HomeMy WebLinkAbout05 ANN MAJOR MAINT 02-03-03 . ! , NO. 5
AGENDA REPORT !,~' 02-03-
MEETING DATE: FEBRUARY 3, 2003
TO:
FROM:
SUBJECT:
WILLIAM A. HUSTON, CITY MANAGER
PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION
AWARD OF CONTRACT FOR THE CONSTRUCTION OF THE ANNUAL
MAJOR MAINTENANCE PROJECT, FY 2002-2003 (ClP NO. 7001), AND
ANNUAL SIDEWALK, CURB AND GUTTER REPAIR PROJECT,
FY 2002-2003 (PROJECT NO. 402-6235)
SUMMARY
Bids for the combined Annual Major Maintenance Project, FY 2002-2003 (ClP No. 7001), and
Annual Sidewalk, Curb and Gutter Repair Project, FY 2002-2003 (Project No. 402-6235) have
been received and a construction contract is ready to be awarded. The Annual Major Maintenance
portion of the project will repair and resurface El Camino Real in Old Town, First Street between
Newport Avenue and SR 55, and a section of Tustin Ranch Road south of Portola Parkway. The
Annual Sidewalk, Curb and Gutter Repair portion of the project will include removal and
replacement of sidewalk, and curb and gutter at various locations throughout the City. In addition,
the sidewalk project will install missing sections of sidewalk and access ramps to comply with the
Federal Americans with Disability Act (ADA).
RECOMMENDATION
It is recommended that the City Council award the construction contract for the Annual Major
Maintenance Project, FY 2002-2003 (CIP No. 7001), and Annual Sidewalk, Curb and Gutter Repair
Project, FY 2002-2003 (Project No. 402-6235) to Ben's Asphalt, Inc., the Iow bidder in the amount of
$562,803.46, and authorize the Mayor and the City Clerk to execute the contract documents on
behalf of the City.
FISCAL IMPACT
The City's Capital Improvement Program (CIP) Budget for FY 2002-2003 provides sufficient funds
for the construction of the Annual Major Maintenance Project (CIP No. 7001). The bid amount for
this portion of work is $402,043.21. The City's Public Works Department/Engineering Division
Operating Budget provides the funding to cover all of the costs associated with the Annual
Sidewalk, Curb and Gutter Repair Project (Project No. 402-6235). The bid amount for this portion
of work is $160,760.25. Both of these projects are part of the City's on-going Maintenance of Effort
(MOE) requirement to maintain eligibility for Measure M funding. The total bid amount for both
projects is $562,803.46.
Annual Major Maintenance Project, FY 2002-2003 (CIP No. 7001), and Annual Sidewalk, Curb
and Gutter Repair Project, FY 2002-2003 (Project No. 402-6235)
February 3, 2003
Page 2
BACKGROUND
The Annual Major Maintenance Project, FY 2002-2003 (CIP No. 7001), and Annual Sidewalk,
Curb and Gutter Repair Project, FY 2002-2003 (Project No. 402-6235) were again combined as
one project this year to simplify the contract administration and to reduce duplication of effort in
coordination of the two projects. Combining the two projects will reduce disruption in certain areas
where both projects have construction impacts and will facilitate coordination of the two construction
programs.
Bids were opened on January 21, 2003, and the nine (9) bids received are summarized as
follows:
Ben's Asphalt Inc., Santa Ana ............................................... $562 803.46
Ruiz Engineering Company, Long Beach .............................. $592.129.68
R. J. Noble Company, Orange .............................................. $595 332.22
All American Asphalt, Corona ................................................ $619,652.00
Elite Bobcat Service Inc., Corona .......................................... $620
Alliance Streetworks Inc., Anaheim ........................................ $629
Sequel Contractors, Santa Fe Springs ................................... $632
Los Angeles Engineering Inc., Rosemead ............................. $670
EC Construction Company, El Monte .................................... $733
690.73
936.4O
166.05
511.15
029.34
Ben's Asphalt Inc. bid for the Annual Major Maintenance Project (CIP No. 7001) and for the
Annual Sidewalk, Curb and Gutter Repair Project (Project No. 402-6235) is 17% below the
engineer's estimate of $676,552.65. The references and the contractor's State License for Ben's
Asphalt Inc. have been checked and are appropriate for the subject project.
Director of Public Works/City Engineer
Dana R. Kasdan
Engineering Services Manager
Attachment: Location Map-Annual Major Maintenance Program
S:\City Council Items~003 Council Items~ward of Annual Pavement Maintenance 02-03.doc
CITY OF TUSTIN
NO SCALE
FILE: CLP2002- TR.DWG
'ROJEC'
J PROJECT NAME: MAJOR PAVEMENT MAINTENANCE PROGRAM - FY 2002-2003