HomeMy WebLinkAbout07 PROJECT 200030 01-20-97DATE:
January 15, 1997
NO. 7
1-20-97
Intor-Gom
TO'
FROM'
SUBJECT:
William A. Huston, Executive Director
Community Services Department
AWARD OF BID FOR CONSTRUCTION OF
FRONTIER PARK RESTROOM REHABILITATION (PROJECT NO. 200030)
RECOMMENDATION:
,
.
It is recommended that the City Council award a contract for the construction of the Frontier Park
Restroom Rehabilitation, Project No. 200030, to IRVINE ENGINEERING CORPORATION of
Irvine in the amount of $137,500.00, subject to approval of the contract requirements by the City
Attorney and execution by the City Manager.
Appropriate $70,000 from the Park Development Fund to cover additional work necessary to
service the growing summer lunch program and correct the ADA deficiencies at the site.
FISCAL IMPACT:
Current budget allocated in the 1996-97 Capital Improvement Budget is $110,900.00, which includes
funding from the Community Development Block Grant and South Center Project Area increment. Based
upon estimates from the Project Manager and bid results, the entire budget for the project is estimated to
be $180,900.00, including design, base bid, testing lab, printing, advertising, project management, and a
contingency fund.
Staff is requesting an appropriation of $70,000 to cover the difference in cost for the expanded site work,
the addition of a shade trellis, and associated revisions to the landscape and irrigation to accommodate
the growing volume of participants for the summer lunch program, as well as ADA upgrades throughout
the site.
BACKGROUND AND DISCUSSION:
The firm of BOAArchitecture prepared plans for the demolition and replacement of the restroom building
and ADA upgrades for the site. During the design process, it was determined that the existing site was
not adequate to service the summer lunch program's current and anticipated attendance.
The summer lunch program grew by 80%, from 3,125 lunches/year in 1995, to 5,650 lunches/year in
.1996. Consequently, the amount of flat service area and associated shade structure needed to be expanded
Award of Bid for Construction of
Frontier Park Restroom Rehabilitation (Project No. 200030)
Page 2
and modified to comply with the ADA accessibility requirements.
A combination of the expanded area for the new ADA compliant restroom and the expanded needs of the
service area for the lunch program, and a lack of shade dictated the need to replace the concrete flatwork
and to add a trellis.
At the December 16, 1996, regular City Council Meeting, the Council approved the plans and
specifications and authorized advertisement for bids for the construction of the Frontier Park Restroom
Rehabilitation. Sealed bids were opened on January 13, 1997. Eight bids for project construction were
received. The three low bids were as follows:
Contractor Amount
Alpha Omega Builders $95,133
Irvine Engineering Corp. $137,500
Meridian Pacific $139,200
Alpha Omega Builders was disqualified for improper documentation; therefore, the recommended bid
award would be to IRVINE ENGINEERING CORPORATION of Irvine.
A complete listing of all bids submitted has been included as an attachment.
An extensive reference check of the contractor, a review of the bid, and a determination that the contractor
holds a valid contractor's license were completed by the project manager, and a review of the bonds and
insurance will be completed by the City Attorney prior to the execution of a construction agreement.
Construction of the project will begin shortly after the execution of the contract. Completion of the
project should take place approximately 92 days from the date of the Notice to Proceed.
Director, Communities
Ed Elowe
Project Manager
Christine A. Shingleton
Assistant City Manager
attachments:
Bid Summary
Budget Review dated 1/14/97
1996 Summer Lunch Program Summary
wp/frantic rpa rk/sc/b:awardbid.cc
DATE:
FI LE
inter_Com
TO:
FROM:
SUBJECT:
January 14, 1997
· .
Mike Henley, Director of Community Services
Ed Elowe, Project Manager
FRONTIER PARK RESTROOMS BUDGET REVIEW
The following is an analysis and projected budget based upon the bid results yesterday and the
previous Finance Department input:
1. Estimated Construction Costs
Architect
Testing Lab
Construction Bid
Contingency (7%)
Expenses (1.5%)
·
Project Management (2%)
EStimated Total
$ 25,300
1,000
137,500
10,000
2,OOO
5,000
$180,800
2. Current Budget Allocation
110,900
3. Balance < 69,900>
.
Recommended Additional Budeet
to be requested for 1997-1998 FY
$70,000
The bid does not include the Bid Alternates for sod, electric hardware, Maxicom System, or
stainless steel shelving. If any of these items are to be added, I would recommend that we wait
until the final stages of the project, and see how much contingency we have remaining.
SC
cc: file A. 1
wp/ede/frontier/b:budgrev2.boa
1996 SUMMER LUNCH PROGRAM
June 24 - August 16
Sponsored by the City of Tustin, the California Department of
Education and the Tustin Unified School District. Lunches are
provided to youth 18 years of age and younger if the school
population in the area we are serving has more than 50% of its
students receiving free or reduced price school lunches.
The program is provided free to the City, all food and labor costs·
are reimbursed by the Department of Education.
Frontier Park
Heideman Elementary School
(Boys & Girls Club)
MCAS Tustin
Community Center
Boys & Girls Club
1996 1995 1994 1993
5,650 3,125
5,830 3,675 7,548 2,430
1,360
57O
TOTAL 13,410 6,800 7,548 2,430