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HomeMy WebLinkAbout07 PROJECT 600138 02-03-97AGE N Inter-Com NO. 7 2-3-97 DATE: FEBRUARY 3, 1997 TO: FROM' SUBJECT: WILLIAM A. HUSTON, CITY MANAGER PUBLIC WORKS DEPARTMENT/WATER SERVICES DIVISION PROFESSIONAL SERVICES AGREEMENT FOR DESIGN OF REPLACEMENT OF DETERIORATING AND UNDERSIZED WATER MAINS (PROJECT NO. 600138) RECOMMENDATION That the City Council authorize the Mayor and City Clerk, subject to final City Attorney 'approval, to execute the attached agreement with Daniel Boyle Engineering, Inc. for engineering services for the design of the replacement water mains. FISCAL IMPACT The requested recommendation involves funding of $51,055 from the Capital Improvement Program (CIP) funds. The 1996/97 budget includes $150,000 for design of this project. This project does not obligate the City to authorize construction of the proposed facilities. BACKGROUND The subject water main replacements were budgeted as Water Capital Improvement Program Projects~ within the current Fiscal Year. They replace deteriorating and undersized steel water mains in their respective areas. City Project No. 600138 consists of main replacements on Fairhaven between Hewes and Esplanade, and installation of a new water main on Esplanade between Fairhaven and an existing main, terminating 1.200 feet north of 17th Street; and Santa Clara Avenue water main from Prospect to Esplanade. All of the above water lines will be replaced using 12-inch ductile iron pipe and/or 12 and 16-inch mortar lined and coated steel pipe and will include the necessary fire hydrants, valves, blowoffs, services and connections. Professional Services Agreer, February 3, 1997 Page 2 for Pipeline Engineering Services DISCUSSION Written proposals were received from five firmS to perform the design engineering services. They were as fc;llows: SA Associates Daniel Boyle Engineering, Inc. IWA Engineers The Keith Companies Williamson & Schmid/Huitt-Zollars A selection committee consisting of City staff and the Program Manager reviewed the proposals with the intent of selecting one firm for each of the two pipeline projects (Engineering Services for City Projects 600137 and 600138 were request in one Request for Proposals) and determined that, based on professional qualifications and experience with related work, Daniel Boyle Engineering, Inc. is the most qualified firm to perform the requested work. Daniel Boyle Engineering, Inc. has extensive experience in the design of replacement transmission pipelines and has a better understanding of the City of Tustin, Water Services Division requirements than the other firms. Once it was determined that Daniel Boyle Engineering, Inc. was the preferred firm, the final scope of work and fee were negotiated. The consultant contract has also been structured with a pay for performance feature. The consultant will be paid only upon completion of certain milestones which have been included in the proposal and made a art of the agreement. Tim D. Serlet Director of Public Works/City Engineer Water Services Manager Tustin City Council Recommendation - Phase II Pipeline Engineering Consultant - Daniel Boyle Engineering.doc PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT, made. and entered into this 3a day of February, 1997, by and between the CITY OF TUSTIN, a municipal corporation (hereinafter referred to as "City") and Daniel BOyle Engineering, Inc. (hereinafter referred to as "Consultant"), WITNESSETH WHEREAs, City desires to employ Consultant to furnish the necessary services for .providing engineering services for the design of the Replacement of Deteriorating and Undersized Water Mains (City Project No. 600138), hereinafter referred to as "Project"; and WHEREAS, Consultant is qualified to provide the necessary services in connection with said Project and has agreed to provide the necessary services; and WHEREAS, Consultant has submitted to City a revised proposal dated December 16, 1996, a copy of the proposal is attached hereto, marked as Exhibit "A" and is by this reference incorporated herein as though set forth in full herein (the "Proposal"). NOW, THEREFORE, City agrees to employ and does hereby employ Consultant to pr. ovide the professional services for the Project, and City and Consultant, for the consideration hereinafter set forth, :.. agree as follows: : -.' Section 1: ScoPe of Consultant's Services. Consultant agrees to furnish to City consulting services for the Project. These services shall include all the serviqes solicited in the City's Request for Proposal dated October 4, ! 996, a copy of which is attached hereto, marked Exhibit "B", 'and all the services included within the Consultant's proposal, (Exhibit "A"). Section 2: Time for Completion. It is hereby understood and mutually agreed that the time for completion of the work to be performed by Consultant is an essential condition of this agreement, Consultant agrees that it shall prosecute regularly and diligently the work of this agreement according to reasonable schedules established by the City for the various items described and as outlined within Consultant's proposal. Consultant shall not be accountable for delays in the progress of its work caused by any condition beyond its control and without the fault or negligence of Consultant. Any delays shall not entitle Consultant to any additional compensation, regardless, of the party responsible for the delay. Section 3' Compensation. The compensation to be paid under this agreement shall be as set fOrth in the Consultant's proposal with a not to exceed total cost of $51,055. Progress payments for work completed will' be paid as each major Task delineated in, the Consultant's proposal is completed, within thirty (30) days of the date of Consultant's invoice. These payments will be based upon submittal of detailed invoices and based upon the actual work performed for each individual thsk not exceeding that provided in the consultant's proposal. Section 4: Job site Conditions. construction practices, the construction The City agrees that in accordance with generally accepted contractor will be required to assume sole and complete responsibility for job site conditions during the course of construction of this project, including safety of all persons and property and that this requirement shall be made to apply continuously and not be limited to normal working hours. Section 5: Miscellaneous Provisions. A. City and Consultant a~ee to the following conditions: (1) City, by notifying Consultant in writing, shall have the fight to terminate any or all of the services covered by this agreement at any time, In the event of such termination, Consultant shall be paid.for services rendered to the effective date of the termination, (2) Consultant agrees that it shall proceed irnmediately and diiigently to perform the services Provided for in this Agreement upon receipt of notice from City .,tO proceed therewith. (3) The terms and provisions of this agr~eement shall extend to and be binding upon and inure to the benefit of heirs, executors, administrators, succesSors and assigns of the respective parties hereto. (4) Consultant shall perform the services hereunder as an independent contractor and under no circumstances or conditions shall Consultant or any of its agents, servants and employees, be considered as an employee or agent 'of the City. Consultant shall perform all services required under this agreement using that degree of care and skill ordinarily exercised under similar conditions in similar localities, and shall be responsible for all errors and omissions for services performed by Consultant under the terms of this Agreement. Consultant agrees to indemnify, defend and hold City, its agents, employees, successors and assigns harmless from any loss, damage, injury, sickness, death, or other claim made by other persons and from all costs, expenses and charges, including attorney's fees, arising from Consultant's negligent performance of this agreement. In addition, Consultant shall maintain in full force and effect during the term - of this agreement policies of comprehensive general liability, personal injury and liability insurance with limits of at least $1,000,000 combined single limit coverage per occurrence, and professional liability insmZance coverage with limits of at least $1,000,000 combined single limit coverage per claim or per occurrence for which certificates of insurance or endorsements in form satisfactory to the City have heretofore been delivered to City. If Consultant provides claims made professional liability insurance, Consultant shall also agree in writing either (1) to purchase tail insurance in the amount required by this agreement to cover claims made within five (5) years of the completion of Consultant's service under this agreement, or (2) to maintain professional liability insurance coverage with the same carrier in the amount required by this agreement for at least five (5) 3,ears after completion of Consultant's services under this agreement. The Consultant shall also be required to provide evidence to the City of the purchase of the required tail insurance or continuation of the professional liability policy by executing the attached .letter agreement on Consultant's letterhead. (6) Consultant shall carry and pay for such compensation insurance as is necessary to fully · protect Consultant and its employees under California Worker's Compensation Insurance and Safety Laws, to relieve City from all responsibility under said laws in connection with the performance of this agreement, and upon execution of this agreement, to file with'City a certificate of said protection. (7) Consultant certifies that there shall be no discriminatiott'' against any employee who is employed in the work covered by this agreement, or against any application for such employment, because of race, religion, color, sex or national origin including, but, not limited to, the following: a. Employment, upgrading, demotion or transfer, recruitment, or recruitment advertising, lay-off or termination, rate of pay or other forms of compensation, and selection for training, including apprenticeship (8) Consultant shall provide City monthly with- a detailed itemization of all work performed, and the fees accrued thereon, in complete and sufficient detail to fully apprise City thereof. (9) Upon termination of this Agreement or completion of the Project, all documents relating to the Project shall become the sole property of City. Should City terminate this Agreement pursuant to subparagraph (1) of this Section, Consultant shall, within ten (10) business days of receipt of notice of termination, provide City with all documents within Consultant's possession relating to this Agreement and the Project, including but not limited to all completed documents and all drafts of uncompleted documents. IN WITNESS WHEREOF, this Agreement was executed by the parties on the day and year first above written. CITY OF TUSTIN, a muniCipal corporation By Mayor Daniel Boyle Engineering, Inc. Tv~cO?Preara~s i d eHn~ o k e r, Jr. ATTEST: City Clerk APPROVED AS TO FORM: City Attorney Proposal WATER MAIN REPLACEMENT PROJECT NOS. 600137 AND 600138 December'16, 1996 EXHIBIT "A" Daniel Boyle Engineering, Inc. DANIEL BOY. ENGINEERING, Civil Engineering Services CITY OF TUSTIN 235 East Main Street Tustin, CA 92680 December 16, 1996 Attention: Mr. Gary R. Veeh Water Services Manager City of Tustin Revised Proposal for Engineering Services Replacement of Deteriorating and Undersized Water Mains at Various Locations City Proiect Nos. 600137 and 600138' Thank you for selecting Daniel Boyle Engineering, Inc. to submit a proposal for the Replacement of Deteriorating and Undersized Water Mains at Various Locations, City Project Nos. 600137 and 600138. :,.o Daniel Boyle Engineering, Inc. has a successful record of completing over one hundred pipeline projects, totaling over 800,000 lineal feet. Approximately one half of these projects have been pipeline replacements. We are highly skilled in executing exactly the type of project the City has in mind. . We prOpose to assign Tom Hooker as the Project Manager if selected for one of these