HomeMy WebLinkAbout02 CDBG PERF REP 09-16-96DATE:
SEPTEMBER 16, 1996
NO. 2
9-16-96
Inter-Com
TO:
FROM:
SUBJECT:
WILLIAM A. HUSTON, CITY MANAGER
COMI~K3NITY DEVELOPMENT DEPARTMENT
COMMUNITY DEVELOPMENT BLOCK GRANT GRANTEE PERFORMANCE REPORT
RECOMMENDATION
That the City Council adopt Resolution No. 96-94, approving the Community Development
Block Grant (CDBG) Grantee Performance Report for Fiscal Year 1995-96 and authorizing
submission of the report to the U.S. Department of Housing and Urban Development (HUD).
FISCAL IMPACT
There is no fiscal impact associated with this action. The attached report is an accounting of
the expenditure of federal CDBG monies.
BACKGROUND
The Housing and Community Act of 1974, as amended, created the Community Development
Block Grant (CDBG) program to return federal funds to local communities for the purpose of
developing viable urban communities by providing adequate housing and a suitable living
environment, and by expanding economic opportunities, specifically for low and moderate
income persons. Grants are awarded to communities to carry out a wide range of community
development activities directed toward neighborhood revitalization, economic development, and
the provision of improved community facilities and services.
Per CDBG regulations, the Grantee Performance Report (GPR) is an annual reporting document
required to be submitted to the U.S. Department of Housing and Urban Development (HUD).
The GPR is designed to provide information on how a grantee, such as the City of. Tustin,
actually used its entitlement funds during its most recently completed program year. The Report
contains a concise description of each activity for which funds were budgeted and expended
during the reporting period and information on activity accomplishments. The GPR is also used
by grantees to inform Citizens on the use of CDBG funds during the program year. Finally, the
information provided in the GPR is compiled by HUD and used in its Annual Report to
Congress.
City Council Report
CDBG GPR for FY 1995-96
September 16, 1996
Page 2
In accordance with federal rules, the availability of the GPR was noticed in the local newspaper
and posted at various City Hall locations. To date, no comments have been received pertaining
to the GPR or the City's use of CDBG 'funds.
ANALYSIS
The 1995-96 funding cycle was Tustin's second year as a community entitled to receive a grant
award directly from HUD. Because the City is relatively new to the CDBG program, some of
the projects funded, especially construction work, are not fully underway and monies have not
been entirely expended. However, funds allocated to public service activities, such as the meal
program at the Tustin Area Senior Center and the "branch" Boys and Girls Club at Heideman
School, were fully expended during the year. The reconstruction of a portion of "C" Street was
also completed and work begun on the widening of Mitchell Avenue. Details of all expenditures
are contained in the report.
Further, the Community Development Department is in the process of developing a strategy to
reprogram previously allocated funds to projects which have evolved as priorities for the City
Council. Such reallocations will enable the City to expend funds at a faster rate.
CONCLUSION
Staff recommends that the City CoUncil adopt the GPR, as presented, for submittal to HUD.
l~ula Rain'
Associatel Planner
PR:br\ccreport\gpr96.pr
Elizabeth A. Binsack
Director of Community
Development
Attachment: 1995-96 GPR
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RESOLUTION NO. 96-94
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUSTIN, CALIFORNIA, ADOPTING THE GRANTEE
PERFORMANCE REPORT FOR FISCAL YEAR 1995-96 OF THE
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
WHEREAS, under the Housing and Community Development Act
of 1974, as amended, Federal assistance may be provided for
the support of community development activities which are
directed toward certain specific objectives as set forth in
the Act as the Community Development Block Grant (CDBG)
Program; and
WHEREAS, a requirement of participation in the CDBG
program is the annual submission of an annual Grantee
Performance Report to the U.S. Department of Housing and Urban
Development (HUD); and
WHEREAS, in accordance with federal law, copies of the
Report were made available to citizens in sufficient time to
allow comment on the document prior to submission to HUD; and
WHEREAS, notice of the availability of the Report was
.published in the Tustin Weekly on September 6, 1996 and posted
at various locations at City Hall; and
WHEREAS, a public hearing was held by the City Council on
September 16, 1996 to receive public comment on the Grantee
Performance Report and respond to questions on the specific
use of funds.
