HomeMy WebLinkAbout07 PROJ 600103/600108 07-15-96AGEN,
NO. 7
. .~7-15-96
DATE:
~LY 15, 1996
Inter-Corn
TO:
FROM:
SUBJECT:
WILLIAM A. HUSTON, CITY MANAGER
PUBLIC WORKS DEPARTMENT/WATER SERVICES DIVISION
PROFESSIONAL SERVICES AGREEMENT FOR DESIGN OF NEW MAIN STREET
FACILITIES (PROJECT NOS. 600103 & 600108)
RECOMMENDATION
That the City Council authorize the Mayor and City Clerk, subject to final City Attorney approval, to
execute the attached agreement with Black & Veatch for engineering services for the design of the new
facilities at the Main Street site. The facilities include demolition and site preparation, a new reservoir and
pumping' station, a well head for Well g4 and chlorination facilities.
FISCAL IMPACT
The Professional Services Contract involves funding $471,700 from the existing debt issuance of Water
Certificates of Participation (Bond Proceeds). There is $733,730 available for expenditure on this project
from the 1993 debt issuance. The proposed contract does not obligate the City to authorize construction
of the proposed facilities.
BACKGROUND
In October of 1990, Daniel Boyle Engineering, Inc., completed a Water System Storage Evaluation Study.
The Study determined that there were deficiencies in the system in both quantity of storage and structural
condition of existing reservoirs. It was determined that approximately $40 million worth of improvements
to the storage and distribution system were necessary. The recommendations included new storage and
pumping at the Main Street site along with a new well.
In 1992 the City Council reviewed and approved a water rate study and financial plan prepared by Bartle
Wells Associates. The study proposed a funding plan to support a twelve year development program to
construct the recommended water system improvements. The financial plan proposed a series of bond
Professional Services Agreeme~_ .or Structural Engineering Services
July 15, 1996
Page 2
issues designed to support approximately two years of development costs. Subsequently, the first series of
bonds were issued in April 1993 to retire the outstanding 1983 water bonds and provide $6.9 million for
water system improvements. Currently, $4.5 million has been expended to complete the Rawlings
Reservoir Retaining Wall Replacement, Newport Avenue Transmission Main Replacement, the
Vandenberg Well construction and various distribution pipeline replacements.
The City's Program Manager prepared the request for proposal, the scope of work and assisted in the
consultant selection.
DISCUSSION
Written proposals were received fi.om five firms to perform the design engineering services. They are as
follows:
·
·
AKM Consulting Engineers
Black & Veatch
Carollo Engineers
Daniel Boyle Engineering, Inc.
HYA Consulting Engineers
A selection committee consisting of City staff and the Program Manager determined that, based on
professional qualifications and experience with related work, Black & Veatch is the most qualified firm to
perform the requested work. Black & Veatch has extensive experience in the combined aspects of buried
reinforced concrete reservoirs, pumping facilities and disinfection facilities. They also provided a superior
work plan for dealing with the site constraints and community relations issues which will need to be
addressed for a successful project than the other firms. Once it was determined that Black & Veatch was
the most qualified firm, the final scope of work and fee were negotiated.
The consultant contract has also been structured with a pay for performance feature. The consultant will be
paid only upon completion of certain milestOnes which have been included in the proposal and made a part
of the agreement.·
Tim D. Seflet
Director of Public Works/City Engineer
Gary R. ~eeh'
Water Services Manager
TDS:GRV:klb:COUNCIL:Main Street Engineering Consultant
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT, made and emered into this 15'~ day of July, 1996, by and between the CITY
OF TUSTIN, a municipal corporation (hereinafter referred to as "City") and Black & Veatch. (hereinafter
referred to as "Consultant"),
WITNESSETH
WHEREAS, City desires to employ Consultant to furnish the necessary services for providing
engineering services for the design of the new Main'Street facilities hereinafter referred to as "Project"; and
WHEREAS, Consultant is qualified to provide the necessary services in connection with said Project and has
'agreed to provide the necessary services; and WHEREAS, Consultant has submitted to City a revised
proposal dated July 1, 1996, a copy of the proposal is attached hereto, marked as Exhibit "A" and is by this
reference incorporated herein as though set forth in full herein (the "Proposal").
NOW, THEREFORE, City agrees to employ and does hereby employ Consultant to provide the
professional services for the Project, and City and Consultant, for the consideration hereinafter set forth,
agree as follows: .'
Section 1: Scope of Consultant's Services. Consultant agrees to furnish to City consulting services
for the Project. These services shall include all the serVices solicited in the City's Request for Proposal May
7,1996, a copy of which is attached hereto, marked Exhibit "B", and all the services included within the
Consultant's proposal, (Exhibit "A").
Section 2: Time for Completion. It is hereby understood and mutually agreed that the time for
completion of the work to be performed by Consultant is an essential condition of this agreement, Consultant
agrees that it shall prosecme regularly and diligently the work of this agreement according to reasonable
schedules established by the City for the various items described and as outlined within Consultant's
proposal. Consultant shall not be accountable for delays in the progress of its work caused by any condition
beyond its control and without the fault or negligence of Consultant. Any delays shall not entitle Consultant
to any additional compensation, regardless, of the party responsible for the delay.
Section 3: Compensation. The compensation to be paid under this agreement shall be as set forth in the
Consultant's proposal with a not to exceed total cost of $471,700. Progress payments for work completed
will be paid as each major Task delineated in the Consultant's proposal is completed, within thirty (30) days
of the date of Consultant's invoice. These payments will be based .upon submittal 'of detailed invoices and
based upon the actual work performed for each individual task not exceeding that provided in the consultant's
proposal.
Section 4: Job site Conditions. The City agrees that in accordance with generally accepted
construction practices, the construction contractor will be required to assume sole and complete
responsibility for job site conditions during the course of construction of this project, including safety of all
persons and property and that this requirement shall be made to apply continuously and not be limited to
normal working hours.
Section 5: Miscellaneous Provisions.
A. City and Consultant agree to the following conditions:
(1) City, by notifying Consultant in writing, shall have the right to terminate anY or all of the
services covered by this agreement at any time, In the event of such termination, Consultant shall be paid for
services rendered to the effective date of the termination, .
(2) Consultant agrees that it shall proceed immediately and diligently to perform the services
provided for in this Agreement Upon receipt of notice from City to proceed therewith.
(3) The terms and provisions of this agreement shall extend to and be binding upon and inure
to the benefit of heirs, executors, administrators, successors and assigns of the respective parties hereto.
(4) Consultant shall perform the services hereunder as an independent contractor and under
no circumstances or conditions shall Consultant or any of its agents, servants and employees, be considered
as an employee or agent of the City. Consultant shall perform all services required under this agreement
using that degree of care and skill ordinarily exercised under similar conditions in similar localities, and shall
be responsible for all errors and omissions for services performed by Consultant under the terms of this
Agreement. Consultant agrees to indemnify, defend and hold City, its agents, employees, successors and
assigns harmless from any loss, damage, injury, sickness, death, or other claim made by other persons and
from all costs, expenses and charges, including attorney's fees, arising from Consultant's negligent
performance of this agreement. In addition, Consultant shall maintain in full force and effect during the term
of this agreement policies of comprehensive general liability, personal injury and liability insurance with
limits of at least $1,000,000 combined single limit coverage per occurrence, and professional liability
insurance coverage with limits of at least $1,000,000 combined single limit coverage per claim or per
occurrence for which certificates of insurance or endorsements in form satisfactory to the City have
heretofore been delivered to City. If Consultant provides claims made professional liability insurance,
Consultant shall also agree in writing either (1) to purchase tail insurance in the mount required by this
agreement to cover claims made with/n five (5) years of the completion of Consultant's service under this
agreement, or (2) to maintain professional liability insurance coverage with the same carrier in the amount
required by this agreement for at least five (5) years after completion of Consultant's services under this
agreement. The Consultant shall also be required to provide evidence to the City of the purchase of the ·
required tail insurance or continuation of the professional liability policy by executing the attached letter
agreement on Consultant's letterhead.
