HomeMy WebLinkAboutRDA 04 PROJECT 100031 06-17-96DATE:
Inter-Com
RDA NO. 4
6-17-96
June 12, 1996
TO:
FROM:
SUBJECT:
William A. Huston, Executive Director
Community Services Department
AUTHORIZATION TO ADVERTISE FOR BIDS
NEWPORT FAMILY AND YOUTH CENTER (PROJECT NO. 100031)
RECOMMENDATION:
Approve plans and specifications and authorize advertisements for bids for construction
of the Newport Family and Youth Center.
FISCAL IMPACT:
The preliminary cost estimate for construction of the Newport Family and Youth Center
is $591,240. Funding for the construction of this project is through the 1996/97 CDBG
and Redevelopment Agency budgets, and the entire cost of the project, including design,
project management, land acquisition and a contingency fund was originally estimated at
$1,122,500.
Based upon revised estimates from the Architect and Project Manager, the entire cost of
the project is now estimated to be $1,208,500, an increase of $86,000. The $86,000
difference is due to the inclusion of independent testing laboratory costs, expenses for
printing and advertising, bid alternates, and expenses related to Davis-Bacon Wage Rate
documentation as required by HUD.
BACKGROUND:
At the November 20, 1995, regular meeting of the Tustin Community RedeveloPment
Agency, the Agency authorized the use of South Central Project Area increment for the
acquisition and architectural design services for the NewIx)rt Family and Youth Center.
The firm of Dougherty and Dougherty has been engaged to develop a preliminary design
for the rehabilitation of the 6,000 s.f. building to provide a suitable site to serve as a
drop-in center for use as an educational, recreational and child care facility that serves
the citizens of Southwest Tustin. Assisting the architect is a design team consisting of
Sue Ko, Head Start; Melissa O'Neal, TAFFY; CynDi Glavas, TUSD; Mike Henley,
TCSD; and Gary Magill, TCSD. Technical support to the design team is provided by
department representatives from Planning, Building, Police; and Public Works.
These organizations will provide services at the center. Orange Children and Parents
Together, Inc. (OCPT) will provide a licensed Head Start program for 51 students. They
require a minimum of 3,000 s.f. within the center, plus an outdoor play area. The
member organizations of the TAFFY Coalition will provide a full range of family
services. The Tustin Healthy Start Program Director will be housed at the facility to
provide daily program oversight. The City's Community Services Department will be
providing youth recreation programs. Funds are available for community Services
program staff through the Community Development Block Grant Program. Tenant leases
are being negotiated with OCPT and Tustin Healthy Start.
We anticipate substantial completion by the first of November. At that time, occupancy
can occur and programming can begin. An interim location for Head Start will be
provided, beginning September 1996 until the facility is ready for use. TAFFY has
expressed their need to be in the facility in January, 1997.
Through coordination with TAFFY, City staff and OCPT, various finishes, signage, and
perimeter fencing, as bid alternates, increased the construction estimate.
In addition, provisions of the Community Development Block Gram require compliance
with HUD provisions for Davis-Bacon Wage Rate documentation which will increase the
cost to the project.
Included in the revised budget is the estimated cost for advertisements, printing,
reimbursable expenses, independent testing laboratory, and a 5% contingency as
recommended by the Project Manager. A budget appropriation'will need to be made for
construction funding. This will occur as part of the construction bid award process.
·
Director, Community Se ices~,~~
SC
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SECTION A
CITY OF TUSTIN
NOTICE OF INVITING BIDS
TUSTIN FAMILY AND YOUTIL! CENTER
PROJECT NO. 100031
NOTICE IS HEREBY GIVEN that sealed bids will be received by the City Clerk of the City of Tustin, California
for furnishing all plant, labor services, materials, tools, equipment, supplies, transportation, utilities and all other
items and facilities necessary therefore, as reasonably inferable from the contract documents, for Tustin Family
and Youth Center Project No. 10031 together with appurtenances thereto, in strict accordance with the plans
and specifications on file at the office of the City Clerk, 300 Centennial Way, Tustin, California, 92680.
I~ATi~ OF OPENING BIDS: Bids will be received at the City Clerk Conference Room of the City of Tustin located
at Tustin, California, until 2:00 p.m. on Monday, July 8, 1996, at which time and place bids will be publicly
opened and read aloud. Bids shall be submitted in sealed envelopes marked on the outside, BIDS FOR TUSTIN
FAMILY AND YOUTH CENTER PROJECT NO. 10031.
LOCATION OF THE WORK: The work to be performed hereunder is located in the City of Tustin, County of
Orange, at 12722 Newport Avenue.
DESCRIPTION OF WORK: The existing facility is a I story type V empty storefront building of approximately
5,900 sq. ft., and 16,500 square feet of surface parking and landscape. The project consists of remodeling the
building into Head Start classrooms and City operated multi-use space for youth and family activities. All
mechanical and electrical systems will be replaced. Landscape and irrigation will be replaced and 70% of the
parking will be replaced with new parking and playground.
COMPLETION OF WORK: All work is to be substantially complete in a total of ninety-two (92) calendar days
from the date specified in the Notice to Proceed.