projects. He is currently the Project Manager for the Rawlings Booster Pumping Station project for the City and has been responsible for numerous water main replacement projects. This assignment will proxSde the City with one point of contact and assure consistency in our approach to both Projects. Working under Mr. Hooker will be a Project Team headed by Joe Boyle, Project Engineer. Mr. Boyle has 12 years experience in the design and construction of similar projects. He is not associated with the Rawlings Booster Pumping Station project, therefore he will not have a conflict in priorities between the two projects. Bob Ohlund will be assigned responsible for technical review of all work products and as Assistant Project Manager. We can assure the City that once we assign a Project Manager and Project Engineer to an assignment, we will not reassign those team members without prior approval of the City. 23231 South Pointe Drive, Suite 103 Laguna Hills, CA 92653 (714) 768-2600 Tustin - Rcplaccmem of Walcr Mains at Various Locations RexSsed Proposal - 12/16/96 - Pa[2e 2 We can meet the City's de-sired milestone and completion dates, developing complete, well thought out designs and producing the highest quality products. Thank you aga/n, for selecting Daniel Boyle Engineering, Inc. to submit this proposal. If you have any questions or need additional information, please do not hesitate to call. DANIEL BOYLE ENGINEERING, INC. omas B. Hooker, Jr., P.E. [~ Vice President TBH:lam Encl. B99-197-00 DANIEL BOI'. ; ENGINEERING, Civil Engineering Services CITY OF TUST1N 235 East Main Street Tustin, CA 92680 December 16, 1996 Attention: Mr. Gary R. Veeh Water Services Manager City of Tustin Revised Fee Proposal for Engineering Services Replacement of Deteriorating and Undersized Water Mains at Various Locations City Project Nos. 600137 and 600138 We are presenting herein our revised estimated fee by task and total not to exceed fee to complete the work as defined in our revised Engineering Services Proposal dated December 16, 1996. Our fee includes all costs of administration and overhead, project site visits, attendance at meetings and reproduction associated with the scope of work. pROJECT 600137 TASK Estimated Fee .By Task PHASE I - PLANS AND SPECIFICATIONS Task I Base Map Preparation $ 3,449 Task 2 Utility Coordination & Permitting 1,418 Task 3 Improvement Plans 6,777 Task 4 Technical Specifications 2,292 Task 5 Project Design Notebook and Engineer's Estimate of Probable Construction Cost 743 Task 6 Meetings, Construction Plans and Specifications Rex4ew 2,792 Task 7 Project Deliverables 428 23231 South Pointe Drive, Suite 103 Laguna Hills, CA 92653 (714) 768-2600 -_. Tustin - Water Main Replacement Projects 600137 & 600138 Revised Fee Proposal - 12/16/96 - Page 2 Eslimaled Fee TASK By Task PHASE II - CONSTRUCTION SERVICES Task I Preconstruction Phase Task 2 Shop Drax~dng Rex4ew Task 3 Construction Engineering Support Services TOTAL NOT TO EXCEED FEE PROJECT 600137 1,636 951 2,510 $ 22:996 PROJECT 600138 Estimated Fee TASK Bv Task PHASE I - PLANS AND SPECIFICATIONS Task 1 Base Map Preparation Task 2 Utility Coordination & Permitting $ 5,100 2,354 Task 3 Improvement Plans 29,461 Task 4 Technical Specifications Project Design Notebook and Engineer's Estimate of Probable Construction Cost Meetings, Construction Plans and Specificafio'ns Re~Aew Task 5 Subtotal Task 6 TaSk 7 Project Deliverables PHASE II - CONSTRUCTION SERVICES Task 1 Preconstmction Phase Subtotal Task 2 Shop Drawing Review Task 3 Construction Engineering Support Services TOTAL NOT TO EXCEED FEE PROJECT 600138 2,965 798 2,792 428 $ 43,898 1,729 1,421 4,007 $ 7,155 $ 51:055 Tustin - Water Main Replacement Projects 600137 & 600138 Revised Fcc Proposal - 12/16/96 - Pagc 3 We propose to Proxdde engineering services to complete the scope of work on an hourly basis with fees 'not to exceed those shown above, computed based on our Standard Hourly Rates in effect at the time services are rendered. Our Hourly Rate Schedule is attached. We will bill for our services on this project at invoicing milestones, in accordance with the City's Professional SerVices Agreement, as follows: PROJECT 600138 PHASE I Invoicing Milestone Base Map & Pencil Sketch Alignment Review 50% Rex4ew Submittal Acceptance 90% Review Submittal Acceptance Final Plan Acceptance PHASE II Cumulative Fee $12,000 $25,200 $39,500 $43,898 Time and materials invoiced monthly, not to exceed $7,157 Please note the above fee is predicated upon the City of Tustin including Daniel Boyle Engineering, Inc. as an additional insured and in the indemnification clause of the construction · contract. If you have any questions or require further information, please do not hesitate to call. DANIEL BOYLE ENGINEERING, INC. Thomas B. Hooker, Jr., P.E. Vice President TBH:lam Encl. B99-197-00 WTRMN-RV.FEE HOURLY RATE SCHEDULE FOR SERVICES BY DANIEL BOYLE ENGINEERING, INC. CLASSIFICATION Managing Engineer Principal Engineer Senior Engineer II Senior Engineer I Senior Engineer Associate Engineer II Associate Engineer I Senior Assistant Engineer Assistant Engineer II Assistant Engineer I Construction Representative CAD Specialist Senior Designer Designer CAD / Drafter II CAD / Drafter I Intern / Aide Other Supplies and Outside Services RATE $115.00 an hour 110.00 an hour 98.00 an hour 93.00 an hour 83.00 an hour 79.00 an hour 73.00 an hour 70.00 an hour 62.00 an hour 58.00 an hour 62.00 an hour 62.00 an hour 60.00 an hour 58.00 an hour 46.00 an hour 38.00 an hour 32.00 an hour Actual Cost Plus 15% It is understood and agreed that the aforementioned rates and charges include all normal clerical and stenographic .services, auto travel, equipment and materials used in connection with the production of the required engineering services. Monthly billings will be furnished for all services rendered. Payments shall be due and payable upon presentation of invoices. Subject to general revision January 1, 1997. TABLE OF CONTENTS SECTION 1.0 1.1 1.2 PAGE INTRODUCTION ............................................ Introduction ............................................... COmmitment to Service and Quality 2.0 2.1 2.2 2.3 2.4 EXeEmENCE & i~FEm~r~CES ................................. 3 City of Tustin Experience ..................................... 3 Pipeline Replacement Experience ............................... 3 Additional Pipeline Experience ................................. 6 References · 9 3.0 3.1 3.2 4.0. 4.1 4.2 4.3 4.4 4.5 4.6 PROJECT TEAM - 10 Project Team .............................................. 10 Percentage of Time Dedicated to Project ......................... 16 APPROACH & SCOPE .............. . .......................... 17 Project Description ..................................... . ...... 17 Project Approach " 17 Scope of Work ~ "~ 20 Additional Responsibilities .................................... 24 Items to be Supplied by the City 25 Estimated Manhours ......................................... 25 5.0 5.1 PROJECT SCHEDULE ........................................ 28 Proposed Schedule .......................................... 28 APPENDICES A RESUMES crry Ov TUST~N WATER 1VIAEq REPLACEMENrr Dm,finn BOYLE ENGINEERING, INC. SECTION 1.0 INTRODUCTION 1.1 INTRODUCTION Daniel Boyle Engineering, Inc. specializes in water resources planning, design and construction management. Our project experience covers the complete spectrum of water resource projects, from regional water, wastewater and reclaimed water planning through design and construction management of treatment, distribution, collection, pumping and storage facilities. Daniel B. Boyle founded Daniel Boyle Engineering, Inc. in 1.980, after 17 years with the firm his father had founded, Boyle Engineering Corporation. Daniel Boyle Engineering, Inc. is owned and operated by the firm's principals, who are professional engineers and involved in the day to day operation of the firm. Daniel Boyle Engineering, Inc. is structured and staffed so that we are able to efficiently execute engineering assignments ranging in fees from 'a few thousand dollars to fees of over a million dollars. We utilize the most technically advanced production methods to produce reports, construction drawings and specifications. Daniel Boyle Engineering, Inc. has established a reputation for excellent service, quality engineering; meeting our clients' expectations in a timely, efficient manner; and for producing clear, detailed construction plans. Our clients consistently provide excellent recommendations on our work and select us for new projects. We realize that cost is always a factor. Our standard hourly rates and engineering fees are reasonable and competitive. We closely monitor budgets and schedules to m.anage,¢osts and to achieve on-time deliveries. We constantly review our designs for con'structability and produce clean detailed construction plans and specifications, resulting in lower .construction bids and fewer change Orders. We truly believe that by selecting Daniel Boyle Engineering, Inc. for their projects, our clients benefit by receiving a high level of service, quality engin~'.ering, reasonable, competitive engineering fees and lower overall project costs. '~ 1.2 COMMITMENT TO SERVICE AND QUALITY Long after aproject has been completed, what is remembered about a firm is the quality of their work and the sen,ice the), hcn,e provided. No firm with long term goals would set out to provide poor service and Iow quality. Unfortunately, due to organizational structure, inexperienced staff, and over-extended commitments, many firms experience this all too often. In many cases, it appears that the "new" concept of Total Quality Management (TQM) has been developed and implemented by such firms to try to convince their clients they will perform better in the future and to instill in their staff the basics of management and leadership. ! CrrY OF TusTnq WATER l%~atIN REPLACEMENT DANmL BOYLE ENo~G, INC. PAGE 1 SECTION 1.0 INTRODUCTION CONTmn_mD Daniel Boyle founded Daniel Boyle Engineering. Inc. for the express purpose of providing his clients with personal service and the highest quality engineering. We have maintained these standards by adhering to sound engineering practices, active involvement by the firm's principles, and an underlying quality control program. Our quality control program begins at the proposal phase of a project, extends through project construction, and is an integral part of our.day to day activities. .. We do not take an "R & D" approach t° projects; we execute our assignments with solid, proven engineering experience and state of the art production technology. We firmly believe in the saying "Good engineering saves money". The final cost of an engineering firm's effort is not merely the amount of the engineering fee, but the final construction cost and the facility's annual operation and maintenance cost. Our firm has the proven capability to effectively and successfully complete projects ranging from engineering fees of a few hundred dollars to projects with construction costs in the tens of millions of dollars. Crn' OF TUSTnq WA~ M.~rN DANmL BOYLE ENGINEERING, INC. PAGE 2 SECTION 2.0 EXPERIENCE & REFERENCES 2.1 CITY OF TUSTIN EXPERIENCE As City Water Department staff are aware,, we previously completed a pipeline replacement assignment for the City in late 1994. That project was for the replacement of water mains in Whitney Drive, Lassen Way, Lassen Drive, Shasta Way, Rainier Drive, Blue Ridge Drive, and Oak Ridge Drive. Tom Hooker and Bob Ohlund were responsible for that project and are included in our proposed Project Team for this project. OUr experience with that project, which was prepared using AutoCAD to City specifications, will provide the basis for meeting the City, s expectations on this project. We have the same technical CAD staff today that we had when we executed the previous project. They are familiar with the City's expectations and can efficiently meet the City's requirements. In addition, we are currently executing the design of the Rawlings Booster Pumpihg. Station assignment for the City. We are proposing the same Project Manager, Tom Hooker, for both projects to insure continuity and provide a single point of contact for project responsibilities. To assure we can meet project schedules and to provide specific expertise, we are'proposing a different Project Team for the pipeline replacement, one that has extensive similar experience.' 