HomeMy WebLinkAbout09 DESTRUCT RECORDS 05-20-96NO. 9
5-20-96
DATE'
MAY 14, 1996
Inter-Corn
TO:
FROM:
SUBJECT:
WILLIAM A. HUSTON, CITY MANAGER
POLICE DEPARTMENT
RESOLUTION FOR DESTRUCTION OF RECORDS
RECOMMENDATION:
That the Police Department be authorized to destroy Police records according to law
and the approval of the City Attorney, as per the attached Resolution.
BACKGROUND:
State law allows certain records which are no longer of use or value to the Police
Department to be destroyed after retention for a time prescr, ibed by law and the
concurrence of the City Attorney.
The City Attorney has reviewed the Department's request to destroy those records
which are no longer necessary and approved destruction pursuant to the attached
Resolution. This action is necessary to make efficient utilization of the available
storage space for Police records.
Recommend Council approval per the attached Resolution.
Chief of Police
WDF:FW'et
Attachment
huston.res
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RESOLUTION NO. 96- 55
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUSTIN, CALIFORNIA, AUTHORIZING THE DESTRUCTION
OF CERTAIN RECORDS
The City Council of the City of Tustin hereby resolves as
follows:
WHEREAS, Government Code Section 34090 authorizes the head of
a city department to destroy any city record, document, instrument,
book or paper, under his or her charge, without making a copy
thereof, except for records affecting title to real property or liens
thereon, court records, records less than two years old, records
required to be kept by statute or ordinance, or resolutions of the
city council or other city boards or commissions, by resolution and
the written consent of the city attorney; and
WHEREAS, the City Council, upon request of the Chief of Police
of the City of Tustin, desires to approve immediate destruction of
certain Police Department records, documents or papers as listed
below; and
WHEREAS, the City Attorney has filed her written consent with
the Clerk of the Council of the City of Tustin and a copy of such
consent is attached hereto;
NOW THEREFORE, be it resolved that the City Council of the City
of Tustin, California, hereby approves the immediate destruction of
the records, documents and papers described below which, as of this
date, have been retained for a minimum of two (2) years;
.
Department Report files dated prior to January 1, 1994,
with the exception of reports involving cases which have
no statute of limitation as outlined under California
Penal Code Section 799.
Department microfiche reports and duplicates dated January
1, 1984, through December 31, 1985.
.
Dispatch call cards which are at least two years old and
do not relate to matters with assigned case numbers, and
do not involve cases which have no statute of limitations
as outlined under California Penal Code Section 799.
.
Officer activity records and logs dated prior to January
1, 1994.
.
Supervisor records and logs dated prior to January 1,
1994.
6. Any and all citations issued prior to January 1, 1993.
.
Any and all bicycle registration files dated prior to
January 1, 1994.
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Miscellaneous administrative correspondence dated prior to
January 1, 1994.
10. Note sheets utilized to prepare payroll records dated
prior to January 1, 1994.
PASSED AND ADOPTED at a regular meeting of the City Council of
the City of Tustin on the day of , 1996.
TRACY WILLS WORLEY, MAYOR
ATTEST:
PAMELA STOKER
CITY .CLERK
STATE OF CALIFORNIA )
COUNTY OF ORANGE )
CITY OF TUSTIN )
RESOLUTION NO.
Pamela Stoker, City Clerk and ex-officio Clerk of the City Council
of the City of Tustin, California, does hereby certify that the whole
number of the members of the City Council of the City of Tustin is
five; that the above and foregoing Resolution was passed and adopted
at a regular meeting of the City Council held on the day of
, 1996 by the following vote:
COUNCILMEMBER AYES:
COUNCILMEMBER NOES:
COUNCILMEMBER ABSTAINED:
COUNCILMEMBER ABSENT:
PAMELA STOKER
City Clerk
1100-00026
29615_1
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CONSENT OF CITY ATTORNEY
I, the undersigned, Lois E. Jeffrey, City Attorney of the City
of Tustin, California, do hereby consent to the destruction of the
materials described in the attached Resolution.
LOIS E. JEFF~,~I~ ~
City Attorney
1100-00026
28802_1 -3 -