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HomeMy WebLinkAbout05 CIP 700130 05-20-96NO. 5 5-20-96 DATE: MAY 20, 1996 Inter-Com TO: FROM: SUBJECT: WILLIAM A~ HUSTON, CITY MANAGER PUBLIC WORKS DEPARTMENT/ENGINEERING DMSION PROFESSIONAL SERVICES AGREEMENT FOR CONSULTING ENGINEERING SERVICES ON THE NEWPORT AVENUE/SR-55 INTERCHANGE RECONFIGURATION PROJECT REPORT, CIP NO. 700130/RDA RECOMMENDATION It is recommended that the City Council at their meeting of May 20, 1996, authorize the Mayor and City Clerk to execute a Professional Services Agreement with the firm of Dokken Engineering to prepare and process a Project Report (PR) to approval by Caltrans for the Newport Avenue/SR-55 Interchange Northbound Ramp Reconfiguration Project in the amount of $65,270.00. FISCAL IMI'AC~ Funds to accomplish this work have been budgeted in the current Redevelopment Agency Capital Improvement Program for the South Central Project Area. DISCUSSION At the June 7, 1993 meetings of the City Council and the Tustin Community Redevelopment Agency, a Public Works Agreement was entered into between the City and the Agency for accomplishment of the Newport Avenue Extension Project improvements in the South Central Project Area. The agreement provides for the City to undertake the public improvements described in the document on behalf of the Agency and that the Agency will pay the City for these improvements from furore tax increments to the South Central Project Area. The firm of Dokken Engineering was under contract to the developer of the Pacific Center East Specific Plan Area, Catellus Development Corporation, to perform preliminary engineering services related to the above noted work. In 1994, due to the economic downturn, Catellus was unable to financially proceed with the consulting engineering services necessary to complete, process and obtain approval of the Project Study Report (PSR) phase of the project. Accordingly, through a separate agreement between the Agency and Catellus approved on January 3, 1994, it was determined to be mutually beneficial to obtain PSR approval from Caltrans for the Interchange project by the Agency/City retaining and fully administering the services of Dokken Engineering to complete the work that they had been performing for Catellus. On April 4, 1994, the Agency/Council approved a Professional Services Agreement with Dokken Engineering to accomplish the PSR phase of this project. The Project Study Report has recently been approved by Caltrans. The next step in the Caltrans approval process is devdopment of a Project Report. The subject Professional Services Agreement with Dokken Engineering will provide a critical link in the accomplishment of the South Central Project Area infrastructure improvements, which is, the furore approval by Caltrans of the Newport Avenue/SR-5 5 Interchange Northbound Ramp Reconfiguration. Without Caltrans' approval of this work, implementation of the full Newport Avenue extension project from its present tennimtion to Valencia Avenue, including other accompan~g necessary .infiastm~e in the Pacific Center East Specific Plan Area will be seriously hampered. For continuity purposes, it is felt to be beneficial to retain Dokken Engineering to do the Project Report Phase due to their expertise and excellent performance during the PSR phase. With Council approval of the Professional Services Agreement, the Project Report phase can now be initiated. The Scope of Work for the Professional Services Agreement includes: · Preparation of the Project Report according to Caltrans guidelines · Preparation of pre'hminary Plan, Profile, Cross-sections, Super-elevation Diagrams and Cost Estimates , · Preparation of pr 'elaninm3, right-of-way parcel maps for Caltrans' fight-of-way data sheets · Preparation of a map showing locations of underground and overhead utilities for purposes of estimating utility relocation costs · Preparation of exhibits and review of a SUperseding Freeway Agreement between the City of Tustin and Caltrans · Preparation of a Caltrans New Connection Report and/or a FHWA Modified Access Report, if required · Assistance, coordination and review of a Cooperative Agreement between the City of Tustin and Caltrans. The negotiated fee for the Professional Services Agreement is felt to be fair and reasonable for the project. Tim D. Serlet Director of Public Works/City Engineer 'IllS:NM:klb.