . . . 28.00
NOTE: THE HOURLY RATES QUOTED ABOVE INCLUDE ALL COSTS FOR
FIELD EQUIPMENT AND VEHICLE. FOR WHICH OUR CLIENTS WILL
PAY NO ADDITIONAL FEE.
EXHIBIT "D"
SCHEDULE OF PERFORMANCE
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