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HomeMy WebLinkAbout08 PROJECT 600137 02-03-97AGEN NO. 8 2-3-97 DATE: FEBRUARY 3, 1997 Inter-Com TO: FROM' SUBJECT: WILLIAM A. HUSTON, CITY MANAGER PUBLIC WORKS DEPARTMENT/WATER SERVICES DIVISION PROFESSIONAL SERVICES AGREEMENT FOR DESIGN OF REPLACEMENT OF DETERIORATING AND UNDERSIZED WATER MAINS (PROJECT NO. 600137) RECOMMENDATION That the City Council authorize the Mayor and City Clerk, subject to final City Attorney approval, to execute the attached agreement with SA Associates for engineering services for the design of the replacement water mains. FISCAL IMPACT The requested recommendation involves funding of $35,800 from the Capital Improvement Program (CIP) funds. The 1996/97 CIP Budget allocates $52,500 for the design of this project. This project does not obligate the City to authorize construction of the proposed facilities. BACKGROUND The subject water main replacements were budgeted as Water Capital Improvement Program Projects within the current Fiscal Year. They replace deteriOrating and undersized steel water mains in their respective areas. City Project No. 600137 consists of main replacements on Lemona Lane, southerly of La Colina; Windsor Place between Vanderlip and 17~h Street; Cameron Lane, southerly of Vandeflip; Ehlen, Brenan Way, Harp Court and Manning Drive northerly of Warren Avenue; and Fairmont Way, southerly of Fairhaven Avenue. All of the above water lines will be replaced using 6 and 8-inch PVC and 10 and 12-inch ductile iron pipe and will include the necessary fire hydrants, valves, blowoffs, services and connections. Professional Services Agreem February 3, 1997 Page 2 ibr Pipeline Engineering Services DISCUSSION Written proposals were received from five firms to perform the design engineering services. They were as follows: SA Associates Daniel Boyle Engineering, Inc~ IWA Engineers The Keith Companies Williamson & Schmid/Huitt-Zollars A selection committee consisting of City staff and the Program Manager reviewed the proposals with the intent of selecting one firm for each of the two pipeline projects (Engineering Services for City Projects 600137 and 600138 were request in one Request for Proposals) and determined that, based on professional qualifications and experience with related work, SA Associates is the most qualified firm to perform the requested work. SA Associates has extensive experience in the design of replacement pipelines and has a better understanding of the County of Orange requirements than the other firms. Once it was determined that SA Associates was the preferred firm, the final scope of work and fee were negotiated. The consultant contract has also been structured with a pay for performance feature. The consultant will be paid only upon completion of certain milestones which have been included in the proposal and made a part of the agreement. Tim D. Serlet Director of Public Works/City Engineer Gary R. Veeh Water Services Manager Tustin City Council Recommendation.- Phase II Pipeline Engineering Consultant - SA Associates.doc PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT, made and entered into this 3rd day of February, 1997, by and between the CITY OF TUSTIN, a municipal corporation (hereinafter referred to as "City") and SA Associates (hereinafter referred to as "Consultant"), WITNESSETH WHEREAS, City desires to employ Consultant to furnish the necessary services for providing engineering services for the design of the Replacement of Deteriorating and Undersized Water Mains (City Project No. 600137), hereinafter referred to as "Project"; and WHEREAS, Consultant is qualified to provide the necessary services in connection with said Project and has agreed to provide the necessary' services; and WHEREAS, Consultant has submitted to City a revised proposal dated December 18, 1996, a copy of the proposal is attached hereto, marked as Exhibit "A" and is by this reference incorporated herein as though set forth in full herein (the "Proposal"). NOW, THEREFORE, City agrees to employ and does hereby employ Consultant to provide the professional services for the Project, and City and Consultant, for the consideration hereinafter set forth, agree as follows: Section 1: Scope of Consultant's Services. Consultant agrees to furnish to City consulting services for the Project. These services shall include all the services solicited in the City's Request for Proposal dated October 4, 1996, a cop.',, of which is attached hereto, marked Exhibit "B", and all the services included within the Consultant's proposal, (Exhibit "A"). Section 2: Time for Completion. It is .hereby understood and mutually agreed that the time for completion of the work to be performed by Consultant is an essential condition of this agreement, Consultant agrees that it shall prosecute regularly and diligently the work of this agreement according to reasonable schedules established by. the City for the various items described and as outlined within Consultant's proposal. Consultant shall not be accountable for delays in the progress of its work caused by any condition beyond its control and without the fault or negligence of Consultant. Any delays shall not entitle Consultant to any additional compensation, regardless, of the party responsible for the delay. Section 3: Compensation. The compensation to be paid under this agreement shall be .as set forth in the Consultant's proposal with a not to exceed total cost of $35,800. Progress payments for work completed will be paid as each major Task delineated in the Consultant's proposal is completed, within thirty (30) days of the date of Consultant's invoice. These payments will be based upon submittal of detailed invoices and based upon the actual work performed for each individual task not' exceeding that provided in the consultant's proposal. Section 4: Job' site Conditions. The City agrees that in accordance with generally accepted construction practices, the construction contractor will be required to assume sole and complete responsibility for job site conditions during the course of construction of this project, including safety of all persons and property a/~d that this requirement shall be made to apply continuously and not be limited to normal working hours. Section 5: Miscellaneous Provisions A. City and Consultant agree to the following conditions: (1) CID', by notifying Consultant in writing, shall have the right to terminate any or all of the services covered by this agreement at any time, In the event of such termination, Consultant shall be paid for services rendered to the effective date of the termination, (2) Consultant agrees that it shall proceed immediately and diligently to perform the services provided for in this Agreement upon receipt of notice from City to proceed therewith. (3) The terms and provisions of this agreement shall extend to and be binding upon and inure to the benefit of heirs, executors, administrators, successors and assigns