AWARD OF (:ONTRA~r'q': The City of Tustin reserves the right, after opening bids, to reject any or all bids, to
waive any informality in a bid, to make awards in the interest of the City of Tustin and to reject all other bids.
No bidder may withdraw a bid for a period of thirty (30) days after the date set for the opening thereof. Prior to
bid opening, bidder may withdraw a bid. Bids received after the bid opening time and dates herein will be
returned unopened.
BID PROPOSALS. GUARANTEE AND BONDS: In conformance with Section 37931 of the Government Code,
all bids shall be presented under sealed cover on the proposal form provided and each bid shall be accompanied
by cash, certified check, cashier's check, or by a corporate security bond by an accredited surety on the form
furnished by the City of Tustin as guarantee that the bidder will, if an award is made to a bidder in accordance
with the terms of this bidder°s bid, promptly secure Workers' Compensation insurance and liability insurance,
execute a contract in the required form and furnish satisfactory bonds for the faithful performance of the contract
and for the payment of claims of material supplier and laborers thereunder. Said check or bidder's bond shall
be in an amount of not less than twelve percent (12*/.) of the amount of the bid. The Faithful Performance Bond
shall be not less than one hundred percent (100'/.) of the total amount of the bid price named in the contract. The
Labor and Materials Bond shall be not less than one hundred percent (100°/.) of the total amount of the bid price
named in the contract, only bonds issued by companies which are rated "A" or better and Class VII or better by
NEWPORT FAMILY AND YOUTH CENTER - CITY OF TUSTIN NOTICE OF INVITING BIDS - 1
the latest edition of "The Best Key Rating Guide to Property Casualty Companies," will be accepted. Failure to
submit acceptable bonds will be cause of rejection of bid.
PREVAILING RATE,S OF WAGES: In accordance with the provisions of Section 1 773 et seq. of the California
Labor Code, the general prevailing rates of per diem wages and holiday and overtime work in the locality in
which the work is to be performed has been obtained by the City of Tustin City Council from the Director of the
Department of Industrial Relations, a copy of which is on file in the office of the City Engineer of the City of Tustin
and will be made available to any interested party upon request. The contractor and any subcontractor under the
contractor shall pay not less than the specified prevailing rates of wages to all workers employed in the execution
of the contract.
LABOR REGt. JLATION$: The contractor shall comply with all the requirements of Section 1777.5 together will
all other applicable requirements of the California Labor Code.
DRAWING,S AN D ~,PE(~IFI(;ATION,S: A full set of drawings and specifications is available for inspection without
charge at the office of the City Clerk, Tustin City Hall, 300 Centennial Way, Tustin, CA 92680.
Complete sets of said plans, specifications, and bid documents may be purchased from the City of Tustin, 300
Centennial Way, Tustin, CA 92680. A nonrefundable fee of $100 will be charged for each set of documents. For
the convenience of subbidders and others interested, the Contract Documents may be examined after the first date
of advertising at the following locations:
SAN BERNARDINO PLAN ROOM
202 East Airport Drive, Suite 130
San Bernardino, CA 92408
909/885-6857
MONTEREY PARK PLAN ROOM
2 Coral Circle
Monterey Park, CA 91784
213/727-O120
VENTURA PLAN ROOM
674 County Square Drive, Suite 107
Ventura, CA 93003
805/654-0888
SAN DIEGO PLAN ROOM
8825 Aero Drive, Suite 120
San Diego, CA 92138
619/279-5330
ANAHEIM PLAN ROOM
2150 Towne Center Place, Suite 100
Anaheim, CA 92806
7.14/937-O917
GONTRA(;TrOR',S LI(~ENSE REQUIREMENTS: On projects subject to Section 1016~, of the Public Contracts Code
of the State of California (Federally funded projects), prior to contract award, the successful bidder must possess
a valid State of California Contractor's License in the classification of 3. On all other projects, bidders must hold
NEWPORT FAMILY AND YOUTH CENTER - CITY OF TUSTIN NOTICE OF INVITING BIDS - 2
valid contractor's licenses at the time of submitting their bid and the City of Tustin must verify before awarding
the bid that the bidder was properly licensed when the bid was submitted. If it is ascertained that the bidder was
not duly licensed at the time of submittal, the bid shall be deemed nonresponsive and shall be rejected.
SECURITY FOR COMPLETION OF WORK: The contract documents call for monthly progress payments based
upon the engineer's estimate of the percentage of work completed. The City of Tustin will retain a portion of each
progress payment as security for completion of the balance of the work in accordance with public Contract Code
§9203. At the request and expense of the.successful bidder, the City of Tustin will pay the amount so retained
upon compliance with the requirements of California Public Contract Code Section 22300 and the provisions of
the contract documents pertaining to "Substitution of Securities."
PROIECT ADMINISTRATION: All questions relative to this project prior to opening bids shall be directed in
writing to Edward Elowe, Project Manager, do City of Tustin, Community Development Department, 300
Centennial Way, Tustin, CA 92680.
ORDERED by the City Council of the City of Tustin.
Date: City of Tustin
PUBLISHED: Tustin News
June 20, 1996
June 27, 1996
By:
NEWPORT FAMILY AND YOUTH CENTER - CITY OF TUSTIN NOTICE OF INVITING BIDS - 3