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Home My WebLink About04 MINUTES 03-03-03NO. 4 03-03-03 MINUTES SPECIAL MEETING OF THE CITY COUNCIL CITY OF TUSTIN, CALIFORNIA FEBRUARY 18, 2003 5:35 p.m. Council Present: Council Absent: City Clerk: Others Present: None Nielsen, Amante & Menard were appointed to the Planning Commission; Dove, Ferguson, Jackson & Morton were appointed to the Parks & Recreation Commission; Hilde, Sullens & Kozak were appointed to the Audit Committee. CALL TO ORDER ROLL CALL Mayor Tracy Wills Worley, Mayor Pro Tem Tony Kawashima, Councilmembers Lou Bone, Doug Davert and Jeffery M. Thomas (arrived at approximately 5:37 p.m.) None Pamela Stoker William A. Huston, City Manager; George Jeffries, City Treasurer; Ron Nault, Director of Finance; Arlene Marks, Director of Human Resources; Tim Serlet, Director of Public Works; Elizabeth Binsack, Director of Community Development; Pat Sanchez, Director of Parks and Recreation; Marcia Brown, Administrative Assistant; and 15 in the audience. PUBLIC INPUT REGULAR BUSINESS (ITEM 1 ) . INTERVIEWS AND APPOINTMENTS OF COMMISSION/COMMITTEE MEMBERS Interviews were conducted for Planning Commission, Parks and Recreation Commission, and Audit Committee. Ballots were cast by Council to fill three two-year terms on the Planning Commission, as follows: Worley: Kawashima: Bone: Davert: Thomas: Nielsen, Amante, Menard Nielsen, Amante, Menard Nielsen, Amante, Menard Nielsen, Amante, Menard Nielsen, Amante, Floyd Pamela Stoker, City Clerk, reported the ballot tally as follows: John Nielsen (5 votes), Jerome Amante (5 votes) and Nathan Menard (4 votes) were appointed to the Planning Commission with terms expiring March 1,2005. Minutes - City Council Special Meeting February 18, 2003 - Page 1 Mayor Worley requested the Planning Commissioners be sworn in effective March 1,2003 for the next Planning Commission meeting. Ballots were cast by Council to fill four two-year terms on the Parks and Recreation Commission, as follows: Worley: Kawashima: Bone: Davert: Thomas: Dove, Ferguson, Jackson, Morton Dove, Ferguson, Jackson, Morton Dove, Ferguson, Floyd, Morton Dove, Ferguson, Jackson, Morton Dove, Ferguson, Jackson, Morton Pamela Stoker, City Clerk, reported the ballot tally as follows: Elaine Dove (5 votes), Todd Ferguson (5 votes), Daniel Jackson (4 votes) and Adrian Morton (5 votes), were appointed to the Parks and Recreation Commission with terms to expire March 1,2005. It was moved by Thomas, seconded by Davert, to move by acclamation the appointment of Hilde, Sullens and Kozak to the Audit Committee to fill three four-year terms to expire March 1,2007. ADJOURNMENT- Mayor Worley adjourned the meeting at 6:08 p.m. to the Closed Session. The next regular meeting of the City Council was scheduled for Monday, February 18, 2003 at 7:00 p.m. in the Council Chamber at 300 Centennial Way. TRACY WILLS WORLEY, MAYOR PAMELA STOKER, CITY CLERK Minutes - City Council Special Meeting February 18, 2003 - Page 2 MINUTES REGULAR MEETING OF THE CITY COUNCIL CITY OF TUSTIN, CALIFORNIA FEBRUARY 18, 2003 REGULAR MEETING- 7:00 P.M. None Announced None 7:03 p.m. Given Given Council Present: Council Absent: City Clerk: Others Present: Bill Hamerle 17611 Chatham Drive Tustin, CA CLOSED SESSION - Agenda Order PUBLIC INPUT CLOSED SESSION - Mayor Worley announced the City Council would convene in closed session to: I o Confer with the City Attorney regarding pending litigation to which the City is a party; Garcia vs. City of Tustin, OCSC Case No. 01CC02149. CLOSED SESSION REPORT CALL TO ORDER INVOCATION - Councilmember Bone PLEDGE OF ALLEGIANCE -Councilmember Davert ROLL CALL Mayor Tracy Wills Worley, Mayor Pro Tem Tony Kawashima, Councilmembers Lou Bone, Doug Davert and Jeffery M. Thomas None Pamela Stoker William A. Huston, City Manager; Christine Shingleton, Assistant City Manager; Lois Jeffrey, City Attorney; George