of the respective parties hereto. (4) Consultant shall perform the services hereunder as an independent contractor and under no circumstances or conditions shall Consultant or any of its agents, servants and employees, be considered as an employee or agent of the City. Consultant shall perform all services required under this agreement using that degree of care and skill ordinarily exercised under similar conditions in similar localities, and shall be responsible for all errors and omissions for services performed by Consultant under the terms of this Agreement. Consultant agrees to indemnify, defend and hold City, its agents, employees, successors and assigns harmless from any loss, damage, injury, sic'kness, death, or other claim made by other persons and from all costs, expenses and charges, including attorney's fees, arising from Consultant's negligent performance of this agreement. In addition, Consultant shall maintain in full force and effect during the term of this agreement policies of cOmprehensive general liability, personal injury and liability insurance wifi~ limits of at least $1,000,000 combined single limit coverage per occurrence, and professional liability insurance coverage with limits of at least $1,000,000 combined single limit coverage per claim or per occurrence for which certificates of insurance or 'endorsements in form satisfactory to the City have heretofore been delivered to City. If Consultant provides claims made professional liability insurance, Consultant shall also agree in writing either (1) to purchase tail insurance in the amount required by this agreement to cover claims made within five (5) years of the completion of Consultant's service under this agreement, or (2) to maintain professional liability insurance coverage with the same carrier in the amount required by this agreement for at least five (5) years after completion of Consultant's services under this agreement. The Consultant shall also be required to provide evidence to the City of the purchase of the required tail insurance or continuation of the professional liability policy by executing the attached letter agreement on Consultant's letterhead. (6) Consultant shall carry and pay for such compensation insurance as is necessary to fully protect Consultant and its employees under California Worker's Compensation Insurance and Safety Laws, to relieve City from all responsibility under said laws in connection with the performance of this agreement, and upon execution of this agreement, to file with City a certificate of said protection. (7) Consultant certifies that there shall be no discrimination against any employee who is employed in the work covered by this agreement, or against any application for such employment, because of race, religion, color, sex or national origin including, but not limited to, the following: a. Employment, upgrading, demotion or transfer, recruitment, or recruitment advertising, lay-off or termination, rate of pay or other forms of compensation, and selection for training, including apprenticeship (8) Consultant shall provide City monthly with a detailed itemization of all work performed, and the fees accrued thereon, in complete and sufficient detail to full3' apprise City thereof. (9) Upon termination of this Agreement or completion of the Project, all documents relating to the Project shall become the sole property of City. Should City terminate this Agreement pursuant to subparagraph (1) of this Section, Consultant shall, within ten (10) business days of receipt of notice of termination, provide City with all documents within Consultant's possession relating to this Agreement and the Project, including but not limited to all completed documents and all drafts of uncompleted documents. IN WITNESS 9,;HEREOF, this Agreement was executed .by the parties on t~e day and year first above written. CITY OF TUSTIN, a municipal corporation By Mayor SA Associates By Shahnawaz Ahmad Principal ATTEST: City Clerk APPROVED AS TO FORM: City Attorney December 18, 1996 John T. Morris Morris Water Resources Consultants 2275 Huntington Ddve, No. 304. San Marino, CA 91108 Subject: City of Tustin: Replacement of Deteriorating and Undersized Water Mains Project No. 600137 Dear John' rSUbsequent to our meeting on December 12, we have revised the fee breakdown to reflect the submittal levels as described in the Request for Proposal. This will be used as the basis for payments. Enclosed is a table indicating the breakdown. The breakdown includes Phase I' Plans and Specifications only, and not Phase I1: Construction Services. Please review and let me know if this is adequate. We are still in the process of renewing our insurance for 1997. As soon as it is finalized, I will submit the necessary insurance forms to you. Please call me if you have any questions. Sincerely, Shahnawaz Ahmad, P.E. Principal SA:kd Enclosure CITY OF TUSTIN REPLACEMENTOF DETERIORATINGAND UNDERSIZEDWATER MAINS (Project No. 600137) Fee Breakdown (Per Submittal Levels) 50% Design Review: Submit: · Preliminary Title Sheet' Second Sheet Preliminary pipeline alignments Details Sheet · Preliminary cost estimate 90% Design Review: Submit: Complete plans Refined cost estimate Preliminary Special Provisions 100% Design Review: Submit: Final plans Complete cost estimate Complete Special Provisions & contract documents Final Approval Review: Submit: Final plans Bound Special Provisions & contract documents Bound set of calculations ~ans & specifications Total for Phase I J $ % 11,000 41% 8,400 32% 5,500 21% 1,7O0 6% 26,600 1 OO% TUSTIN\FEE3: 12/18/96 FEE' CITY OF TUSTIN REPLACEMENT OF DETERIORATING AND UNDERSIZED WATER MAINS Project No. 600137 No. I Task (Per Section !: Scope of Work) I Manhours I Fee ($) I! Phase I' Plans and Specifications; 1 Review work requirements 4 500 2 Meet with City staff ' 12 1,400 3 Conduct utilities investigation. 8 400 4 Obtain County requirements 2 .200 5 Conduct field checks 16 800 6 ~Prepare plans 161 10,200 7 !Prepare specifications 32 2,50~ 8 Submit plans and specifications to City at the 50%, 90%, and 58 5,800 100% completion levels. Meet with City at each submittal level 9 Submit preliminary plans to the County ahd utility c, ompanies 4 200 10 Conduct job walk 8 400 11 Finalize plans and specifications 18 1,200 . !2 Prepare Encroachment Permit application 5 300 13 Prepare construction cost estimates 16 1,300 ·14 Submit fihal plans and s. pecifications 3 200 15 I~irect costs otal'Phase ~ ~ ; ~ : '~:~; ~ 347 ~ :;ii! 5~?i~:'!i Phase I1: Construction Services: 1 Attend pre-bid conference 6 800 2 Respond to questions from bidders 7 800 3 .Prepare Addenda and plan revisions 24 1,900 4 Attend bid opening 4, 500 5 Attend pre-construction conference 10 1,100 6 Interpret plans and specifications 16 1,400. 