-laml~k.4 Wisam Altowaiji Associate Civil' Engineer W. MAIN McFADDEN z. A~4J~DO ~A I.J~ - PROJECT~ LOCATION AVENUE // // // ~ ~MARINE CORPS PRO1 ,IONAL SERVICES AGREEM~ THIS AGREEMENT, made and entered into this day of , 19_, by and between the CITY OF TUSTIN, a municipal corporation (hereinafter referred to as "City") and Dokken Engineering (hereinafter referred to as "Consultant"). WITNESSETH: WHEREAS, City desires to employ Consultant to furnish the necessary services for preparation and processing of a Project Report (PR) for approval by Calms for the Newport Avenue/SR-55 Interchange Ramp Reconfiguration hereinafter referred to as 'Projecff; and WHEREAS, Consultant is qualified to provide the necessary services in connection With said Project and has agreed to provide the necessary services; and WHEREAS, Consultant has submitted to City a proposal dated September 21, 1995, a copy of the proposal is attached hereto, marked as Exhibit "A" and is by this reference incorporated herein as though set forth in full herein (the "Proposal"). NOW, THEREFORE, City agrees to employ and does hereby employ Consultant to provide the professional services for the Project, and City and Consultant, for the consideration hereinafter set forth, agree as follows: Section 1: Scope of Consultant's Services. Consultant agrees to furnish to City consulting services for the Project. These services shall include all the services included within the Consultant's proposal, (Exhibit Section 2: Time for Completion. It is hereby understood and mutually agreed that the time for completion of the work to be performed by Consultant is an essential condition of the agreement. Consultant agrees that it shall prosecute regularly and diligently the work of this agreement according to reasonable schedules established by the City for the various items described and as outlined within Consultant's proposal. Consultant shall not be accountable for delays in the progress of its work caused by any condition beyond its control and without the fault or ne~..~.:hce of Consultant. Any delays sh. .tOt entitle Consultant to any additional compensation, regardless, of the party responsible for the delay. Section 3: Compensation. The compensation to be paid under this agreement shall be as set forth in the Consultant's proposal with a not to exceed total cost of $65,270. Progress payments for work completed will be paid as the work progresses, within thirty (30) days of the date of Consultant's invoice. These payments will be based upon submittal of detailed invoices and based upon the actual work performed for each individual task not exceeding that provided in the consultant's proposal. Section 4.' Job Site Conditions. The City agrees that in accordance with generally accepted construction practices, the construction contractor will be required to assume sole and complete responsibility for job site conditions during the course of construction of this project, including safety of all persons and property and that this requirement shall be made to apply continuously and not be limited to normal working hours. Section 5: Miscellaneous Provisions. A. City and ConSultant agree to the following conditions: (1) City, by notifying Consultant in writing, shall have the fight to terminate any or all of the services covered by this agreement at any time. In the event of such termination, Consultant shall be paid for services rendered to the effective date of the termination. (2) Consultant agrees that it shall proceed immediately and diligently to perform the services provided for in this Agreement upon receipt of notice from City to proceed therewith. (3) The terms and provisions of this agreement shall extend to and be binding upon and inure, to the benefit of heirs, executors, administrators, successors and. assigns of the respective parties hereto. (4) Consultant shall perform the services hereunder as an independent contractor and under no circumstances or conditions shall Consultant or any of its agents, servants.and employees, be considered as an employee or agent of the City. (5) Consultant shall perform, i services required under this agre. .:t using that degree of care and skill ordinarily exercised under similar conditions in similar localities, and shall be responsible for all errors and omissions for services performed by Consultant under the terms of this Agreement. Consultant agrees to indemnify~ defend and hold City, its agents, employees, successors and assigns harmless from any loss, damage, injury, sickness, death, or other claim made by other persons and from all costs, expenses and charges, including attorney's fees, arising from Consultant's negligent performance of this agreement. In addition, Consultant shall maintain in full force and effect during the term of this agreement policies of comprehensive general liability, personal injury and liability insurance with limits of at least.S1,000,000 combined single limit' coverage per occurrence, and professional liability insurance coverage with limits of