Jeffries, City Treasurer; Ron Nault, Director of Finance; Arlene Marks, Director of Human Resources; Tim Serlet, Director of Public Works; Elizabeth Binsack, Director of Community Development; Steve Foster, Chief of Police; Pat Sanchez, Director of Parks and Recreation; Doug Anderson, Senior Project Manager; Brian Ragland, Water Services Manager; Scott Reekstin, Senior Planner; and approximately 10 in the audience. FIRST PUBLIC INPUT On behalf of the Tustin Community Foundation, expressed sympathy to the family of Margarete Thompson who passed away on Valentine's Day; she was a founding member of board; and Minutes - City Council February 18, 2003 - Page 1 Chuck DeVore 6 Bull Run Irvine, CA Continued to March 3, 2003 Approved Approved Ratified Approved would be greatly missed by everyone. Orange County United Way representative; commended the City for not imposing fees for childcare facilities; requested that Council consider submitting a letter to other municipalities encouraging the reduction or elimination of such fees. Pamela Stoker, City Clerk, reported the ballot tally as follows: Parks and Recreation: Elaine Dove, Todd Ferguson, Daniel Jackson, Adrian Morton. Audit Committee: Hilde, Sullens, Kozak. Planning Commission: Jerome Amante, Nathan Menard, John Nielsen. PUBLIC HEARING (ITEM 1 ) o FEDERAL DISPOSAL SERVICE CONTRACT PERFORMANCE REVIEW It was moved by Bone, seconded by Davert, to continue this hearing to March 3, 2003. Motion carried 5-0. CONSENT CALENDAR (ITEMS 2 THROUGH 12 ) It was moved by Thomas, seconded by Davert, to approve the Consent Calendar as recommended by staff. Motion carried 5-0. , APPROVAL OF MINUTES - FEBRUARY 3, 2003 REGULAR MEETING Recommendation: Approve the City Council Minutes of February 3, 2003. . APPROVAL OF DEMANDS AND RATIFICATION OF PAYROLL Recommendation: Approve Demands in the amount of $1,738,486.70 and ratify Payroll in the amount of $448,111.34. . PLANNING COMMISSION ACTION AGENDA - FEBRUARY 10, 2003 All actions of the Planning Commission become final unless appealed by the City Council or member of the public. Recommendation: Ratify the Planning Commission Action Agenda of February 10, 2003. 5. AWARD A BID FOR EIGHT PATROL UNITS Recommendation: (1) Authorize the purchase of eight 2003 Ford Crown Victoria vehicles for marked police patrol to Wondries Chevrolet of Alhambra, in the amount of Minutes - City Council February 18, 2003 - Page 2 Adopted 03-08 Approved Approved Approved Resolution No. , . , $198,512.00 (tax included); (2) Authorize expenditure of funds for conversion of the eight marked police patrol units to Pursuit Technologies of Buena Park, California, in the amount of $58,934.08 (tax included); and (3) Authorize the Police Department to acquire five Mobile Audio Video Systems from Kustom Signals, Inc., Lenexa, Kansas, in the amount of $24,082.12 (tax included). ADOPTION OF RESOLUTION NO. 03-08 ORDERING THE PREPARATION OF THE ENGINEER'S REPORT FOR THE TUSTIN LANDSCAPE AND LIGHTING DISTRICT LEVY OF ANNUAL ASSESSMENTS FOR FISCAL YEAR 2003-2004 Recommendation: Adopt Resolution No. 03-08: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, ORDERING THE PREPARATION OF AN ENGINEER'S REPORT FOR THE TUSTIN LANDSCAPE AND LIGHTING DISTRICT LEVY OF ANNUAL ASSESSMENTS FOR FISCAL YEAR 2003- 2004. CONTRACT AMENDMENT FOR LANDSCAPE MAINTENANCE SERVICES FOR THE GENERAL FUND AREAS WITH LANCO LANDSCAPE MANAGEMENT, INC. Recommendation: Approve the third amendment to the contract agreement between Lanco Landscape Management, Inc. and the City of Tustin for landscape maintenance services subject to City Attorney approval. ACCEPTANCE OF PUBLIC IMPROVEMENTS AND RELEASE OF BONDS FOR TRACT NO. 15681 (BROOKFIELD TUSTIN RANCH, INC.) Recommendation: Release the following bonds for the indicated amounts: Faithful Performance Bond No. 21-39-89 in the amount of $103,000.00; Labor and Material Bond No. 21-39-89 in the amount of $51,500.00; and Monumentation Bond No. 21-39-90 in the amount of $85,000.00. 