7 Review sh,op drawings 8 700 8 Conduct 2 site visits 10 1,100 9 ,Prepareas-built drawings 6 400 10 Direct costs · -- 500 SA 1996 - 1997 HOURLY CHARGE RATE AND EXPENSE REIMBURSEMENT SCHEDULE Project Manager .............................................................................................................. Project Engineer ............................................................................................................... Engineer ............................................................................................................................ Draftsperson ..................................................................................................................... Wordprocessor ................................................................................................................. Technician ......................................................................................................................... Two-Man Survey Team .................................................................................................... Survey Travel Time ....................................................................... · ................................... Survey Vehicle Allowance (per day) ............................................................................... $130.00 $ 95.00 $ 75.00 $ 53.00 $ 38.OO $ 25~00 $150.00 $ 75.00 $ 35.00 Three-Man Survey Party Rates Quoted on Request Reproduction, special photograph, printing, and any other services performed by subcontractor will be billed at cost plus 15%. Reimbursable In-House Costs: Photo Copies .............................................................................. . Blueprints Postage Delivery Service, Express Mail ......................................................................... Out of Area and Mobile Telephone Calls ....................................................................... FAX ................... Computer Time $ 0~ 15/each $ 0.50/S.F. At Cost+ 15% At Cost+l 5% $3.00/page $30.00/hour Vehicle mileage, between engineer's office and project site and/or client offices, will be billed at $0.35 per mile. NOTE: All rates are effective to December 31, 1997 November 6, 1996 City of Tustin 235 E. Main Street Tustin, CA 92680 Attention' Gary R. Veeh Water Services Manager Subject: Proposal for the Replacement of Deteriorating and Undersized Water Mains Project Nos. 600137 and 600138 Gentlemen: In accordance with your Request for Proposal (RFP) of October 4, 1996, we are pleased to submit our proposal To provide engineering services for the replacement of deteriorating and undersized water mains. SA Associates is a Principal-owned, full service, civil and sanitary engineering consulting firm, with specialities in water and wastewater engineering. We are committed to engineerin.g excellence and principal involvement. We have discussed the project with the Program Manager and have conducted a field trip along the proposed alignments. We have, therefore, developed an understanding of the basic requirements of the proposed project. We believe this understanding, combined with our extensive experience in the design and construction of pipelines, will ensure the successful completion of the project. We have recently completed several projects similar in size and nature to this project. We completed plans and specifications for approximately 28,400 feet of water mains for the city of .Torrance under Phase II of their Water Main Replacement Program. Prior to that project, we had completed design of 21,000 feet of water mains for the city of Torrance under Phase i of their Water Main Replacement Program. Phase II was completed in 1995 and Phase lin 1994. The construction cost for Phase I was $1.6 million, and for Phase II ,$1.8 million. We provided construction management services, including inspection, for Phase I, and provided construction engineering services for Phase II. SA Associates was also responsible for preparation of the prioritized Water Main Replacement Program for the City. In addition to the above two projects, in 1994 we also completed the design of approximately 20,000 feet of reclaimed water pipelines for the city of Glendale. The estimated construction cost was $1.2 million. We have also previously prepared plans and specifications for several miles of water mains for the cities of Azusa, Cerritos, and Pomona. We are presently preparing plans for the design of 20,000 feet of pipelines for three separate projects for the city of Pomona, and also 1,600 feet of pipelines for the city of Cerritos. The Project Team indicated in Section I!: Project Team will be headed by Shahnawaz Ahmad, Principal of SA Associates. Mr. Ahmad was the Project Manager for the projects discussed above. In addition, Mr. Reza Hooshmand, the proposed Project Engineer, was also involved with these projects. Tile Project Team proposed will remain the same for the duration of the project so as to ensure continuity and commitment to the project. --3o ~,',,, H..;-::'~_c;on Dr:ye. Suqe i2. Arcad.a. C~ 2:307. ~:8,B2.-I-~"/5,G F,qX' 81~ 44E.-'.461 Proposal City of Tustin November 6, 1996 Page 2 We are prepared to begin immediately upon receipt of your Notice to Proceed. We find your project to be both interesting and challenging and one for which we consider ourselves extremely qualified. Thank you for the opportunity to submit our proposal and present our qualifications. We look forward to working with you and would be happy to meet with you to further discuss our qualifications and approach to the project. Very truly yours, Shahnawaz Ahmad, P.E. Principal SA:kd Enclosures So,, LE-I-I-ER OF TRANSMITTAL SECTION I: SECTION Ii: SECTION I!1: SECTION IV: SCOPE OF WORK PROJECT TEAM PROJECT SCHEDULE RELATED EXPERIENCE INDEX SECTION V: MANHOURS SA- .SECTION I SCOPE OF WORK This project includes the design of water mains on the following streets. There are two separate projects as follows. The length of the pipelines have been scaled off from the reduced-size GIS drawings furnished with the Request for Proposal. Street 1. Lemona Lane 2. Windsor Place 3. Cameron Lane 4. Ehlen Way 5. Brenan Way 6. Harp Court 7. lvlanning Drive 8. Fairmont Way From La Colina Drive Vanderlip Avenue Vanderlip Avenue Warren Avenue Manning Drive Mannng Drive Brenan Way Fairhaven Avenue PI~OJECT NO, 600137 Approximate To Length (Feet) Southerly to end of cul-de-sac 17th Street Southerly to end of cul-de-sac Northerly to end of cul-de-sac Northerly to end of cul-de-sac Northerly to end of cul-sac Ehlen Way Southerly to end of cul-de-sac Total .......................... PROJECT NO. 600138 Street 1. Fairhaven Avenue From ']-o Hewes Street 2. Esplanade Avenue Fairhaven Avenue Esplanade Avenue 1200' north of 17th Street 3. Santa Clara Avenue Alley east of ProsPect Avenue Esplanade Avenue Total · 600 1,150 6OO .550 2OO 2OO 5OO 75O 4,550 feet Approximate Length (Fee8 1,900 3,800 2.60Q 8,300 feet I-1 Section I'- Scope of Work Project Understanding Based on our site visit, discussions with City staff, and previous experience on similar projects, the following is our understanding of the project. 6. . 