HomeMy WebLinkAbout07 CIP 700126,129,153 11-04-96DATE: NOVEMBER 4, 1996 ~'~--~-~; TO: WILLIAM A. HUSTON, CITY MANAGER FROM' PUBLIC WORKS DEPARTMENT/ENGINF~E~G DMSION PROGRAM SUPPLEMENT AGREEMENT NO. 014 TO LOCAL AGENCY - STATE $UBJEGT: AGREEMENT NO. 12-5271 COVERING: PRELIMINARY ENGINEERING FOR NEWPORT AVENUE REHABILITATION PROJECT, (CIP PROJECT NOS. 700126, 700129 AND 700153) RECOMMENDATION It is recommended that the Tustin City Council at their meeting of November 4, 1996, by minute motion, approve and authorize the Mayor and City Clerk to execute the subject supplement agreement. FISCAL IMPACT The total estimated Engineering design cost is $68,220. The Federal funding match is 50%, therefore Federal and City funds required will be $34,110 each. Funding for this project is included in the 1996-97 Capital Improvement Program. BACKGROUND In October 1994, the City of Tustin submitted applications for rehabilitation of three segments of Newport Avenue to the Orange County Transportation Authority (OCTA) as part of the application for the Orange County Combined Transportation Funding Programs (OCCTFP) Fiscal Year 1995-96 through 1999-2000 under the Arterial Highway Financing Program (AHFP) and/or the Local Surface Transportation Program (LSTP). The first segment is between south of McFadden Avenue and Nisson Road; the second segment is between south of E1 Camino Real and south of Bonita Street together with El Camino Real from west of Newport Avenue to East of Orange Street; and the third segment is between south of Bonita Street and north of First Street, as shown on the attached location map. Due to the Orange County bankruptcy, the AHFP fund was no longer available, therefore, City applications competed for the remaining LSTP rehabilitation federal funds. In order to fund more rehabilitation projects within Orange County, OCTA increased the matching fund requirement from 12% to 50%. On June 26, 1995 the OCTA Board of Directors approved the above segments of Newport Avenue Pavement Rehabilitation Project for LSTP federal funds with 50% match for design and construction phases. The City Council previously approved the Master Local Agency - State Agreement No. 125271 in 1979. A Supplement Agreement to the Dac~ Agency - State Agreement is required for the reimbursement of federal funds for final design. An additional supplement agreement for construction and construction engineering will be required at a later date after the completion of the final plans,' specifications and estimates. ; ;~,,e~Tim D. Serlet '-' - k_~ Director of Public Works/City Engineer TDS:MS:W,~klb/COUNCII; N~ Avem~ Wisam Altowaiji Associate Civil Engineer ~:,~K)EN J ~ AY. raVINE 80ULE~ARD ~;~ S'FmST STREET E. MAIN PROJECT LOCATION PROGRAM SUPPLEMENT~ 014 to LOCAL AGENCY-STATE AGREEMENT FOR FEDEP~AL-AID PROJECTS 'NO. 12-5271 ~-te: 'September 26, 1996 Loc~ n: 12-ORA-0-TUS Project Nu, .... er: STPLMA-5271(003) E.A. Number: 12-929356 This Program Supplement is hereby incorporated into the Local Agency-State Agreement for Federal Aid which was entered into between the Local Agency and the State on 10/15/79 and is subject to all the terms and conditions thereof. This Program Supplement is adopted in accordance with Paragraph 2 of Article II of the aforementioned Master Agreement under authority of Resolution No. , approved by the Local Agency on (See copy attached). The Local Agency further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with the covenants or remarks setforth on the following pages. PROJECT TERMINI: NEWPORT AVE: S./O MCFADDEN AVE TO NISSON RD & S/O EL CAMINO REAL TO N/O FIRST ST. & EL CAMINO REAL: W/O NEWPORT AVE TO E/O ORANGE AVE. TYPE OF WORK: RECONSTRUCT & OVERLAY AC PAVEMENT LENGTIt: 1.0 (MILES) PROJECT CLASSIFICATION OR PIL1SE(S) OF WORK [X] Preliminary Engineering [ ] Right-of-Way [ ] Construction Engineering [ ] Construction [ ]- Estimated CostI Federal Funds Matching Funds 68220 34B $ 34110 $ 0 Local 34110 OTHER $ 0 $ OTHER City of Tustin By Date Attest Title. STATE OF CALIFORAIIA Department of Transportation Chief, Office of Local Programs Project Implementation Date I hereby Certify upon my personal knowledge that budgeted funds are available for this encumbrance: Cnapter~ Statutes { Item Pr~ram {BC{ ~d Source 162 1996 2660-101-890 20.30.010.810 C 262040 892-F 34110.00 34110.00 Page ! of 2 12 -ORA- 0 -TUS STPLMA- 5271 (003) SPECIAL COVENANTS OR REMARKS DATE: 09/26/96 1. Ail maintenance, involving the physical condition and the operation of the improvements, referred to in Article VI MAINTENANCE of the aforementioned Master Agreement will be performed by the Local Agency at regular intervals or as required for efficient operation of the completed improvements. 2. The Local Agency will advertise, award and administer this project in accordance with the current Local Program Procedures or the new Local Programs Manual, when issued. 3. The Local Agency will furnish a qualified Resident Engineer for the contract. 4. The Local Agency will reimburse 'the State for their share of costs for work requested to be performed by the State. 5. The Local Agency agrees the payment of Federal funds will be limited to the amounts approved by the Federal Highway Administration in the Federal-Aid.Project Agreement (PR-2)/Detail Estimate, or its modification (PR-2A) or the FNM-76, ~nd accepts· any increases in Local Agency Funds as shown on the Finance or Bid Letter or its modification as prepared by the Office of Local Programs. 6. This Program Supplement will be revised at a later'date to include other phases of wOrk. 7. In executing this Program Supplemental Agreement, Local Agency hereby reaffirms the "Nondiscrimination Assurances,, contained in the aforementioned Master Agreement for Federal-Aid Program. 8. Whenever the local agency uses a consultant on a cost plus basis, the local agency is required to submit a post audit report cover- ing the allowability of cost payments for each individual consul- tant or sub-contractor incurring over $25,000 on the project. The audit report must state the applicable cost principles utili- zed by the auditor in determining allowable costs as referenced in CFR 49, part 18, Subpart C - 22, Allowable Costs. Page 2 of 2