at least $500,000 combined single limit coverage per claim or per occurrence for which certificates of insurance or endorsements in form satisfactory tO the City have heretofore been delivered to City. If Consultant provides claims made professional liability insurance, Consultant shall also agree in writing either (1) to purchase tail insurance in the amount required by this agreement to cover claims made within five (5).years of the completion of Consultant's service under this agreement, or (2) to maintain professional liability insurance coverage with the same carrier in the amount required by this agreement for at least five (5) years after · completion of Consultant's services under this agreement. The Consultant shall also be required to provide evidence to the City of the purchase of the required tail insurance or continuation of the professional liability policy by executing the attached letter agreement on Consultant's letterhead. (6) Consultant shall carry and pay for such compensation insurance as is necessary to fully protect Consultant and its employees under California Worker's Compensation Insurance and Safety Laws, to relieve City from all responsibility under said laws in connection with the performance of this agreement, and upon execution of this agreement, to file with City a certificate to said protection. (7) Consultant certifies that them shall be no discrimination against any employee who is employed in the work covered by this agreement, or against any application for such employment, because of race, religion, color, sex or national origin including, but not limited to, the following: a. Employment, upgrading, zmotion or transfer, recruitment, o~ _ ..ruitment advertising, lay-off or termination, rate of pay or other forms of compensation, and selection for training, including apprenticeship. (8) Consultant shall provide City monthly with a detailed itemization of all work performed, and the , fees accrued thereon, in complete and sufficient detail to fully apprise City thereof. (9) Upon termination of this Agreement or completion of the Project, all documents relating to the Project shall become the sole property of City. Should City terminate this Agreement pursuant to subparagraph (1) of this Section, Consultant shall, within ten (10) business days of receipt of notice of termination, provide _. .-~ City with all documents within Consultant's possession relating to this Agreement and the Project, including but not limited to all completed documents and all drafts of uncompleted documents. · IN WITNESS WHEREOF, this Agreement Was executed by the parties on the day and year' first above written. CITY OF TUSTIN, a municipal corporation By Mayor ATTEST: DOKICEN ENGINEERING Richard Dokken, President (Name Printed/Title) City Clerk APPROVED AS TO FORM: City Attomet~J t/~/ (~ KKEN November 30, 1995 City of Tustin 300 Centennial Way Tustin, CA 92680 Atto: Dana R. Kasdan, Engineering Services Manager RE: Newport Avenue/SR 55 Freeway Interchange Ramp Reconfiguration.Project Report CIP No. 700130/RDA (P.W. File No. R94-2) Dear Mr. Kasdan: Dokken Engineering has executed the Professional Services Agreement for the above referenced project. In lieu of providing occurrence based professional liability insurance coverage as required by the Agreement, D°kken Engineering warrants and represents that it shall maintain insurance coverage with the insurance company listed on the attachment or a comparable insurance company, in the amounts indicated for at least five (5) years after the completion of the consulting services under the Agreement. Dokken Engineering will prOvide the City with certificates of insurance coverage within the period established above in order to evidence compliance with this Agreement. Sincerely, DOKKEN ENGINEERING Richard A. Dokken, P.E. President ACCEPTED AND AGREED TO: Tim D. Serlet t.~ Director of Public Works/City Engineer APPROVED AS TO FORM: Lois E. Jeffrey,,///~/ ~) City Attorney 3054 GOLD CANAL D~,VE · R~,NCHO CORDOVA, CA 95670-6116 TEL: 916.858.0642 FAx: 916.858.0643 C Fischer & Co - S~cr~.ento ]y Insurance Brokerage :~$ - lgth Street S.tte 105 ac,ramento CA 95818 eorge 1~. £1y, 3r. 16-443 -5963 9164~55978 R C FISCHER SACTO ~15 P01 MAY 1~ '96 11:5~ ' ' ~-'~;,-~.~~;;;.~:~T¢:-~ ~ ~~ ~,-.~v~:~,..,.~,..~..,...,.-,...~..~.~ ~.~ ~~~' ................ ~.-~{-:=-~ ' . , ~- ~ ~.~. ,u ~ ~ ~ ~ "~ '~ ' : "'" · ~ .:~ . :. ~ : .. ~ ~.,;.