HomeMy WebLinkAbout10 LDSCP MAINT SVCS 05-20-96 NO. 10
/ , ~' 5-20-96
DATE: MAY 20, 1996 I nter-C°m
TO: WILLIAM A. HUSTON, CITY MANAGER
FROM: PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION
SUBJECT: APPROVAL OF PEANS AND SPECIFICATIONS AND AlYrHORIZATION TO
ADVERTISE FOR BIDS FOR TIlE LANDSCAPE MAINTEN~CE SERVICES FOR
RECOMMENDATION
It is reconumnded that the City Council, at their meeting of May 20, 1996, approve the plans and
specifications for Landsca~ Maintenance Services for Fiscal Year 1996/97 and authorize the City Clerk to
advertise for bids.
FISCAL IMPACt
The Field Services Division of the Public Works Department has estimated the cost for landscaping services to
be approximately $300,500.00. The estimated costs have been included in the Fiscal Year 1996/97 budget.
DISCUSSION
The City's existing contract for landscape maintenance services expires on July 31, 1996 and may be extended
for one year. However, due to current market conditions, it would be prudent to solicit new proposals in lieu
of renegotiating the existing contract.
The proposed plans and specificatiom split the landscape service areas into the following three components:
1. Civic Center, Senior Center and Maintenance Facility
2..Landsca~ areas within the Lighting and Landscape District
3. Landscape areas outside the Lighting and Landscape District
The intent is to hire a separate contractor for each area to provide additional resources in the case of
unsatisfactory performance in another landscape area. Separate contractors will also enable a direct service
level comparison to be made between areas. The bid proposal calls for complete landscape services including
but not limited to mowing, edging, weeding, fertilizer, pruning and irrigating. The current contract provides
for tree trimming within its landscape maintenance requirements but due to the difficulty in obtaining the
desired service level it has been eliminated from the proposed bid document and will be transferred to the tree
The plans and specificatiom are available in the City Engineer's office for your review.
Tim D. Serlet
Director of Public Works/City EngMeer