2,2 PII~ELINE REPLACEMENT EXPERIENCE Daniel Boyle Engineering, Inc. and our professional staff have a ver~"success~l track record in all of our assignments and small waterline replaCement projects are no exception. In the following table we have listed over 50 waterline and sewer replacement projects which have entailed conditions and circumstances very similar to those to be encouptered in the City's proposed waterline replacements. · Each project name is listed as well as the agency ~'or which it was conducted. Reference contacts with telephone numbers for each of these agencies'are provided in at the end of this section. The 51 projects listed represent over 117,000 lineal feet of pipeline replacements. TABLE1 P[PELENE REPLACEMENT EXPER~NCE CLIENq' / PROJECT Capistrano Valley Water District 1989 Pipeline Replacement Program Trabuco Creek Crossing LENGTH / DIAMETER 1,615'/4"-8" 12" Creek Crossing PROJECT $ 134,000 / 1989 250,000 / 1993 Cfm' OF TusT~ WATER MAXN REPLACEMElxrY DANIEL BOYLE ENGINEERING, INC. PAGE 3 SECTION 2.0 EXPERIENCE & REFERENCES TABLE 1 PIPELINE REPLACEMENT EXPERIENCE (Continued) CLIENT / PROJECT Colonia Mutual Water Company Colonia System Replacement Eastside Water District Eastside Phase ! Water Main Replacement Eastside Phase II Water Main Replacement Harper Street Waterline Replacement Jefferson Street Replacement Roosevelt Avenue Pipeline Replacement Emerald Bay Sen'ice District Emerald Bay PCH Force Main Replacement CiO, of Escondido Hogback System Replacement City of Fullerton Fullerton System Replacement Fullerton 24-Inch Replacement Moulton Niguel Water District Alicia Parkway Sewer Relocation City of Newport Beach Corona Del Mar Water Main Replacement Hazel Drive Water and Sewer Replacements River Avenue Water and Sewer Replacements City of Oceanside Peacock Hills Sewer Repairs Vista Way Replacement Rainbow Municipal Water Distdct Lilac Road Sewer Siphon Rockwell International Corporation Von Karman Avenue Sewer San Dieguito Water District F.Y. 93/94 Capital Improvement Pipelines LENGTH / DIAMETER 7,400'/8" 2,700'/6" ' 12,000' / 6" 1,400' / 6" 1,200' / 6" 1,250'/6" 1,7oo' / 8" 3,200' / 10" -. 6,700'/6"/8" / 12" 24" Channel Crossing 3,000'/12" 6,600' / 6"-18" 3,300' / 8"-10" 2,000'/8" 2,700' / 12" 1,800'/10" 1,500' / 18"-24" 9,900' / 8"-12" CONTINUED PROJECT $ 524,000 / 1993 125,000 / 1989 872,000 / 1990 100,000/.Current 96,000 / 1994 58,000 / 1989 120,000 / 1993 427,000 / 1991 175,000 / 1990 56,000 / 1993 200,000 / Current 478,000 / 1994 460,000 / 1995 130,000 / 1992 270,000 / 1992 320,000 / 1995 350,000 / Current 712,000 / 1994 CITY OF Tus'HN WATER IV~ REPLACEMENT BOYLE ENGINEERING, INC. P~c,~ 4 SECTION 2.0 , XPER/ENCE 86 REFERENCES CONTINUED TABLE 1 PIPELINE REPLACEMENT EXPERIENCE (Continued) CLIENT / PROJECT San Juan Basin Authority Ortega Highway Pipeline Relocation Santa Margarita Water District Phase I Replacement Cordova Sewer Force Main C. J. Segerstrorn & Sons · Irrigation Pipeline Relocation Serrano Water District Mesa Drive Distribution Main Replacement Taft Avenue Replacement Villa Park Road Replacement South Coast Water District 5A & 5B Transmission Main Relocation Aliso Creek Sewer Replacement Bluff Sewer Bypass Coast Highway MainReplacement Coast Royal & Hospital Main Replacement Egan Way/Max Vista Pipeline Emergency Access Road Pipeline F.Y. 88/89 Distribution System Replacements F.Y. 90/91 System Replacements F.Y. 92/93 System Replacements. F.Y. 93/94 System Replacements First Avenue Sewer Mar Vista/Scenic/Vir~nia Sewer Point Place Sewer Scenic/Burnside/Shrewsbury Sewer South Portola Sewer Stonington/Eastline Water Main Sunset Drive Sewer Third Avenue Sewer West St./Catalina Ave. Transmission Main Zone I-A/I-B Transmission Main Southern California Water Company Placentia Lakes Development Tri-Cities Municipal Water District Crn' OF TUST2¢ WATER lx&q~ REPL~C£M~N~r LENGTH / DIAMETER '. PROJECT tooo' / 12" $ 87,000 / 1993 2,000'/8" 110,000 / Current 670'/12~ 60,000 / 1995 1,7oo'1 1,700' / 12' 870'/8" 96,000 / 1995 100,000 / 1986 50,000 / 1989 1,200'/14" & 16" 950' / 24" 2,700'/6" 5,100' / 24" 1,ooo' / 8" 1,ooo' / 8,, 1,5oo'/8' .3,200' / 4"-6" ,3,200' / 6"-8" 3,200' / 6~ & 8" 3,000' / 8', 10" & 12' 910'/8" 260'/8- 350'/8" 1,000'/8,, 1,020' / 6" 300'/8- 500'/8" 1,500' / 16" 3,000' / 10"& 12' 93,00b / 1985 198,000 / 1989 120,000 / 1993 1,105,000 / 1993 102,000 / 1989 60,000 / 1988 150,000 / 1995 314,000 / 1989 403,009_ / 1992 274,000 / 1994 259,000 / 1994 30,000 / 1995 n~o,ooo / 1995 35,000 / 1995 44,000 / 1995 143,000 / 1995 108,000 / 1994 45,000 / 1995 45,00o / 1995 250,000 / 1994 200,000 / 1994 250 Meter Service Line Replacements 275,000 / Current · D,~.',,UEL BO'xq_.E ENGINEERING, INC. SECTION 2.0 EXPERIENCE & REFERENCES __ CONTINUED TABLE 1 PIPELINE REPLACEMENT EXPERIENCE (Continued) CLIENT / PROJECT T.M. Realignment at Aliso Creek LENGTH / DIAMETER 500'/42" PROJECT $ 260,000 / Current City of Tustin Nos. 600121 & 600122 Water Main Replacements 11,700' / 6"-10" 780,000 / 1993 2.3 ADDITIONAL PIPELINE EXPERIENCE In addition, our firm'and staffhave been responsible for over 55 new pipeline projects including over 700,000 lineal feet of new pipeline construction. The majority of these pipelines have been in existing streets, requiring much the same design approach as a replacement project. A table of these projects follows and references are provided herein. TABLE 2 ADDITIONAL PIPELINE DESIGN EXPERIENCE CLIENT / PROJECT LENGTI~ /'DLa, METER Aliso Water Management Agent>., Effluent Transmission Main Parallel 4,800' / 36" City. of Brea Carbon Canyon Transmission Main 3,840'/12" Capistrano Beach County Water District Reclaimed Water Pipeline 4,000' / 8" Capistrano Valle, Water District La Nox4a Bridge Crossing Non-Potable Water Irrigation System 460' / 10" / 8" 4,800' / 6"-10" Carlsbad Municipal Water District North Batiquitos Force Main Poinsettia Park Offsite Sewer T,Mn "D" and Airport Pipelines Emerald Bay Service District Emerald Point Force Main 1,200' / 14" 3,520' / 8" 11,000' / 4"-27" 600' / 6" PROJECT COST / YEnR $ 2,000,000_ / 1995 318,000 / Current 260,000 /1992 70,000 /1989 566,000 /1988 285,000 /1996 546,000 / Cu~ent 1,600,000 / 1992 $ 30,000 /I990 CITY OF TUST~N WATER IV[A[N REPLACEMENq- DANIEL BOYLE ENGINEERING, INC. SECTION 2.0 ,,, EXPERIENCE & REFERENCES CONTINUED TAB LE 2 ADDITIONAL PIPELINE DESIGN EXPERIENCE (Continued) CLIEN'T / PROJECT LENGTH / DIAMETER PROJECT COST / YEAR City. of Escondido Esconctido Reclamation System 'Irvine Ranch Water District Disney Vacation Village Pipelines Executive Golf Course Pipelines Ne~aport Coast Golf Course Pipelines Sand Canyon Avenue Pipelines Wishbone Domestic and Reclaimed Water Moulton Niguel Water District Alicia Domestic, Reclaimed & Secondary Aliso Canyon Reclaimed Water Pipeline Aliso Creek Bridge Crossing Aliso Creek Road Pipelines AWMA Road Pipelines Cedarbrook Sewers Cedarbrook Water System Diemer Distribution Main ' Diemer Distribution Extension E1 Niguel Gravity Sewer Enterprise Pipelines Laguna Sur Offsite Sewers Talavera Transmission Main & Meter Upper Enterprise Pipelines Wood Vista Way Pipelines CiO, of Oceanside 5th Aqueduct Value Engineering FM/WM Transmission Mains San Luis Rey River Crossings Orange Coun.tv Sanitation District LOS Alamitos/West Side Sewers 108,000' / 4"-30" 1,30'0' / 12" & 24" 1,200' / 12" & 24" 2,300' / 12" & 24" 1,600'/10" & 12" 27,200'/8"-24" 12,000' / 12" / 16" 13,700' / 42" 350' / 24" & 370' / 30" 39,800' / 8"-30" 2,600' / 24" & 1,600' / 12" 6,600' / 8%16" _ .? 6,600' ? 8"-i6" 11,000', / 30- & 21- 5,100' / 21" ~ 2,400' / 8" ; 25,000' / 8"-16" · '~ '4,500' / 8" 2,800'/16" 1,000'-12" / 400'-12" / 1,000'-8" 3,500' / 12" 14,000' / 36" 25,000' / 24" & 30" 780' / 24" & 780' / 30" 15" & 30" I0,800,000 / Current 300,000 / 1995 280,000 / 1993 310,000 / 1993 220,000 / 1992 2,700,000 / 1995 1,470,000 / 1993 7,000,000 / 1995 210,000./1992 3,900,000 / 1992 530,000 / 1992 529,000 / 1987 529,000 / 1987 1,.500,000 / 1982 770,000 / 1983 320,000 / 1995 1,700,000 / 1993 406,000-/1993 365,000 / 1986 200,000 / 1996 186,000 / 1993 3,300,000 / 1992 5,700,000 / 1993 580,000 / 1992 308,000 /1985 Crre Oe TUST~ WATER Mxn,~ REPL.~CE.',mXT DaNmL Bo~T~ ENGINEERING, INC. S~CnON 2.0 EXPERIENCE & REFERENCES CoNrI'INUED TABLE 2 ADDITIONAL PIPELIN~E DESIGN EXPERIENCE (Continued) CLIENq' / PROJECF Orange Count. Water District Green Acres Transmission Mains LENGTH / DIAMEI'ER 148,000'/8"-36" Otay Water District I.D. No. 19 Pipeline Design CIO,. of San Diego Point Loma Resen,oir Bypass Santa Margarita Water District Coto de C.~z~ Pipelines South Count)' Pipeline -.Reach V Zone IV Water Transmission Mains 9,800' / 12" & PRV 300' / 12" 5,600' / 16" 11,000' / 66" / 42" 6,000' / 12" Serrano Water District Lockett Transmission Main 8,700'/12"-18" South Coast Water District Cardinal Way Bypass F.Y. 91/92 Reclaimed Water Expansions Importation Pipeline Laguna Sm' Supply Mains Monarch Plaza Loop Connection Niguel Shores Dual Distribution System. PCH Sewage Force Main Reclaimed Water Transmission Mains Sludge Force Main Thunderbird By,pass West St. Storm Drain Com,ersion Tri-Cities Municipal Water District T.M. Line Valves at San Juan Creek 5 CFS PRV Station 4,200' / 4"-10" 35,900' /24" & 27" 5,300' / 8"-12" 8" Connection to 18" 24,100' / 4"-10" 2,900'/18" 48,000' / 10"-16" 18,500' / 6" 15 CFS PRV Station 1,500' / 16" 36" Line Valves Zinke Beach Home Restroom Force Main 3O0'/4" PROJECT $22,200,000 /1992 1,279,000 /1996 6O,00O/1994 700,000 /1995 7,100,000/1990 600,000 / Current 718,000 ¢ 1985 92,000 /1994 263,000 /1992 8,539,000 /1993 '500,000 /1981 74,000 /1993 1,200,000 /1983 300,000-/1983 2,100,000 /1981 420,000/1994 60,000 /1994 50,000 /1994 160,000 / Current 7,200 /1985 CITY OF TUSTeq WATER MA~ REPLACEMENT Da3rmL BOYLE ENGINEERING, INC. PAGE 8 SECTION 2.0 EXPERIENCE ~ REFERENCES CONTINUED 2.4 REFERENCES We encourage you to contact our references and discuss with them our performance and standing in the public service community, which we are dedicated to serve. Our clients have consistently attested to our firm's capabilities and reputation. Please feel free to contact any of the agencies for whom we have provided services. The following is a list of clients, some of whom you may know and find easy to contact. SOUTH COAST WATER DISTRICT Mr. Michael P. Dunbar General Manager (714) 499-4555 IRVINE RANCH WATER DISTRICT Mr. Steven L. Malloy Principal Engineer - (714) 453-5570 MOULTON NIGUEL WATER DISTRICT Mr. Carlo H. Habash Director of Engineering (714) 643-2584 SANTA MARGARITA WATER DISTRICT Mr. Daniel R. Ferons Chief Engineer (714) 459-6655 CITY OF ORANGE' Mr. Steven P. Smith Assistant Water Manager (714) 288-2475 CITY OF NEWPORT BEACH Mr. Michael J. Sinacori Utilities Manager (714) 644-3011 EASTERN MUNICIPAL WATER DISTRICT Mr. Hooite Rugge Assistant General Manager/Chief Engineer (909) 925-7676 SERRANO WATER DISTRICT Mr. David H. Noyes General Manager (714) 538-0079 CITY OF BURBANK Mr. Fred .Lantz Water System Manager (818) 953-9640 LAS VIRGENES MUNICIPAL WATER DISTRICT Ms. Julia Armada Associate Engineer (818) 880-4110 SAN DIEGUITO WATER DISTRICT Mr. Victor R. Graves Engineering/Planning Supervisor (619) 633-2848 OTAY WATER DISTRICT Mr. Bart L. Mumford Design/Construction Manager (619) 670-2288 CARLSBAD MIJNICIPAL WATER DISTRICT Mr. William E. Plummer District Engineer (619) 438-2722 PADRE DAM MUN'ICIPAL WATER DISTRICT Mr. Roland D. Rossmiller Director of Engineering . (619) 448-3111 HELIX WATER DISTRICT Mr. Carlos V. Lhgo Engineering Supervisor (619) 466-0585 RAINBOW MUNICIPAL WATER DISTRICT Mr. John O. OT)onnell District Engineer (619) 728-1178 CITY OF ESCONI)IDO Mr. George M. Lohnes Utilities Manager (619) 741-4651 CITY OF LA MESA Mr. John P. Sullivan City Engineer (619)463-6611 CITY OF OCEANSIDE Mr. Barry E. Martin Assistant Water Utilities Manager (61.9) 9664873 CITY OF SAN DIEGO Ms. Lucia Lee Assistant Engineer (619) 533-5154 Crrv OF TusTn,~ WA'r~x Mau~ REPLACE~,'T DANIEL BO,n..E ENGINEERING, INC. PAGE 