~..:<~,:,~: ..... ~:~: .... ~" '~~:~ ~ ~M~ '~: ~IS CERTiFiCATE IS ISSU~ A~ A UATY~fl OF I~FoRUATION ONLY AND CONFERS NO RIQ~ UPON THE CERTIFICATE HO~E~ ~IS CERTIFIGATE DOE~ NOT AMEND, ~ND Off AL~R ~E COVE~GE AFFORDED ~ ~E POUCIES BELOW, CO~PANI~ AFFORDING COVE~GE A C~ Insurance ~pantes B ~kken Engineering Attn: Dick Dokke. c 3054 Gold Canal ~tve Rancho Co.ova ~ 95670 D ~8 ~ TO ~T~T ~ ~E$ ~ ~$U~ U~D B~ ~ BE~ 18~UED TO ~E ~~ ~ ~ F~ ~E POU~ PE~OD ;F~ ~Y ~ ~ ~ ~Y PE~ ~ ~U~CE ~FO~ED BY~E PO~ D~RISED HE~; SUrE. TO A~E TER~ ~1~ A~ ~H~8 ~ 8~ ~~ L~ ~N ~Y ~ ~EN ~UCED ~ PAID IK),LICY NMEN POUCY EFFECTIVE I'~OUCY IDa~IRATIOH UMIT~ 3 1996 COle~NED ~K~LE UMIT BOOIL¥ INJURY BC~XI.¥ INJLII~ EXCE~ ~UTY UMB~REI/A FO~lld OTHER THAN UMBRELLA WORKERS ~344PE)4SATION AND E]aPLC)YERI' LLAGUJ~ AUTO ONLY - ~ ~JO~NT $ OTr~.R THAN AUTO ONLY, EACH AOCaDENT $ A~GRE~ATE $ EACH A~d~=GATE t $ GTATUTORY uk~r~ Professional Ltab. AEN003987225 03/13/96 03/23/97 Occurence 1.000,000 Aggreglte 2,000.000 )i~CSUPTION of O~a~T~ONS/LOCA~iCLE~/tFEClAL rrEl~i Deducttble~ 0 O0 $10Q*cancellatlo~ for #oh paVment of Premtum Clay No,l ce of ProjeCt: Newport Avenue/$R 55 Ramp ReconTlguratton Project Report. ~..~,.,,,~.~ ~ ....~ ,.. ~; ^..,~ ,,.~;.~ .:~:.',...~.....,..?.'?.~..e: .": .)~:Y...'Y.~ '.~."..~. ~.'.'t. tA-.~:K~:':.s::s~..'e*:~:~*.* e:~.':~:(::~:xe;~;~ ~:s:~: .................................................. TUSTI-2 aHOUL~ ~Y O~ 'mE ,aow ~eemm~ ~ .~ ~ ma~onE'm~ Fubllc gorks/Engtneerlng 30 Attn~ Nestor ~ndok 300 Centennial M~y BUTm~ ~ ~C ~ ~ ~ K~D U~N THE ~MP A~ OR Tusttn CA g2~o O: CITY OF TUSTIN CERTIFICATE OF INSUP' ~E AND DESIGNATION OF NAMED (! "~i-IONAL ~ INSURED NO MOD/FICA Tlr)Ns OR ADDITIONS MA Y BE MADE TO'-:Jr~IS FORM CITY OF TUSTIN PROJECT: New~ort Avenue/SR-55 P~oject Report- P.O. Box 3539 Tustin, CA 92681-3539 NAME AND ADDRESS OF INSURED CONTRACTOR: 3054 GOLD CARA~'7'DRI'~E RANCHO CORDOVA, CA 95670 NAME AND ADDRESS OF INSURANCE AGENCY: R.C. FISCHER & CO. 2125 19TH STREET, SUITE 105 SACRAMEN/~, CA 95818 COMPANIES AFFOi~DING COVERAGE (MUST HAVE BEST'S RATING OF AT ! I:AST A~ Vii) Company LetterA: CN~ INSURANCE CCHPANIES Company Letter B: Company Letter C: Company Letter D: Company Letter E: Company Letter F: This certifies that the policies of insurance listed below have been issued to the Insured name above, are in force at this time, that-the City of TustJn is named as an additional insured thereon as respects claims arising in connection with the Project named above and that such insura~.ce ' shall be pdmary with respect to any other insurance in force procured by City. Type of Insurance GENERAL LIABILITY [~1 Commercial General Liabil~Y [ ] Occurrence Basis [ ] Owner's & Contractors' Protective [ ] Broad Form Prop. Damage [ ] Explosion, Collapse, Underground Hazards AUTOMOBILE LIABILITY [x~ Any Auto [ ] All Owned Autos Scheduled Autos Hired Autos' Non-Owned Autos Garage Uability EXCESS LIABILITY [ ] Umbrella Form [ ] Other than Umbrella Form Policy Number 1035678814 3UA1035678 328 Policy Effective Date 10/15/95 Policy Expiration Date 10/15/96 10/15/95 [0/15/96 All Limits In Thousands General Aggregate $ 2,000 Prods-Comp/Ops Agg. $ 2,000 Pets. & Advg. Injury $ ]; Of)f) Each Occurrence $ · Fire Damage (Any One Fire) $ 50 · Medical Expense (Any One Person) $ 5 CSL $1,000 Codify Injury (Per Person) .' $ ~ ..... -~.,-~,~..~_.;, ~- EACH OCCURR~NsE". A~REC~TE $. $ ., WORKERS' COMPENSATION STATUTORY AND EMPLOYER'S LIABILITY $. , Each Accident $ Disease-Policy Limit ~ ~"-~'~ ~ °Disease-Eich Employee OTHER ADDITI~N~ INSURED WORDING PE~ CG2010 ( 11/85 ) Description of Operations/l_ocationsNehicles/S pecial Items: /. is certified that a waiver of subrogation is hereby issued to the C',~/oof Tustin as pertains to the terms of/Workers Compensation insurance. &TE ISSUED: //-~,/'~" ~' ,~/ A~~U rked Re esen/~ta~ve/ "~"' //e~a~. named insurance company(les) POLICY NUMBER: .1035678814 Dokken Engineering COMMERCIAL GENERAL LIABILITY CG 20 10 11 85 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS (FORM B) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY cOVERAGE PART. Name of Person or Organization: City of Tustin SCHEDULE Job Description: Newport Avenue/SR-55 Project Report (If no entry appears above, information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement. ) WHO IS AN INSURED(Section II) is amended to include as an insured the person or organization shown in the Schedule, but only with respect to liability arising out of "your work" for that insured by or for you. CG 20 10 11 85 Copyright, Insurance Services Office, Inc. 1984 ¢'O: CITY OF TUSTIN OF INSU~-~'*,CE AND DESIGNATION OF NAMED/F~-'qONAL INSURED CERTIFICATE NO MODIFICA'I I~jNS OR ADDITIONS MAY BE MADE TO THIS FORM CITY OF TUSTIN PROJECT: NeWport Avenue/SR-55 'l~oject ReDort P.O. Box 3539 Tustin, CA 92681-3539 NAME AND ADDRESS OF INSURED CONTRACTOR: DOg:KEN ENGINEERING 3054 GOLD CANAL DRIVE RANCHO CORDOVA, CA 95670 NAME AND ADDRESS OF INSURANCE AGENCY: R.C. FISCHER & CO 2125 19TH STREET, SUITE 105 