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HomeMy WebLinkAbout07 TUSTIN TILLER DAYS 03-18-96DATE: March 18, 1996 NO. 7 3-18-96 In t e r-C o m TO: WILLIAM A. HUSTON, cITY MANAGER FROM: COMMUNITY SERVICES DEPARTMENT SUSJEC~ AGRE~REGARI)ING RIDES & CONCESSIONS AT TUSTIN TILLER DAYS RECOMMENDATION: Authorize the City Manager to execute an agreement with Hassett & Davis to operate rides and concessions at Tustin Tiller Days. FISCAL IMPACT: Last year Hassett & Davis paid $12,268, which represented fifteen percent of gross receipts from carnival rides, to the Tustin Community Foundation to offset expenses. This year the Foundation will receive fifteen percent of gross receipts up to $85,000 and twenty percent of all ride receipts thereafter. Under the renegotiated agreement, staff estimates the Foundation should receive about $15,000 this year. Other revenue is derived from booth rentals and sponsorships. The gross return to the Foundation from all sources at Tiller Days last year was $32,000. Revenue from Tiller Days is used to offset the direct costs to produce the event. Indirect costs for Police and Field Services support are not reimbursed. BACKGROUND & SUMMARY: Last year the City contracted with Hassett & Davis to provide rides and concessions at Tiller Days. The carnival was a tremendous success with an estimated attendance of 50,000. The Foundation collected over $12,.000 from ride and concession revenue. In addition, many local non-profit groups raised money through food and beverage sales. This year the Foundation should receive about $15,000 from the carnival operators. Changes 'to the agreement provide for the Foundation to receive an increased percentage from ride receipts in excess of $82,000. Under terms of the revised agreement Hassett & Davis will have to provide a $1,500 deposit to cover any damages to Columbus Tustin Park. The term of the agreement is for one year with two one-year extensions available. The carnival operator must submit an insurance certificate thirty days prior to the event. Staff recommends approving the agreement for rides and concessions with Hassett & Davis. Recreation Superintendent ervices C: }~&D1996 .WA}{