(6) Consultant shall carry and pay for such compensation insurance as is necessary to fully
protect Consultant and its employees under California Worker's Compensation Insurance and Safety Laws, to
relieve City from all responsibility under said laws in connection with the performance of this agreement,
and upon execution of this agreement, to file with City a certificate Of said protection.
(7) Consultant certifies that there shall be no discrimination against any employee who is
employed in the work covered by this agreement, or against any application for such employment, because of
race, religion, color, sex or national origin including, but not limited to, the following:
a. Employment, upgrading, demotion or transfer, recruitment, or recruitment
advertising, lay-off or termination, rate of pay or other forms of compensation, and
selection for training, including apprenticeship
(8) Consultant shall provide City monthly with a detailed itemization of all work performed,
and the fees accrued thereon, in complete and sufficient detail to fully apprise City thereof.
(9) Upon termination of this Agreement or completion of the Project, all documents relating
to the Project shall become the sole property of City. Should City terminate this Agreement pursuant to
subparagraph (1) of this Section, Consultant shall, within ten (10) business days of receipt of notice of
termination, provide City with all documents within Consultant's possession relating to this Agreement and
the Project, including but not limited to all completed documents and all drafts of uncompleted documents.
3
IN WITNESS WHEREOF, this Agreement was executed by the parties on the day and year first
above written.
CITY OF TUSTIN, a municipal corporation
By
Mayor
Black & Veatch
By
Dave Argo, Partner
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
BLACK & VEATCH
EXHIBIT A
6 Venture, Suite 315, Irvine, California 92718-3317, (714) 753-0500, Fax: (714) 753-1252
City of Tustin, California
Design of New Main Street Facilities
B&V Project 30960.100
July 1, 1996
Mr. Gary Veeh
Manager, Water Service Division
City of Tustin
235 East Main Street
Tustin, California 92680.
Dear Mr. Veeh:
It is our pleasure to provide engineering services for the Design of New Main Street
Facilities. We believe our project team is uniquely qualified for this project for the
following reasons:
Project Understanding. Members of our project team have worked on previous
related projects for the City and possess a thorough understanding of the project and
the .key issues associate with the project..
Recent Related Experience. Within the last 24 months, members of ou, r project team,
working together, have designed four similar buried cast in place reinforced concrete
reservoirs, five booster pumping stations, seven wellhead facilities, and four
chlorination facilities within Southern California.
The suggested level of effort and fee for the project include all of the tasks in your RFP as
well as the additional work identified in our proposal. Black & Veatch will perform the
engineering services described in our detailed design proposal for a not-to-exceed cost of
$471,700. A breakdown of this fee is provided in the enclosed Summary of Effort & Cost
table. Also enclosed is a copy of Black & Veatch's current schedule of hourly rates.
As Project Manager for the work, I assure you that we are committed to the success of the
project, we are excited about this project and look forward to working with the City and
the Program Manager.
Very truly yours,
Steven N. Foellmi, P.E.
Project .Manager
jmk
Enclosures
30960100.101
EXHIBIT A
BLACK & VEATCH
1996 Fee Schedule
Orange County
(Effective December 31, 1995)
Title
Family/Level
Parmer
Average Fees
Rate/Hour
145.00
Senior Project Manager
130.00
Senior Project Engineer/Manager
project Engineer/Manager
120.00
100.00
Associate Engineer
84.00
Staff Engineer
70.00
Engineering Draftsman
60.00
Support Services
40.00
30960. I O0/feesched.snf
QUALIFICATIONS
The Black & Veatch team brings a
wealth of experience to the City of Tustin's
Design of a New Reservoir, Pumping Station,
Wellhead Facilities, and Chlorination and
Fluoridation Facilities Project. This section
presents Black & Veatch's qualifications and
provides descriptions 'of our recent related
experience. The individuals who worked on
these projects have prominent roles on your
proposed project team. The Related
Experience Summary table summarizes the
seven projects described in this section.
RELATED EXPERIENCE SUMMARY
Chino Basin MWD' Taghi Monzavi S. Foellmi * 2.2 MG buried cast-in-place
RP4 Redalmed Water (909) 357-0241 M.v. cl. Linden reinforced concrete reservoir.
Distribution Syst. M. Graves · 8,300 gpm pump station
Cost: $29 mil. (est.) T. Phelan · Chlorination facility
· 13,900 gpm pump station
City of Anaheim Isaac Pai~ D. Argo · 2.0 MG buried cast-in-place concrete
Water Trtmt. Plant (714) 254-5196 S. Foellmi reservoir (upgrade)
Cost: $14.8 mil. P. Cook · 13,000 gpm pump station
T. Phelan · · Chlorination facility
M. Graves
City of Los Angeles Walt Naydo M. Graves · 0.32 MG buried cast-in-place
Hyperion Air Gap Res. (310) 5244001 reinforced concrete resemoir
and Pump Station · 6,500 gpm pump station and building
Cost: $30,000
Eastern MWD Mike S. Foellml · 36 mgd pump station and wet well,
Reclaimed Water Pump Meyerpeter M. Graves expandable to 72 mgd
Station and Chlorination (909) 925-7676 · Chlorination facilities prodding 1,500
Facilities to 3,000 lbs. per day capacity
Cost: $ 5.6 mil. (est.)
Orange County WI) Steve Conldln D. Argo · Wellhead facilities for seven wells
Irvine Desalter Wellhead (714) 378-3211 ?. Cook with capacity from 1,500 gpm to
Facilities M.v.d. Linden 3,000 gpm
Cost: $23 mil. (est.) M. Graves · Chlorination facilities (ia progress)
J. Henson
T. Phelan
h'vine Ranch WI) Steve Malloy D. Argo · Misc. wellhead facilities and
Dyer Road Well Field (714) 453-5570 S. Foellml buildings
Disin. Facilities Design P. Cook · Chlorination facilities
Cost: $370,000 M. Graves · Ammonia facilities
University of Arizona Bill Witschi P. Cook · 450 gpm wellhead facilities
Chiller Plant and Well (602) 621-2211 J. Henson · Sand separator
Design · Surge tank
Cost: $10 mil_ (est.)
90249.!82/101
BLACK & VEATCH
Progress By Design
Page I
EXPERIENCE PROFILES
Dave Argo, P.E.,
Partner-in-Charge
Steve Foellmi, P.E.,
Project Manager
Phil Cook, P.E.,
Project Engineer
Martin Graves, P.E.,
S.E.,
Associate Engineer-
Reservoir & Structures
Matt van der Linden,
P.E., Associate
En~neer-Pump
Station/Site
Improvements
Jeff Henson, P.E.,
Associate Engineer-
Wellhead Facilities
Tim Phelan, P.E.,
Staff Engr.-Chlor./
Fluoridation Facilities
B.S., Civil Engrng.
M.S., Sanitary
Engrng.
25 Ye~s
B.S., Civil Engrng.
M.S., Civil
Engrng.
24 Years
B.S., Civil Engrng.
12 Years
B.S., Civil Engrng.
M.S., Structural
Engrng.
12 Years
B.S., Civil Engrng.
1! Years
B.S., Civil Engrng.
11 Years
B.S., Civil Engrng.
4 Years
Partner-in-Charge (P-I-C) of all Black & Veatch work for
the Lenaln WFP. Also, P-I-C for IRWD DRWF Disinfection
Facilities and City of Brawley WTP. Proj. Dir. for Orange
County WD Irvine Desalter Wellhead Facilities.
Project Engr. for Chino Basin MWD RP4 Red. Water Dist.'
Syst. Project Mgr. for Lenain WFP design and construction
phase, EMWD Red. Water Pump Station and Chlorination
Facilities, IRWD DRWF Disinfection Facilities, and City of
Brawley WTP.