SAC~, CA 95818 COMPANIES AFFOI~DING COVERAGE (MUST HAVE BEST'S RATING OF AT LEAST A~ VII) Company Letter~c HAR~C)RD CASUALTY INSURANCE CO. Company Letter B: Company Letter C: Company Letter D: Company Letter E: Company Letter F: This certifies that the policies of insurance listed below have been issued to the Insured name above, are in force at this time, that the City of Tustin is named as an additional insured thereon as respects claims arising in connection with the Project named above and that such insurance shall be primary with respect to any other insurance in force procured by City. Type of Insurance GENERAL LIABILITY [ ] Commercial General Liability [ ] Occurrence Basis [ ] Owner's & Contractors' Protective [ ] Broad Form Prop. Damage [ ] Explosion, Collapse, Underground Hazards AUTOMOBILE UABILITY [ ] Any Auto [ ] All Owned Autos [ ] Scheduled Autos [ ] Hired Autos [ ] Non-Owned Autos [ ] Garage Uability EXCESS LIABILITY' [ ] Umbrella Form [ ] Other than Umbrella Form WORKERS' COMPENSATION AND EMPLOYER'S LIABILITY Policy Number ~7WECY1184 Policy Effective Date 7/1/95 Policy ExpiralJon Date 7/1/96 All Limits In Thousands General Aggregate Prods-Comp/Ops Agg. Pers. & Advg. Injury Each Occurrence Fire Damage (Any One Fire) . Medical Expense (Any One Person) CSL Bodily Injury (Per Person) Bodily Injury (Per Occurrence) Property EACH OCCURRENCE $ AGGREGATE $ OTHER Description of Operations/LocationsNehicles~Special Items: ~ / is certified that a waiver of subrogation is hereby issued to the City of Tustin as'~e~ains to the terms of all Work4~rs Compensation insurance. 'he issuing company will give thirty (30) days written notice to the City of Tus~ prior to modifica~on. ,ATE ISSUED:.. //-.~ Authori~ Represe~med insurance company(les) s T1A[(~-J~i'¢ R Y $ ,, Each Accident $ i r 000 .Disease-Policy Umit $ ]: OOC) Disease-Each Employee KKEN September 21, 1995 SEP 2 5 TUS'I'II'I PUBLIG WORKS DF.P]. Mr. Dana Kasdan Engineering Services Manager City of Tustin 300 Centennial Way Tustin, CA 92680 RE: Project Report'Proposal for Newport/Edinger/SR 55 Dear Mr. Kasdan: Dokken Engineering is pleased to submit, at your request, this revised proposal to provide the City of Tustin with professional services for the preparation of a Project Report for' the Reconstruction of the Northbound Ramps at Edinger Avenue on State Route 55. The limits of work would be the same as those found in the. Project Study Report which we have prepared for the City and which is currently under review by Caltrans. As noted in the PSR, the appropriate environmental clearance for CEQA would be a finding that project impacts and mitigation measures were addressed in the City's Pacific Center East EIR. A Preliminary Environmental Evaluation form is attached to the PSR for approval by Caltrans to make this finding. Therefore, the scope of services for the Project Report does not include any reevaluation related to CEQA. The scope of services does, however, involve preparation of a Categorical Exclusion (CE) for National Environmental Policy Act (NEPA) compliance as you have requested. SCOPE OF WORK Plan, Profile, Typical Cross-Sections, Superelevation Diagrams The PR will include a preliminary layout designed to the standards contained in Caltrans Highway Design Manual, Fifth Edition (Metric) similar to that contained in the Project Study Report now under review by Caltrans at a metric scale of 1:2000. Profiles, typical cross-sections and superelevation diagrams will be provided as necessary for the relocated northbound ramps, Newport Avenue, Del Amo Avenue, and Edinger Avenue. The approval of a right turn lane at the northbound off-ramp will be requested as part of the Project Report submittal to Caltrans. Existing topographic mapping and available survey and geotechnical information will be used. Final layouts will be prepared in both Microstation and AutoCad electronic format. 3054 GOLD CANAL ORWE' RANCHO CORDOVA. CA 95670-6116 TEL: 916.858.0642 FAX: 916.858.0643 ,DOKKEN ENGINEERING ~ Kasdan · ~September 21, 1995 Page 2 Environmental Clearance See attached letter from LSA Associates, Inc. Right of Way and Utilities Clearance Preliminary right of way parcel maPs showing-areas in hectares will be furnished to Caltrans for preparation of right of Way data sheets. A map' showing the location of underground and overhead utilities will be prepared for purposes of estimating utility relocation costs. Preliminary Cost Estimate A Preliminary. Project Cost Estimate with a 20% contingency will be prepared in Caltrans format for inclusion in the Appendix.. Pavement' estimates will be based on existing and available information and no new geotechnical studies are anticipated at this stage. Project