1. All the streets are located in the County of Orange. Therefore, submittals of the plans and specifications to the County will be required. . . . All the streets within Project Nos. 600137 and 600138 have two traffic lanes, except for Fairhaven Avenue which is four lanes. The 8 streets in Project No. 600137 are classified as secondary streets, whereas the 3 streets in Project No. 600138 are classified as arterial streets. There is no curb and gutter on'Esplanade Avenue. The base maps furnished with the RFP indicated a railroad right-of-way on. the east side. This right-of-way has been acquired by the County and has been converted to a linear park. There is an open channel on the east side of the street belonging to the Orange County Flood Control District (OCFCD). A trunk sewer belonging to the Orange County Sanitation Districts is located in the previous railroad right-of-way. The County's Master Plan of Arterial Highways calls for widening Esplanade Avenue to 4 lanes, but there are no current plans to do so. All the 11 streets are freshly paved. According to the County, the streets were slurry sealed within the last year. Some were slurry sealed less than a month ago. Discussions with the County indicate that the County will require reslurry of the streets, either for a full traffic lane on the entire street. For purposes of this proposal, we have assumed the worst case and will include reslurrying the entire street. Since all the 11 streets are freshly paved, construction of the water mains in these streets within the next year may create public relations problems with the residents. It iS suggested that the schedule and nature of the projects be relayed to the residents impacted so'as to minimize complaints. Community meetings may be desirable, prior to the start of construction. A community meeting during the design phase may also be desirable to obtain input from the residents, in the event there are any specific issues that need to be addressedl These can then be included in the plans and specifications. As an alternative, the City may want to distribute flyers to impacted residents, describing the project and schedule, along with a contact name and telephone number. If the City decides to initiate some sort of public relations effort, we will be available to assist. We have been involved in conducting public relations efforts on some of our previous water main projects. These have helped to minimize the number of complaints from residents and businesses. The base drawings prepared by the City will be used for the design. They will be verified and supplemented by conducting field checks along the pipeline alignments and adding information for existing features such as hydrants, valves, manholes, trees, driveways, service connections, water meters, street lights, etc. Topographic survey is not anticipated to be required. The County has indicated that traffic control plans will be required only for the arterial streets, namely Fairhaven Avenue, Esplanade Avenue, and Santa Clara Avenue (Project No. 600138). For the secondary streets (Project No. 600137), the County has indicated that the WATCH Manual will be adequate. I-2 SA Section I - Scope of Work . 10. 11. 12. 13. 14. Although the three streets in Project No. 600138 are classified as arterial highways on the County's Master Plan of Arterial Highways, they I~ave Iow traffic volumes (3000 to 4000 ADT) and the County's traffic engineers consider that these streets operate as collector type streets. The arterial streets cannot be closed off to traffic and the traffic has to be kept moving. The size of the water mains will be 8" through 12" diameter. The Program Manager has indicated that a 16" diameter main may also be required at Fairhaven Avenue. It is anticipated that most of the water mains will be constructed of PVC in accordance with AWWA Section C900. However, the Program Manager indicated that the larger size mains (12" and 16") may be of a different material, ie. ductile iron. This decision has not been finalized yet. Review of the sample plans prepared by ASL for Project Nos. 600125, 600126, and 600128, and included -with the RFP, indicate preparation of plan views only for the water mains upto and including 12" in diameter. If the City decides to install a 16" water main on one of the streets (most likely Fairhaven -Avenue), we would recommend that profiles be prepared for this. However, per our discussions with the Program Manager and for purposes of this proposal, we have included plan views only for all the streets. Details would be provided as necessary at intersections or where conflicts may exist. If the City decides to include profiles, we will be happy to prepare them. Geotechnical investigations are not anticipated to be required. According to the City, the soil is clayish with large amounts of rock and cobbles. If the City decides to utilize ductile iron piPe for any of the streets, we suggest that a corrosion investigation be conducted for that street to determine corrosivity of the soil. This can be performed by the Ductile Iron Pipe Research AssocialJon (DIPRA) at no cost to the City. The City has indicated that ductile iron pipe in the City is generally wrapped with polyethylene. The water main on Santa Clara Avenue will cross a flood control channel. This water main will be located in a jacked steel casing underneath the channel. A permit from the OCFCD will be required. Two permits will be required. An encroachment permit will be required from the County of Orange for both projects, in addition, for Project No. 600138, a permit will be required from the OCFCD to cross the flood control channel on Santa Clara Avenue. The permit application to cross the flood control channel can be included with the encroachment permit application and a single application submitted to the County. The County indicated that a fee will be charged to the City for the permit. According to the County, the City is invoiced on a monthly basis, based on the amount of work performed by the County. The County indicated that their billable rate is $70/hour. It is anticipated that the existing water mains to be replaced will be abandoned in place, and the existing service connections switched over to the new main, except for Esplanade Avenue where there is an existing 6" asbestos cement water main that will remain in service. The new 12" water main in Esplanade Avenue will parallel the existing 6" main. Any existing fire hydrants in Esplanade Avenue will be switched over to the new 12" main. Assembly Bill 1414 was enacted into law effective January 1,1995. The bill amends the Land Surveyors Act. It is now required when streets and highways are reconstructed, that survey monuments be located and tied out prior to beginning construction and a'Corner Record filed with the County Surveyor. it is further required that survey monumentation be replaced and a Corner Record filed prior to issuing a 'certificate of completion for the project. We will