Project Engr. for Leuain WFP, City of Brawley WTP, and
IRWD DRWF Disinfection Facilities. Task Leader for
Orange County WI) Irvine Desalter Wellhead Facilities.
Lead Structl. Engr. for Chino Basin MWD Red. Water Dist.
Syst., City Brawley WTP, IRWD DRWF Disin. Facilities.
Staff Engr. for City of Los Angeles Hyperion WTP Air Gap
Fac., and EMWD Reel. Water Pump Station and Facilities.
Prior to joining Black & Veatch,' Matt served as Project
Engr. for City of Tustin WI) Main St. Plant Site Plan Study.
Project Engr. for Chino Basin MWD RP-40uffall and Red.
Water Dist. Syst. Projects, and City of Brawley WTP. Matt
has been a Project/Design Engr. on 8 pump station projects.
Civil Engr. for Orange County WD Irvine Desalter,
EVMWD Well Design, and SAWPA Well Rehabilitation.
Project Engr. for University of Arizona Well Design.
Design Engr. for Lenaln WFP, City of Brawley WTP, and
EVMWD Canyon Lake Aeration Syst. Project Engr. for City
of Cerritos Disinfection Evaluation Study.
Willard Alexander, P.E.
Project Manager-
Electric. al/I&C
Samuel Terry, P.E.
Electrical Engineering
Jeffrey Dion, P.E.
Instrumentation &
Controls
B.S., Electrical
Engrng.
30 years
B.S., Electrical
Engrng.
15 years
B.S., Mechanical
Engrng.
10 years
Project Manager for AEI, providing coordination and
technical review for City of Tustin including PLC/RTU
programming, developing telemetry/SCADA systems,
feasibility studies, water wells, and reserVoirs.
Project Engineer for City of Redondo Beach Lift Station,
Citizen Utility Co. Pump Station, Elizabeth George WTP,
and Santa Margarita Pump Station.
Project Engr. for Crescenta Valley County W.D. SCADA/
Telemetry;, Capistrano Valley W.D. SCADA upgrade,
OCWD control system for treatment and well/facilities.
Daniel Morikawa, P.E. B.S., Engrng. ] Geotechnical Engr. specializing in foundation, slope and soil
Geotechnicalffounda- Geology ] stabilization, retaining structures and shoring. ASE has
tion Engineering 20 years wOrked on projects for Orange County and L.A. County
Sanitation Districts, and Long Beach Water Department.
90249.182/102
BLACK & VEATCH
Progress By Design
Page 2
City of Tustin, California
Water Works Improvements
Main Street Facilities Improvements
SCOPE OF WORK
July 1, 1996
The project consists of improvements and modifications to the Main Street Facilities including
reservoir, pumping station, wellhead facilities, and chlorination and fluoridation facilities.
The specific work to be performed under this Contract includes design and construction
engineering services as presented in the detailed scope of work that follows. The scope of
work consists of three phases:
Phase I - Analysis & Review of Existing Facilities Performance & Preliminary Design
Memorandum
Task 1 - Research and Investigation
Task 2 - Preliminary Facility Layout and Concept Plan
Phase II'- Construction Documents
Task 1 - Final Design and Construction Plans
Task 2 - Technical Specifications
Task 3 - Project Design Notebook & Engineer's Estimate of Cost
Task 4 - Coordination with City Review
Phase III - Construction Services
Task 1 - Preconstruction Phase
Task 2 - Shop Drawing Review
Task 3 - Construction Engineering Support
The scope of work also includes an optional fourth phase for supplemental services that the
City may require to be performed to complete the project.
PHASE I- ANALYSIS AND REVIEW OF EXISTING FACILITIES PERFORMANCE
AND PRELIMINARY DESIGN MEMORANDUM
Task 1 - Research and Investigation
Ta~k A - Initial Meeting. Meetings with City staff and the Program Manager will be
performed to discuss the.existing Main Street Facilities and the planned improvemems.. An
Project No. 30960 BLACK & VEATCH
7/1196 Page 1
understanding of the City's philosophy regarding the operation of the existing and proposed
project will be developed. Up to three meetings are anticipated for this task.
Task B - Pro_iect Procedures Manual. A project procedures manual will be prepared at the
beginning of the project which sets forth the manner in which the project work will be
performed, defines the assignment and responsibility of key staff, and outlines the procedures
for coordination between the design team, the City, and the Program Manager.
Task C - Existin~ Documents Research. Existing documents including reports, existing final
or preliminary improvement plan drawings, specifications, existing easement legal descriptions
and other pertinent information related to the project will be researched and reviewed.
Task D - Existine Utilities Research. Available mility information and materials pertaining to
the Main Street site will be identified and reviewed. Information to be obtained will include
the size, location, configuration and capacity of the existing water, sewer, storm water,
electrical service feed from SCE, the telephone service feeds, and the site telemetry cable and
control wiring. Potholing of existing utilities will be located and coordinated by the
consultant. Actual excavation of potholes will be performed by the City. A matrix of
existing utilitj capacity and expansion requirements will be developed.
Ta~k E - Geotechnical Investigation. A geotechnical investigation of the sub-surface
conditions of the site will be performed including field exploration, laboratory testing,
engineering analysis, and report preparation. Soil parameters for shoring design and structural
and foundation design of the reservoir, pump station, and wellhead facilities will be defined.
The field exploration will include two borings approximately 50 feet in depth at the proposed
reservoir location and one shallow boring at the location of the proposed well. Laboratory
testing will define applicable soil properties and include analysis of soil corrosivity. The
engineering analysis and report will.incorporate data from previous geotechnical investigations
as appropriate, and include recommendations to address soil corrosivity.
Task F - Monthly Progress Meetings. Black & Veatch will attend monthly progress meetings
with the City and the Program Manager. Meeting minutes will be prepared following.
progress meetings and distributed within 7 working days. The Black & Veatch project
manager will maintain close contact with the City and with the. program manager on at least a
bi-weekly basis.
Task G - Agency Coordination. Identify and meet with agencies that have an interest or are
affected by the project. Obtain initial pertinent data that is available, and define the extent of
coordination that will be required to obtain acceptance of the project. Agencies that will be
contacted include City of Tustin fight-of-way agents, DOHS, Southern California Edison,
Pacific Bell Telephone, South Coast Air Quality Management District (SCAQMD), Old Town
Project No. 30960 BLACK & VEATCH
711196 Page 2
redevelopment, and other agencies as required to complete the planning and design of the
project.
Task H - Asbestos Removal. The existing asbestos on the project site will be reviewed and a
plan for handling and disposal developed.
Ta~k I - Environmental Coordination. The design team will review CEQA documents being
prepared by others and provide comments. The design team will also provide support in the
form of data, figures, and drawings that are available as part of the design effort.
Task J - Summary Memorandum. The results of task 1 will be summarized in the form of
memoranda and reports; Memoranda and repons will be prepared in draft form and
submitted to the City for review. After receipt of review comments, the final documents will
be issued. The following is a list of the primary deliverables that will be produced:
Project Procedures Manual
Utility Summary Memorandum
Geotechnical Report
Agency Coordination Status & Requirements
Asbestos Handling & Disposal Memorandum
Meeting Minutes
Monthly Reports
Task 2 - Preliminary Facility Layout and Concept' Plan
.,
Task A - Reservoir Alternatives. An evaluation of alternative reservoir concepts will be
performed. A maximum of four alternatiVes will be investigated. The analysis will include
preparation of reservoir cross sections, wall sections, piping layouts, and site appurtenances.
Key design features will be identified and depicted including roof maintenance hatches,
reservoir cleaning access points, inlet/outlet piping layout, flexible fittings, overflow vault,
leakage monitoring piping and systems, and disinfection recirculation equipment and valve
vaults. The estimated cost for each alternative will be determined and the recommended
alternative identified.