Report The Project Report will be prepared according to the new guidelines found in the 6th Edition of Caltrans Project Development Procedures Manual. Traffic volume and safety data from the PSR will be utilized in the PRi No new traffic studies are anticipated, but if required, the City of Tustin will provide. Miscellaneous Studies Dokken Engineering will make exhibits for and review a Superseding Freeway Agreement for approval by the City of Tustin. A Caltrans New Connection Report and/or a FHWA Modified Access Report will be prepared if required. Cooperative Agreement Assistance, coordination, and review will be provided by Dokken Engineering during the preparation of a Cooperative Agreement between the City of Tustin and Caltrans. DOKKEi ENGINEERING Kasdan --September 21, 1995 Page 3 Project Management Dokken Engineering will manage the project with responsibility for- completion and approval of the final Project Report including environmental approval. This includes project management and administration, meetings. and quality control, subConsultant coordination, scheduling, budgeting, progress reporting, and invoicing. Monthly billings and progress reports will be submitted to the City of Tustin. Meetings Dokken Engineering will participate in regular Project Development Team (PDT) meetings and other coordination meetings with the City and Caltrans,'' as necessary. To supplement these meetings, Dokken Engineering will maintain on-going communications with the City and Caltrans. SCHEDULE The following schedule assumes that Notice to Proceed will be given by the City · on December 1, 1995. Calendar Begin Project Report Submit Draft PR & ED to City for review Submit 1st Draft PR & ED to Caltrans Caltrans Completes 1st Revi~v Submit 2nd Draft PR t° City for review Submit 2nd Draft PR to Caltr~n.~ Caltrans Completes 2nd Review Submit Final PR & ED for Caltrans Approval Caltrans Approves PR & ED Date 12-1-95 3-1-96 Days 9O 15 3-15-96 30 4-15-96 7 4.-21-96 15 5-7-96 30 .6-7-96 7 6-15-96 30 7-15-96 DOKKEN E N G I N E E R ! N G Kasdan September 21, 1995 Page 4 COST PROPOSAL ' Plan/Profile/Typical X-sections/Superelevation Diagrams · Environmental Clearance · · Right of Way and Utility Relocation · Preliminary Cost Estimate · Project Report. · Miscellaneous Studies' ° Cooperative Agreement · Project Management · Meetings TOTAL $6,530 $9,500 $2,440 $2,910 $16,560 $6,050 $5,500 $7,200 $8,580 $65,270 The Cost Proposal is for time and materials with a not-to-exceed fee in the 'amount of $65,270. Dokken Engineering's current rate sheet is attached. The normal cost of reproduction for reports and other documents, travel, and computer usage is included in the hourly rates. We look forward to providing the City of Tustin with the services outlined above. Please contact me if additional information would be helpful. Sincerely, DOKKEN ENGINEERING 913/ER Attach. RAH SCIq'EDULE Effective May 11, 1994 Professional and supporting staff services will be billed at the following hourly rates: Principal Manager Senior Engineer/Resident Engineer Professional Engineer Assistant Engineer/Drafter IH Engineering Technician II/Drafter II Engineering Technician UDraf~r I Staff Analyst/Programmer Administrative/Clerical Assistant $95.00 - $125.00 $90.00 - $105.00 $80.00 -$95.00 $65.00- $90.00 $55.00 -.$80.00 $40.00- $55.00 $30.00 -$40.00 $40.00- $60.00 $25.00- $45.00 Ordinary supplies and equipment are included in the above hourly rates. The' following are considered items of special charge and their costs will be added at the following rates: Mileage Travel Expenses Per Diem In House Reproductions: (24" x 36") $0.24~miie Cost plus 10% $82.00/day - Xerox Vellum $6.00/she~t - Mylar $12.-00/sheet Projects requiring large amounts of computer and data processing resources relative to the professional services will be billed separately for those resources using appropriate computer billing rates. All other charges and fees paid on behalf of the client will be billed at cost plus 10 percent (10%). l~ichard A.' D~kken~ P.E. Presiden~ Prtnct?.tl~ Rob B. dcn L r, d,,n l..'~ ~M ~t~'c ~mllvn Lobell Bill R~ .llc~,tn Rob .tl. dco6,~ ]. ~om,d .~ ~ ~ OCt.l G,m' Dow Rid~u~ H~ch~ . tliche;c H:tddle~ttm (~tt hk'll,,~ A~t Kin~nd Jill LSA April 6, 1995 APR., 0 1995 :-It.