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Home My WebLink About09 PROJECT 700127 01-15-96NO. 9 1-15-96 , DATE: JANUARY 15, 1996 Inter-Com TO: FROM: SUBJECT: WILLIAM A. HUSTON, CITY MANAGER PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION PROFESSIONAL SERVICES AGREEMENT FOR CONSTRUCTION SURVEYING SERVICES FOR EDINGER AVF2qUE WIDENING FROM 2500' + WESTERLY OF JAMBOREE ROAD TO HARVARD AVENUE (PROJECT NO. 700127) RF.~OMMENDATION It is recommended that the City Council at their meeting of January 15, 1996 approve selection of ASL Consulting Engineers, Irvine, for construction surveying services for Edinger Avenue Widening from 2500'+ westerly of Jamboree Road to Harvard Avenue in the amount of $26,000.00 and authorize execution of the Professional Services Agreement by the Mayor and City Clerk. FISCAL IMPACT The City's Capital Improvement Program/Budget for 1995-96 FY provides $1,029,550' for Final Design and construction of this project. The City Council, at their meeting of December 4, 1995 awarded the construction contract to Cornerstone C&M, Inc. dba Sully-Miller Contracting Company in the amount of $874,785.48. Funding for this project will be provided with City of Tustin FY 1995-96 CIP monies in the amount of $499,500; reimbursement from the Orange County Transportation Authority (Measure "M') in the amount of $483,450; and anticipated City of Irvine reimbursement in the amount of $21,600. BACKGROUND Requests for Proposals were received from three (3) consulting firms as follows: ASL Consulting Engineers; Hunsaker & Associates and K.W. Lawler & Associates.. The proposals were reviewed by City staff and evaluated based upon demonstrated competence, professional qualifications necessary for satisfactory performance of the required services and familiarity and prior experience with providing this type of service. Based upon the results of the proposal evaluations it is recommended that the firm of ASL Consulting Engineers be selected to provide the requested services in the amount of $26,000.00 which was the most reasonable fee quotation and this fee is felt to be fair and reasonable for these Tim D. Serlet Director of Public Works/ City Engineer ~Je~ Otte~n' Associate Civil Engineer TDS :JO:idb:j~mboreero~l Atl~chment~ :..-~;R OJ ECT LOCATION '--:.. JAMBOREE ROAD CITY OF TUST£N II HARVARD AVENUE CITY OF IRYIN£ II PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT, made and entered into this day of 19 , by and between the CITY OF TUSTIN, a .municipal corporation (hereinafter referred to as "City") and ASL Consulting Enqineers (hereinafter referred to as "Consultant',). WITNESSETH: WHEREAS, City desires to employ Consultant to furnish the necessary services for providing construction surveyinq services for Edinqer Avenue widening from 2500'± westerly of Jamboree Road to Harvard Avenue ('Project No. 700127) hereinafter referred to as "Project"; and WHEREAS, Consultant is qualified to provide the necessary services in connection with said Project and has agreed to provide the necessary services; and WHEREAS, Consultant has submitted to City a proposal dated November 27, 1995,'a copy of the proposal is attached hereto, marked as Exhibit "A"-and is · . ~ by this reference incorporated herein ~s though set forth in full herein (the "Proposal"). · NOW, THEREFORE, City agrees to employ and does hereby employ Consultant to provide the professional services for the Project, and City and Consultant, for the consideration hereinafter set forth, agree as follows: Section 1: .Scope Df.Consultant's Services. Consultant agrees to furnish to City consulting services for the Project. These services shall include all the services included within the Consultant's proposal, (Exhibit "A"). section 2: Time for Completion. It is hereby understood and mutually agreed that Consultant agrees that it shall prosecute regularly and diligently the work of this agreement according to reasonable schedules aablished by the City and the City's Contractor for the various items described and as outlined within Consultant's proposal. Consultant shall not be accountable for delays in the progress of its'work caused by any condition beyond its control and without the fault or negligence.of Consultant. Any delays shall not entitle Consultant to any additional ·compensation, regardless, of the party responsible for the delay. · Section 3: Compensation. The compensation to be paid under this agreement shall be as set forth in the Consultant's proposal with a