9. COOPERATIVE AGREEMENT D02-119 WITH THE ORANGE COUNTY FLOOD CONTROL DISTRICT FOR BARRANCA CHANNEL (F09) AND PETERS CANYON FLOOD CONTROL CHANNEL (F06) IMPROVEMENTS AT TUSTIN LEGACY Recommendation: Authorize the execution of Cooperative Agreement D02-119 with the Orange County Flood Control District for the construction of certain improvements to the Barranca Channel (F09) and Peters Canyon Channel (F06) Minutes - City Council February 18, 2003 - Page 3 Approved Approved Approved Introduced Ordinance No. 1266 at Tustin Legacy, and authorize the City Manager to make minor changes as may be necessary subject to City Attorney and County Counsel approval. 10. OLD TOWN STREETSCAPE STOREFRONT PLANTERS LICENSE AGREEMENTS Recommendation: (1) Approve the storefront planter licensing program and direct staff to prepare the License Agreement for the City Attorney's approval; and (2) Authorize the Assistant City Manager to execute the individual License Agreements as needed. 11. AWARD OF BID FOR COLUMBUS TUSTIN FACILITY & BALL FIELD RENOVATION; PROJECT NO. 2048 Recommendation: (1) Award the contract for the Columbus Tustin Facility & Ball Field Renovation to Lehman Construction in the amount of $1,164,885 subject to approval of contract requirements by the City Attorney and final execution; and (2) Appropriate $321,000 from the Park Development Fund to cover the difference between the budget allocation and the post-bid projected cost. 12. CONSULTANT SERVICES AGREEMENT FOR PIONEER ROAD PARK CONSTRUCTION MANAGEMENT (CIP NO. 2053) Recommendation: Approve a Consultant Services Agreement with the firm of Hall & Foreman, Inc. to provide construction management services for the Pioneer Road Park project in an amount not to exceed $63,870 and authorize the Mayor and City Clerk to execute the contract subject to approval by the City Attorney. REGULAR BUSINESS (ITEMS 13 THROUGH 15 ) 13. APPROVAL OF PERMIT PARKING AND ORDINANCE NO. 1266 AMENDING CITY CODE SECTION 5331n TO DESIGNATE THE SOUTH SIDE OF MITCHELL AVENUE BETWEEN HEATHERFIELD DRIVE AND BROWNING AVENUE FOR PARKING BY PERMIT ONLY It was moved by Bone, seconded by Thomas, to have first reading by title only and introduction of Ordinance No. 1266 to amend City Code Section 5331n to designate the subject section of Mitchell Avenue for on-street parking by permit only. Motion carried 5-0. Pamela Stoker, City Clerk, read the following Ordinance No. 1266 by title only: Minutes - City Council February 18, 2003 - Page 4 Adopted Resolution No. 03-09, and Introduced Ordinance No. 1267 Approved 14. ORDINANCE NO. 1266- AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, AMENDING TUSTIN CITY CODE SECTION 5331n TO DESIGNATE THE SOUTH SIDE OF MITCHELL AVENUE BETWEEN HEATHERFIELD DRIVE AND BROWNING AVENUE FOR PERMIT PARKING. PUBLIC EMPLOYEES' RETIREMENT SYSTEM CONTRACT AMENDMENT TO PROVIDE THE 3% @ 50 FULL FORMULA FOR LOCAL POLICE MEMBERS ONLY It was moved by Thomas, seconded by Kawashima, to adopt the following Resolution No. 03-09: RESOLUTION NO. 03-09 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, OF INTENTION TO APPROVE AN AMENDMENT TO THE CONTRACT BETWEEN THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM AND THE CITY COUNCIL OF THE CITY OF TUSTIN. Motion carried 5-0. It was moved by Thomas, seconded by Kawashima, to have first reading by title only and introduction of Ordinance No. 1267 to amend the City's PERS contract. Motion carried 5-0. Pamela Stoker, City Clerk, read the following Ordinance No. 1267 by title only: ORDINANCE NO. 1267- AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, AUTHORIZING AN AMENDMENT TO THE CONTRACT BETWEEN THE CITY COUNCIL OF THE CITY OF TUSTIN AND THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM. 15. FY 2002-03 MID YEAR BUDGET REVIEW It was moved by Thomas, seconded by Davert, to approve