~ .4 .... -';OKKEN ENGIN.:'£Rtr,;c' Mr. Earl Rogers, P.E. Project Studies Manager Dokken Engineering 5054 Gold Canal Drive Rancho Cordova, CA 95670 Subject: Proposal to Provide Environmental Support Services for the Project Report Phase of the Newport Avenue/State Route 55 (SR-55) Ramp Reconfiguration Project Dear Earl: LSA A&sociates, Inc. (I~A) is pleased to submit this proposal to provide envi-- ronmental support .services to Dokken Engineering (DE) for thc Project Report phase of the Newport Avenue/State Route 55 (SR-55) ramp reconfigu- ration project. Thc objective of this engagement is to prepare the environ- mental documentation required for the project. As we have dOCUmented in our work on the Project Study Report OaSR), the proposed interch~ge modification is part of the Circulation Plan included in the Pacific Center Fast Specific Plan in the City of Tustin. All elements of the Specific Plan, including the Circulation Plan, were subject to environmental review as part of the En~ronmental Impact Report (EIR) for the Pacific Cen- mr' East Specific Plan. In November, 1990, the City of Tusrin (City) certified the Final EIR for the Pacific Center East Specific Plan. The design concept (ramp configuration and geometrica) that has been developed to'date for the Newport Avenue.~SR-55 PSR is consistent with the Circulation Plan evaluated in the Pacific Center East Specific Plan EIIL Therefore, the proposed modili- cations have already been subject to environmental review under the Califor- nia Environmental Quality Act (CEQA). As noted in the draft Preliminary. Environmental Evaluation we submitted on December 1, 1994, Caltrans is a Responsible Agency whose discretionary action is approval of the permit necessary to construct the project. Pursuant to Section 15096 of the CEQA Guidelines regarding Responsible Agencies, Caltrans must consider the CitT's Pacific Center East EIR in determining wh~ther to approve the northbound 5R-55 ramp modifications. The appro- O4/O605(I:--. DEC 402-. ER-CE. PRO) One [Sari Plaza. 5'utte I00 Tdctdmne Il-' t~.:.26o6 Irt'the. C.d~t'm'n~t ~2714 lracst,,ttl¢ ll~ ,c.:. priate CEQA action by Calwans would be a finding that proiect impac~ and mitigation measures were add~ in the prior EIIL A Preliminary Environ- mental Evaluation form was prepared as part of our work on the PSR for approval by Caltrans to make this finding. In my meeting of March 7. 1995, with Al FLsher (Catwan$ District 12 Environmental Branch Chief), he eon- firmed that this would be an appropriam finding and indicated that this is the only CEQA action that Caltrans will need to take on the projecx, unless there are changes to the project design that would require reevaluation. Our sa:ope of services does not inetude any. reeval~tion related to ,CEQA since the project design concept ks relatively unchanged from the 1990 EIIL Our proposed scope of services involves preparation of a Categorical Exclu- sion (CE) for National Environmental Policy Act 0~IEPA) compliance, should the City desire to pursue federal funding. It is important to note that Cai- trans District 12 (per my telephone conversation with Gene Huey, District 12/Environmental Planning on March 1, 1995) eonsiiders the 'project' to be addressed in the CE to include the ramp modifications and the construction of Newport Avenue between Edinger Avenue and Yal~neia Avenue. The section of Newport Avenue is included to provide 'logical termini' for the' project (i.e., without the Newport Avenue section, the new on and off-ramps would not connect to anything). Our proposal is organized as follows:' - Scope of Work · Schedule · Budget Ta~k I - Project Management Mr. Rob McCann, a Principal with I~A, will be the Project Manager for this project. Mr. McCann will supervise and coordinate the environmental vices in conformance with C.~~' Project Development Procedures Manual and Environmental Handbook. Included in this task is ongoing project team coordination and preparation of monthly progress' reports. Our level of effort is based on a six month schedule for LSA's services. Task 2 - Meetings ISA will par~dpate in Project Development Team (PDT) meetings, as well as coordination meetings with DE, Caltrans, or the City as needed during the project. Our level of effort is based on attendance at a total of six meetings. We recommend that one of the meetings be a field review of the site with the Federal Highway Administration (FHWA) Transportation Engineer a~isned to Caltrans District 12. 