Loading...
HomeMy WebLinkAboutRDA 03 PROJECT 100031 07-15-96DATE: July 11, 1996 RDA NO. 3 7-15-96 Inter-Com TO: FROM: SUBJECT: William A. Huston, Executive Director Community Services Department AWARD OF BID FOR CONSTRUCTION OF NEWPORT FAMILY & YOUTH CENTER - PROJECTNO. 100031 RECOMMENDATION: . It is recommended that the Agency award a contract for the construction of the Newport Family and Youth Center, Project No. 10031 to CONSTRUCT 1 ONE CORP. of Tustin, in the amount of $546,898.00, subject to approval of the contract requirements by the City Attorney and execution by the ExecUtive Director. . Appropriate $56,000 from the RDA South Central Project Area to cover additional services not included in the original scope of work. FISCAL IMPACT: Funding for the construction of the Newport Family and Youth Center is through the 1996-97 CDBG and Redevelopment Agency budgets. Based upon estimates from the Architect and Project Manager, the entire budget of the project is estimated to be $1,208,500, including design, construction, bid alternates, testing lab, printing, advertising, project management, land acquisition and a contingency fund. Refer to the attached agenda memo dated June 17, 1996, for additional details. The 1996-97 capital budget appropriated $575,000 for construction. The bid for the construction cost, including the alternates, combined with the $25,000 contingency, is within this budgeted amount. However, an additional appropriation of $56,000 is requested to cover the cost of lab July 11, 1996 Award of Bid for Construction - NFYC Page .2 testing, additional printing and advertising, and Fixtures, Furniture and Equipment (FFE). BACKGROUND AND DISCUSSION: At the June 17, 1996, regular meeting of the Tustin Community Redevelopment Agency, the Agency approved the plans and specifications and authorized advertisement for bids for the construction of the Newport Family and Youth Center. At that meeting, staff recommended appropriation of the project budget as part of the bid award process. Sealed bids were opened on July 11, 1996. Seven (7) bids for project construction were received. The three low bids, including bid alternates numbers 1-5, were as follows: Contractor Amount Alternate Alternate Alternate Alternate Alternate #1 02 #3 04 05 Irvine Engineering $519,110.44 $3,911.00 $2,440.00 $3,750.00 $3,500.00 $2,900.00 Construct 1 One $535,714.00 $1,687.00 $984.00 $3,652.00 $2,612.00 $2,249.00 Ed Layton $549,157.35 $3,487.00 $2,640.00 $3,787.00 $3,574.00 $1,180.00 Construction While Irvine Engineering, Irvine, California, was the apparent low bidder, they have been disqualified for being "non-responsive" to bid requirements. Therefore, the recommended bid award would be to CONSTRUCT ! ONE CORP. A complete listing of all bids submitted has been included as an attachment. An extensive reference check' of the contractor, a review of the bid, and a determination that the contractor holds a valid contractor's license were completed by the project manager, and a review of the bonds and insurance will be completed by the City Attorney. Construction of the project will begin shortly after the execution of the contract. Completion of the project should take place approximately November, 1996. July 11, 1996 Award of Bid for Construction - NFYC Page 3 Assistant City Manager Ed Elowe Project Manager Attachment: Bid Summary Memo dated June 17, 1996 wP/NeWlaortFamily&Youth/b: ~memo~bidawa~l. wah DATE: June 12, 1996 TO: FROM: SUBJECT: William A. Huston,' Executive Director community Services Department AUTHORIZATION TO ADVERTISE FOR BIDS NEWPORT FAMILY AND YOUTH CENTER (PROJECT NO. 100031) RECOMMENDATION: Approve plans and specifications and authorize advertisements for bids for construction of the Nexvport Family and Youth Center. FISCAL IMPACT: The preliminary cost estimate for construction of the Newport Family and Youth Center is $591,240. Funding for the construction of this project is through the 1996/97 CDBG and Redevelopment Agency budgets, and the entire cost of the project, including design, project management, land acquisition and a contingency fund was originally estimated at $1,122,500. Based upon revised estimates from the Architect and Project Manager, the entire cost of the project is now estimated to be $1,208,500, an increase of $86,000. The $86,000 difference is due to the inclusion of independent testing laboratory costs, expenses for printing and advertising, bid alternates, and expenses related to Davis-Bacon Wage Rate documentation as required by HUD. BACKGROUND: At the November 20, 1995, regular meeting of the Tustin Community Redevelopment Agency, the Agency authorized the use of South Central Project Area increment for the acquisition and architectural design services for the Newport Family and Youth Center. The firm of Dougherty and Dougherty has been engaged to develop a preliminary design for the rehabilitation of the 6,000 s.f. building to provide a suitable site to serve as a drop-in center for use as an educational, recreational and child care facility that serves the citizens of Southwest Tustin. Assisting the architect is a design team consisting of Sue Ko, Head Start; Melissa O'Neal, TAFFY; CynDi Glavas, TUSD; Mike Henley, TCSD; and Gary Magill, TCSD. Technical support to the design team is provided by department representatives from Planning, Building, Police; and Public Works. These organizations will provide services at the center. Orange Children and Parents Together, Inc. (OCPT) will provide a licensed Head Start program for 51 students. They require a minimum of 3,000 s.f. within the center, plus an outdoor play area. The member organizations of. the TAFFY Coalition will provide a full range of family services. The Tustin Healthy Start Program Director will be housed at the facility to provide daily program oversight. The City's Community Services Department will be providing youth recreation programs. 'Funds are available for community Services program staff through the Community Development Block Grant Program. Tenant leases are being negotiated with OCPT and Tustin Healthy Start. We anticipate substantial completion by the first of November. At that time, occupancy can occur and programming can begin. An interim location for Head Start will be provided, beginning September 1996 until the facility is ready fOr use. TAFFY has expressed their need to be in the facility in January, 1997. Through coordination w/th TAFFY, City staff and OCPT, variot~s finishes, signage, and perimeter fencing, as bid alterhates, increased the construction estimate. In addition, provisions of the Community Development Block Grant require compliance with HUD provisions for Davis-Bacon Wage Rate documentation which will increase the cost to the project. Included in the revised budget is the estimated cost for advertisements, printing, reimbursable expenses, independent testing laboratory, and a 5% contingency as recommended by the Project Manager. A budget appropriation will need to be made for construct/on funding. This will occur as part of the construction bid award process. Mike Henley ~ '~ ices~s~" Director, Community Se SC attachment msword/ede/061296a:adx~obid.nfy