be available to assist the City regarding this. I-3 Section I - Scope of Work - 15 SA Associates believes that close coordination with the City during all phases of the project is an essential function of project management. Responsibility for coordination and developing a close working relationship is shared by both the client and the consultant; however, the primary responsibility for maintaining this mutual trust lies with the consultant. This workir~g relationship serves the dual purpose of avoiding unnecessary waste of valuable time and assuring the client that the project is the most cost- effective effort achievable. We propose to develop a good working relationship with the City by scheduling regular review conferences. These procedures will insure an excellent communication flow. Scope of Work Our method of approach to the project involves a coordinated effort which will ensure a project that satisfies the City's goals and objectives. The approach is a flexible one which stresses communication and coordination with the Program Manager and City staff. We propose to work closely with the Program Manager and City staff throughout the project in order to coordinate' our efforts and to keep the City informed on job progress, major decisions to be made, and any problems or questions that may develop. The scope of work for each project has been divided into two phases as follows: Phase !- Plans and Specifications Phase !1' Construction Services The scope of work for each phase will be as follows: Phase I' Plans and Specification~s_ 1. Review work requirements and all information, map, reports and record drawings available. 2. Meet wi'th the City staff to review applicable project data to establish any previous problems that are to be avoided and to exchange knowledge regarding design factors for the proposed pipelines. . . o Conduct a utilities investigation to determine the location of all existing facilities that would affect the design and construction of the pipelines. The Underground Services Alert (USA) will be contacted to obtain a list of utilities in the 11 streets. Letters will be sent to all utility companies to request information on their utilities. CoPies of all correspondence will be sent to the City. Obtain requirements from the County of Orange and the O~ange County Flood Control District (OCFCD), in their respective r!ghts-of-way. Also, obtain the County's Street Index which shows the right- of-way widths, street widths, street sections, etc. Conduct field checks along the pipeline alignments to obtain information on existing features such as hydrants, valves, manholes, trees, driveways, service connections, water meters, street lights, etc. This information will be used to supplement the GIS maps provided by the City. Prepare design plans on 24" x 36" mylars at a scale of 1" = 20'. Double plan views on a single sheet will be provided. In accordance with the City's direction, profiles will not be provided, except at intersections or where utility conflicts may exist. At the City's request, we will be available to provide profiles. Property lines including addresses shall be shown. I-4 SA, Section I - Scope of Work The following sheets are anticipated: Project No. 600137 Project No. 600138 Title Sheet 1 sheet 1 sheet Index Maps, Construction Notes, & Quantity Estimates 1 sheet 1 sheet Plans 5 sheets 9 sheets Miscellaneous Details 1 sheet 1 sheet Traffic Control Plans .-- 9 sheets. Total 8 sheets 21 sheets Plans will be prepared in AutoCAD (Release 13). Two meetings with City staff during design will also be held. . Prepare Technical Specifications and Special Provisions. The specifications will conform to the requirements of the City The boilerplate specifications will be provided by the City. A section will be included in the Technical Specifications on slurry sealing to reslurry the freshly paved streets. The Bid Schedule will also be included. 8. Submit plans and specifications to the City of the 50%, 90%, and 100% completion levels. Meet with City staff at each submittal. 9. Submit a set of the preliminary plans tothe County of Orange and the utility companies for review. 10. Conduct a walk of the alignment and revise the drawings for any discrepancies between the drawings and actual field conditions. 11. Incorporate comments received from the City, the County of Orange, OCFCD, and utility companies, and finalize the plans and specifications. 12. Prepare and submit an application for an Encroachment Permit to the County of Orange. Coordinate the permit process through the County on behalf of the City. 13. Prepare detailed estimates of quantities and construction costs. 14. Submit one set of reproducibles of the final plans and specifications to the City. Also submit two copies of a tabbed 3-ring binder summarizing the design data for the project. Phase I!: Construction Services 1. Attend the pre-bid conference. 2. Respond to questions from prospective bidders during the bid period. o Prepare an Addenda, if required. Provide copies of the Addenda to the City for distribution to the bidders. Transfer any changes from the Addenda to the original mylars. 4. Attend the bid opening. io5 Section I - Scope of Work 5. Attend the pre-construction conference. 6. Interpret the plans and specifications, including the preparation of elementary sketches, if required to clarify design details. , 7. Review shop drawings for substantial conformity with the intbnt of the plans and specifications. 8. Conduct two site visits. 9. Correction of drawings to show "as-built" conditions. Additional Services The City may want to consider including the following services in the project: 1. Contact DIPRA to conduct corrosion investigations in streets where ductile iron pipe may be constructed. 2. Attend community meetings during the design and construction phases to inform residents about the projects. This item is only applicable if the City decides to conduct an aggressive public relations effort. 3. Replace survey monumentation and file a Corner Record with the County. Client Furnished SerVices The City shall provide the following services and information: 1. Available street plans, substructure plans, and as-built drawings. We will assist the City in searching for this material. 2. GIS base maps for the 11 streets at 20-scale in AutoCAD, Release 13. 3. Water Atlas Maps showing existing water facilities and property addressesl 4. Field mark. City's existing water facilities in the 11 streets. 5. Any soils information available for the 11 streets. 6. Printing of the plans and specifications. 7. Payment of fees for any permits required. 8. Potholing at join points and where utility conflicts may exist in the event the information indicated on the individual utility maps do not correspond with each other. 