NOW THEREFORE BE IT RESOLVED, the City Council of the
City of Tustin resolves as follows:
Section 1: The City of Tustin's Grantee Performance
Report for Fiscal Year 1995-96 is hereby adopted by the City
Council.
Section 2: The City clerk shall Certify to the adoption
of this Resolution and shall file a copy of said application
with the minutes of this City Council meeting.
Resolution No. 96-94
Page 2
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PASSED and ADOPTED by the City Council of Tustin this
16th day of September, 1996.
TRACY WILLS WORLEY
Mayor
PAMELA STOKER,
CITY CLERK
STATE OF CALIFORNIA )
COUNTY. OF ORANGE )
CITY OF TUSTIN )
SS
CERTIFICATION FOR RESOLUTION NO. 96-94
PAMELA STOKER, City Clerk and ex-officio Clerk of the City
Council of the City of Tustin, California, does hereby certify
that the whole number of the members of the City Council of
the City of Tustin is five; that the above and foregoing
Resolution No. 96-94 was duly adopted at a regular meeting of
the Tustin City Council, held on the 16th day of September
1996. '
COUNCILMEMBER AYES:
COUNCILMEMBER NOES:
COUNCILMEMBERABSTAINED:
COUNCILMEMBER:ABSENT:
PAMELA STOKER
City Clerk
PR:br\96-94 .res
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Cover Page
Grantee Performance Report
Community Development Block Grant Program
U.S. Department of Housing and Urban Development
Office of Community Planr~ng and Development
OM B Approval No. 2506-0077 (exp.3/31/94)
Public Report ing Bu~len tor His collection of in fonmation is esfimated to average 0.5 hours per response, including lhe lime for revmwing instruction s, searching existing
data sources, gathming and maintaining Ihe data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate
o~ any other aspect of this collection of information, inc-'i~ling suggestions fo~ reducing this l:~Jrden, to the Repons Management OIiicer, OfpCe of Information Policies
and Systems, U.S. Department of Housing and Urban Development. Washington. D.C. 204 ! 0-3600 and to Ihe Office of Management and Budget. Paperwork Reduction
,Proiect {2506-0077). Washin~lon, D.C. 20503. Do not send lhis completed form !o e~ther ol lhese addressees.
See HUD Handbook 6510.2, "Entitlement Grantee Performance
Report Instructions" for guidance on completing this report
3 N~T,~ & Address o~ G~antee:
City ,of Tustin
300 Centennial Way
Tsutjn, CA 92780
Attn; Community Development Dept.
5. _Name_& Telephone Numbe~ o~ pef~o~ most lan~;~r wffh in~om'~t~n k~ th~ report:
PaulaRankin
(714) 573-3118
1. I:~torthePn)gr&mYeare~l~ng 12. G~antNuw~:)er:
(d~el'
6/30/96 B- 95-MC- 06- 0583
Elizabeth A. Binsack
City of Tustin
300 Centennial Way
Tustin, CA 92780
6. Name · To~I:~o Nunt)e~ o~ ~ lo ooma~ about d~,~closums reclu~rKI by t~ HUD
~'"~": Paula Rankin
(714) 573-3118
7. Have these Commur~ty Development Block Grant (CDBG) funds been used:
a. to meet the community development program objec~es specified in the rmal statement for this program year? If no, explain,
in a narrative attachment, how: (1) lhe uses did not relate to program objec~es; and (2) future activities or program objectives
might change as a result of ~his year's experiences.