Task B - Engine Generator Alternatives. Alternative methods for providing redundancy and
stand by power supply will be evaluated. The feasibility of a single engine generator versus
more than one will be investigated. This analysis will also consider the total power needs for
all of the facilities (existing and planned) for the site and will evaluate the feasibility of a
single engine generator to serve the entire site's facilities.
Project No. 30960 BLACK & VEATCH
711196 Page 3
Task C - Architectural Concept Alternatives. The architecture of the area will be examined
and the requirements of the Old Town redevelopment project will be identified. A discussion
of architectural concepts will be held with the City staff prior to proceeding with detailed
concept development. Alternative architectural treatments will be developed for the pump
station and wellhead buildings to ensure compatibility. Two alternative concepts will be
developed for the initial consideration of the City. Refmemem of the preferred alternative
will be provided under this task.
Landscaping and irrigation requirements will also be reviewed with the City and incorporated
imo the project.
Task D - Reservoir Hydraulic Characteristics. The reservoir hydraulic criteria will be
inVestigated to include interior baffles and with the inlet/outlet connections configured to
maximize plug flow. The requirements of the future Ground Water Disinfection Rule will be
considered.
A hydraulic analysis will be performed to determine the overflow size when receiving the
maximum reservoir inflow. The surface storm Water runoff of the overall Main Street site
will be investigated and the need for catch basins or other structures to handle runoff or
overflow water will be determined.
Task E - Reservoir Leakage Mitigation. Reservoir leakage will be evaluated and methods for
minimizing leakage identified. Alternative construction methods or lining materials will be
evaluated. The estimated cost for each of these methods and materials will be determined.
..
Task F - Appurtenant Facilities. Design investigations will be performed for the appurtenant
components to the project including recirculation pumps, rechlofination facilities, underdrain
system, contamination protection, drain sumps/drainage and cleaning facilities, and furore
ammonia injection systems.
Task G - Well 4 Pump Test Results. The results of the well 4 pump tests will be evaluated.
The desired capacity will be compared against the draw-down curve, the well depth and
adjacent well performance. With the selected capacity, draw-down level, submergence, and
anticipated long term water table draw-down, the pump can be selected.
Task H - Water Quality_ Evaluations. Once the well has been fully developed, water quality
should be analyzed for all regulated contaminants, temperature, chlorine demand and presence
of sand. Water quality implications due to blending of the well 4 water with the existing
treatmem facilities will be considered, Adjustment of the design chlorine design dosage or
installation of a sand separator will be considered.
Project No. 30960 BLACK & VEATCH
711196 Page 4
Task I - City's Distribution System Model. The hydraulic impact of the new facilities
including potential surge conditions will be examined. Surge suppression equipment will be
included in the pump station and reservoir design. The flow and pressure requirements for
the pump station will be evaluated based on the results from the City's distribution system
model. Operation of the City's model will be performed by the City. The required pump
flow and head capacities will be determined for both the wellhead facilities and the pumping
station. The Consultant's specific recommendations for the pumping facilities will be made
and reviewed with the City and the Program Manager.
Task J - Pump Station and Wellhead Desi_ma Flow and Head Capacities. A spreadsheet will
be developed which evaluates well and pump station operation, and reservoir filling and
emptying over a 24-hour period under normal, peak and emergency operating conditions.
This information will be used to optimize the design of'the pump station, and will be
incorporated into the Project Design Memorandum.
Task K - Noise Mitigation Measures. Noise generated at the site will be evaluated and noise
suppression features incorporated into the design of the well and pump station structures.
Task L - Demolition and Construction Staging Plan. A demolition and construction staging
(phasing) strategy will be developed. Demolition and construction staging details will be
included in the project construction drawings. Timing of the removal of the existing house
on the site will be addressed along with asbestos abatement.
Task M - Site Base Map. The site base map will be prepared at a scale of 1" = 20' utilizing
the available boundary data, existing site improvement data, as-built drawing data, existing
utility information, and supplemental survey data. A supplemental topographic survey will be
performed to establish horizontal and vertical control.
Task N - Monitoring & Instrumentation. Alternative levels of mechanical and electronic
monitoring to report data to the City's SCADA system will be evaluated. The City will
provide required SCADA system information, as needed.
Task O - OSHA Guidelines. The latest OSHA guidelines for confined space areas of the
reservoir and any appurtenant vault structures will be reviewed to verify compliance with all
institutional safety requirements. Safety items such as use of power ventilation system,
emergency access points and work environment warning systems, interior electrical explosion
hazards or other necessary features Will be reviewed.
Task P - Flow Metering. Flow meter and totalization equipment alternatives will be
investigated for monitoring flow into, out of, and between the proposed facilities.
Project No. 30960
711196
BLACK & VEATCH
Page 5
Task O - Electrical Power. The electrical loads associated with the new pumping units and
the existing site electrical system will be evaluated to determine available capacity.
Coordination with Southem California Edison will be initiated for modification to the
electrical service.
Task R - Constructibilitv Review. A separate constructibility review will be performed to
verify the proposed design concepts are constmctable and will result in an economical project.
This review will be performed by a construction expert who is independent from the City and
the consultant's design team.
Task $ - Cost Estimate. A budget level construction cost estimate will be prepared at the
completion of the project design memorandum.
Ta~k T - Project Desi_ma Memorandum (PDM). A project design memorandum will be
prepared presenting the conceptual layout and design of each major project element and
outlining the major design criteria pertinent, to the design, and preparation Of the drawings and
specifications for the project. The memorandum will be submitted in draft form for review
and comment by the City.
The draft Project Design Memorandum will be presented to the City in a one day (max.)
workshop to facilitate the review process. After resolution and incorporation of comments,
the final PDM will be prepared and delivered to the City.
PHASE II - CONSTRUCTION DOCUMENTS
The project design memorandum will set forth the specific criteria upon which the final
design of the project will be based.
Task 1 - Final Design and Construction Drawings
Prepare complete construction drawings, details, and sections, and a construction cost estimate
for the reservoir, wellhead facilities, chlorination (and fluoridation, if selected by the City)
equipment and structure, pumps, motors, controllers, piping, telemetry, wiring, conduit, site
work, landscaping and irrigation, and all other work necessary for the complete installation of
the proposed facilities. ·
Drawings, sections, and details will be drawn at an appropriate scale to produce clear,
accurate, easy to read drawings. Construction plans will be complete and detailed as required
by City staff and the Program Manager. Construction drawings will be subject to final review
and acceptance by the City staff and the Program Manager.
Project No. 30960 BLACK & VEATCH
711196 Page 6
The Consultant will prepare the construction drawings in AutoCad, Release 12 or newer, and
will pl0t them on City standard mylar sheets. Once completed, the original mylars of
approved drawings will be submitted to the City together with all other bid documents.
Project drawing originals will be 24"x 36" size, City of Tustin standard mylar sheets with title
and signature blocks. Digital files are acceptable in either AutoCad drawing file (DWG) or a
data exchange file (DXF) format.
Task 2 - Technical Specifications
As required by City policy, the Standard Specifications for'Public Works Construction (latest
edition) will be used and referenced in the construction specifications wherever practical.
Sample plans from previous City projects will be available for reference by the Consultant.
Project technical specifications, special provisions and contract bid documents will be
prepared in accord with the requirements of the City's design criteria.
Coordinate with Program Manager and prepare a table of contents for the project's contract
documents and technical specifications. Also, prepare separate bid schedule sheets breaking
out construction items as coordinated with the Program Manager. The items listed in the bid
schedule will relate to the actual numbered construction call-outs shown on the drawings.
· The consultant will provide a copy in Microsoft Word compatible format of the special
provisions and contract bid documents.
Task 3 - Project Design Notebook & Engineer's Estimate of Probable Construction Cost
Assemble and submit for City staff reference and files two (2) copies of a tabbed, three ring
note book summarizing all aspects of engineering design for the reservoir, hydrology,
hydraulic sizing of reservoir overflow, control valving, storm drain pipelines, horizontal
control data, electrical system data, and other related items.
