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HomeMy WebLinkAbout03 CC Action Agenda 2-18-03Report to the ITEM #3 Planning Commission DATE: SUBJECT: PRESENTATION: ATTACHMENTS: FEBRUARY 24, 2003 CITY COUNCIL ACTION AGENDA FEBRUARY 18, 2003 ELIZABETH A. BINSACK, DIRECTOR COMMUNITY DEVELOPMENT DEPARTMENT CITY COUNCIL ACTION AGENDA FEBRUARY 18, 2003 ACTION AGENDA SPECIAL MEETING OF THE CITY COUNCIL CITY OF TUSTIN FEBRUARY 18, 2003 PUBLIC SESSION - 5:30 P.M. 5:35 pm JT arrived 5:37 pm None John Nielsen, Jerome Amante & Nathan Menard were appointed to the Planning Commission; Elaine Dove, Todd Ferguson, Daniel Jackson & Adrian Morton were appointed to the Parks & Recreation Commission; Richard Hilde, Walter Sullens & Steve Kozak were appointed to the Audit Committee. 6:08 pm CALL TO ORDER ROLL CALL PUBLIC INPUT REGULAR BUSINESS ( ITEM 1 ) . INTERVIEWS AND APPOINTMENTS OF COMMISSION/COMMITTEE MEMBERS The City Council will conduct interviews and cast ballots to appoint members to the Planning Commission, Parks and Recreation Commission, and Audit Committee. Recommendation from the Office of the City Clerk: Conduct interviews and cast ballots to determine appointments for the Planning Commission, Parks and Recreation Commission, and Audit Committee. ADJOURNMENT - The next regular meeting of the City Council is scheduled for Tuesday, February 18, 2003, at 7:00 p.m. in the Council Chamber at 300 Centennial Way. Action Agenda - Special Meeting of the City Council - February 18, 2003 Page 1 7:O3 Given Given All Present Bill Hamerle Chuck DeVore Continued to March 3, 2003 Approved Approved ACTION AGENDA CITY'COUNCIL REGULAR MEETING CITY OF TUSTIN FEBRUARY 18, 2003 REGULAR MEETING - 7:00 P.M. CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL FIRST PUBLIC INPUT- Expressed sympathy to the family of Margarete Thompson. Orange County United Way representative commended the City for not imposing fees for home-based childcare facilities. PUBLIC HEARING (ITEM 1 ) , FEDERAL DISPOSAL SERVICE CONTRACT PERFORMANCE REVIEW The City's Solid Waste Franchise Agreement with Federal Disposal Service provides for the City to hold a public hearing on or about the two year anniversary of contract commencement and annually thereafter to review the performance of the contractor. Federal Disposal Service has requested a continuance for this hearing. Recommendation by the Public Works Department/Engineering Division: Continue this hearing to March 3, 2003. CONSENT CALENDAR (ITEMS 2 THROUGH 12 ) . APPROVAL OF MINUTES - FEBRUARY 3, 2003 REGULAR MEETING Recommendation' Approve the City Council Minutes of February 3, 2003. . APPROVAL OF DEMANDS AND RATIFICATION OF PAYROLL Recommendation: Approve Demands in the amount of $1,738,486.70 and ratify Payroll in the amount of $448,111.34. Action Agenda -City Council February 18, 2003 - Page 1 Ratified Approved Adopted 03-08 Approved Approved Resolution NO. . . o . . PLANNING COMMISSION ACTION AGENDA - FEBRUARY 10, 2003 All actions of the Planning Commission become final unless appealed by the City Council or member of the public. Recommendation: Ratify the Planning Commission Action Agenda of February 10, 2003. AWARD A BID FOR EIGHT PATROL UNITS Recommendation: (1) Authorize the purchase of eight 2003 Ford Crown Victoria vehicles for marked police patrol to Wondries Chevrolet of Alhambra, in the amount of $198,512.00 (tax included); (2) Authorize expenditure of funds for conversion of the eight marked police patrol units to Pursuit Technologies of Buena Park, California, in the amount of $58,934.08 (tax included); and (3) Authorize the Police Department to acquire five Mobile Audio Video Systems from Kustom Signals, Inc., Lenexa, Kansas, in the amount of $24,082.12 (tax included). ADOPTION OF RESOLUTION NO. 03-08 ORDERING THE PREPARATION OF THE ENGINEER'S REPORT FOR THE TUSTIN LANDSCAPE AND LIGHTING DISTRICT LEVY OF ANNUAL ASSESSMENTS FOR FISCAL YEAR 2003-2004 - Recommendation: Adopt Resolution No. 03-08: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, ORDERING THE PREPARATION OF AN ENGINEER'S REPORT FOR THE TUSTIN LANDSCAPE AND LIGHTING DISTRICT LEVY OF ANNUAL ASSESSMENTS FOR FISCAL YEAR 2003-2004. CONTRACT AMENDMENT FOR LANDSCAPE MAINTENANCE SERVICES FOR THE GENERAL FUND AREAS WITH LANCO LANDSCAPE MANAGEMENT, INC. Recommendation: Approve.the third amendrnent to the contract agreement between Lanco Landscape Management, Inc. and the City of Tustin for landscape maintenance services subject to City Attorney approval. ACCEPTANCE OF PUBLIC IMPROVEMENTS AND RELEASE OF BONDS FOR TRACT NO. 15681 (BROOKFIELD TUSTIN RANCH, INC.) Recommendation: Release