HomeMy WebLinkAbout05 TLLD CONTRACTS 07-15-96AGENDA -,
Inter-Com
NO. 5
7-15-96
DATE:
TO:
FROM:
SUBJECT:
~ULY 15, 1996
WILLIAM A. HUSTON, CITY MANAGER
PUBLIC WORKS DEPARTMENT
AWARD OF CONTRACTS FOR LANDSCAPE MAINTENANCE CITY-WIDE AND IN
TffE TUSTIN LANDSCAPE AND LIGHTING DISTRICT ASSESSMENT AREA
RECOMMENDATION
Staff recommends that the City Council award the following Landscape Maintenance Contracts and authorize the
Mayor to execute the agreements upon the approval of the City Attorney:
,
Accurate Landscapes for $119,976 to maintain areas in the Tustin Landscape and Lighting District;
Plant Control for $109,64,3.16 for median and miscellaneous landscaping City-Wide and to maintain
the grounds at the Civic Center, the Senior Center and the Field Services Maintenance Facility;
FISCAL IMPACT
The proposed cost for landscape maintenance for the Tustin Landscape and Lighting District is $119,976. The
General Fund impact would be $109,643.16. Sufficient funds have been appropriated in the Tustin Landscape and
Lighting District and the Public Works Landscape Division for each of these contracts.
BACKGROUND
The City's current landscape maintenance contract with California Landscape Maintenance Inc. requires the
contractor to perform all landscape maintenance services (except most tree trimming) City wide and in the Tustin
Landscape and Lighting District. This contract has been in effect since August 1, 1994 and will expire on July 31,
1996. This was an all inclusive contract for all parkway, median, slope and facility landscape maintenance in the
City. The annual cost ofthis contract was $194,403.85 and was broken down as follows:
Facilities (excluding Maint Yard) [ $ 23,232.00
DISCUSSION
In order to enhance service levels, increase C~ntractor responsiveness, and give the City the option to utilize
another contractor in the case of non-performance, staff has divided the previous landscape contract to include
separate scopes of work for three specific areas of responsibility. The City Council has previously authorized and
awarded the responsibility for tree trimming to the City's tree contractor, West Coast Arborists. As is common
practice at other cities, it is desirable to award these landscape maintenance contract areas, to at least two separate
contractors. These areas are:
.
Tustin Landscape and Lighting District: These areas include the parkway strips and slOpes that
generally lie along Tustin Ranch Road, Jamboree Road, Irvine Boulevard, Bryan Avenue and a portion
of Lower Browning Avenue.
General Fund Areas: This includes all city street medians, including those in East Tustin, and some
non Tustin Landscape and Lighting District. parkway areas along Jamboree Road and Tustin Ranch
Road south of I-5.
o
Facilities: Consists of the Civic Center, Senior Center and the Field Services Maintenance Facility and
immediately adjacent areas.
On May 20, 1996, the City Council authorized staff to seek proposals for landscape services. Staff advertised a
request for proposals for landscape maintenance services in a variety of publications and opened the proposals on
June 20, 1996.
The City received five proposals each for the Landscape and Lighting District and the General Fund Areas and
eight proposals for the Facilities contract. Accurate Landscape and Maintenance Corporation of Orange submitted
the lowest proposals for both the General Fund Area and th~ Landscape and Lighting District. Staff is
recommending that Accurate Landscape be awarded the Landscape and Lighting District contract only.
Spectrum Care of Foothill Ranch presented the lowest proposal for Facilities landscape maintenance. However,
that bid was withdrawn by the contractor as inadequate. Due to staff's desire to have at least two separate
contractors managing the contract areas, it is recommended that the General Fund Area and Facilities be serviced
by the next lowest bidder in each case, Plant Control Landscape and Maintenance, Inc. of Santa Ana. Attached to
this report is a summary of all the proposals received. '
. .
Tustin Landscape and
! Lighting District i '
~i General Fund Areas and Plant Control $109,643.16
!'[Facilities'
, TOTAL AMOUNT OF CONTRACTS: $229,619.16
1
Staff has analyzed each of these proposals and found them each to adequately address the City's specifications.
References have also been contacted and questioned about contractor knowledge and capabilities, staffing levels,
performance and landscaping aesthetics. Staff have also personally viewed several examples of their work and
were satisfied. Accurate Landscape has, as one their clients, the Tustin Auto Park.. Plant Control has, among
other contracts,, an agreement with the City of Orange to maintain various landscaped areas including the northern
section of Jamboree Road.
Tim D. Seflet
Director, Public Works/City Engineer
Public Works
TDS:jm