B Yes
No
b. exclusively to either benefit Iow-and-moderate (iow/mod) income persons, aid in the prevention or elimina~on of slums or blight, ~ Yes
or meet community development needs having a particular urgency? if no, explain in a narrative attachment. ~ No
c. such that the grantee has complied w~, or will comply with, its certification to expend not less than 70% of its CDBG funds, [~ Yes
during the specified period, on ac~vi~es which benefit iow/mod income persons'?. If no, explain in a narrative attachment [~ No
Yes
No
8. Were citizen comrrm, nts al)out th~s report and/or the CDBG program received? If yes, attach a narrative summary.
·
9. Indicate how Ihe Grantee Performance Report was made available*to the public:
a. By printed notice: (name & date ot publica~on) i b. By public he&ring: (place & date)
Tustin Weekly- Sept. 6, 1996 I Tustin City Council Chambers
I
c. Other: (explain)
-Sept.16, 1996
10.
The following forms must be comlfleted and attached:
Activity Summary, form HUD-4949.2
Activity Summary, form HUD-4949.2A
F~nancial Summary, form HUD-4949.3
d. One-For-One Rel:~acement Summary, form HUD-494g.4
e. Rehal:~'litation Activilies, form HUD4949.5
f. Displacement Summary, ,form HUD -4949.6
i hereby certify that: This re port contains all required items identified above; Federal assistance made available under; the Community Development
Block Grant Program (CDBG) has not been utilized to reduce substantially the amount of local financial support for community development
activities below the level of such support prior to ~ start of the most recently completed CDBG program year; all the information stated herein,
as well as any information provided in the accompaniment herewith, is true and accurate.
Warning: HUD will prosecute lalse c~aims and statemenls. Conviction may result in criminal and/or civil penallies. (18 U.S.C. 1001,1010,1012; 31 U.S.C. 3729, 3802)
Ty~d Name & Ti~e of Authorized Official Repr~enta~e:
Elizabeth A. Binsack
Director of Community Development
This ton'n may be rep~ocluced on local office cop~ers.
Previous editions are obsolete.
Retain t~is record for 3 years.
Signature: Date:
x I
form HUD-4949.1 (06/24/93)
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Financial Summary u.s. Department of Housing and Urban D,velopmen!
Grantee Performance.Report omo,, of Comrnuni~ Planning and Development
Community Development Block Grant Program
OMB Approval No. 2506-0077 (Exp.3/31/94)
Public Reporting Burden for this collection of information is estirnaled to average 12 hours per response, including the time for reviewing instruclions, searching existing
dale sources, gathering snc~ maintaining the data needed, and completing and reviewing the collection of intormalion. Send comments regarding this burden estimate
or any other aspect of this collection of information, including suggestions for reducing this burden, lo the Reports Management Officer, Office of Information Policies
and Systems, U.S. Depa~ment of Hou sing and Urban Development, Washington, D.C. 20410-3600 and to the Office of Management and Budget, Pa,oerwork Reduction
Project (2506-O077), Washington, D.C. 20503. Do not send lhis compleled form to eilher of these addressees.
1. Name of Granlee
City of Tustin -95-MC-06-0583 F,om7/1/95
Part I: Summary of CDBG Resources
Subrecipient
(Column B)
1. Unexpendad CDBG funds at end of previous reporting period (Balance from prior program years)
2. Entitlement Grant irom form HUD-7082
3. Surplus Urban Renewal Funds
4. Section 108 Guaranteed Loan Funds (Principal Amount)
5. Program Income received by:
Revolving Funds
b. Other (Identify below. If more space is needed use an attachmenl)
c. Total Program Income (Sum of columns a and b)
Pnor Period Adjustments (if column is a negative amount, enclose in brackets)
6.