Prepare an estimate of construction costs for the reservoir, inlet/outlet pipeline, storm drain
and appurtenant facilities, including any associated costs. The consultant's estimates will be
prepared using the bid items broken out in the bid schedule and will relate to the actual
construction items shown on the drawings. The estimate will be promptly completed after the
City has approved the construction drawings and specifications so that this information is
readily available for use by prospective bidders.
Project No. 30960 BLACK & VEATCH
711196 Page 7
Task 4 - Coordination with City Review
The City will require a number of submittals prior to approval and signature of the plans and
specifications. The following list identifies key submittals and required design information
for each.
Task A - 50% Design Review. Consultant will, as a minimum, submit preliminary title sheet,
second sheet (including vicinity map, location map, general notes and construction notes), site
plan, structural and process floor plans and initial sections for all structures, preliminary
building elevations and wall sections, mechanical floor plans, electrical floor plans, piping &
instrumentation diagrams (P & ID's), and a preliminary construction cost estimate.
Specifications for major equipment items will also be provided.
Task B - 90% Design Review. Consultant will, as a minimum, submit a complete set of
drawings and technical specifications. A refined construction cost estimate and preliminary
special provisions will be provided. The 50% design review comments will be addressed.
Task C - 100% Design Review. Consultant will submit the final drawings and specifications
reflecting the 90% design review comments; a complete and detailed construction cost
estimate on the contractor's bid proposal form (with cost estimate backup detail); complete
(and bound) special provisions, contract documents and appendices necessary for final
approval.
Task D - Final Approval Review. Consultant will submit final plans reflecting 100% design
review corrections; complete (and bound) special provisions, contract documents and any
appendices for final approval and plan signature, and a complete (and bound) set of the
project calcUlations supporting the design.
Task E - Approval of Plans. Consultant will submit mylar originals with Consultant's stamp
and signature with original specifications. The Consultant is responsible for addressing all
plan review comments at each of the formal submittals and informal coordination throughout
the plan preparation process.
The City will commit to an accelerated period of five (5) working days of plan review for
each submittal. The City will require review meetings at each of the submittals described
above as a minimum.
Task F - Consultant's Quality_ Control. A separate quality control review of the project
drawings and specifications will be performed by the consultant. The quality control review
will be performed by personnel not directly associated with the 'project so that an independent
Project No. 30960 BLACK & VEATCH
7/1196 Page 8
review is assured. A separate constructibility review by a construction expert will also be
performed.
Task G - Summary_ of Design Phase Deliverables. Upon completion of design activities,
provide the City with the original, wet signature (4 mil double matte clear mylar or 4 mil
double matte photo mylar) set of the construction plans and camera ready originals of the
technical specifications for City reproduction, assembly and bidding. All original mylars will
be returned to the consultant in order for any construction plan revisions to be completed by
the Consultant after bidding. All costs associated with the printing of preliminary originals,
the printing of in-house and progress plans at the 50% and 90% stage as well as the 100%
final mylar production will be included in the Consultant's deliverable and/or reproduction
budget.
At the submittal of the final plans and specifications for City signature, the Consultant will
provide to the City a composite map of the Main Street facilities and yard piping including
site boundaries, appurtenant facilities and right-of-way information at a scale of 1"=80' (80
scale) in an AutoCad drawing file (DWG) or data exchange file (DXF) for use by the District
in the preparation of grid maps.
Plan and specification originals will be turned over to the Program Manager for printing and
advertising with the appropriate number of submittal copies.
PHASE III - CONSTRUCTION SERVICES
The Consultant will provide assistance during construction.
scope and will include the following:
Task 1 - Preconstruction Phase
.,
This assistance will be limited in
Task A - Requests for Information (RFI). Respond to bidder's questions during the bid
advertisement period and provide information and clarification of construction documents.
Prepare addenda documents, as required. -The Program Manager will issue and distribute
addenda documents.
Addenda resulting 'from omissions or incorrect information provided by the Consultant in the
plans or specifications will be prepared and issued by the Consultant after the Program
Manager's reView.
Task B - Pre-bid and Pre-construction Meetings. The consultant will attend the pre-bid and
pre-construction meetings and be available to respond to questions.
Project No. 30960 BLACK & VEATCH
711196 Page 9
Task C - Final (Conformed) ConStruction Documents. Prepare final (conformed)
construction documents including revising the plans and project specifications to include bid
addenda that are issued.
Task 2 - Shop DraWing Review
Shop drawing review, necessary plan revisions and processing services will be provided
during construction of the facilities and for all other aspects of the project. The Consultant
will budget for the review and acceptance of all anticipated shop drawing submittals for the
facilities and all appurtenances. A shop drawing submittal log will be maintained and
periodically distributed to the City and the Contractor. Consultant shall include in his budget
an initial review and a second review of each shop drawing submittal.
Task 3 - Construction Engineering Support Services
Provide engineering support serVices during construction in response to requests for
information or clarification from the City of Program Manager or for field coordination
activities with the contractor.
Ta~k A - Contractor Requests for Information (RFD. Interpret the construction contract
drawings and specifications, and provide written responses to questions from the contractor
requiring clarification during the construction of the project. A log will be maintain and
periodically distributed. The Consultant will provide a budget of 12 hours of staff time for
minor plan revisions to the construction drawings.
..
Ta~k B - Change Orders. Provide documentation and administer the processing of change
orders, including applications for extension of construction time. Evaluate the cost and
scheduling aspects of all change orders and, where neceSsary, negotiate with the Contractor to
obtain a fair price for the work. Said negotiation shall be subject to the approval of the City.
Ta~k C - Record Drawings. Prepare record drawings once the project construction has been
completed based on Contractor furnished "Redline" construction plans.
Prepare final as-built drawings incorporating the addenda, request for information, change
order revisions, and any other changes, that occur during the construction of the project.
Ta~k D - Site Visits. Eight (8) site visits of two hours each by the project manager and
project engineers are budgeted for by the Consultant. Additional budget should be included
for three (3) site visits of four hours each during project start up activities. Budget' for site
visits includes support staff for visit documentation and'to respond .to issues that arise from
the visits. Site visits will be requested by the Program Manager on an as needed basis.
Project No. 30960 BLACK & VEATCH
711196 Page 10
PHASE IV- OPTIONAL SERVICES
Task 1 - Supplemental Work
Additional work not included in the scope of work may be required by the City to complete
the project. Supplemental work includes evaluation of alternative disinfection strategies
including the design of chloramination facilities, preparation of stockpile and excavati~)n haul
route plans, negotiation of sites outside of the main street facility site for staging or other
purposes, and other work not included in the scope of work.
The scope of work and budget for each item of supplemental work will be determined in
advance of the work proceeding. No work on supplemental work will be performed without
the prior written authorization of the City.
SCHED~E FOR PARTIAL PAYMENTS
The City will reimburse the consultant for work performed on the project on the basis of
actual hours worked by each member of the project team times the appropriate billing rate
from the consultant's billing rate schedule, plus reimbursement for direct expenses and
subconsultant costs at cost. The consultants billing rate schedule may be revised annually,
but increases to billing rates will not impact the not-to-exceed amount of this contract.
The consultant will submit invoices to the City on a periodic basis in accordance with the
partial payment schedule that follows. The amount indicated for each partial payment is the
not-to-exceed fee that is applicable to that portion of the work. Actual payment by the City
will be based on the actual costs incurred in completing the work. It will be acceptable to
revise the fee distribution among the partial payment items based on the manner in which the
work is actually performed, but the total contract amount not-to-exceed fee for the project
will not be increased.
The consultant will submit invoices for work performed in accordance with the following
schedule of partial payments.
Partial Payment 1 - Final Project Design Mem{~randum. Partial payment 1 will be submitted
following completion of the work included under Phase I of the scope of work including
delivery of the final PDM. The budget amount for this work will be $100,000.00.