not to exceed total cost of $26,000.00 . Progress payments for work completed will be paid as the work progresses, within thirty (30) days of the ·date of .. Consultant's invoice. These payments will be' based upon submittal of detailed invoices and based upon the actual work performed for each individual task not exceeding that provided in the consultant's proposal. section 4 Job Site Conditions. The City agrees that in accordance with generally accepted construction practices, the construction contractor will be required to assume sole and complete responsibility for job Site conditions during the course of construction, of this project, including safety of all persons and property and tha~ this requirement shall be made to apply continuously and not be limited to normal working hours. Section 5: Miscellaneous Provisions. A. city and Consultant agree to the following conditions: (1) City, by notifying Consultant in writing, shall have the right t© terminate any or all of the services covered by this agreement at any time. In the event of such termination, Consultant shall be paid for services rendered to the effective date of the termination. .- (2) Consultant agrees that it shall proceed immediately and diligently to perform the services provided for in this Agreement upon receipt of notice from City to proceed therewith. (3) The terms and provisions of this agreement, shall extend to and · ~e binding upon and inure to the benefit of heirs, executors, administrators, successors and assigns of the respective parties hereto. (4) Consultant shall perform the services hereunder as an independent contractor and under no circumstances or conditions shall Consultant or any. of its agents, servants and employees, be considered as an employee or agent of the City. (5) Consultant shall perform all services required under this agreement using that degree of care and skill ordinarily exercised under .. similar conditions in similar localities, and shall be responsible for all errors and omissions for services performed by Consultant under-the terms of this Agreement. Consultant agrees to indemnify, defend and hold 'City, its · agents, employees, successors and assigns harmless from any loss, damage, jury, sickness, death, or other claim made by other persons and from all costs, expenses and charges, including attorneY's fees, arising from Consultant's negligent performance ofthisagreement. In addition, Consultant shall maintain in full force and effect during the term of this agreement policies of comprehensive general liability, personal injury and liability insurance with limits of at least $1,000,000 combined single limit Coverage. per occurrence, and professional liability insurance coverage with limits of at least $1,000,000 c6mbined single limit coverage per claim or per occurrence for which certificates of insurance or· endorsements in form satisfactory to the City have .heretofore been delivered to City. If Consultant provides claims made professional liability insurance, Consultant shall also agree in writing either .(1) to purchase tail insUrance in the amount required by'this agreement to'cover claims made within five (5) years . the completion of Consultant's service under this agreement, or (2) to maintain professional liability insurance coverage with the same carrier in 3 this agreement for at least five (5) years after completion of Consultant's services under this agreement. The Consultant shall also be required to provide evidence to the City of the purchase of the required tail insurance .. or continuation, of the professional liability policy by 'executing the attached letter agreement on Consultant's letterhead. (6) Consultant shall carry and pay for such compensation insurance as is necesSary to fully protect Consultant and its employees under California Worker's Compensation Insurance and Safety Laws, to relieVe City from all responsibility under said laws in connection with the performance of this agreement, and upon execution of this agreement, to file with City a certificate to .said Protection. (7) Consultant certifies that there shall be no discrimination against any employee who is employed in the work covered by this agreement, or against any application for such employment, because of race, religion, color, sex or national origin including, but not limited.to, the following: · a. Employment, upgrading, demotion or transfer, recruitment, or recruitment advertising, lay-off or termination, rate of pay or other forms of