04/06t95 (I: -.. O ~-C 402-.. ER.CF_p RO) 2 Task $. Technical Studies Although most of the environmental data in the Pacific Center East Specific Plan EIR can be used to document a CE determination, some additional technical studies will be required for NEPA compliance. Based on the envi- ronmental isaues previously addressed, ISA shall prepare the technical stud- ies described below ro be used as backup to thc Draft CE. Our level of effort for the:se studies i$ based on thc need to evaluate a No Build Alternative and a Build Alternative. These are thc only technical studies proposed for thc project. Based on our review of the project area and the Pacific Center East Specific Plan SIR, we do not anticipate the need for a floodplain evaluation, Section 4(0 evaluation, noise, visual, ~:i~nomic, or right-of-w-ay reloca' tion studies. Task 3.1 - Air Quality Analysi~ LSA shall prepare an Air Quality Report to document the air quality analysis and findings. The air quality impacts of the proposed project can be divided into short-term, regional, and local air quality impacts. Since the project does not involve Improvements to the freeway mainline, the project is not anticipated to have a major effect on regional air quality emissions. There- fore, a regional impact analysis will not be required. Short-Term Impacts. Short-term impacts will be generated due to construc- tion. The type, amount and duration of air po{lutant emissions will be quan- tiffed for construction activities. The significance of the project emissions (especially suspended particulates less than 10 microns in diameter) on air quality will be discuS. Confo~nity Analysis. The Air Quality Report will include a discus.sion of the project's conformity w/th the Federal Cie'an Air Act Amendments of 1990. LocalAirImpactx. ISA will assess potential CO hotspots at sensit/ve receptor locar/ons w/thin the project area. Using the C-ALINE4 model, the increase or decrea.~ in concentrations due to the project will be highlighted. In addi- tion, the concentrations projected will be compared to State and federal air quality standards to determine the significance of the potent/al impacts. Task 3.2 - Biological Resourcex Although no biological resources are expected on site, a limited biological study ia typically required by Caltran$ and FHWA. to document that there are no endangered species issues. [.SA will perform the following tasks: 04/o&95(t:.. D g<:4oz-.. Ea-c.~.~,ao) 3 Conduct a sear~ of the California Natural Diver~irv Dam Base (CNDDB) and other sources to identify special-~mru$ species that could potentially occur in ~he vicinity of the project site. Conduct a site visit by a qualified biologist to assess the biological resources present on the site, and the potential for the occurrence of' $peeial-statxt$ plant and wildlife species on the site. Prepar~ a brief letter report describing survey methodologiea, the suits of the survey, a brief summary of historic reco~ of special- $tat~ spexfies in the project vicinity, and a disoa~ion of potential impacts to biological resources on the project site. Taxk 3.3 - Cultural Resources ISA will perform the following tasks to comply with the requirements of Caltranx Environmental Handbook, Volume II (Cultural Resourcex): Conduct a recorcla search at the appropriate area information center. Contact local historical societies and Native American groups advising them of the study. Conduct a walkover field survey by a qualified archaeologist. "' Prepare draft and final versions of an Historic Property Clearance Report (Negative Findings) and an Archaeological Survey Report (Neg- ative Findings). Ta~k 4. Draft Categorical F. xclu~ion (CE) Concurrent with the completion of the above technical studies, LSA shall pre- pare a Draft CE pursuant to the requirements of NEPA and in accordance with I:HW'A and Caltran$ regulations. I~A will submit 20 copies of the Draft CE (including backup technical reports) for review by the City, Caltrm~, and FI-I'W'A. No public review of a CE is required. Task 5 - F~nal CE Following receipt of comments on the Draft CE, LSA will make revisions as nece:~sarT and prepare a final version of the CE for approval by Caltran~ and FHW'A. I~A shall coordinate with DE in their preparation of the Proiec: Repot-t, since the CE will be an attachment. LSA shall provide one master copy of the CE and backup technical reports to DE for reproduction and submittal with the Project Repo~. SCH~'nULE W'e estimate that the duration of LSA's services to prepare a CE would be no more than six months, including City, Cairrans, and FHWA review time. BU'DG.L~ ~SA proposes ro conduc~ thi.s ¢ffor~ on ~n houri¥ b~is, consKsr~nt with r~e ~-~hec[ S~nd~rd Con~-~-~ Provisions 2nd R~tes. Our budg~ estimate ~or each task ia outlined b~tow; the total e~timattad budget of $9,500 will-not'be ~ed without your prior authorization. Ta~k 1 - Project Managemmat Task 2 - Me.tings Task 3.1 - Air Quality Anal~i~ Task 3.2 - Biological Rtmources Task 3.3 - Cultural Resources Task 4 - Draft CE Task 5 - Final CE ;$1,200 1,800 1,200 800 3,000 500 _ 1,000 __ TOTAL $ 9,500 We appreciate the opportunity to submit this proposal to Dokken Engin~r- ing on this important project Please call me at (714) 553-0666 if you have any questions regarding our proposal. Sincerely, I. SA. ASSOCIATES,. INC. Rob McC. ann Principal ~ ('I: -. D£C402... ER.CF_PRO)