Partial Payment 2 - 50% Final Design and Construction Drawings. Partial payment 2 will be
submitted following completion of the work and delivery to the City for review of the 50%
Project No. 30960 BLACK & VEATCH
7/1196 Page 11
design and construction drawings and specifications, as defined in the scope of work. The
budget amount for this work will be $128,000.00.
Partial Payment 3 - 90% Final Design and Construction Drawings. Partial payment 3 will be
submitted following completion of the work and delivery to the City for review of the 90%
design and construction drawings and specifications, as defined in the scope of work. The
budget amount for this work will be $106,000.00. .
Partial Payment 4- 100% Final Desi_ma and Construction Drawings. partial payment 4 will
be submitted following completion of the work and delivery to the City for review of the
100% design and construction drawings and specifications, as defined in the scope of work.
The budget amount for this work will be $25,000.00.
Other Services. Payment for Phase III - Construction Services and Phase IV - Optional
Services will be paid on a time and material basis based on monthly invoices submitted by
the consultant. The total budget amount for these tasks is summarized below.
Phase III - Construction Services
Phase IV - Optional Services
$76,700
$36,OOO
Project No. 30960 BLACK & VEATCH
711196 Page 12
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SCHEDULE
As demonstrated in the Project Team
section of our proposal, Black & Veatch has
assembled a project team of veteran engineers
to permit simultaneous comple,tion of multiple
tasks, and to ensure timely completion of the
project. The Project Schedule on the next
page shows each of the tasks of the Scope of
Work and the major project milestones given
by the City. In general, the project schedule
is very aggressive, especially during the Final
Design Phase and Bid Phase. Because of the
tight schedule, there must be close
coordination and effective communication
between' the Engineer, the City, and the
Program Manager. Specifically, there are
three key issues which must be addressed in
order to ensure timely completion of the
project. These are discussed in the following
paragraphs.
The first issue is the extremely aggres-
sive schedule for Final Design. There are only
five months between the Project Design
Memorandum submittal and the Final Ap-
proval Review. This accelerated schedule
absolutely must require close coordination be-
tween the Engineer, the City, and the Program
Manager. Any major modifications to the pre-
liminary design could compromise the overall
prOject schedule if any rework is required.
As a result of this, the second key issue
is the proposed addition of a two week period
for the City to review the Project Design
Memorandum. This minimum review period
is critical to make sure the design criteria
and design elements meet the City's
operational needs and budget constraints
before Final Design significantly proceeds. As
shown on the schedule, this review period may
coincide with the start of Final Design.
The third and last key issue is the Bid
Phase. Again, this is a very aggressive
schedule and requires close communication
and coordination. The quick and timely
response to clarifications during the bid period
is critical to ensure aggressive and competitive
bids. The role which the Engineer, the City,
and the Program Manager will fill must be
clearly defined for a smooth Bid Phase.
These key issues will be addressed in
two ways. First, close communication between
the Engineer, City, and Program Manager will
be established immediately. This will eliminate
any "surprises" during each of the City's
reviews. Secondly, the construction period of
the project from Notice to Proceed to Final
Completion can be shorted slightly. Presently,
there are 14 months shown for construction.
Equipment delivery is typically the long lead
item and can be the critical path during
construction. Since the delivery of the five
pumps will be a maximum of six to eight
months according to phone conversations with
pump manufacturers, the construction time
can be shortened by as much as two months or
more. We propose moving this time to the
Final Design, thereby allowing more time for
design reviews, and allowing more time to
optimize and address design issues.
90249.182/104
BLACK & VEATCH
Progress By Design
Page I
CITY INFORMATION
Thc RFP identifies several items to bc
supplied to the consultant by the City. This
section identifies the additional information
Black & Veatch expects to be provided by the
City of Tustin:
· SCAQMD permits
· Distribution system computer modeling runs
· Previous geotechnical reports within the
vicinity of the project
· Coordination of plan processing through
other City Departments/Divisions
· City to obtain adjacent property owner
approval of tieback anchors if required
90249.182/105
BLACK & VEATCH
Progress By Design
Page I
bXHIBIT "B"
Public Works / Water Service Division
May 7, 1996
Mr. David Argo
Black & Veatch
6 Venture, #315
Irvine, CA 92718
City of Tustin
235 E. Main Street
Tustin, CA 92680
(714) 573-3375
FAX (714) 838-0039
SUBJECT:
REQUEST FOR PROPOSAL - PROVIDE ENGINEERING
SERVICES FOR THE DESIGN OF A NEW MAIN STREET
RESERVOIR, PUMPING STATION; WELLHEAD FACILITIES,
AND CHLORINATION AND FLUORIDATION FACILITIES (MAIN
STREET FACILITIES)
Dear Mr. Argo:
The City of Tustin desires to engage the services of an established engineering
consulting firm to provide final design and construction engineering services for a new
buried reinforced concrete reservoir, a pumping station, wellhead facilities for a newly
drilled well, and chlorination and fluoridation facilities at its Main Street Fac. ility in the
City of Tustin. These facilities are to be constructed as a part of the City's Ongoing
Water System Capital Improvement Program.
BACKGROUND
As a part of its Water System Capital Improvement Program, the City of Tustin Water
Service will be constructing a number of facilities at its Main Street Plant Site. A new
production well under the Conjunctive Use Program administered by OCWD is about
to be drilled and will be equipped with wellhead facilities and chlorination and
fluoridation facilities to be designed as a part of this project. The City also plans to
construct a new 2.2 MG buried reinforced concrete reservoir to provide storage and
blending with the treated water from the existing nitrate removal plant and a pumping
plant to boost the blended water to system pressures. The reservoir is to be designed to
accommodate parking in a paved lot on top of the reservoir. This request is for the
design engineering services for the reservoir, the pumping station, the wellhead
facilities, the chlorination and fluoridation facilities, and the surface improvemems
associated therewith including the parking lot and required fencing (the Main Street
Facilities). Future facilities at the Main Street Site will include a new administration
building and a new warehouse. A preliminary description of these proposed facilities
is attached hereto.
EXHIBIT "B"
REQUEST FOR PRL
May 7, 1996
Page 2
Ail services will be procured in accordance with e~sting City of Tustin policies which
require professional fmus to be selected on the basis of professional experience,
qualifications and cost. Compensation to be paid under any resulting agreement will be
based on individual tasks and progress payments will be made for completed tasks
only.
Proposing fares will be evaluated on demonstrated competence, professional
qualifications, familiarity and experience with providing this type of service, and the
understanding of the City of Tustin's needs. The experience of the Project Manager
and the percentage of his time to be dedicated to the project will be key factors. The
method for maintaining close communication with City staff and approach to
completing the project in a timely manner will be of utmost importance.
The selected fn'm will report directly to the City's Program Manager, ASL Consulting
Engineers. It is expected that the selected fmu will provide the necessary analysis and
make recommendations on all technical issues.
Written proposals will be evaluated by a selection committee. Subsequently, selected
firms may be asked to give a presentation to the committee. Upon selection of the most'
qualified fn'm, a Scope of Work and Fee Arrangement will be negotiated. If the
selected firm and the City are unable too negotiate a fee arrangement deemed fair and
reasonable, the.City will attempt to negotiate an agreement with the next most qualified
firrn, and so on until an agreement is reached.
SCOPE OF WORK
PHASE I
.AN~YSIS & REVIEW OF EXISTING FACILITIES
PERFORMANCE &_PRELIMINARY DESIGN MEMORANDUM
TASK 1 Research and Investigation
A. Meet with .City staff and prOgram Manager as necessary to discuss the existing
Main Street Facilities and the needed improvements and to gain an understanding
of the City's philosophy regarding the operation of the proposed project.
B. Research, review and verify existing documents 'including reports, existing final or
preliminary improvement plan drawings, specifications, existing easement legal
descriptions or other pertinent information prepared by others which are related to
this project.