7. Total CDBG Funds available for use during t.his reporting period (sum of lines 1 through 6)
Grantee
(Column A)
$ -0-
$ -0-
To 6/30/96
$
398,049
$
741,000
-0-
1,139,049
Part I1: Summary of CDBG Expenditum~
8. TotaJ expenditures reported on Activity Summary, forms HUD-4949.2 & 4949.2A
9. Total expended for Planning & Adminislration, form HUD-4949.2
10. Amounl subject Io Low/Mod Benefit Calculation (line 8 r~nus line 9)
11. CDBG funds used for Section 108 principal & interest payments
12. Total expenditures (line 8 plus line 11)
13. Unexpended balance (line 7 minus line 12))
Part IIh Low/Mod Benefit Thil Reporting Period
14. TotaJ Low/Mod credil for multi-unit housing expendilures from form HUD-4949.2A
15. TotaJ from all other activities qualifying as Iow/mod expenditures from forms HUD-4949.2 and 4949.2A
16. Total (line 14 plus line 15)
17. Percent benefit to Iow/mod persons (line 16 divided by line 10 this reporting period)
This form may be reproduced on local office copiers.
Previous editions are obsolete.
Retain this record for 3 ye-,rs.
42,016
208,883
250,899
-O-
=,--.--I-=..i..=
250,899
888,150
-0-
$
187,819
187,819
89.9 %
Page(24) of (30)
form HUD-4949.3 (06/24/93)
ref Handbook 6510.2
Part IV: Low/Mod Ben,it for Multi-Year Certifications (Complete only il certificafion period includes prior years)
Prograrn years (PY) covered in certification py py py ,
18. Cumulative net expenditures subject lo program benefit calculation
19. Cumulative expenditures beneliting Iow/mod person
20. Percent benefit to Iow/mod persons (line 19 divided by line 18)
P~rt V: For I~blic Service (PS) Activitiea only: Public Service Cap Calculation
21. Total PS expendilures from column h. Iorm HUD-4949.2A
22. Torsi PS unliquidated oblii;)ations from column r, form HUD-4949.2A
23. Sum of line 21 and line 22
24. Total PS unliquiclated obligations reported at the end of the previous reporting period
25. Net obligations for public services (line 23 minus line 24)
26. Amount of Program Income received in the preceding program year
27. Entitlement Grant Amount (from line 2)
28. Sum of line 26 and line 27
$ -0-
$ -0-
-0- %
$ 68,717
78,381
$ 147,098
35,948
$ 111,150
$ -0-
$ 741,000
741,000
29. Percent lunds obligated tot Public Service Activities (line 25 divicled by line 28) 1 5 e/e
Pe~ VI: Planning and Program Adminiatration Cap Calculation., ,,
30. Amount subject to planning and administrative cap (grant amounl Item line 2 plus line 5c) $ 741,000
31. Amounl expended for Planning & Adrn~nistralion(lrom line 9 above) $ 42,016
32. Percenl luncis expended (line 31divided by line 30) 5 · 6 %
instructions
Name of Grantee: Enter the grantee's name as shown on the approved Grant Agreement (form HUD-7082) for the most recently completed
program year.
Grant Number: Enter the grant number assigned bY HUD to the Community Development Block Grant for the most recently completed program
year.
Period Covered: Enter the beginnir~g date and ending date for the most recently completed program year.
form HUD-494g.3 (06/24/93)
page (25) of (30) ref Handbook 6510.2
Rehabilitation ACtivities
Grantee Performance Report
Community Development Block Grant Program
U.S. Department of Housing & Urban Development
Office of Community Planning and Development
OMB Approval No. 2506-O077(exp. 3/31/94)
Public Repmling Burden for this collection of information is · slJmated to average 5.0 hours per response, including the time Ior reviewing instructions, searching existing
data ~ources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate
or any other aspect of this collection of inlorrnation, including suggestions Ior reducing this burden, to the Reports Management Officer, Office of Information Policies
amd Sy~lem~, U.S. Department of Hou sing and Urban Development, Washington, D.C. 20410-3600; and to the Office Gl Management and Budget, Paperwork Reduction
Project (2506-0077) Washington, D.C. 20503. Do not ~end this completed lorm to either Gl the~e addressees
Instructions
Name of Grantee: Enter the gramtee's name as shown on the approved Grant Ag~eemenl (form HUD-7082) for the most recently compleled program year.
Grant Number: Enter the grant number a~signed by HUD to the Community Development Block Granl for the most recently-completed program year.