9 S~CT~ON 3.0 __ PROJECT TEAM CITY OF TUSTIN PROJECT MANAGER Project Manager THOMAS B. HOOKER, P.E. Technical Review/As ROBERT J. OHLUND, P.E. Traffic Control Project Engineer JOSEPH L. BOYLE, P.E. In-House Support Stuff Staff Engineers Vernon R. Weisman, P.E. 1 Jeffrey T. Dunn, E.I.T. i Cad Systems Noel O. Valencia l Designer John H. Kaneshiro ! Outside Consultants Traffic Control Engineering CaY OF Tus'r~ WATER MAIN' R. EPLA~'T DANIEL BOYLE ENGINEERING, INC. FIGURE I SECTION 3.0 PROJECT TEAM 3.1 PROJECT TEAM Tom Hooker is currently the Project Manager for design of the Rawlings Booster Pumping Station assignment for the City of Tustin. We propose to assign Mr. Hooker as the Project Manager of the water main replacement project. This will provide continuity and give the City a single point of contact for both of these projects. To assure we can meet project schedules and to provide specific expertise, we are proposing a different Project Team for the pipeline replacement, one that has extensive similar experience. We previously completed a similar water main replacement assignment for the City in late 1994. Tom Hooker and Bob Ohlund were responsible for that project and are included in our proposed Project Team for this project. We also have the same technical CAD staff today that We had when we executed the previous project. They are familiar with the City's requirements and can efficiently meet the City's requirements. The project organization chart on the preceding page shows our proposed Project Team. A summary of each key team member follows and their full resumes are included for your reference in Appendix A herein. THOMAS B. HOOKER, JR., P.E. PRO~ MANAGER Mr. Hooker has over 32 years of water resources planning design and construction experience. He has worked previously on several City of,Tustin'Water Service Division projects including Columbus/Tustin Well, 1983 Water Manageme'rit Plan, Reservoir Storage Evaluation Study, Water Main Replacement Project No. 600122, and Rawlings'Booster Pumping Station. He has established a good working relationship with the Water Service Division staff and is knowledgeable of the City's water distribution system. Mr. Hooker is experienced in the design and construction of water main replacement projects. The following is a partial list of replacement projects for which Mr. Hooker has been responsible: Capistrano Valley Water District Pipeline Replacement Program - 1,615-Feet/4-Inch thru 8-Inch Trabuco Creek Crossing- 12-Inch Creek Crossing Crrv OF Tus-rn~ WATER ]~.kLN REPLatCF_MEN-I' DANIEL BOYLE ENGINEERING, INC. PAGE 10 SECTION 3.0 PROJECT TEAM CONTEx~JED Colonia Mutual Water Company Colonia System Replacement- 7,400-Feet/8-Inch Eastside Water District Eastside Phase II Replacement - 12,000-Feet / 6-Inch Eastside Water Main Replacement - 2,700-Feet / 6-Inch Harper Street Waterline Replacement - 1,400-Feet / 6-Inch Jefferson Street Replacement - 1,200-Feet / 6-Inch Roosevelt Avenue Pipeline Replacement - 1,250-Feet / 6-Inch Emerald Bay Service District Emerald Bay PCH Force Main Replacement - 1,700-Feet / 8-Inch City of EsCondido Hogback System Replacement - 3,200-Feet / 10-Inch City of Fullerton Fullerton System Replacement - 6,700'Feet / 6-Inch/8-Inch / 12-Inch Fullerton 24-Inch Replacement - 24-Inch Channel Crossing Moulton Niguel Water District Alicia Parkway Sewer Relocation ~-i 1,000-Feet / 8-Inch 'i City of Oceanside Vista Way Replacement - 2,700-Feet / l'2-Inch Rainbow Municipal Water District Lilac Road Sewer Siphon - 1,800-Feet / 10-Inch San Dieguito Water District F.Y. 93/94 Capital Improvement Pipelines - 9,900-Feet / 8-Inch thru 12-Inch Crrz O~: TUST~N WATER ~ R.EPLACE/v[EN'r DANIEL BO'~TE ENGINEERING, INC. PAGE 1 1 SECTION 3.0 PROJECT TEAM CONTINUED San Juan Basin Authority Ortega Highway Pipeline Relocation - 1,000-Feet / 12-Inch Santa Margarita Water District Cordova Sewer Force Main Replacement - 2,000-Feet / 8-Inch C. J. Segerstrom & Sons Irrigation Pipeline Relocation - 670-Feet / 12-Inch Serrano Water District Mesa Drive Distribution Main Replacement- 1,700-Feet / 10-Inch Villa Park Road Waterline Replacement - 870-Feet / 8-Inch South Coast Water District F.Y. 88/89 Distribution System Replacements - 3,200-Feet / 4-Inch thru 6-Inch F.Y. 90/91 System Replacements - 3,200-Feet / 6-Inch thru 8-Inch West Street Storm Drain Conversion- 1,500-Feet/16,Inch West Street/Catalina Avenue Transmission Main - 1,500-Feet / 16-Inch Southern California Water Company Placentia Lakes Development - 250 Meter'Service Line Replacements Tri-Cities MUnicipal Water Distrid T.M. Realignment at Aliso Creek - 500-Feet / 42-Inch City of Tustin Nos. 600121 & 600122 Water Mains - 11,700-Feet / 6-Inch thru 10-Inch Crn' OF TUSTrN WATER MAIN REPLACEMENT DANmL BO',mE ENGINEERING, INC. PAGE 12 SECTION 3.0 PROJECT TEAM CONTINUED ROBERT J. OHLUND, P.E. TECHNICAL REVIEW /ASSISTA~ PROJECT MANAGER Robert OhlUnd will be responsible for the technical review of the project and will also be the designated Assistant Project Manager. He has diverse experience in water resources which has included close coordination with agencies' staffs and efficien, t management of project execution. Mr. Ohlund was the Project Manager for the pr. evious water main project Daniel Boyle Engineering, Inc. performed for the City. Bob's directly related experience to the proposed project is made up of a variety of design projects which have included water mains of 6 to 1 O-inch in diameter. His design experience has included facilities within residential and high traffic streets as well as addressing pipeline materials including cast iron, ductile iron, asbestos cement, PVC and steel. A unique perspective that Mr. Ohlund has to Offer which is directly related to the City's water main project is his seven years of experience performing and directing plan checking of similar sized water main designs for the Los Alisos Water District. All plan checking of the .district's water, sewer and reclaimed water facilities were coordinated by Mr. Ohlund to maintain a system design which was practical and provided proper ser,dce throughout the system. This plan checking was based.on the · district's standard specifications and drawings of which Mr. Ohlund was responsible for maintaining and updating. This experience makes Bob the ideal person to perform .our in house technical review. Additionally, if for some reason Mr. Hooker can not complete his duties as Project Manager, such as illness or accident, Mr. Ohlund is also very familiar ~vith the City's requirements and will step in and carry out this assignment without loss of time or momentum. ~ ., The following is a partial list of replacement projects for which Mr. Ohlund has been responsible: City of Newport Beach Corona Del Mar Water Main- 3,000-Feet / 12-Inch ' Hazel Drive Water and Sewer Replacements- 6,600' / 6"-18" River Avenue Water and Sewer Replacements - 3,300'/8"-10" Rockwell International Corporation Von Karman Avenue Sewer- 1,500-Feet / 18-Inch thru 24-Inch South Coast Water District Bluff Sewer Bypass - 2,700-Feet / 6-Inch Crn' OF Tus-rn,~ WATER ~ REPLa~CE. MEN'r DA.~'mL BOYLE ENGINEERING, INC. PAGE 13 SECTION 3.0 PROJECT TEAM CONTINUED Coast Highway Main Replacement - 5,100-Feet / 24-Inch Emergency Access Road Pipeline - 1,500-Feet / 8-Inch F.Y. 92/93 System Replacements - 3,200-Feet / 6-Inch & 8-Inch F.Y. 93/94 System Replacements - 3,000-Feet / 8-Inch, 10-Inch & 12-Inch 1994 First Avenue Sewer - 290-Feet / 8-Inch Mar Vista/Scenic/Virginia Sewer- 91 O-Feet/8-Inch Point Place Sewer- 260-Feet / 8-Inch Scenic/Burnside/Shrewsbury Sewer - 350-Feet / 8-Inch South Portola Sewer - 1,000-Feet / 8-Inch StoningtorffEastline Water Main- 1,020-Feet / 6-Inch Sunset Drive Sewer - 300-Feet / 8-Inch Third Avenue Sewer- 500-Feet / 8-Inch West Street/Catalina Avenue Transmission Main - 1,500-Feet / 16-Inch Zone I-A/I-B Transmission Main - 3,000-Feet / 10-Inch & 12-Inch City of Tustin 600121 & 600122 Water Main Replacements - 11,700-Feet / 6-Inch thru 10-Inch Los Alisos Water District Well Nos. 2 and 3 Transmission Facilities 1,000-Feet / 8-Inch Lake Forest Drive Sewer Force Main - 2,700-Feet / 12-Inch Muirlands Boulevard Transmissi°h Main - 2,300-Feet / 10-Inch Bake Parkway Utilities 10,000-Feet/10-Inch / 4,000-Feet/16-Inch / 15,000-Feet / 8-Inch & 12-Inch JOSEPH L. BOYLE, P.E. PROJECT ENGINEER Joe Boyle has over 12 years of experience involving both design and construction of water pipelines and pipeline replacements. His project related experience includes preparation of plans' and specifications for a variety of water mains from 6-inch to 36-inch in diameter in high traffic streets as well as residential areas. The following is a partial list of water main construction projects for which Mr. Boyle has been responsible: Crrv OF TUST~ WATER ~ REPLACEMENT DANmL BOYLE ENGINEERING, INC. PAGE 14 _SECTION 3.0 PROJECT TEAM CONTINUED Santa Margarita Water District Zone IV Water Transmission Main Extensions - 6,000-Feet / 12-Inch Cordova Sewer Force Main Replacement - 2,000-Feet / 8-Inch Irvine Ranch Water District Zone A South 10 MG Reclaimed Water Reservoir Pipelines 4,000-Feet / 12-Inch & 20-Inch and 2,000-Feet / 24-Inch City of Newport Beach West NeWPort Beach Sewer Main Replacement - 4,200-Feet / 4-Inch thru 15-Inch · Balboa Peninsula Transmission.Main Relocation - 200-Feet / 24-Inch City of Buena Park Larwin Park Wellhead Pipelines - 2,000-Feet / 16-Inch Boisseranc Park Wellhead Pipelines - 3,000-Feet / 16-Inch Hoag Memorial Hospital Presbyterian ' Fire Main Replacement - 1,000-Feet / 8-Inch City of Anaheim Various Tract Water Mains in Anaheim Hills - 68,000,Feet / 6-Inch thru 16-Inch ? 'i ' : KEITtt F. BUSH, L.S. BUSH & ASSOCIATES, INC. Stmv~¥ Mr. Bush has 24 years of experience and is a member of the California Land Surveyors Association and the American Congress on Surveying and Mapping. Crn, OF TUST~ WATER ~ REPLACEMENrr Da.NmL BOYLE ENGINEERING, INC. PAGE 15 S£CT~ON 3.0 PROJECT TEAM CONTINUED After 11 years of experience in municipal public works surveying with the City of Long Beach, California followed by 4 years as Chief Surveyor for the Orange County/Los Angeles Regional Office of Boyle Engineering Corporation in Newport Beach, California, Mr. Bush established Bush & Associates, Inc. Bush & Associates, Inc. is a general land survey firm providing services to both public and private sector clientele. They have extensive experience in municipal public works projects for many clients in the Orange County and Los Angeles region.. DAVID KUAN, P.E. TRAFFIC CONTROL ENGINEERING, INC. TRAFFIC CONTROL Mr. David Kuan' P.E., principal of the firm, has had extensive working experience with both public and private sectors. The firm since its inception has prepared traffic control plans for hundreds of different projects, ranging from street-improvements, storm drains, sewer lines, water/reclaimed water pipelines, drilling excavations, raised median landscaping, bus bays, oil pipelines, soundwalls, freeway widening, utility pipelines, bike fides and special events. Traffic Control Engineering, Inc., under Mr. Kuan's direction, has prepared traffic control plans for Caltrans as well as various cities, ~:ounties, water districts and private contractors throughout southern California, including the City of Tustin. 3.2 PERCENTAGE OF TIME DEDICATED TO PROJECT Our key Project Team members, Tom Hooker,-Bsb Ohlund and Joe Boyle, will be available to devote quality time to this project when and where it is heeded. The percentage of their time dedicated to the 'project will vary with each task and activity. The following estimate assumes the design will be completed in 80 working days, excluding City review time, holidays and vacations, and shows their average percentage of time on the project and their estimated percentage of time during peak weeks of project activity: Average Peak Week Staff Percentage Percentage Tom Hooker 4.4 25% Bob Ohlund 1.6 10% Joe Boyle 20.2 75% Crr~ Or: Tusrn~ WATER MAIN REPLACEMENT DxXrW. L BOYLE ENG~G, INC. PaGE 16 SECTION 4.0 APPROACH 86 SCOPE 4.1 PROJECT DESCRIPTION The City of Tustin Public Works/Water Service Division plans to replace a number of deteriorating and undersized water mains as part of its Water System Capital Improvement Program. This proposal addresses two water main replacement projects in the following locations: PROJECT NUMBER 600137 Street Lemona Lane Approximate len~h (ft)' Limits 600 Colina Drive to end Windsor Place 1,050 Cameron Lane 630 Ehlen Way 560 Brenan Way 200 Harp Court 200 Manning Drive 500 Fairmont way 780 Vanderlip Avenue to 17th Street Vanderlip Avenue to end Warren Avenue to end Manning Drive to end Manning Drive to end Ehlen Way to end Fairhaven Avenue to end PROJECT NUMBER 600138 Approximate Street len~d/, fit) · Limits ; _ Fairhaven Avenue 1,800 Esplanade Avenue to Hewes Avenue Esplanade Avenue 3,700 Fairhaven Avenue to 1,200' North of 17th Street Santa Clara Avenue ...