REQUEST FOR PR,. JSAL
May 7, 1996
Page 3
C. Gather and review all available utility information and materials pertaining to the
Main Street site. Information to be obtained shall include size, location,
configuration and capacity of the existing electrical service feed from SCE, the
existing telephone service feeds and the site telemetry cable and control wiring.
TASK 2
Preliminary Facility Layout and Concept Plan
A.
Be
The Consultant is required to prepare preliminary design concept plans for the
reservoir, pump station, wellhead facilities, chlorination/fluoridation facilities,
inlet/outlet pipelines, storm drain pipeline, yard piping, and appurtenant facilities
proposed to be located at the Main Street site.
Prepare alternative cross sections for the reservoir structure, wall sections, piping
layouts and site appurtenances. The following elements anticipated to be included
and shall be depicted: roof maintenance access hatches, reservoir cleaning access
points, inlet/outline piping layout, flexible fittings, overflow vault, leakage
monitoring piping systems, and disinfection recirculation equipment and valve
vaults.
C. Analyze methods for minimieSng leakage from the reservoir structure. Evaluate
alternative construction methods or lining materials to prevent leakage and estimate
costs for each of these methods and materials
D. Analyze use of various level mechanical and electronic monitoring equipment to
report data to the City's SCADA system Any selected instrumentation equipment
will be required to interface with the City's SCADA system. The City will provide
any required SCADA system information needed.
E. Analyze the latest OSHA g .uidelines for confined space areas of the reservoir and
any appurtenant vault structures to insure these facilities will be in compliance with
all institutional safety requirements. Safety items such as use of power ventilation
system, emergency access points and work environment warning systems, interior
electrical explosion hazards or other necessary features shall be reviewed.
F. Analyze flow meter and totalization equipment altematives for monitoring flow
into, out of, and between the proposed facilities.
G. Perform an hydraulic analysis to determine the overflow size when receiving the
maximum reservoir inflow to adequately size these facilities. Also determine the
surface flow runoff of the overall Main Street site and the need for catch basins or
other structures to capture any runoff or overflow water.
REQUEST FOR PROP~
May 7, 1996
Page 4
H. Evaluate the pump test results from the newly drilled and developed Well #4.
I. Evaluate flow and pressure requirements for the pump station from the City's
distribution system model.
J.
Based on the results of the water system analysis, the required pump flow and head
capacities shall be determined for both the wellhead facilities and the pumping
station. The Consultant's specific recommendations for the pumping facilities will
be made and reviewed with the City and the Program Manager.
K. For the electrical loads associated with the new pumping units, the existing site
electrical system is expected to be inadequate System upgrades will be identified
and reviewed with the City and the Program Manager. Coordination with Southern
California Edison will. be initiated for modification to the electrical service.
L. Prepare a project design memorandum presenting the conceptual layout and design
of each major project element and outlining the major design issues that are
pertinent and necessary to design the proposed facilities and that are relevant to the
preparation of the plans and specifications. ,
PHASE II
TASK 1
CONSTRUCTION DOCUMENTS
Final Design and Construction Plans
Prepare complete detailed construction plans, specifications, details and sections and a
cost estimate for the reservoir, wellhead structure, chlorination and fluoridation
equipment and structure, pumps, motors, controllers, piping, telemetry,, wiring, conduit,
site work and all other work necessary for the complete installation of all of the
proposed facilities.
All plans and details shall be drawn at an appropriate scale to produce clear, accurate,
easy to read drawings. Construction plans shall be complete and fully detailed as
required by City staff and the Program Manager.
All specifications and construction plans shall be subject to final review and acceptance
by the'City staff and the Program Manager.
REQUEST FOR PR~.
May 7, 1996
Page 5
The Consultant shall prepare the necessary plans in AutoCad, Release 12 or newer, and
shall plot them on City standard mylar sheets. Once completed, the original mylars of
all approved drawings shall be submitted to the City together with all other bid
documents.
Project plan originals shall be 24"x 36" sized City of Tustin standard mylar sheets with
title and signature blocks. Digital files are acceptable in either AutoCad drawing file
(DWG) or a data exchange file (DXF) format.
TASK 2 Technical Specifications
As required by City policy, the Standard Specifications for Public Works Construction
(latest edition) shall be used and referenced in the construction specifications wherever
practical. Sample plans from previous City projects will be available for reference by
the Consultant.
Project technical specifications, special provisions and contract bid documents shall be
prepared in accord with the requirements of the City's design criteria.
Coordinate with Program Manager and prepare a table of contents for the project's
contract documents and technical specifications. Also, prepare separate bid'schedule
sheets breaking out construction items as coordinated with the Program Manager. The
items listed in the bid schedule shall relate to the actual numbered construction call-
outs shown on the plans.
The consultant shall provide a copy in Microsoft Word compatible format of the
special provisions and contract bid documents.
TASK 3
Project Design Notebook & Engineer's Estimate of Probable
Construction Cost
Assemble and submit for City staff reference and files two copies of a tabbed, three
ring note book summarizing all aspects of.engineering design for the reservoir,.
hydrology, hydraulic sizing of reservoir overflow, control valving, storm drain
pipelines, horizontal control data, electrical system data or any other related items
specified by the District.
REQUEST FOR PRO}
May 7, 1996
Page 6
Prepare an engineer's estimate of construction costs for the reservoir, inlet/outlet
pipeline, storm drain and appurtenant facilities, including any associated costs. These
engineer's estimates shall be prepared using the bid items broken out in the bid
schedule and shall relate to the actual construction items shown on the plans. The
estimate shall be promptlY completed after the City has approved the construction plans
and specifications so that this information is readily available for prospective bidders
use.
Project Deliverables
Upon completion of design activities, provide the City with the original, wet signature
(4 mil double matte clear mylar or 4 mil double matte photo mylar) set of the
construction plans and camera ready originals of the technical specifications for City
reproduction, assembly and bidding. All original mylars will be returned to the
consultant in order for any construction plan revisions to be completed by the
Consultant after bidding All costs associated with the printing of preliminary originals,
the printing of in-house and progress plans at the 50% and 90% stage as well as the
100% final mylar production shall be included in the Consultant's deliverables and/or
reproduction budget.
.,
At the submittal of the final plans and specifications for City signature, the Consultant
shall provide to the City a composite map of the Main Street facilities and yard piping
including site boundaries, appurtenant facilities and right-of-way information at a scale
of 1 "= 80, (80 scale) in an AutoCad drawing file (DWG) or data exchange fie (DXF)
for use by the District in the preparation of grid maps.
Plan and specification originals will be mined over to the Program Manager for
printing and advertising with the appropriate number of submittal copies.
Construction Plans & Specification Review Process
The City will require a number of submittals prior to approval and signature of the
plans and specifications. Consultant's proposal fee shall include all meetings and
submittals necessary for review and coordination. The following list identifies key
submittals and required design information for each.
A. 50% Design Review: Consultant shall, as a minimum, submit preliminary title
sheet, second sheet (including vicinity map, location map, general notes and
construction notes), preliminary, civil, mechanical, electrical, piping &
instrumentation diagrams (P & ID's) and details sheets and a preliminary cost
estimate for the project.
REQUEST FOR PRe. oSAL
May 7, 1996
Page 7
B. 90% Design Review: Consultant shall, as a minimum, submit complete plans, a
refined cost estimate and preliminary special provisions, as well as addressing the
50% design review comments.
C. 100% Design Review: Consultant shall, as a minimum, submit the final plans
reflecting 90% design review corrections; a complete and detailed cost estimate on
the contractor's bid proposal form (with cost estimate backup detail); complete (and
bound) special provisions, contract documents and any appendices necessary for
final approval.
D. Final Approval Review: Consultant shall submit final plans reflecting 100% design
review corrections; complete (and bound) special provisions, contract documents
and any appendices for final approval and plan signature and a complete (and
bound) set of the project calculations supporting the design.