9. Any environmental documents required. i-6 SA, PROJECT TEAM The organization of our proposed Project Team and their qualifications and responsibilities are presented in this section. Our objective in assembling the team was to identify the most qualified and experienced professionals who have proven capabilities working on similar projects. Our team is composed of uniquely qualified experts in the area of pipeline design and construction, and who have a thorough understanding of the requirements for this project. The Project Team will remain the same for the duration of the entire project so as to ensure continuity and commitment to this project. The individuals listed below will be assigned for either project. Detailed bio-data for all Project Team members are included in this section. Percentage of Time Dedicated to Project Project No. 600137 Project No, 600138 Project Manager Shahnawaz Ahmad 5% 6% Project Engineer Reza Hooshmand 10% 12"/,, Designer Domingo Paraiso 22% 25% Traffic Control Plans Norman J. Suker Norman Suker & Associates, Inc. 6% The percentage of time dedicated to the project is based on the number of manhours for the individual over a 6-month or 24-week design schedule (per the RFP), at 40 hours per week. In any given week, this number may be larger or smaller. The reason for the Iow percentages is because of the long 24-week schedule, if desired by the City, the schedule can be compressed and the percentages will then increase. We would like to point out that regardless of the percentage of time dedicated to the project, we will be available 100% of the time to respond to the City's concerns and questions. Both the Project Manager and Project Engineer are "working" engineers and will be actively and intimately involved with the project. In the event that an emergency forces the Project Manager or Project Engineer to become unavailable during the course of the project, we will, with prior approval of the City, add Mr. Raymond Hahn to the Project Team. Mr. Hahn has over 15 years of experience in design and construction of water facilities. Similarly, if an .emergency causes the designer to become unavailable, we will, again with the City's prior approval, add Mr. Cesar Raymundo to the Project Team. Mr. Raymundo has 11 years of experience in design of pipelines and other water facilities. Resumes for these two individuals have not been included in this section, but can be made available at the request of the City. il-1 SA, SHAHNAWAZ AHMAD Principal-in-Charge Education: University of Karachi, Pakistan, B.E., Civil Engineering, 1969 University of California, Berkeley, M.S., Sanitary Engineering, 1971 Registration- Registered Civil Engineer, California Member: American Academy of Environ. mental Engineers, Diplomate American Public Works Association American Society of Civil Engineers. American Water Works Association California Water Pollution Control Association Southern California Water Utilities Association Water Environment Federation Mr. Ahmad serves as principal-in-charge and/or project manager for projects related to water and sewer system master planning; water resources; water supply and treatment; water reuse; wastewater collection, treatment, and disposal; storm drainage; design of water and wastewater treatment plants, water pipelines, sewers, pumping station.s, wellS, storage reservoirs, and water reclamation systems; studies of water and wastewater treatment processes; and industrial waste problems. Some projects for which Mr. Ahmad has served as principal-in-charge and/or project manager include: Prepar'ation of plans and specifications for construction of approximately 21,000 feet of ductile iron water mains for Phase I of the city of Torrance's Water Main Replacement Program. Also served as construction manager for this project, which was completed in 1994. Construction cost was $1.6 million. Preparation of plans and specifications for construction of approximately 28,400 feet of ductile iron water mains for Phase il of the city of Torrance's Water Main Replacement Program. Also provided construction engineering services. This project is presently under construction. Construction cost is $1.8 million. Design of 20,000 feet of 3" through 16" PVC and steel reclaimed water pipelines for the Brand Park Reclaimed Water Project in the city of Glendale. Design and construction of 16,200 feet of 6", 8" and 10" diameter water mains for the city of Pomona. Design of approximately 2,000 feet of 8" diameter ductile iron pipe for the city of Pomona. This project included routing the pipeline through Caltrans right-of-way along State Highway 57. An overhead crossing across a flood control channel was also included. Design of 7,700 feet of 6-inch diameter reclaimed water pipelines for the city of Cerritos.. Besign of 1,500 feet of 8" through 16" diameter PVC pipelines for California State UniversitY, San Luis Obispo. Design and construction of 8,700 feet of 8" and 12" diameter ductile bon pipelines for the city of Azusa. c:wpwin\wpd oc.stresu rr, es .sa\056-0796 .res SHAHNAWAZ AHMAD Page -2- Construction observation for approximately 60,000 feet of water mains for the city of Pomona. This project included providing construction observation services for 13 separate contracts.' Preparation of plans and specifications for construction of 3,000 feet of 12" diameter ductile iron water mains for the city of Arcadia. Design and construction of a reclaimed water system for the city of Pomona. The reclaimed water is utilized for landscaping, irrigation, landfill operations, and for two paper manufacturing plants. The reclaimed water system included two pumping stations with a total capacity of 14 mgd, 6,500 feet of 20, 18, 16, and 12-inch diameter pipelines, and a 3 million gallon reclaimed water storage reservoir. Preparation of a study to compare various pipeline materials for construction of water mains for the city of Torrance. .~ · Development and preparation of construction standards for water facilities for the city of Torrance. Preparation of a pre-design report to determine the feasibility of constructing approximately 24,000 feet of 12-inch diameter pipeline in the city of Oxnard. The work included reviewing design criteria, pedorming design investigations to determine type of pipe encasement, flood protection, comparison of various pipe materials, existing utilities, and right-of-way investigations. Alternative pipeline routes were also investigated. Preparation of a study to investigate the feasibility of rehabilitating or replacing approximately 15,000 feet of two 30-inch diameter water transmission mains from the city of Whittier's well field to Pumping Plant No. 2. ' Design and construCtiOn of turnout facilities to the San Dimas Wash. The work included a major concrete building, a 20-inch pipeline connection to the District's 30-inch Devil Canyon-Azusa pipeline, major valve and pipeline facilities, underground gasoline storage tank with gasoline dispenser, paving, fencing, electrical, and miscellaneous other work. Design and construction of approximately 4,500 feet of 18-inch diameter mortar lined and coated steel pipeline located south of