-- 2.,600 Prospect Avenue to Esplanade Avenue Hewes Avenue 600 Fairhaven Avenue to 600' North 4.2 PROJECT APPROACH Our pr6je~ct approach is defined by our proposed scope of work as stated in Section 4.3. Additionally, we offer the following comments regarding our approach. ! Crry Os TUST~ WATER MAR/REPLY, CEMENT DANIEL BOYLE ENGrNEERING, INC. PaGE 17 SECTION 4.0 APPROACH & SCOPE CONTINUED Our proposed Project Manager, Mr. Hooker, v/sited the proposed sites on October 22, 1996. During his visit, he noted the following items we feel worthy of discussion. Newly Resurfaced Streets Most of the streets in which water mains are proposed to be replaced have been recently-resurfaced and are in excellent condition. It should be expected that this proposed project will meet some criticism from local residents, even though it will provide them with much improved fire service. We will take this into account throughout the design process. When in the field verifying the'existing features, we will be careful in how we speak with curious residents. During the alignment selection, we will take this into account, trying to minimize construction impacts to the roadway. We will also meet with the County of Orange to discuss permitting requirements and how they may influence alignment selection. We will place resurfacing requirements in the specifications to meet the County's encroachment permit requirements. Traffic Control All of the streets in which construction is proposed are outside of the Tustin City limits and within County of Orange jurisdiction. We will meet with the County staff responsible for permitting to ascertain traffic control requirements. It is our understanding that typical traffic control plans will be required for the residential streets and specific traffic control plans ~.wi.'ll be required for Fairhaven Avenue, Esplanade Avenue and at significant intersections, includin'~ Fairmont Way at Fairhaven Avenue and Windsor Place at 17th Street. I~ Flood Control Channel Crossings There is an Orange County Flood Control District flood control channel which traverses l~roposed Project Number 600138. The proposed water main relocation will cross this facility on Fairhaven Avenue, Esplanade Avenue and Santa Clara Avenue. At all three crossings, it appears the roadway crosses the channel at a reinforced concrete structure with minimal depth of cover. Special pipeline design considerations are needed at these crossings. Many times it is possible to cross over a channel using a combination of rugged pipe material such as ductile iron or steel and reinforced concrete protection. If sufficient cover is not available, it will be necessary to cross under the channel structure by boring and jacking methods. Engineering these crossings is taken into account in our estimated man hours and fee. Crp~ OF TtJsx~N W^TEP, MA~ RF. PLACEMENT DANIEL BOYLE ENGINEERING, INC. PAGE 18 SECTION 4.0 APPROACH 86 SCOPE CONTINUED Physical Features The proposed water main replacements will take place in well established residential neighborhoods where numerous improvements, landscaping and hardscape extend into the street right-of-way. Detailed plotting of these features on the project base sheets will be paramount to assuring a successfi~ project. We will ha% experienced staff walk both sides of each alignment and rei:ord these features, supervise their plotting on the base sheets and field verify that there are no conflicts .with the final proposed facilities. Water Meter Locations A new water service and meter box will be constructed at each existing service along the proposed water main relocation route. The proposed locations of the new meter boxes will be determined in the field by our experienced staff, and existing physical features such as trees, walls, sidewalks, etc. will be considered. The new meter locations will be located as close to the.existing meters as is practicable. Fire Hydrant Locations New fire hydrants meeting current City/County standards will be located along the new water mains. The exact location will be determined by using the desired location.:¢riteria (300-foot minimum spacing, location at property lines, etc.), field verifying the appropriateness of the desired location by taking physical features into account, and then'reviewing the proposed locations with City staff'. Because this project is in the County of Orange, the proposed locations will then be submitted to the County Fire Marshall for review. · - I~l Line Valves We will recommend line valve locations for the City's consideration at intersections, along long runs. of water main, at channel crossings, and other locations where we feel the operation of the water system will benefit from a line valve. Connections to Existing Piping We have a great deal of experience in the design and construction of connections to all manner of existing water mains, including ACP, cast iron, steel and non AWWA pipe materials. We will provide details for the anticipated connections and require the contractor to pothole the connection points well ahead of construction to verify the pipe material, depth and location. CrrY O~: Tusl-2q WATER MAIN REPLACE.kfENT Dm, aF_.L BOYLE ENGINEERING, INC. PAGE 19 ,SECTION 4.0 APPROACH & SCOPE CONTINUED As an alternative, we will coordinate with the city should they decide to pothole the connection points during the design process. In such a circumstance, we will send a representatiVe to the field to document the exposed pipe. 4.3 SCOPE OF WORK In the Request for Proposal, the City provided a detailed scope of work. We concur with the City's scope and are including it, restated as appropriate with modifications and clarifications as follows: PItASE I PLANS AND SPECIFICATIONS Task 1 Base Map Preparation The City will provide-GIS base mapping covering the project limits. We will field verify the City provided base maps and these maps MI1 be utilized in the preparation of the project plans. The field verification will identify and locate existing features, objects and obstructions, including, but not limited to: walkways, sidewalks, driveways, curb and gutter, retaining walls, trees, fire hydrants, water meters, signs, street lights, power poles, etc. located witkin the roadway rights-of-way. Task 2 Utility Coordination We will contact Underground Service Alert (USA) to obtain the identity of owners'of all'utilities ':' ' within the project limits. Every utility will contacted and requested to provide records of existing and proposed utilities. These utilities Will be shown on~ the project base sheets and verified, to the extent visible features allow during the field verificationiprocess. During the design process, we will send preliminary and final project notices, including plans, to all utilities identified by USA in accordance with city of Tustin procedures. A complete record of all utility contacts and responses will be kept and all documentation will be provided to the City. This task also include processing of any encroachment permits on behalf of the City, if required for construction of the project. The City will pay the cost of any permits directly to the permitting agency and sign the permit applications. Crrv OF TUSTr~ WATER MAIN REPLACEMENrr BOYLE ENGINEERING, INC. SECTION 4.0 APPROACH & SCOPE Task 3 Improvement Plans CONTINUED Complete water main improvement plans will be prepared for the construction of the proposed pipelines. The plans shall include the identification of pertinent topographic features, proposed water main, necessary inter-connections, and any future appurtenant water facilities identified by the City. All residential property lines and street addresses will be shown." Complete profiles v~ill not be provided. However, profile details at water main connections and at major utility crossings will be provided, where necessary. Plans shall be prepared as per the "CITY OF TUSTIN - MAPPING, DOCUMENTATION, & PLAN PREPARATION REQUIREMENTS". CAD coordinates are to be based on the OCEMA System. The plans will be in ink on 24"x 36" City of Tustin standard plan mylar sheets (4 mil thick minimum) at a scale of 1 "=20' with title and signature blocks prepared in AutoCad, Release 13 or newer. Digital. files are acceptable in either AutoCad drawing file (DWG) or a data'exchange file (DX]F) format. Once completed, the original mylars of all approved drawings be submitted to the City together with all other bid documents. Construction traffic control plans as required per City and County of Orange Environmental Management Agency standards will be included. It is anticipated, from past similar work, that' typical traffic control plans will be required for the residential streets and specific traffic control plans will be required at major intersections. ~. ., Task 4 Technical Specifications As required by City policy, the Standard'Specifications for Public Works Construction (latest edition) shall be used and referenced in the construction sp~ifications wherever practical. Sample plans from previous City projects will be used as a reference. Project technical specifications, special provisions and contract bid documents will be prepared in accordance with the Ci~'s design criteria. A table of contents for the project's contract documents and technical specifications and a separate bid schedule sheet breaking out construction items will be prepared. The items listed in the bid schedule shall relate to the actual numbered construction call-outs shown on the plans. All specification work will coordinated with the City's Program Manager.' Crrw OF TUST~ V~?ATE~ ~ DA2¢mL BOYI.E ENGINEERING, INC. PAGE 21 SECTION 4.0 APPROACH & SCOPE CONTINUED Task 3 Improvement Plans · Complete Water main improvement plans will be prepared for the construction of the proposed pipelines. The plans shall include the identification ofpertinent topographic features, proposed water main, necessary inter-connections, and any future appurtenant water facilities identified by the City. All residential property lines and street addresses will be shown.