HomeMy WebLinkAbout11 CIP 700149 12-16-96AGENDA
NO. 11
12-16-96
DATE:
DECEMBER 16, 1996
Inter-Com
TO:
FROM:
SUBJECT:
WILLIAM A. HUSTON, CITY MANAG~
PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION
PROFESSIONAL SERVICES AGREEMENT FOR CONSULTING ENGINEERING SERVICES
FOR THE SYCAMORE AVENUE STORM DRAIN AND BLOCK WALL PROJECT; FROM
NEWPORT AVENUE TO APPROXIMATELY 400' WEST OF PASADENA AVENUE
(C.I.P. No. 700149~
RECOMMENDATION:
It is recommended that the City Council, at their meeting of December 16, 1996, approve the Professional
Services Agreement with Post, Buckley, Schuh & Jemigan, Inc. to provide Consulting Engineering Design
Services on the subject project for a total not to exceed fee of $65,450.00 and authorize execution of the
Professional Services Agreement by the Mayor and City Clerk.
FISCAL IMPACT:
The project budget for FY 1996-97, which is comprised of Community Development Block Grant (CDBG)
and South Central Tustin Community Redevelopment Agency (RDA) funding, has allocated sufficient funds
for the design of this project.
BACKGROUND:
Sycamore Avenue, between Newport and Pasadena Avenues, is the easterly extension of the northbound SR
55-Newport Avenue off-ramp and serves as a southerly entrance into the City. Drainage for this area currently
consists of earthen "V" shaped ditches on each side of Sycamore Avenue. These open ditches attract rubbish,
hold standing water and are an eyesore.
Also, a damaged chain link fence acts as the current southerly separation between drainage ditch and the
private property line. This fence has become a source of local concern as youths jump over the dilapidated
fence to enter and exit the existing apartment complexes.
The proposed improvements will provide design features which will remedy both situations. The addition of
underground storm drain piping will improve the local drainage, while removing the rubbish laden open
ditches. The change fi.om the 6' chain link fence to a 10' block wall will provide better safety and security to
the residents. Both will significamtly improve the aesthetic appearance of the area. Upon completion of these
improvements landscape and irrigation plans will be prepared. Furore landscaping of the north and south
parkway areas will complement that previously installed in the median.
DISCUSSION:
A Request for Proposal (RFP) was advertised and a Public Notice was posted for the project in aCCOrdance
with Federal guidelines for CDBG funding. In response to inquiries, RFP's were sent to seven (7) consulting
engineering firms to provide preliminary design, final design, plans, specifications and construction cost
estimates.
Three (3) consulting engineering finns submitted proposals. In conformance with State/Federal legislative
requirements, the three (3) proposals were evaluated based upon demonstrated competence, professional
qualifications, familiarity and prior experience with providing this type of service, and reasonableness of the
proposed schedule and fee.
The firms, in order of their initial ranking, were: Post, Buckley, Schuh & Jemigan (PBS & J), Hall & Foreman
and K.W. Lawler & Associates. The top rated firm (PBS & J) was interviewed and selected as the firm with
whom to negotiate an agreement.
It is recommended that the firm of Post, Buckley, Schuh & Jemigan, Inc. be selected to provide the requested
consulting services in the amount of $65,450.00 for the Engineering Design.
-/~e,~Tim D. Serlet '
Director of Public Works/City Engineer
M. J. 6'T~tine
Assistant Civil Engineer
Associate Civil Engineer
TDS:MJG:klb/COUNCIL:PSA Sycamore Storm Drain
Attachments: Location Map Agreement
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