Apra Street and east of Wilmington Avenue in the city of Compton. Design and construction of approximately 7,900 feet of 14, 8, 6, and 4oinch diameter mortar lined and coated steel pipelines at various locations in the city of Compton. Preparation of plans and specifications for the drilling and equipping of two new wells for the city of Whittier. The work also included preparation of a report to determine the feasibility of rehabilitating two existing wells, and design of approximately 1,200 feet of 20-inch and 300 feet of 24-inch diameter transmission mains. Mr. Ahmad is a member of several organizations and serves on a number of committees. He was also appointed by the Los Angeles County Board of Supervisors to the County Citizens' Pianning Council. The purpose of this Council is to provide advice, suggestions, and recommendations to the Regional Planning COmmission and Board of Supervisors relating to the goals, policies, programs, and overall plan content in connection with the County General Plan program. c.'wpwln\wpd ocsVesu mes. sa\0 56.0796.re s SHAHNAWA~_ AHMAD Page-3- Publications' Ahmad, S. and Lundie, J.S., "Planning, Design, Construction, and Operation of a Reclaimed Water System". Presented at the ASCE National Conference on Environmental Engineering, 1980, in New York. Ahmad, S., Arora, M.L., and Biggers, M.A., "Complete Energy Recovery at a Wastewater Treatment Plant in Amman, Jordan". Presented at the ASCE Annual Convention, October, 1984, in San Francisco, California. Ahmad, S. and Berlien, Robert G., "Design and Construction of TCE/PCE Removal Facilities". Presented at the AWWA California-Nevada Section Conference, October, 1984, in Reno, Nevada, and at the 58th WPCF Annual Conference, October, 1985, in Kansas City, Missouri. c:wpwin\wpdocsVesumes, sa\O56-O796.res REZA F. HOOSHMAND Project Engineer Education: University of Kansas B.S., Civil Engineering, 1971 Pennsylvania State University M.S., Civil/Sanitary Engineering, 1973 Registration: Registered Civil Engineer, California, No. 45802 General "B" Contractor's License, California, No. 489132 Certificates: OSHA 40-hour Health and Safety, Training, January 1993 8-Hour Refresher Training, November i993 Member: American Society of Civil Engineers National Society of Professional Engineers Mr. Hooshmand has over 22 years of experience and functions as projeci manager/project engineer for projects related to pipelines, pumping stations, hazardous drainage containments (from chemical storage areas), reclaimed water distribution systems, storm water collection, diversion and disposal facilities, sewerage systems, water mains, wastewater and water treatment plant designs, grading; hydrologic analyses, storm drain systems, and street and highway designs for major and minor subdivisions. Some of the major projects for which Mr. Hooshmand has been responsible as a project manager/project engineer include:. Design of approximately 20,000 'feet of 3" through 16" PVC and steel reclaimed water pipelines for the Brand Park Reclaimed Water Project in Glendale. This project involVed Conveying reclaimed water from the Glendale Power Plant to Brand Park. Design of 10 miles of 16" and 18" diameter reclaimed water distribution lines and a 1,400 gpm reclaimed water booster pumping station for the Goleta Water District, Goleta, California. Design of on-site reclaimed water distribution piping system for the University of California at Santa Barbara, involving 15,600 feet of PVC pressure piping with sizes ranging from 3 to 8 inches. Preparation of plans and specifications for construction of 3,000 feet of 12" diameter ductile iron water mains for the city of Arcadia. Design of approximately 2,000 feet of 8" diameter ductile iron water main for the city of Pomona. This project involved routing the pipeline from a well along the westerly right-of-way of State Highway 57, with an overhead aerial crossing across San Jose Creek. Design of approximately two miles of 30" ductile iron high pressure potable water transmission line for the city of Burbank. This pipeline originates from the Metropolitan Water District Greg Avenue Pressure Control Structure on San Femando Road to Valley Booster Station on Hollywood Way in Burbank. Design of approximately two miles of 16, 12, 10, 8-inch PVC potable water mains on the campus of California State University, San Luis Obispo. This project was part of the overall campus utility upgrading system. REZA F. HOOSHMAND Page -2- Design of storm drain diversion system utilizing 5 miles of PVC pressure and gravity pipes 3" to 8" in diameter, including pumping stations with capacities ranging from 80 to 250 gpm for the Mission Bay area, San Diego. Design of one mile of 36" reinforced concrete effluent pipeline and a 1,000 square foot, 15 foot deep supernatant lagoon, for San Luis Obispo, CA. Design of chemical metering and storage facilities using chlorammination for disinfection for the city of Torrance. Design of underground piping, pumps, chemical storage area drainage containment and disposal facilities, site layouts, access roads, parking lots, grading, drainage, erosion control, and debris basins, for the Goleta Water Reclamation and Reverse Osmosis Plantin Goleta, California, and wastewater treatment plant project in San Luis Obispo, Santa Barbara, and the County Sanitation Districts of Orange County. D.esign of backflow prevention facilities, emergency spill control improvements and installation of above- ground 100 to 100,000 gallon fuel storage tanks with containment, gasoline dispensing and fuel loading pumps of 18 gpm to 300 gpm in capacity with leakage monitoring facilities, gasoline vapor recovery systems, and related appurtenances at the Naval Air Facilities in El Centro, California. Preparation of contract drawings for several projects for the U.S. Navy involving the removal of underground fuel storage tanks. Managing the construction of a major water supply and distribution project with a total construction cost of $20 million. The work entailed construction of 15 miles of ductile iron water supply and distribution lines ranging in size from 8" to 18", 20 elevated steel water tanks, ranging in capacity from 65,000 to 130,000 gallon; and underground reinforced concrete reservoir with a capacity of 5 million gallons. SA, DOMINGO G. PARAISO Designer Education: Mapua Institute of Technology, College of Engineering, Manila, Philippines B.S., Civil Engineering Mr. Paraiso has 12 years of experience as a designer/draftsman - checker and detailer on projects related to civil, mechanical, architectural design, structural design, land development, and water design. He also has experience in construction supervision, traffic engineering and water, sewer, and storm drain design/drafting. He has prepared plans using AutoCAD. Some projects for which Mr. Paraiso has been involved in include the following: Currently preparing plans for design of approximately 15,000' of 24" diameter steel transmission water