the following adjustments to the authorized FY 2002-03 Budget: a. Approve a supplemental appropriation of $400,000 from the Unappropriated Reserve of the Capital Projects Fund for Irvine Blvd., Storm Drain, CIP Project Minutes - City Council February 18, 2003 - Page 5 5O24; b. Approve a supplemental appropriation of $160,000 from the Unappropriated Reserve of the Capital Projects Fund for Old Town Streetscape and Pedestrian Enhancement, CIP Project 7172; c. Approve a supplemental appropriation of $1,559,500 from the Unappropriated Reserve of the Capital Projects Fund for Edinger Avenue Widening, CIP Project 7147; d. Approve a supplemental appropriation of $85,350 from the Unappropriated Reserve of the Capital Projects Fund for Red Hill Widening at I-5 Fwy, CIP 7133; e. Approve a supplemental appropriation of $36,000 from the Projected Unappropriated Reserve of the General Fund for the retainer in connection with general strategic advice and legislative advocacy previously approved by the City Council; and f. Approve a supplemental appropriation of $2.1 million dollars from the Unappropriated Reserve of the General Fund to transfer $1 million dollars to the Liability Fund and $1.1 million to the Capital Projects Fund. Motion carried 5-0. None SECOND PUBLIC INPUT OTHER BUSINESS MARGARETE THOMPSON'S PASSING Council expressed sympathy to the family of Margarete Thompson; and appreciation of all her past contributions to the City. NEW COMMISSIONERS/COMMITTEE MEMBERS Council congratulated the newly appointed commissioners and thanked outgoing commissioners. POLICE RIDE-ALONG Councilmember Davert commented on his recent ride-along with police; and praised the Tustin Police Department for a professional and talented public safety force. RESTORATION ADVISORY COMMITTEE Councilmember Bone asked who appointed the Restoration Advisory Committee members. Christine Shingleton, Assistant City Manager, responded the committee was appointed by the Department of the Navy. Minutes - City Council February 18, 2003 - Page 6 BUSINESSES IN TUSTIN Councilmember Bone remarked that Tustin had been rated as a Iow cost city for businesses, in a recent survey. STREET FAIR COMMITTEE Councilmember Bone commented on the upcoming Street Fair; recipients of this year's raised funds would be Tustin Women In Chamber and Miss Tustin Pageant; and the Street Fair would be June 1, 2003. CRIME IN TUSTIN Mayor Pro Tem Kawashima asked staff for a report on crime statistics, to be given at a future City Council meeting. CURRIE MIDDLE SCHOOL Mayor Pro Tem Kawashima stated that the Tustin Unified School District might be interested in lighting Currie Middle School ball field. TUSTIN PARKS Mayor Worley commented on Council's approval of Columbus Tustin and Pioneer Park contract agreements. COLUMBUS TUSTIN GYM Mayor Worley noted the light bulbs at the Columbus Tustin gym scoreboard needed replacing. CENTERLINE LIGHT RAIL Mayor Worley announced the Centerline Light Rail project cost had increased from $1.1 billion to $1.5 billion; and it was expected there would be less people riding than originally anticipated. COMMITTEE REPORTS WATER ADVISORY COUNCIL OF ORANGE COUNTY (WACO) Councilmember Bone reported on the Water Advisory Council of Orange County; Tustin water usage was down from last year. TRANSPORTATION CORRIDOR AGENCY Mayor Worley announced that the Transportation Corridor Agency would be discussing a potential tunnel between the City of Irvine and 1-15 freeway. Minutes - City Council February 18, 2003 - Page 7 See Page 1 PUBLIC INPUT See Page 1 CLOSED SESSION See Page 1 CLOSED SESSION REPORT ADJOURNMENT- Mayor Worley adjourned the meeting at 8:14 p.m. The next regular meeting of the City Council was scheduled for Monday, March 3, 2003, at 7:00 p.m. in the Council Chamber at 300 Centennial Way. TRACY WILLS WORLEY, MAYOR PAMELA STOKER, CITY CLERK Minutes - City Council February 18, 2003 - Page 8