- Complete profiles Will not be provided. However, profile details at water main connections and at major utility crossings will be provided, where necessary. Plans shall be prepared as per the "CITY OF TUSTIN - MAPPING, DOCUMENTATION, &-PLAN PREPARATION REQUIREMENTS-.' CAD coordinates are to be based on the OCEMA System. The plans will be in ink on 24" x 36" City of Tustin standard plan mylar sheets (4 mil thick minimum) at a scale of 1 "=20' with title and signature blocks prepared in AutoCad, Release 13 or newer. Digital files are acceptable in either AutoCad drawing file (DWG) or a data exchange' file (DXF) format. Once completed, the original mylars of all approved drawings be submitted t'o the City together with all other bid documents. Construction traffic control plans as required per City and County of Orange Environmental Management Agency standards will be included. It is anticipated, from past similar work, that typical traffic control plans will be required for the residential streets and specific traffic control plans will be required at major intersections. Task 4 Technical Specifications As required by City policy, the Standard Specifications for Public Works Construction (latest edition) · shall be used and referenced in the construction sP~ifications wherever practical. Sample plans from previous City projects will be used as a referenCe. Project technical specifications,-special provisions and contract bid documents will be prepared in accordance with the City's design criteria. A table of contents for the project's contract documents and technical specifications and a separate bid schedule sheet breaking out construction items will be prepared. The items .listed in the bid schedule shall relate to the actual numbered construction call-outs shown on the plans. All specification work will coordinated with the City's Program Manager. ! Crrv OF Tus'r~ WATER ]M. ALW REPLACEMENW DANIEL BOYLE ENGINEERING, INC. SECTION 4.0 APPROACH 84. SCOPE Task 5 CONTINUED -- Project Design Notebook and Engineer's Estimate of Probable Construction Cost In accordan~ with the City's RFP, we will assemble and submit for City staff reference and files two copies of a tabbed, three ring note book summarizing all aspects of engineering design and coordination for the pipelines, horizontal control data, or any other related items specifibd by the District. We will prepare an engineer's estimate of probable construction cost for the pipelines and appurtenant facilities. The engineer's estimate will be prepared using the project bid schedule and shall relate to the actual construction items shown on the plans. The estimate shall be .promptly completed after the City has approved the construction plans and specifications so that this information is readily available for prospective bidders use. Task 6 Meetings and Construction Plans and Specifications Review We will meet periodically with City staff and Program Manager during the design process to review and discuss progress and coordinate courses of action. It is anticipated that a maximum of two design meetings will be required. This does not include the initial project meeting, project submittal, review meetings, the pre-bid meeting or the preconstruction meeting. The City will require a number of submittals prior to approval an'd' signature of the plans and specifications. Our proposed fee includes meetings and sUbmittals necessary for the following reviews and coordination. ' ' 50% Design Review: The submittal will ind'ude preliminary title sheet, second sheet (including vicinity map, location map, general notes and construction notes), preliminary ~)ipeline alignments and details sheets and a preliminary cost estimate for the project. 90% Design Review: The submittal will include 90% complete plans, a'refined cost estimate and preliminary special provisions, as well as addressing the 50% design review comments. 100% Design'Review: The submittal will include the final plans reflecting 90% design review corrections; a complete and detailed cost estimate on the contractor's bid proposal form (with cost estimate backup detail); complete (and bound) special provisions, contract documents and any appendices necessary for final approval. CrrY OF TUST~ WATER MAIN REPLACEA~Nrr DANmL BOYLE ENGi]qEERING, [NC. PAGE 22 SECTION 4.0 APPROACH & SCOPE CONTINUED Final Approval Review: The submittal will include final plans reflecting 100% design review corrections; complete (and bound) special provisions, contract documents and any appendices for final approval and plan signature and a complete (and bound) set of the project calculations supporting the design. · Approval of Plans: Upon approval of the final plans, we will submit mylar originals with Project Manager's stamp and signature and original specifications. In accordance with the RFP, the City has committed to an accelerated period of five (5) working days of plan review for each submittal. A review meeting at each ofthe submittals described above will be required and is included in the scope and 'fee. Task 7 Project Deliverables All costs associated with the printing of preliminary originals, the printing of in-house and progress plans at the 50% and 90% stage as well as the 100% final mylar production are included in the proposed reproduction budget. upon completion of design activities, we will provide the City with the original, wet signature (4 mil double matte clear mylar or 4 mil double matte photo mylar) set of the construction plans and camera ready originals of the technical specifications for City reproduction~:.assembly and bidding. All original mYlars will be returned to the consultant in order,for any construction plan revisions to be completed by the Consultant after bidding : The consultant shall provide a copy in Microsoft, Word compatible format of the special provisions and contract bid documents and diskettes or tape ~f the. AutoCad Release 13 design files in either an AutoCad drawing file (DWG) or a data exchange file (DXF) format. PHASE II CONSTRUCTION SERVICES Daniel Boyle Engineering, Inc will provide a certain level of assistance during construction.' This assistance shall be limited in scope and shall include the following: Task 1 Preconstruction Phase Respond to bidder's questions during the bid advertisement period and provide information and clarification of construction documents to prospective bidders including preparation of complete addenda documentation as required for Program Manager issuance and distribution. Addenda resulting from omissions or incorrect information provided by the Consultant in the Crn, Or TusTr~ WATER ~ REPLACEMENT D/a4mL BOYLE ENGINF..ER~G, INC. PAGE 23 SECTION 4.. 0 APPROACH & SCOPE CONTINUED -- plans or specifications shall be prepared and issued by the C'onsultant after the Program Manager's review. Attend the pre-bid and pre-construction meetings and be available during the bid process to respond to questions and resolve any discrepancies in the project plans and specifications. Prepare final construction drawing originals including revising the plans and project specifications to include any bid addenda that becOme necessary. Task 2 Shop Drawing Review Provide shop drawing review and acceptance of all anticipated shop drawing submittals for the facilities and all appurtenances as required by the plans and specifications. A second review of each shop drawing submittal is included in the proposed budget. Task 3 Construction Engineering Support Services · Provide engineering support services during construction in response to requests for information or clarification from the City or Program Manager or for field coordination activities with the contractor. Provide budget of 8 hours &staff.time for minor plan revisions to the construction drawings. Two (2) site visits of two hours each. are also be budgeted. Site visits will be requested by the Program Manager on,an as needed basis. . . ,. · Prepare record drawings once the project construction has been completed based on Contractor furnished "Redline" Construction plans. The record drawings will be prepared by either making changes to the original mylar.~,heet.s,'by hand drafting methods or by revising and replotting the sheets in AutoCAD. The method shall be one of these two, as selecte~l by the City. 4.4 ADDITIONAL RESPONSIBILITIES Consultant shall be responsible for notifying the City in writing of any regulatory requirements or conditions for design, or construction of the pipelines and appurtenances. The requirements shall not include those for which the City is exempt from by public agency laws. The Program Manager will perform the coordination with any agencies with jurisdiction over the work involved. The prOgram Manager will also authorize any needed permit applications. Crrv OF TUST~ WATER MAIN REPLACE3.fENrr DANmL BOYLE ENGINEERING, INC. SECTION 4.0 APPROACH & SCOPE --, CONTINZJED 4.5 ITEMS TO BE SUPPLIED BY THE CITY The City shall supply/provide the following: All available existing data, information, reports, records and maps available in City files such as design plans for adjacent and existing improvements, soil reports, and surveys which may exist.. · The City's existing water facilities shall be field marked by the City and consultant shall conduct a field review of said marks prior to final plan preparation. · All required copies of plans and specifications for the project bid documents. · Sample Special Provisions and City's standard contract documents, as are available and appurtenant to the project. · The City shall be responsible for administering the required contractor completion of all applications for any required permits fi-om other governing agencies. · Environmental documentation for the projects proposed under this RFP. 4.6 TASK ESTIMATED MANHOURS ~ PROJECT 600137 ,. ESTIMATED MANHOURS BY TASK(') Pr~J Tech Proj Staff Tech Traffic Mgr Review Engr Engr Staff Control PHASE I - PLANS AND SPECWICATIONS Task 1 Base Map Preparation 1 1 4 19 30 Task 2 Utility Coordination & Permitting I -- 4 2 8 4 Task 3 Improvement Plans 4 1 13 16 49 18 Task 4 Technical Specifications 2 1 16 8 Task 5 Project Design Notebook and Engineer's Estimate of Probable Construction Cost 1 - 2 4 2 Crn- OF TUSTrN WATER ~¥~Pq REPL~CEMENrr DAN~L Bo~T~ ENGINEERING, INC. SECTION 4.0 APPROACH & SCOPE CONTINUED TASK Task 6 Meetings, Construction Plans and Specifications Review Task 7 Project Deliverables Proj Mm' PROJECT 600137 ESTIMATED MANHOURS BY TASK°> Tech Proj Staff Tech Review Engr Engr Staff 8 2 '14 1 -- 4 Traffic Control PHASE II - CONSTRUCTION SERVICES Task 1 Preconstmction Phase Task 2 Task 3 Shop Drawing Revie~v Construction Engineering Support Sen'ices Total Project 600137 Manhours 2 1 8 4 4 4 25 4 8 12 3 12 -- 78 64 109 22 ~TASK PHASE I - PLANS AND SPECIFICATIONS Task 1 Base Map Preparation Task 2 Utility Coordination & Permitting Task 3 Improvement Plans Task 4 Technical Specifications Task5 Project Design Notebook and Engineer's Estimate of Probable Construction Cost Task 6 Meetings, Construction Plans and Specifications Review Task 7 Project Deliverables Subtotal Proj Mgr PROJECT 600138' ESTIMATED MA:NH.~ OURS BY TASK(o Tech Pro.~ Staff Tech Re~de~ En_m' .Engr Staff 1 6 29 44 1 28 Traffic · Control 4 4 12 12 12 6 80 .72 198 66 3 1 22 8 14 2 4 3 1 -- 4 129 117 261 Crrv OF TUSnN WATER MAIN REPLACEMENT DaNmL BOYLE ENOn,r~RrNO, INC. SECTION 4.0 APPROACH & SCOPE CONTINUED TASK PHASE II - CONSTRUCTION SERVICES Task 1 Preconstruction Phase Task 2 Task 3 Shop Draxdng Review Construction Engineering Support Sen,ices Subtotal Total Project 600138 Manhours Proj Mgr PROJECT 600138 ESTIMATED MANHOURS BY TASK(') Tech Proj Staff Tech Review Engr Engr Staff 1 9 4 4 6 11 2 4 -- 21 3 24 7 1 36 18 30 Traffic Control 35 11 165 135 291 78 LEGEND Proj Mgr Tech Review Proj Engr StaffEngr Tech Staff Project Manager Tom Hooker TeChnical Review Bob Ohlund Project Engineer Joe Boyle Staff Engineers , Technical Staff Traffic Control = Traffic Control Engineering, Inc. David Kuan Cn-Y OF TUSTnq WATER 1VtoklN REPLACEMENrT DANIEL BO~LE ENGINeeRING, INC. SECTION 5.0 __ PROJECT SCHEDULE $.1 PROPOSED SCHEDULE Our proposed Project Team has analyzed the City's schedule for completion of the Replacement of Deteriorating and Undersized Water Mains at Various Locations City Project Nos. 600137 and 600138. We are confident that our Project Team, working closely with City staff, can complete the project within the specified sg.h_edule and meet all milestone submittal dates. - We have prepared a proposed project schedule, included on the following page, using PRIMAVERA "SUR~TRAK" project scheduling and tracking soft-ware. We propose to Utilize this software to'track and report project progress. Cnn' OF Tus'r~ WATER. ~/LAIN REPLACF_M~E.QT DANIEL BOYLE ENOINEERL~O, INC. D~r-~ "~0 APPENDIX A RESUMES THOMAS B. HOOKER, JR., P.E. ROBERT J. OHLUND, P.E. JOSEPH L. BOYLE, P.E. AGENDA CITY OF TUSTIN RAWLINGS RESERVOIR BOOSTER PUMPING STATION STATUS MEETING DECEMBER 12, 1996 1.0 Draft Preliminary Design Report 1.1 Review Comments on PDR 1.2 Revised Construction Cost Estimate 1.3 Future Pump Design Parameters (Flow/Head/H?) 2.0 Field Work 2.1 Sun, ey 2.2 Geotechnical Investigation 3.0 Project Schedule 4.0 Next Meeting CITY OF 'l'USTnq RAWLrNOS RESERVOIR BOOSTER PUMP~G STATION BOYLE ENGINEERING, INC. T07-102-00 DANIEL B OI' d ENGINEERING, Civil Engineering Services CITY OF TUSTIN 235 East Main Street Tustin, CA 92680 November 7, 1996 Attention: Mr. Gary R. veeh Water Services Manager City of Tustin . Proposal for Engineering Services Replacement of Deteriorating and Undersized Water Mains at Various Locations City Project Nos. 600137 and 600138 We are presenting herein our estimated fee by task and total not to exceed fee to complete the work as defined in our Engineering Services Proposal dated November 7, 1996. Our fee includes all costs of administration and overhead, project site visits, attendance at meetings and reproduction associated with the scope of work. PROJECT 600137 TASK Estimated Fee By Task PHASE I - PLANS AND SPECIFICATIONS Task 1 Base Map Preparation 3,449 Task 2 Utility Coordination & Permitting 1,418 Task 3 Improvement Plans 6,777 Task 4 Technical Specifications 2,292 Task 5 Project Design NOtebook and Engineer:s Estimate of Probable Construction Cost 743 Task6 Meetings, Construction Plans and Specifications 2,792 Review Task 7 Project Deliverables 428 23231 South Pointe Drive. Suite 103 Laguna Hills. CA 92653 (714) 768-2600 City ofTustin - Water Main RTePlacement Prqiect~ 600137 & 600138 Fee PropOsal - 11/7/96 - Page 2 TASK PHASE II - CONSTRUCTION SERVICES Estimated Fee By Task Task 1 Pre, construction Phase 1,636 Task 2 Shop Drawing Review 951 Construction Engineering Support Services TOTAL NOT TO EXCEED FEE PROJECT 600137 Task 3 2,510 .