compensation, and selection for training, including apprenticeship. (8) Consultant shall provide City .monthly with a detailed itemization of all work performed, and the fees accrued thereon, in. complete and sufficient detail to fully apprise City thereof. (9) Upon termination of this Agreement or completion of the Project, all documents relating to the Project shall become the sole property of City. Should City terminate this Agreement pursuant, to subparagraph (1) of this Section, Consultant shall, within ten (10) business days of receipt of notice of termination, provide City with all documents within Consultant's possession relating to this Agreement and the Project, including but not limited to all completed documents and all drafts of uncompleted documents. IN WITNESS WHEREOF, this Agreement was executed by the parties on the day and year first above written. CITY OF TUSTIN, a municipal corporation ATTEST: By Mayor °ASL Consulting .Engineers :~ (Signat~r~ ~ , (Name Printe~/~it~e) _.mela Stoker, City Clerk APPROVED AS TO FORM: Loi E. Jeffr~,~'~ity ~ctorney J ~.~Ib:aslcdgr.psa ASL Consulting Engineers One Jenner Street Suite 200 Irvine. California 92718 714/727-7099 November 27, 1995 Mr. Jerry Otteson Engineering Division 3C~/of Tustin Centennial Way Tustin, CA 92680 7 1995 ;TUSTIN PUBLIC WORKS DEPT. REFERENCE: Proposal for Professional Surveying Services Street Improvements for Edinger Avenue Widening from 2,500' Westerly of Jamboree Road to Harvard Avenue Project No. 700127 Dear Mr. Otteson:' Thank' you for Providing ASL Consulting Engineers with the opportunity to submit our proposal for construction staking services. Our firm has extensive experience in providing construction staking for street improvement projects. ASL is currently operating four full-time crews who utilize state of the art equipment for an efficient operation, our in-house support staff and computer technology department will supplement this effort. We propose to provide surveying services, as outlined in our attached Scope of Services, for the construction of this project for a lump sump fee of $26,000. We request a 48-hour notice for survey, but we will attempt to work with you should the need arise for shorter notification. Extra work, .such as replacement of lost or destr°yed stakes, monumentation or' services not included in the scope of services will be billed at our hourly rates Per Exhibit "A," Hourly Charge Rate and Expense Reimbursement Schedule, attached. No additional work will be scheduled without prior receipt of Client's written authorization.. Expenses which will not be billed as reimbursable are postage, telephone, telefax and computer usage. Sincerely, _ Rick A. Tetreault Survey Coordinator This proposal does not include any fees, if any, required by the City of Tustin, utility agencies, or other governing agencies (such as filing, checking, permits, inspection, etc.), and all other charges or services not specifically covered by the terms of this proposal. · Director of Development RAT/gdn Prop95~cr~p381 .RAT Pasadena · Corporate Office hvine Palm Springs Camarillo San Diego 818/683-0066 714/727-7099 619/320-4220 805~388-2344 619/673-5505 Fax 818/683-0060 Fax 714/727-7097 Fax 619/3203580 Fax 805/388-3082 Fax 619/673q610 San Bernard~n0 909/381-3666 Fax 909/387-0810 ASI Consulting Engineers SCOPE OF SERVICES EDINGER AVENUE CONSTRUCTION le 8 ,. So . COORDINATION Coordinate field and office operations, calculations and construction meetings. Attend pre-construction meeting and meetings in the field as required to resolve construction issues. PROJECT CONTROL Establish horizontal and .vertical control for all phases of construction. SAWCUT AND REMOVALS Provide one (1) set of stakes/marks for sawcut and removals (approximate 6,500 If). STORM DRAIN a.. Provide one (1) set of line and grade stakes for the construction of _.+300' total of 12", '18", 24", and 30" RCP. bo Provide one (1) set of line and grade stakes (4 each) for four (4) catch basins with grade to top of curb. CURB AND GUTTER Provide one (1) set of line and grade stakes for the construction of __+4,000' type "A-Z" curb, +_2,500' type "A" curb, and +_400' type "B" curb. Stakes are to be set ori 25' intervals and on all beginning of curve, end of curve, and grade breaks with a grade to top of curb. RETAINING WALLS Provide one (1) set of line and grade stakes for the construction of +_ 1,200 If of retaining wall. Stake will be set on +25' intervals. STREET LIGHTS Provide one (1) set of stake,s for location of seventeen (17) street lights. CERTIFICATIONS Field verify subgrade, base aggregate, and final finish surface grades. Provide an Engineer's Letter of Certification for each phase. Prop95~Prp381 .RAT AS;I. Consulting Engineers FEE SCHEDULE EDINGER AVENUE CONSTRUCTION . . . .. o o o COORDINATION .............. . ..................... $4,224 PROJECT CONTROL ............................... $1 ,'200 SAWCUT AND REMOVALS ........................... $3,000 STORM DRAIN .................... · ................ $2,000 CURB AND GUTTER ............................... $7,500 RETAINING WALLS .' ............................... $2,000 STREET LIGHTS ................................... $600 CERTIFICATIONS ............. i .................... $5,476 TOTAL ............. $26,000 Prop95~,Drp381 .RAT ASL Consulting Engineer~ - EXHIBIT 'A' 1995' HOURLY CHARGE RATE AND EXPENSE REIMBURSEMENT SCHEDULE $ Technician ............................................ Draftsperson .......................... ; -. ............... $ Designer Draftsperson ........................... ;.- .......$ Designer/CAD Operator/Er~ineer I .......................... $ Engineer II end I!1 ....................................... $ Senior Engineer/Project Coordinator .................. $ Project Engineer/Senior Project ~::~3rdinator . ' ...... i $ Project Manager/Managing Engineer ......................... $ Sr. Project Manager/Sr. Managing Engineer .... . ................ $ Principal . · $ Senior Construction Inspector ........................... ~ - - $ Construction Inspector ................................. :'- - $ Word Processor/Administrative SuPPOrt ....................... Mapping Coordinator ..................................... $ · $ Planner ............................................... Chief of Surveys .............................. ~ ......... 48.00 60.00 65.00 75.00 80.00 88.00 98.00 115.00 125.00 135.00 62.00 45.0O ?8°OO $ g5.00 $150.00 Two-Man SurvoS~ Party.. ............. $ 200.00 'throe-Man Survey Part~ ..... .............................. Survey lravol Time U'wo-man) ............................. $ 00.00 Sume~ Travel Time (Throe-man) ............................. $ .1 '10.1210 RePrOduction, special photography, postage, delivery serviceS,. express ma~l, out-of- ' area telephone calls, printing and any other services performed by subcontractor, will be billed at cost plus 15%. Reimbursable In-House Costs: Photo Copies ' Blueprints ........................................ Computer Time ................. . ................... $ 0.25/Each $ 0.35/S.F. $25.00/Hour Vehicle Mileage, between engineer's office and project site and/or client offices, will be billed at $0.35 per mile. Forensic Engineer ................................... Court Appearances, Expert Witness Testimony, Depositions, and Preparation for Testimony ................ *Minimum $1,000.00 for half day plus expenses. $160.00 NO'i'E: All rates are effect~/e to January 1, 1996. There will be a negotiated increase in rstes, 5% minimum per year, for contracts ext~ing beyond January 1, 1~. Consulting Engineers One Jenner Street Suite 200 Irvine. California 92718 714/727-7099 December 11, 1995 Dana Kasdan Engineering Services Manager City of Tustin 300 Centennial Way Tustin, CA 92680 REFERENCE: Edinger Avenue Widening from 2,500'+ Westerly of Jamboree Road to Harvard Avenue Project No. 700127 (P.W. R-93-6) Dear Mr. Kasdan: ASL Consulting Engineers ("ASL"), desires to enter into a Professional Services Agreement with the City of Tustin for the above-referenced project. In lieu of providing occurrence based professional liability insurance coverage as required by the Agreement, ASL warrants and represents that it shall maintain insurance coverage with the insurance company, listed on the attachment, in the amounts indicated for at least five (5) years after the completion of consulting services under the Agreement. ASL shall provide the City with certificates of insurance coverage within the period established above in order to evidence compliance with this Agreement. ACCEPTED AND AGREED TO: Tim D. Director of Public Works/ City Engineer Very truly yours, ASL CONSULTING ENGINEERS Director of Development APPROVED AS TO FORM: Lois E. Jeffrey.