HomeMy WebLinkAboutCC RES 15-12 RESOLUTION NO. 15-12
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUSTIN, CALIFORNIA, AUTHORIZING THE
DESTRUCTION OF CERTAIN CITY RECORDS AND
PAPERS IN THE POSSESSION OF THE FINANCE
DEPARTMENT OF THE CITY OF TUSTIN NO LONGER
REQUIRED FOR THE CONDUCT OF CITY BUSINESS,
PURSUANT TO THE AUTHORITY GRANTED BY THE
CITY OF TUSTIN'S RECORDS RETENTION SCHEDULE \
WHEREAS, the City of Tustin Records Retention Schedule adopted by the City
Council by Resolution No. 01-91 on September 17, 2001, authorizes the destruction of
City documents and audio recordings upon the approval of the legislative body of the
City, and with the written consent of the City Attorney, provided that said records are not
included within certain specified categories; and
WHEREAS, the Finance Director/City Treasurer of the City of Tustin has
requested authority to destroy certain documents consistent with the City of Tustin
Records Retention Schedule; and
WHEREAS, the described documents listed in Exhibit A are occupying space
needed by the Finance Department of the City of Tustin; and have determined that none
of the described documents have sufficient value to justify retention; and
WHEREAS, the City Attorney has given written consent to the destruction of the
described documents listed in Exhibit A.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA, does hereby resolve as follows:
SECTION 1: That the following documents are no longer required by the City of
Tustin and should be destroyed in order to conserve storage space in the offices
of the City of Tustin. Said documents and papers are described in the attached
Exhibit A.
SECTION 2: That the proper official of the City of Tustin having custody of the
above described documents is hereby authorized to destroy said documents in a
lawful manner, as scheduled.
SECTION 3: That upon destruction of the aforementioned and described
documents, a certificate of destruction shall be executed as to the documents
destroyed and the original certificate of destruction filed in the Office of the City
Clerk.
Resolution No. 15-12
Page 1 of 3
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Tustin on the 17th day of March 2015.
/at--
CHARLES
E. PUCKETT,
Mayor
ATTEST:
Ali
C i
JEFF- .; •. PARKER,
Ci ler
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF TUSTIN
I, Jeffrey C. Parker, City Clerk and ex-officio Clerk of the City Council of the City of Tustin,
California, do hereby certify that the whole number of the members of the City Council of
the City of Tustin is five; that the above and foregoing Resolution No. 15-12 was duly
passed and adopted at a regular meeting of the Tustin City Council, held on the 17th day of
March 2015 by the following vote:
COUNCILPERSONS AYES: Puckett, Murray, Gomez, Bernstein (4)
COUNCILPERSONS NOES: None (0)
COUNCILPERSONS ABSTAINED: None (0)
COUNCILPERSONS ABSENT: Nielsen (1)
JEF T3' ' . PARKER,
CIT 'K
1
Resolution No. 15-12
Page 2 of 3
CITY OF TUSTIN
OBSOLETE RECORDS DESTRUCTION LIST
FINANCE DEPARTMENT
•
EXHIBIT A
ACCOUNTS PAYABLE (11 Boxes)
FY 2006/2007
ACCOUNTS RECEIVABLE (1 Boxy
FY 2006/2007
JOURNAL ENTRIES (21 Boxesy
FY 1998/1999 (January - June 1999)
FY 1999/2000
FY 2000/2001
FY 2001/2002
FY 2002/2003
FY 2003/2004
FY 2004/2005
FY 2005/2006
FY 2006/2007
APPROVED BY: •NSENT:
Sinn, - ,/ - 3///5- ,NA t„ ISI - 3 _ As--
Pamela Arends-King Bate David E. Kendig D-te
Finance Director/City Treasurer City Attorney
DESTROYED BY:
3 /x —
Erica N. Rabe Date
111
City Clerk Services Supervisor
Resolution No. 15-12
Page 3 of 3
at St
f MANAGEMENT LP
1 (800) 400-3453 "Making it, as Easy as it Should be"
www.pouchrecords.com RECEIVED
Certificate of Destruction APR 30 2015
TUSTIN
CITY CLERK'S OFFICE
Items amounting to 1109.5 pounds have been SHREDDED for
Pouch Records Management L.P. on this date 4/13/2015 for
Client Name: CITY CLERK CITY OF TUSTIN Customer ID: T770
as described on POUCH work order# 1149377 dated 4/8/2015
',P7z( C-.- u1 C ,coil
PRM Witness Name
dDJ4& L �Y
PRM Witness Signature
Contractors in partnership with POUCH Records Management
Service Contractor(check box)
pAE,I• MVSoCal ShredNAID'
1 I All Purpose Document Destruction
H Document Security Solutions
The above named&affiliated contractors have provided shredding
services when their name has been checked above.The contractor's
signature below certifies that the above materials were completely
destroyed in a confidential manner,in accordance with the procedures
set forth by the National Association for Information Destruction for
its NAID Certified Members.
;Contractor/ mploye Signature ate
Print Name of ontractor/Employee
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