$ 22:996 PROJECT 600138 Estimated Fee TASK By Task PHASE I - PLANS AND SPECIFICATIONS Task 1 Base Map Preparation Task 2 Utility 'Coordination & Permitting $ 4,874 2,238 Task 3 Improvement Plans 12,022 Task 4 Technical Specifications Task 5 Project Design Notebook and Engineer's Estimate Probable Construction Cost Task6 Meetings, Construction Plans and Speci:fications Review Task 7 Project Deliverables 2,779 743 2,792 428 PHASE II CONSTRUCTION SERVICES Task 1 Preconstruction Phase Task 2 Shop Drawing Review Task 3 Construction Engineering Support Services TOTAL NOT TO EXCEED FEE PROJECT 600138 1,636 1,363 .. 2,992 $ 31,867 · City ofTustin - Water Main Replacement Projects 600137 & 600138 Fee Pr0po.qal - 11/7/96 - Page 3 We propose to provide engineering services to complete the scope oJ' work on an hourly basis with fees not to exceed those shown above, computed based on our Standard Hourly Rates in effect at the time services are rendered. Our Hourly Rate Schedule is attached. We will bill for our services on this project on a monthly basis and invoices are due and payable upon presentation. Please note the above fee is predicated upon the City of Tustin including Daniel Boyle Engineering, Inc. as an additional insured and in the indemnification clause of'the construction contract. If you have any questions or require further information, please do not hesitate to call. DANIEL BOYLE ENGINEERING, INC. TBH:Iam Encl. B99-197-00 WTRMA~S.FEE . HOURLY RATE SCHEDULE FOR SERVICES BY DANIEL BOYLE ENGINEERING, INC. CLASSIFICATION Managing Engineer Principal Engineer Senior Engineer II , Senior Engineer I Senior Engineer Associate Engineer II Associate Engineer I Senior Assistant Engineer Assistant Engineer II Assistant Engineer I Construction Representative CAD Specialist Senior Designer Designer CAD / Drafter II CAD / Drafter I Intern / Aide Other Supplies and Outside Services RATE $115.00 an hour 110.00 an hour 98.00 an hour 93.00 an hour 83.00 an hour 79.00 an hour 73.00 an hour 70.00 an hour 62.00 an'hour 58.00 an hour 62.00 an hour 62.00 an hour 60.00. an hour 58.00 an-hour 46.00 an hour 38.00 an hour 32.00 an hour Actual. Cost Plus i5 % It is understood and agreed that the aforementioned rates and charges include all normal clerical and stenographic services, auto travel, equipment and materials used in connection with the production of the required engineering services. Monthly billings will be furnished for all services rendered. Payments shall be due and payable upon presentation of invoices. Subject to general revision January 1, 1998. Public Works / Water Service Division October 14, 1996 Mr. Thomas B. Hooker, Jr. Daniel Boyle Engineering, Inc. 23231 S. Pointe Dr., #103 Laguna Hills, CA 92705 C ity of Tustin 235 E. Main Street Tustin, CA 92680 (714) 573-3375 FAX (714) 838-0039 SUBJECT: REQUEST FOR PROPOSAL - PROVIDE ENGINEERING SERVICES FOR THE REPLACEMENT OF DETERJORATING AND UNDERSIZED WATER 'MAINS AT VARJOUS LOCATIONS CITY PROJECT NOS. 600137 AND 600138 Dear Mr. Hooker: The City of Tustin desires to engage the services of two established engineering consulting firms, one for the preparation of plans and specifications for the replacement of water mains on Lemona Lane, southerly of La Colina: Windsor Place between Vanderlip and 17m Street; Cameron Lane, southerly of Vanderlip; Ehlen, Brenan Way,-' Harp Court, Manning Drive northerly of Warren Avenue and Fairmount Way, southerly of Fairhaven Avenue (City Project No. 600137). The.:-locations of these proposed main replacements are shown on Attachment A to this P-~P. The second firm will be engaged for the preparation of plans and specifications for the replacement of a deteriorating and undersized water main on Fairhaven between Hewes and Esplanade, the installation of a new water main on Espt .anade between Fairhaven and an existing main terminating 1200 feet north of 17m Street; and the installation of a new water main on Santa Clara Avenue from Prospect to Esplanade (City Project No. 600138). The- locations of this second group of proposed water mains are shown on Attachment B to · this RFP. All of these facilities are to be constructed as a part of the City's ongoing Water System Capital Improvement Program. BACKGROUND As a part of its Water System Capital Improvement Program, the City of Tustin Water Service will be constructing a number of main replacements throughout its service area to repalce deteriorating and undersized water mains. This request is for the design. engineering services for the water ~nain replacements identified above and shown on Attachment A.. REQUEST FOR t'Ro~'OSAL October 14, 1996 Paoe 2 All services will be procured in accordance with existing City of Tustin policies which require professional firms to be selected on the basis of professional experience, qualifications and cost. Compensation to be paid under any resulting agreement will be based on individual tasks and progress payments will be made for completed tasks only. Proposing firms will be evaluated on demonstrated competence, professional qualifications, familiarity and experience with providing this type of service, and the understanding of the City of Tustin's needs. The experience of the Project Manager and the percentage of his time to be dedicated to the project will be key factors. The method for maintaining close communication with City staff and approach to completing the project in a timely .manner will be of utmost importance. It is the intent of the City to select two different firms, one for each of the water main projects. The selected finns will report directly to the City's Program Manager, ASL Consulting Engineers. It is expected that the selected firms will prOvide the necessary analysis and make recommendations on all technical issues. Written proposals will be evaluated b'y a selection committee. Subsequently, selected" finns may be asked to give a presentation to the committee. Upon selection of the two most qualified firms, a Scope of Work and Fee Arrangement willy.be negotiated with each. If a selected finn and the City are unable to negotiate a fee'arrangement deemed fair and reasonable, the City will attempt to negotiate an agreement with the next most qualified firm, and so on until an agreement is reached 'fOr each project. SCOPE OF WORK The consultant is to submit his proposal based on providing the following services to the City for each of the subject projects. The proposal to be submitted shall be separated into the following tasks: PHASE I PLANS & SPECIFICATIONS TASK 1 Base Map Preparation Field verify City provided GIS base maps of the project limits. This survey shall be utilized in the preparation of all project plans. All existing and planned features, objects and obstructions, including, but not limited to: walkways, sidewalks, driveways, curb and gutter, retaining walls, trees, fire hydrants, water meters, signs, street lights, power poles, etc. shall be clearly located within the roadway fights-of-way. REQUEST FOR PROPOSAl. October 14, 1996 Page 3 TASK 2. Utility Coordination Consultant shall thoroughly research and delineate existing utility facilities on the plans. Consultant shall send preliminao, and final project notices, including plans, to all affected utilities in accordance with city of Tustin procedures. Consultant shall maintain a complete record of all utility contacts and responses with all documentation copied to the City. This work shall also include the processing of any permits, if required for construction of the project. TASK 3 Improvement Plans Complete water main improvement plans shall be prepared in ink on 24"x36" City of Tustin standard plan mylar (4 mil thick minimum) at a scale of 1"=20:.. The plans shall include the identification of all topographic features, proposed water main, necessary inter-connections, and all future..., appurtenant water facilities. All residential property lines, including addr'e~ses, shall be shown. Profile details will be necessary. . -.- Prepare construction traffic Control,plans as required per City and County of Orange Environmental Management-~gen.Cy standards. The Consultant shall prepare the necessary plans in AutoCad, Release 13 or newer, and shall plot them on City standard mylar sheets. Once completed, the original mylars of all approved drawings shall be submitted to the City together with all other bid documents. Project plan originals shall be 24"x 36" sized City of Tustin standard mylar sheets with title and signature blocks. Digital files are acceptable in either AutoCad drawing file (DWG) or a data exchange file (DXF) format. Plans shall be prepared as per the attached "CITYOF TUSTIN - MAPPING, DOCUMENTATION, & PLAN PREPARATION REQUIREMENTS". CADD coordinates are to be based on the OCEMA System. REQUEST FOR t'RO~'OSAL October 14. 1996 Page 4 TASK 4. Technical Specifications As required by City 'policy, the Standard Specifications for Public Works Construction (latest edition) shall be used and referenced in the construction specifications wherever practical. Sample plans from previous City projects will be available for reference by the Consultant. · Project technical specifications, special provisions and contract bid documents shall be prepared in accord with the requirements of the City's design criteria. Coordinate with Program Manager and prepare a table of contents for the project's contract docUments and technical specifications. Als°, prepare separate bid schedule sheets breaking out construction items as coordinated with the Program Manager. The items listed in the bid schedule shall relate to the actual numbered construction call-outs shown on the plans. TASK 5 Project Design Notebook & Engineer's Estimate of Probable Construction Cost Assemble and submit for City staff reference and files two copies of a tabbed, three ring note book summarizing all aspects of engi..r~ring design and coordination for the pipelines, horizontal control 'data, or any other related items specified by the District. Prepare an engineer's estimate of construction costs for the pipelines and appurtenant facilities, including anyi'asS.6ciated costs. 