E. Approval of Plans: Consultant shall submit mylar originals with Consultant's
stamp and signature with original specifications.
The Consultant is responsible for addressing all plan review comments at each of the
'formal submittals and informal coordination throughout the plan preparation process.
The City will commit to an accelerated period of five (5) working days of plan review
for each submittal. The City will require review meetings at each of the submittals
described above as a minimum.
During the bid period, the Consultant shall assist the City and Program Manager by
answering bidder qUestions and providing clarifications to the interpretation of plans
and specifications.
PHASE III CONSTRUCTION SERVICES
The Consultant shall be expected to provide a certain level of assistance during
construction. This assistance shall be limited, in scope and shall include the following:
REQUEST FOR PROk
May 7, 1996
Page 8
AL
TASK 1 Preconstmction Phase
Ao
Respond to bidder's questions during the bid advertisement period and provide
information and clarification of construction documents to prospective bidders
including preparation of complete addenda documentation as required for Program
Manager issUance and distribution. Addenda resulting from omissions or incorrect
information provided by the Consultant in the plans or specifications shall be
prepared and issued by the Consultant after the Program Manager's review.
Bo
Attend the pre-bid and pre-construction meetings and be available during the bid
process to respond to questions and resolve any discrepancies in the project plans
and specifications.
C. Prepare final construction drawings including revising the plans and project
specifications to include any bid addenda that become necessary.
TASK 2 Shop Drawing Review
Provide shop drawing review and any necessary plan revisions and processing services
during construction of the facilities and for all other aspects of the project..The
Consultant shall budget for the review and acceptance of all anticipated shop drawing
submittals for the facilities and all appurtenances. Consultant shall include in his
budget a second review of each shop drawing submittal.
TASK 3 Construction Engineering Support Services
A.
Provide engineering support services during construction in response to requests for
information or clarification fi'om the City or Program Manager or for field
coordination activities with the contractor. The Consultant shall also provide
budget of 12 hours of staff time for minor plan revisions to the construction
drawings. Eight (8) site visits of two hours each should also be budgeted for by the
Consultant. Additional budget should be included for three (3) site visits of four
hours each during project start up activities. Site visits will be requested by the
Program Manager on an as needed basis.
B. Prepare record drawings once the project construction has been completed based on
Contractor furnished "Redline" construction plans.
REQUEST FOR PRG.__ ~3AL
· May 7, 1996
Page 9
· ADDITIONAL RESPONSIBILITIES
Meet periodically with City staff and Program Manager during the design process to
review and discuss progress and coordinate courses of action. Make recommendations
on site layouts, piping configurations, pump types and sizes, valves, electrical and
mechanical equipment, etc. It is anticipated that a maximum of five design meetings
will be required. This does not include the initial project meeting, project submittal
meetings, the pre-bid meeting or the preconstmction meeting.
Consultant shall be responsible for notifying the City in writing of any regulatory
requirements or conditions for design or construction of the Main Street facilities and
appurtenances. The requirements shall not include those for which the City is exempt
from by public agency laws. The Program Manager will perform the coordination with
any agencies with jurisdiction over the work involved. The Program Manager will also
authorize any needed permit applications.
ITEMS TO BE SUPPLIED BY THE CITY
The City shall supply/provide the consultant with the following:
..
A. Main Street Site Plans delineating the locations of existing and proposed
improvements (attached hereto).
B. Rights-of-Way information on the proposed site (a portion of which is in the
process of being acquired).
C: Plans and drawings, as are available and appurtenant to the proposed project.
D. Topographic survey records and easement information as are available and
appurtenant to the project site.
E. Preliminary Site Plan and Design Criteria, hydraulic data and other technical
information, as are available and appurtenant to the project.
F. Existing operational records and flow data as are available and appurtenant to the
project.
G. Sample Special Provisions and City's standard contract documents, as are available
and appurtenant to the project.
REQUEST FOR PRO~
May 7, 1996
Page 10
H. The City shall be responsible for administering the required contractor completion
of all applications for any required permits from other governing agencies.
I. Environmental documentation for the projects proposed under this RFP
PROJECT SCHEDI~E
The City proposes to pursue an aggressive schedule for completion of these crfical
water supply facilities. The project goal is to have the completed facilities operational
by July 1998. To meet this schedule, the following milestones shall be incorporated
into the Consultant's proposed project design and completion schedule:
07/16/96
09/10/96
11/19/96
01/14/97
01/28/97
02/11/97
02/21/97
03/20/97
04/07/97
05/06/97
07/06/98
07/21/98
Notice To Proceed
Preliminary Design Memorandum
50% Design Review
90% Design Review
100% Design Review
Final Design Review
Advertise for Bids
Open Bids
Award Contract for Constructit~n
Notice To Proceed with Construction
Complete Construction
Start Operation of New Facilities
INFORMATION TO BE INCLUDED IN THE PROPOSAL
Your proposal for this work should include the following information:
hi
Your finn's qualifications for performing this work, including your related
experience in the preparation of plans and specifications for reinforced concrete
water reservoirs and pumping facilities. Provide a brief list of similar types of
projects which your firm has previously performed, including scope, cost and
agency for whom completed, including contact person and phone number.
Be
Identification, titles and qualifications of individuals who will supervise and
perform the necessary services as discussed in the Scope of Work. The experience
and qualifications of the project manager and of other key individuals proposed to
assist in the project will be significant factors in the evaluation process. The
percentage of time that will be'dedicated to the project by the project manager and
other key staff should also be provided. The Consultant will assign a responsible
REQUEST FOR PR,~
May 7, 1996
Page 11
JSAL k
representative and an altemate to perform the assigned tasks. Both will be
identified in the proposal. The Consultant's representative will remain in
responsible charge of all duties from contract negotiations through project
completion. If the primary representative is unable to continue with the project,
then the alternate representative will become the primary representative. Any other
changes in responsible representative must be approved, in advance, by the City
and the Program Manager. The City will have the fight to reject other proposed
changes in personnel, and may consider any other changes in responsible personnel
a breach of contract.
C. An identification of the tasks necessary to complete the Scope of Work and an
estimate of the time and man hours necessary to complete each task. Identify the
individuals who will be assigned to each task.
D. A proposed project schedule depicting the time of completion for the project
design. The schedule shall include the number of calendar days required to perform
each task and the total number of calendar days required to complete the entire
project. The schedule should be coordinated with the review dates shown above.
E. The information you expect to be provided by the City.
F.
Fee schedule (submit in a SEPARATE SEALED ENVELOPE) indicating the
proposed cost for completing each task and a resulting "not to exceed" cost of the
project based upon the work hours, hourly rates, and other associated costs. The
proposed cost to complete each task shall include the costs of all administration and
overhead, project site visits, attendance at meetings, and all reproduction costs.
Include a schedule of hourly rates for your firm's employee titles or various
classifications in the sealed envelope.
G. Any other information you feel is pertinent to this project.
The Consultant shall be responsible for completing the specified services in accord
with the City's standard "Professional Services Agreement", which will be prepared by
the City's Program Manager. Services specified in this agreement shall be taken
directly from this "Request for Proposal" and from the Consultant's proposal.
REQUEST FOR PRO~-
May.7, 1996
Page 12
If you desire to submit a proposal to perform the requested services, return it to Gary
Veeh, Water Services Manager, 235 E. Main Street, Tustin, CA 92680, no later than
4:00 p.m., Thursday, May 30, 1996. Please note that three (3) copies of your proposal
must be submitted. Also please note that a mandatory preproposal meeting and
job walk is scheduled for May 16, 1996 at 9:00 a.m. Please meet at the Public
Works office at Tustin City HaH.
Please feel free to call me at (714) 573-3381 or our Program Manager, John Morris, at
(818) 796-0020 if you have any questions concerning this request.
Very truly yours,
Water Services Manager