Period Covered: Enter the beginning dale amd ending date for the most recently completed program year.
City of Tustin B_95_MC_O6_O583F~m7/1./95 To 6/30/96
~ r/z/.!',/,,//. '//~ . S~ngie-unil MuRi-unit
(One Unit Structuree) (Two or More Unit Slructure~)
,. o.,,,,=.,.,.,.o """' I xxx I """' I xxx I
2. Staffing number of Staff-Years (FTE staff years to tenths)
3. Curt-ant Pn:)grem Year Expenditures. Activity deliver~ costs lmm CDBG funds $
1. Staff coet~: Amount expended for staff-years in 2 above
b. O~her dir~-'t c~ete (not included in line 4) S $
4. Current Program Year Expenditurae. For all projects (both open and
completed), enter amount expended during the program year (a~.b+c below)
a. CDBG funds expended $ $
b. Other public (FederaJ, State, Local) funds expended
c. Private funds expended $ $
5. Projecl~P, Jnil, e Rehabilitated/Committed
a. Number of projects committed (multi-unit only) Projects
b. Number Gl units committed
Uni[; Units
6. Obligatione, Amount obligated (a + b + c below) for projectrdunits $
committed in 5a and 5b
a. CDBG funds obligated $ $
·
b. Other public (Federal, State, Local) funds obligated $
c. Pdvate funds obligated
7. Pmject~/Unit~ Rehabilitated/Con~leted ~
a. Number of proiects completed (multi-unit only)~ Projects
b. Number of units completed
Unit~ Units
8, Cumulative Expe~diturae. Enter the total amount of funds expended during
the current and prior program years for projects completed dudng the program $ $
~,ear (a + b + c).
a. CDBG funds expended
b. Other public (Federal, State, Local) funds expended $ $
c. Pdvate funds expended $
Individuals may copy this form on office copiers as needed.
Previous Editions are Obsolete.
Retain this record for 3 years.
form HUD-4945.$ (06/24/93)
.g.(27 ) of (30) ref. Handbook6510.2..
RECONCILIATION OF LINE(S) OF CREDIT (LOC) AND CASH BALANCES TO
UNEXPENDED BALANCE OF CDBG FUNDS SHOWN ON GRP
UNEXPENDED BALANCE SHOWN ON GPR
(line 13 of HUD 4949.3)
$ 888,150
RECONCILIATION:
(For the items listed below, use amounts
recorded as of close-of-business on the last
day of this GPR reporting period).
ADD:
LOC balance(s)
Cash on Hand:
Grantee Program Account
Subrecipients Program Accounts
Revolving Fund Cash Balances
Section 108 Cash Balances
SUBTRACT:
Grantee CDBG Program Liabilities
(include any reimbursements due to
the Grantee from program funds)
SubreciPient CDBG Program Liabilities
(same instructions as above)
TOTAL RECONCILING BALANCE:
UNRECONCILED DIFFERENCE (between Total
Reconciling Balance and Unexpended
Balance): (Explain below)
$ 888,090
60 *
( 0 )*
$ 888,150
$ 0
When grantees or subrecipients operate their programs on a
reimbursement basis, any amounts due to the grantees or
subrecipients should be included in the Program Liabilities.
page (29)of (30)
CALCULATION OF BALANCE OF UNPROGRAMMED FUNDS
Amount of funds available
during the reporting period
(from line 7 cf HUD-4949.3)
$ 1,139,049
Add: Income expected but
not yet realized**
$. 0
SUBTOTAL
Less: Total budgeted amount
on HUD-4949.2/2a
$ 1,139,049
($. 1,139,049 )
UNPROGRAMMED BALANCE
$ 0
This amount should reflect any income considered as a resource
in the final statement (and any amendments) for the period
covered by this report, as well as that identified in prior
final statements (including any amendments), that was expected
to be received as of the end of the reporting period but had
not yet Deen received, e.g., program income or Section 108
proceeds not yet received from an approved 108 loan.
PR: kd\cdbg\gpr96, att
page (30)of (30)