HomeMy WebLinkAbout13 UTILITY BED TRUCK 03-03-03AGENDA REPORT
Agenda Item
Reviewed:
City Manager
Finance Director
MEETING DATE: MARCH 3, 2003
TO:
FROM:
SUBJECT:
WILLIAM A. HUSTON, CITY MANAGER
PUBLIC WORKS DEPARTMENT/FIELD SERVICES DIVISION
AUTHORIZATION FOR THE STATE TO PURCHASE ONE UTILITY BED
TRUCK
SUMMARY
Approval of Resolution No. 03-34 will authorize the General Services Department of the State of
California to purchase a current model year utility bed truck on behalf of the City of Tustin.
RECOMMENDATION
It is recommended that the City Council approve Resolution No. 03-34 authorizing the General
Services Department of the State of California to purchase a current model year Utility Bed Truck on
behalf of the City of Tustin.
FISCAL IMPACT
Adequate funds are currently budgeted in the 2002-03 Fiscal Year Landscape Budget, Account
Number 01-404-9845 for the purchase of One Utility Bed Truck. The total cost including all taxes and
State fees is $23,389.10.
DISCUSSION
The proposed purchase of the Utility Bed Truck with the specified additional equipment will increase
the efficiency of the maintenance operations in the Field Services Division.
Since the State buys in large volume they are able to receive a more competitive price for vehicles
than the City. Staff reviewed published prices obtained from local vendors and compared these
prices to those contained in the State contract. Staff also contacted a number of local dealers in the
area and received the following prices for a like equipped truck. The prices listed below include taxes
and applicable fees.
Authorization for the State to Purchase one Utility Bed Truck as Specified
March 3, 2003
Page 2
One Utility Bed Truck as Specified
State Utility Bed Specified
Vendor Contract Truck Additions
Total Unit
Cost
Hoblit Motors * YES $20,173.83 $3,215.27
Downey Ford NO $26,344.88 Included
Joe MacPhearson Ford
Tustin NO $27,982.68 Included
Truck Land U.S.A. NO $31,648.33 Included
$23,389.10
$26,344.88
$27,982.68
$31,648.33
*State Contract pricing includes 1.93% State Fee, a $500 Discount for payment within 20 Days and a
$5.00 State tire fee.
As a result of the comparison, the most cost-effective option for the City is to purchase the new utility
bed truck through the General Services Department of the State of California at a total cost of
$23,389.10.
Approval of the attached resolution allows the City to utilize the State's purchasing program to obtain
one Utility Bed Truck as Specified at a substantially lower cost than the City can obtain on its own. It
also designates the City Manager as the public official authorized to execute this request on behalf of
the City.
Tim D. Serlet
Director of Public Works/City Engineer
Wisam Altowaiji
Manager Field services
TDS:WA:ccg:Auth State to purchase utility bed truck.doc
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RESOLUTION NO. 03-34
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA AUTHORIZING THE DEPARTMENT OF GENERAL SERVICES
OF THE STATE OF CALIFORNIA TO PURCHASE CERTAIN ITEMS.
WHEREAS, the City has need to purchase various material, supplies and
equipment in order to conduct the operations of the City; and
WHEREAS, Section 1624, Item C of the Tustin Municipal Code authorizes the
State of California to purchase materials, supplies, and equipment if it can be acquired
more cheaply or efficiently by the State;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Tustin, California, does hereby authorize the Procurement Division, Department of
General Services of the State of California, to purchase one current model year utility
bed truck for and on behalf of the City of Tustin pursuant to Section 10324 of the
California Public Contract Code, and that Mr. William A. Huston, City Manager, is
hereby directed to sign and deliver all necessary requests and other documents in
connection therewith and for and on behalf of the City of Tustin.
PASSED AND ADOPTED at a regular meeting of the Tustin City Council on the
3rd day of May 2003.
Tracy Wills Worley, Major
ATTEST:
City Clerk