the following bonds for the indicated amounts: Faithful Performance Bond No. 21-39-89 in the amount of Action Agenda - City Council February .18, 2003 - Page 2 Approved Approved Approved Approved . $103,000.00; Labor and Material Bond No. 21-39-89 in the amount of $51,500.00; and Monumentation Bond No. 21-39-90 in the amount of $85,OOO.OO. COOPERATIVE AGREEMENT D02-119 WITH THE ORANGE COUNTY FLOOD CONTROL DISTRICT FOR BARRANCA CHANNEL (F09) AND PETERS CANYON FLOOD CONTROL CHANNEL (F06)IMPROVEMENTS AT TUSTIN LEGACY Recommendation: Authorize the execution of Cooperative Agreement D02-119 with the Orange County Flood Control District for the construction of certain improvements to the Barranca Channel (F09) and Peters Canyon Channel (F06) at Tustin Legacy, and authorize the City Manager to make minor changes as may be necessary subject to City Attorney and County Counsel approval. 10. OLD TOWN STREETSCAPE STOREFRONT PLANTERS LICENSE AGREEMENTS Recommendation: (1) Approve the storefront planter licensing program and direct staff to prepare the License Agreement for the City Attorney's approval; and (2) Authorize the Assistant City Manager to execute the individual License Agreements as needed. 11. AWARD OF BID FOR COLUMBUS TUSTIN FACILITY & BALL FIELD RENOVATION; PROJECT NO. 2048 Recommendation: (1) Award the contract for the Columbus Tustin Facility & Ball Field Renovation to Lehman Construction in the amount of $1,164,885 subject to approval of contract requirements by the City Attorney and final execution; and (2) Appropriate $321,000 from the Park Development Fund to cover the difference between the budget allocation and the post-bid projected cost. 12. CONSULTANT SERVICES AGREEMENT FOR PIONEER ROAD PARK CONSTRUCTION MANAGEMENT (ClP NO. 2053) Recommendation: Approve a Consultant Services Agreement with the firm of Hall & Foreman, Inc. to provide construction management services for the Pioneer Road Park project in an amount not to exceed $63,870 and authorize the Mayor and City Clerk to execute the contract subject to approval by the City Attomey. Action Agenda -City Council February 18, 2003- Page 3 Introduced Ordinance No. 1266 Adopted Resolution No. 03-09, and Introduced Ordinance No. 1267 REGULAR BUSINESS (ITEMS 13 THROUGH 15 ) 13. APPROVAL OF PERMIT PARKING AND ORDINANCE NO. 1266 AMENDING CITY CODE SECTION 5331n TO DESIGNATE THE SOUTH SIDE OF MITCHELL AVENUE BETWEEN HEATHERFIELD DRIVE AND BROWNING AVENUE FOR PARKING BY PERMIT ONLY Area residents have requested that the City establish overnight on-street permit parking and designate the subject section of Mitchell Avenue as an on-street permit parking zone due to concerns regarding an overflow of on- street parking from adjacent apartments. Recommendation from the Public Works Department/Engineering Division: Approve the request for permit parking on' the south side of Mitchell Avenue between Heatherfield Drive and Browning Avenue and have first reading by title only and introduction of Ordinance No. 1266 to amend City Code Section 5331n to designate the subject section of Mitchell Avenue for on-street parking by permit only: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY _OF TUSTIN, CALIFORNIA, AMENDING TUSTIN CITY CODE SECTION 5331n TO DESIGNATE THE SOUTH SIDE OF MITCHELL AVENUE BE'RNEEN HEATHERFIELD DRIVE AND BROWNING AVENUE FOR PERMIT PARKING. 14. PUBLIC EMPLOYEES' RETIREMENT SYSTEM CONTRACT AMENDMENT TO PROVIDE THE 3% @ 50 FULL FORMULA FOR LOCAL POLICE MEMBERS ONLY This item begins the process to amend the City's Public Employees' Retirement System (PERS) contract effective July 11 2003 to provide eligible swom safety employees the ability to retire with the 3% at age 50 full formula. Recommendation from the Human Resources Department: . Adopt Resolution No. 03-09 providing the required notice of intent to approve an amendment to the City's contract with the PERS for local police members, which will determine the percentage of final compensation for each year of credited prior and current City service as a local police member using the 3% at age 50 full formula: Action Agenda - City Council February 18, 2003 - Page 4 Approved 15. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, OF INTENTION TO APPROVE AN AMENDMENT TO THE CONTRACT BETWEEN THE. BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM AND THE CITY COUNCIL OF THE CITY OF TUSTIN. . Introduce and have first reading by title only of Ordinance No. 1267 as required to amend the City's PERS contract effective July 1, 2003: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, AUTHORIZING AN AMENDMENT TO THE CONTRACT BETVVEEN THE CITY COUNCIL OF THE CITY OF TUSTIN AND THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM. . Schedule second reading of Ordinance No. 1267 for the March 17, 2003 City Council meeting consistent with Government Code Section 20471 that requires a minimum of 20 days elapse between adoption of the Resolution of Intention and the adoption of the final Ordinance; and - 4. Direct staff to publish the Ordinance in the Orange County Register as required by PERS. FY 2002-03 MID YEAR BUDGET REVIEW This item is a review of the City's first six months of operations under the adopted FY 2002-03 Budget, and projected revenues and expenditures through year end. Recommendation from the Finance Department: Approve the following adjustments to the authorized FY 2002-03 Budget: a. Approve a supplemental appropriation of $400,000 from the Unappropriated Reserve of the Capital Projects Fund for Irvine Blvd., Storm Drain, CIP Project 5024; b. Approve a supplemental appropriation of $160,000 from the Unappropriated Reserve of the Capital Projects Fund for Old Town Streetscape and Pedestrian Enhancement, CIP Project 7172; c. Approve a supplemental appropriation of $1,559,500 from the Unappropriated Reserve of the Capital Action Agenda - City Council February 18, 2003 - Page 5 None Davert Bone Thomas Kawashima d. e, Projects Fund for Edinger Avenue Widening, CIP Project 7174; Approve a supplemental appropriation of $85,350 from the Unappropriated Reserve of the Capital Projects Fund for Red Hill Widening at I-5 Fwy, CIP 7133; Approve a supplemental appropriation of $36,000 from the Projected Unappropriated Reserve of the General Fund for the retainer in connection with general strategic advice and legislative advocacy previously approved by the City Council; and Approve a supplemental 'appropriation of $2.1 million dollars from the Unappropriated Reserve of the General Fund to transfer $1 million dollars to the Liability Fund and $1.1 million to the Capital Projects Fund. SECOND PUBLIC INPUT OTHER BUSINESS - City Manager, City Attorney, City Council Expressed sympathy to the family of Margarete Thompson. Congratulated the newly appointed commissioners and thanked outgoing commissioners. Asked who made up the Restoration Advisory Committee. Remarked that Tustin had rated as a Iow cost city to businesses in a recent survey. Congratulated new commissioners. Commented on the upcoming Street Fair. Reported on Water Advisory Council Of Orange County; Tustin water usage was down from last year. Welcomed new commissioners. Commented on Margarete Thompson's passing, her volunteer work and her inspiration to others. Expressed his condolences to Margarete Thompson's family. Welcomed new commissioners. Asked staff to report on areas in City with increased crime. Stated that the school board might be interested in lighting Currie Action Agenda - City Council February 18, 2003 - Page 6 Worley None Announced None 8:14 pm Adjourned in memory of Marguerite Thompson Middle School. Commented on approval of COlumbus Tustin fields and Pioneer Park contract agreements. Noted there were light bulbs out on Columbus Tustin gym scoreboard. Reported that the Transportation Corridor Agency would be discussing a potential tunnel between lrvine and 1-15 freeway. Announced that the Centedine light rail project had increased in costs from $1.1 billion to $1.5 billion; and they were projecting less ridership than originally expected. Commented on Margarete Thompson's passing; she was 83 years old and very involved in the community. COMMITTEE REPORTS - City Council PUBLIC INPUT CLOSED SESSION -The City Council shall convene in closed session to: 1. -- Confer with the City Attorney regarding pending litigation to which the City is a party; Garcia vs. City of Tustin, OCSC Case No. 01CC02149. CLOSED SESSION REPORT ADJOURNMENT - The next regular meeting of the City Council is scheduled for Monday, March 3, 2003, at 7:00 p.m. in the Council Chamber at 300 Centennial Way. Action Agenda - City Council February 18, 2003 - Page 7 ACTION AGENDA REGULAR MEETING OF THE TUSTIN COMMUNITY REDEVELOPMENT AGENCY CITY OF TUSTIN, CALIFORNIA FEBRUARY 18, 2003 8:14 pm All Present None Approved None None 8:15 pm CALL TO ORDER ROLL CALL PUBLIC INPUT REGULAR BUSINESS (ITEM 1 ) 1. APPROVAL OF MINUTES- FEBRUARY 3, 2003 REGULAR MEETING Recommendation: Approve the Redevelopment Agency Minutes of February 3, 2003. OTHER BUSINESS CLOSED SESSION ADJOURNMENT - The next regular meeting of the Redevelopment Agency is scheduled for Monday, March 3, 2003, at 7:00 p.m. in the Council Chamber at 300 Centennial Way. Action A.~end8 - RedeveloBment A.oency February 18,200:'