(,,) vL/ U City Attorney :~,ORRES95~TR176.JPK asadena Corporate Office Irvine 8t8/683-0066 714/727-7099 Fax 818/683-0060 Fax 714/727-7097 Palm Springs Camarillo San Diego San Bernardino 619/320-4220 805/388-2344 619/673-5505 909/381-3666 Fax 619/320-3580 Fax 805/388-3082 Fax 619/673-1610 Fax 909/387-0810 CiTY OF TUSTIN CERTIFICATE OF INSUr SE AND DESIGNATION OF NAI~ ~ 3DITIONAL INSURED NO MODIFICATIONS O~ ADDITIONS MAY BF MADF TO THIS FORM CITY OF TUSTIN P.O. Box 3539 Tu~tin, CA 92681-3539 NAME AND ADDRESS OF INSURED CONTRACTOR: ASL CONSULTING ENGINEERS 3280 E. FOOTHILL BLVD ~350 D~C~n~i~ r~ 0~07 NAME AND ADDRESS O; INSU~NCE AG~CY: AKASAKA, ORTIZ & VARELA INSURANCE ASSOCIATES INC 523 W...~th St ~1234 PROJECT: EdinEer Av~m~ WiH~ning Frnm westerlv nF .Tmmhnr~,~ tm _ _ (Project No. 700127) COMPANIES AFFORDING COVERAGE {MUST HAVE BEST'$ RATING OF AT LEAST A. VIII Company L~tler A Company Letter g Company Letter C Company Lencr D Compeny Le'rter E ¢0nmen¥ Le~er F Century National American. Automobile_ Ins Co LoS Angeles, California 90'014 This I, to certify/Jlet the policies of ineur0n~e listed below hov~ be~n issued to the insured name above, are in force at th~a Lime, that t}~ City of Tusttn iea nomad additional insured thereon sa respects claim[ ar{sing in connection with the hereJnebove named Project and that such irrsuranoe ~hall !~ prim~ry wil:h respect to any other ineuranoo In forc~ >rocured by the CiTy of Turt~n. Co. Typ= of Insurance QENERAL UABIUTY Commerdal i3onersl General LiobiilW Oc~en~ B~oa4 F~m ProD. D.mage ~loeion, Collapse, Underground Hozarde AU-FOMOBILE LIABILITY Any Auto All Owned Autos $ oho duled A.ut o. Hired Autos Non-Owned Autos EXCE~ UABIUTY [ ] Umbrella Form [ ) O[h~r Thru, Umbrella FOrm WORKERS COMPENSATION AND EMPLOYER'S UABII_n'Y OTHER Policy Number RP06621804 BAP60621 8HIWZP8067 po~c-y Effe c~lve Date 11-7-95 11-7-95 7-1-95 7346 Policy Expiration De~e 11-7-96 11-7-96 7-1-96 Description of OporatJon~/Location~/VehicJa~ Special Items All Um;~$ .in Thousands General Aggregate Prods-Comp/ Ope Ago. Per~. & Advg. Injury Each Occurrenoe Fire Damage {Any One ~';r.} Medic. al Expenlae (Any One Person) s 2,000 $ 1,000 $ $ 1,000 cst ~ 1,000 BodUy Injury {Per Per. on) Bodily Injury $ (P.r ProperW EACH OCCURRENCE $ AGGREGATE STATUTORY Il ~ ~ifled that a w~ver ~ =ubrogalion is hereby to the City of Tuetin a[ ~e term, of ~ Wo~em Comp~6on ~*~6e. ~e issuing u or;zed Re~e~nt;d~ 12-19-199S 11:48 1~136~47617 AOV-MTO P.02 AK&IAKA ORT/Z · VABBLA INS, PIIOFEISIONAL LIABILITY DIV, 333 OITY BLVD, WIST, COI~ItER8 NO RIGHTS UPON THE ¢IRTIFICA'I'E HOLDIFt, '1'1418 CERTII'ICA' -- DOE8 NOT AMEND, EXTEND OR ALTER 'ri4E COVIRAQE AFFORDED BY ' POUClE$ BELOW. -...,,,.,,,,...,., .......... ,,,,.,,o,,.,,,,.,,,.,.,,.. ............ , ..... ,.,.,..,...,., ....................... ....,, ............................ . ...................... COMPANIES AFFORDING COVERAGE AiL Consultlnl Englneerl 3]10 I. 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TO CER~ ~AT ~E POUCIES OF INSU~CE USeD BE~ ~VE ~N ISSUED TO ~E INSURED N~D k~V[ FO~ ~E POLICY PERIOD CEMIFICATE MAY ~ ~SU~ OR MAY PERTNN, ~ ; ............................................................... : ................................. e .............................................................................................................. ........................................................................................................................................................................... ................................................ : ....................................... ~ ~ c~~ ~ ~t~ ................................................ ~ ...................................... ~":::';:~":~ ........ ~ ~ ~ ~ ........~c~ ........................................................................................ ~ . ; ~'A & C~CT~'S ~. 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D~. ~ ~0~ '"r~- ........................................ ~: . .. . ........................................................................................ ~ PLT00301 f f/07/~l. 11107101 Baoh ~lim 1000000 ~ DEDTOO3BJ f flO?/ll f 1107/~e AIBfellfe 2000000 ........... , ...... .................................................................................................................................................................................................... cGInger Ave~e ~lO~lng Tr~500' -/- ~eiter[y of J~rN Id Harvard Ave, ProJect ~ 7001Z7 CPVR9]-6) Constructl~ lurveylng lervtces 10 Day notice for non J:4yTTdnC CEFIT1FICATE HOLDER ~I'+OUI-D ANY 04: THE XBOVE DE$CI:II6EC) POLJCIE8 BE CANC;£11 r0 8El:ORE T~E ~ F.,XPIRATION OATE TH£REOI:, TH[ ISSL,IINC3 COMPANY IdAIL _~0, DAYS WRITrEH NOTICE TO THE CERTIFICATE HOLDER NAIdE0 TO THE-- ;~-,~i.~ ' _ ~x~z~r X