HomeMy WebLinkAbout12 JOHN DEERE SWEEP 03-03-03AGENDA REPORT
Agenda Item
Reviewed:
City Manager
Finance Director
12
MEETING DATE: MARCH 3, 2003
TO:
FROM:
SUBJECT:
WILLIAM A. HUSTON, CITY MANAGER
PUBLIC WORKS DEPARTMENT/FIELD SERVICES DIVISION
AUTHORIZATION FOR THE STATE TO PURCHASE ONE JOHN
DEERE TURF SWEEP
SUMMARY
Approval of Resolution No. 03-36 will authorize the General Services Department of the State of
California to purchase a current model year John Deere Turf Sweep on behalf of the City of Tustin.
RECOMMENDATION
It is recommended that the City Council approve Resolution No. 03-36 authorizing the General
Services Department of the State of California to purchase a current model year John Deere Turf
Sweep on behalf of the City of Tustin.
FISCAL IMPACT
Adequate funds are currently budgeted in the 2002~03 Fiscal Year Landscape Budget, Account
Number 01-404-9845 for the purchase of one John Deere Turf Sweep Unit. The total cost including
all taxes and State fees is $7,694.07.
BACKGROUND
The proposed purchase of one John Deere Turf Sweep will increase the efficiency of the turf
renovation operation, and will also assist with the cleanup of debris from City parks and parking
areas in times of inclement weather.
Since the State buys in large volume, they am able to receive a mom competitive price for
equipment than the City. Staff contacted a number of dealers in the ama and received the
following prices for the like equipped landscape turf sweep. The prices listed below include taxes
and applicable fees.
John Deem Turf Sweep
Vendor
State Contract
John Deem Co/AA Equipment, Montclair
Cai-Coast Machinery, Oxnard
E-Z Equipment, Escondido
YES $7,694.07
NO $8,258.25
NO $8,296.75
* State Contract Pricing includes 1.2% State Fee.
Authorization for the State to Purchase one John Deere Turf Sweep
March 3, 2003
Page 2
As a result of the comparison, the most cost-effective option for the City is to purchase the new
John Deere Turf Sweep through the General Services Department of the State of California at a
total cost of $7,694.07. AA Equipment is the authorized John Deere dealer under the State
Purchasing Program.
Approval of the attached resolution allows the City to utilize the State's purchasing program to
obtain one John Deere Turf Sweep at a lower cost than the City can obtain on its own. It also
designates the City Manager as the public official authorized to execute this request on behalf of
the City.
Tim D. Serl-et t..-
Director of Public Works/City Engineer
TDS:WA:ccg:State to purchase Turf Sweep & Reso. 03-36.doc
Wisam Altowaiji
Field Services Manager
Attachment
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RESOLUTION NO. 03-36
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA, AUTHORIZING THE DEPARTMENT OF GENERAL SERVICES
OF THE STATE OF CALIFORNIA TO PURCHASE CERTAIN ITEMS
WHEREAS, the City has the need to purchase various material, supplies and
equipment in order to conduct the operations of the City, and
WHEREAS, Section 1624, Item C of the Tustin Municipal Code authorizes the
State to purchase materials, supplies and equipment if it can be acquired more cheaply
or efficiently by the State.
NOW, THEREFORE, the City Council of the City of Tustin, California, does
hereby authorize the Procurement Division, Department of General Services of the
State of California, to purchase one John Deere Turf Sweep current model for and on
behalf of the City of Tustin pursuant to Section 10324 of the California Public Contract
Code, and that William A. Huston, City Manager, is hereby directed to sign and deliver
all necessary requests and other documents in connection therewith and for and on
behalf of the City of Tustin.
PASSED AND ADOPTED at a regular meeting of the Tustin City Council on the
3rd day of March 2003.
Tracy Wills Worley, Mayor
ATTEST:
City Clerk