'These engineer's estimates shall be prepared uSing the bid items broken out in the bid schedule- and shall relate to the actual construction items shown On the plans. The estimate shall be promptly completed after the City has approved the construction plans and specifications so that this information is readily available for prospective bidders use. Project Deliverables Upon completion of design activities, provide the City with the original, wet signature (4 mil double matte clear mylar or 4 mil double matte photo mylar) set of the construction plans and camera ready originals of the technical specifications for City reproduction, assembly and bidding. All original mylars will be returned to the consultant in order for any construction plan revisions to be completed by the Consultant after bidding All costs associated with the printing of preliminary originals, REQUEST FOlk PROPOSAL October 14, 1996 Page 5 the. printing of in-house and progress plans at the 50% and 90% stage as well as the 100% final mylar production shall be included in the Consultant's deliverables and/or reproduction budget. Plan and specification originals will be turned over to the. Program Manager for printing and advertising with the appropriate number of submittal copies. The consultant shall provide a copy. in MicrOsoft Word compatible format of the special provisions and contract bid documents and diskettes or tape of the AutoCad Release 13 design files in either an AutoCad drawing file (DWG) or a data exchange file (DXF) format. Construction Plans & Specification Review Process The City will require a number of submittals prior to approval and signature of the plans and specifications.. Consultant's proposal fee shall include all meetings and submittals ne. cessary for review and coordination. The following list identifies key submittals and required design information for each. A. 50% Design Review: Consultant shall, as a minimum, submit preliminary title sheet, second sheet (including vicinity map, location map,:..general notes and construction notes), preliminary pipeline alignments and'~tetails sheets and a preliminary cost estimate for the project ..... B. 90% Design Review: Consultant shall,, as a minimum, submit complete plans, a refined cost estimate and preliminary sp4cial provisions, as well as addressing the 50% design review comments. · i Co 100% Design Review: ConsUltant shall, as a minimum, submit the final plans reflecting 90% design review corrections; a complete and detailed cost estimate on the contractor's bid proposal form (with cost estimate backup detail); complete (and bound) special provisions, contract documents and any appendices necessary for final approval. D. Final Approval Review: Consultant shall submit final plans reflecting 100% design review corrections; complete (and bound) special provisions, contract documents and any appendices for final approval and plan signature and a complete (and bound) set of the project calculations supporting the design. E. Approval of Plans: Consultant shall submit mYlar originals with Consultant's stamp and signature with original specifications. REQUEST FOR PR~,,-OSAL October 14, 1996 Page 6 The Consultm~t is responsible for addressing all plan review comments at each of the formal submittals and informal coordination throughout the plan preparation process. The City will commit to an accelerated period of five (5) working days of plan review for each submittal. The City will require revie~ meetings at each of the submittals described above as a minimum. During the bid period, the Consultant shall assist the City-and Program Manager by answering bidder questions and providing clarifications to the interpretation of plans and specifications. PHASE II CONSTRUCTION SERVICES The Consultant shall be expected to provide a certain level of assistance during construction. This assistance shall be limited in scope and shall include the following: TASK 1 Preconstruction Phase A. Respond to bidder's queStions during the bid advertisement period and provide information and clarification of construction documents to ,prospective bidders including preparation of complete addenda documentation as'r~quired for Program Manager issuance and distribution. Addenda resulting from omissions or incorrect information provided by the Consultant in the pians or specifications shall be prepared and issued by the Consultant afte,r the Program Manager's review. B. Attend the pre-bid and pre-construc.tion rrleetifigs and be available during the bid- process to respond to questions and resolve any discrepancies in the project plans and specifications. C. Prepare final construction drawings including revising the plans and project specifications to include any bid addenda that become necessary. TASK 2 Shop Drawing 'Review Provide shop drawing review and any necessary plan revisions and processing services during construction of the facilities and for all other aspects of the project. The Consultant shall budget for the review and acceptance of all anticipated shop drawing submittals for the facilities and all appurtenances. Consultant shall include in his budget a second review of each shop drawing submittal. REQUEST FOR PROPOSAL October 14~ 1996 Page 7 TASK 3 Construction Engineering Support Services A. Provide engineering support services during construction in ~-esponse to requests for information or clarification from the City or Program ..Manager or for field coordination activities with the-contractor. The Consultant shall also provide budget of 8 hours of staff time for minor plan revisions to the construction drawings. Two (2) site visits of m,o hours each should also be budgeted for by the Consultant. Site visits will be requested by the Program Manager on an as needed basis. B. Prepare record drawings once the project construction has been completed based on Contractor furnished "Redline" construction plans.. ADDITIONAL RESPONSIBILITIES Meet periodically with City staff and Program Manager during the design process to review and discuss progress and coordinate courses of action. Make recommendations pipeline alignments, configurations, valves and connections, etc. It is anticipated that a maximum of two design meetings will be required. This does not include the initial-' project meeting, project submittal meetings, the pre-bid meeting or the preconstruction meeting. Consultant shall be responsible for notifying the City 'in writing of any regulatory requirements or conditions for design or constrfiction of the pipelines and appurtenances. The requirements shall not hnclude those for which the City is exempt from by public agency laws. The Program M~mager will perform the coordination with any agencies with jurisdiction over the work ihvolx)ed. The Program Manager will also authorize any needed permit applications. ITEMS TO BE SUPPLIED BY THE CITY The .City shall supply/provide the consultant with the following: A. All available existing data, information, reports, records and maps available in City files such as design plans for adjacent and existing improvements, soil reports, and surveys which may exist. The search for this material shall be the'responsibility of the consultant. B. The City's existing water facilities shall be field marked by the City and consultant shall conduct a field review of said marks prior to final plan preparation. REQUEST FOlk PROI'OSAL October 14, '1996 Page 8 C. All required copies of plans and specifications for the project bid dOcuments. D. Sample Special Provisions and City's standard contract documents, as are available and appurtenant to the project. E. The City shall be responsible for administering the required contractor completion of all applications for any required permits from other governing agencies. F. Environmental documentation for the projects proposed.under this RFP PROJECT SCHEDULE The City proposes to pursue an aggressive schedule for completion of these critical water distribution facilities. The project goal is to have the completed facilities operational by September 1998. To meet this schedule, the following milestones shall be incorporated into the Consultant's proposed project design and completion schedule: 12/96 02/97 04/97 05/97 06/97 07/97 08/9.7 09/97 09/97 09/98 09/98 Notice To Proceed 50% Design Review 90% Design Review 100% Design Review Final Design Review ' Advertise for Bids Open Bids Award,Contract for Construction Notice To prOceed with Construction Comple{e C0'nstruction Start Operation of New Facilities INFORMATION TO BE INCLUDED IN THE PROPOSAl, Your proposal for this work should include the following information: A. Your firm's qualifications for performing this work, including your related experience in the preparation of plans and specifications for water distribution pipelines. Provide a brief list of similar types of projects which your firm has previously performed, including scope, cost and agency for whom completed, including contact person and phone number. REQUEST FOR PROPOSAL October 14, 1996 Page 9 Bo Identification, titles and qualifications of individuals who will supervise and perform the necessary services as discussed in the Scope of Work. The experience and qualifications of the project manager and of other key individuals proposed to assist in the project will be significant factors in the evaluation process. The percentage of time that will be dedicated to the project by the project manager and other key staff should also be provided. The Consultant will assign a responsible representative and an alternate to perform the assigned tasks. Both will be identified in the proposal.. The Consultant's representative Will remain in responsible charge of all duties from contract negotiations through project completion. If the primary representative is unable to continue with the project, then the alternate representative will become the primary representative. Any other changes in responsible representative must be approved, in advance, by the City and the Program Manager. The City will have the right to reject other proposed changes in personnel, and may consider any other changes in responsible personnel a breach of contract. C. An identification of the tasks necessary to complete the Scope of Work for each of the two pipeline projects and an estimate of the time and man hours necessary to complete each task. Identify the individuals who will be assigned to each task. ' D. A proposed project schedule depicting the time of compl?fion for the project design. The schedule Shall include the number of Calendar &iys required to perform each task and the total number of caler~dar days, required to complete the entire .... project. The schedule should be coordinated with the review dates shown above. t E. The information you expect to be provided by ~the City. F. Fee' schedule (submit in a SEPARATE SEALED ENVELOPE) indicating the proposed cost for completing each task and a resulting "not to exceed" cost of the project based upon the work hours, hourly rates, and other associated costs provided seParately for each of the two projects. The proposed cost to complete each task shall include the costs of all administration and overhead, Project site visits, attendance at meetings, and all reproduction costs. Include a schedule of hourly rates for your firm's employee titles or various classifications in the sealed envelope. G. 'Any other information you feel is pertinent to this project. REQUEST FOR October 14. ]996 Pao_e 10 OSAL The Consultant shall be resPonsible for completing the specified services in accord with the City's standard "Professional Services Agreement", which will be prepared by the City's Program Manager. Services specified in this agreement shall be taken directly from this "Request for Proposal" and from the Consultant's proposal. . Enclosed for }'our information and use is a sample "Professional Services Agreement" and a "Certificate of Insurance" utilized by the city of Tustin for such work THE CONSULTANT SHOULD, BE AWARE THAT NO MODIFICATIONS OR ADDITIONS WILL BE ALLOWED TO EITHER DOCUMENT, AND IT IS RECOMMENDED THAT THEY BE REVIEWED THOROUGHLY PRIOR TO PROPOSAL SUBMITTAL). The consultant should also be advised that if selected, an Insurance Policy for errors and omissions coverage with minimum coverage of $500,000 will be required. In addition, a minimum of one million dollars of general liability coverage is required. The consultant shall obtain and maintain a city of Tustin business license,' at the consultant's expense, prior to starting work. Also, all subcontractors will be required to have a valid business license while wor'king on this project. If you desire to submit a proposal to perform the requested services, return it to Gary Veeh, Water Services Manager, 235 E. Main Street, Tustin, CA 9:._9.680, no later than 2:00 P.M., Thursday, November 7, 1996. Please note that three""(3) copies of your proposal must be submitted. · . Please feel free to call me at (714) 573-3381 or our Program Manager, John Morris, at ~ . (818) 796-0020 if you have any questions con'derning this request. ,j , Very truly yours, GarsYR. VC~eeh Water Services Manaoer Attachments