mains' in the city of Pomona. This project includes crossing two railroad tracks, connecting to an existing reservoir, and location of the pipeline in Caltrans right-of-way. Plans for construction of approximately 1,500' of 8" diameter ductile iron pipe for the Well No. 28 Waterline Improvements project for the city of Pomona. Prepared plans for design of 1,600' of 16" diameter water main along Carmenita Avenue from South Street to Houston Avenue in the city of Cerritos. The project includes crossing under a bridge across the Coyote Creek Channel. In-charge of the preparation of the final drafting of the construction plans of approximately 25,000 feet of 10", 12", and 1 6" diameter steel pipe for the 1,400 acre S°uthridge Village Development Project in the city of Fontana. The work included the design and drafting of street improvement, storm drain, sewer, water, and grading plans. He also prepared record drawings for final submissions to the City. Chief Draftsman for the design and drafting of the final construction plans of approximately 40,000 feet of 6" through 36" diameter pipelines for the R~claimed Water Projects with the Central Basin Municipal. Water District for the Century and Rio Hondo Reclamation .Programs in Los Angeles. Prepared plans for approximately 1,000' of 12" diameter pipe for the city of Ontario for an emergency inter- connection with the city of Rancho Cucamonga. SA NORMAN J. SUKER Norman Suker & Associates, Inc. Education: California State University, Long Beach B.S., Civil Engineering University of Southern California, Los Angeles MPA Studies Registration- Membei: Registered Civil Engineer, California Registered Traffic Engineer, California American Society of Civil Engineers American Public Works Association Institute of Transportation Engineers, Fellow Orange County Traffic Engineers Council Riverside/San Bernardino Traffic Engineers Association Transportation Research Board Mr. Suker has extensive municipal and transportation engineering experience in both the public and private sectors.-In the public sector, he has served as Engineering Department Manager, City Traffic Engineer, Consulting City Engineer and Consulting Engineering Department Manger. In the .private sector, Mr. Suker has served as principal-in-charge and/or project manager in many State, County, and City transportation projects. Some of the projects involving construction traffic control plans Mr. Suker has served as principal-in-charge and/or project manager include: City of Costa Mesa - Baker Street, from Fairview Drive to Bristol Street (1.2 miles). Prepared construction plans, specifications and estimates for the widening, rehabilitation and reconstruction of a five lane arterial roadway, including the design of signing and stdping plans, and construction traffic control plans. Completed 1989. City of Irvine - I-5 Santa Ana Freeway / Jeffrey Road Overcrossing. in conjunction with the Jeffrey Road widening, bridge replacement and' ramp realignments, prepared construction plans, specifications and estimates for temporary traffic signals at four locations, permanent traffic signals at two locations and ramp meter systems at two locations. The designs were in conformance with Caltrans requirements. Completed 1988. City of San Diego - !-5 San Diego Freeway / La Jolla Village Drive Overcrossing. in conjunction with the La Jolla village Drive bridge, road and ramp widening, prepared construction plans, specifications and estimates for traffic signals at three locations, ramp meter systems at two locations, signing(construction and permanent), striping and traffic handling during construction. The designs were in conformance with Caltrans requirements. 90% Completed 1989. City of San Bernardino - !-10 San Bernardino Freeway / Waterman Avenue Undercrossing. In cOnjunction conjunction with the westbound replacement ramps and other ramp widening, auxiliary lane addition, prepared construction plans, specifications and estimates for one traffic signal location, two ramp meter system locations, signing (construction and permanent), striping and traffic handling during construction. The designs were in conformance with Caltrans requirements. 90% Completed 1989. NORMAN J. SUKER -Page 2- City of 0xnard - Rice Avenue, from East Fifth Street to State Highway 101 (1.7 miles). In conjunction with the widening of Rice Avenue, 'prepared construction, specifications and estimates for traffic signals at five locations and an interconnect signal system for the 1.7 mile project. Two of the five traffic signal locations were designed in conformance with Caltrans requirements. Completed 1988. City of Chula Vista - Otay Lakes Road, from Camino Del Cerro Grande to Ridgeback Road / Canyon Drive (1.3 miles), in conjunction with the widening, realignment and reconstruction of the arterial highway, prepared construction plans, specifications and estimates for traffic control during construction and consisting of four separate stages and several 'design changes requested by the contractor. Completed 1989. City of Costa Mesa - Irvine Ranch Water District Project, Irvine Center Drive, from Harvard Avenue to Sand Canyon Drive (3.2 miles). In conjunction with the installation of a large replacement gas main through the downtown portion of the city, prepared construction plans, specifications and estimates for traffic control during construction. Completed 1988. City of Laguna Beach - Southern California Gas Company Project. Pacific Coast Highway (SR 1), from High Drive to Highland Road (2.7 miles). In conjunction with the installation of a large replacement gas main through the downtown portion of the city, prepared construction plans, specifications and estimate for traffic control during construction. Completed 1988. City of Long Beach - Generally along Carson Street and 45th Street, from Long Beach City College to Virginia Country Club (3.5 miles). In conjunction with the installation of a large reclaimed water main, prepared construction plans, specifications and estimate for traffic control during construction. Plans were also reviewed and approved by the city of Lakewood. Completed 1988. City of Whittier - Pickering Avenue, from Beverly Boulevard to 180 feet south of Beverly Boulevard. Reconstruction and widening of an arterial'street that intersects with another arterial street. This project included the construction of a concrete (PCC) intersection and a culvert drainage system. The project requirements included the closure of the intersection and the rerouting of traffic. A very short construction schedule received praise from the public. City of Whittier - Sorensen Avenue / Magnolia Avenue, from south of Rincon Drive to Hadley Street (0.4 mile). The installation of a 12-inch sewer main and appurtenances, including jacking under a state highway. This project provided relief for an over-capacity sewer and facilitated the expansion of development in the area. City of Whittier - Mar Vista Street, from Whittier Avenue to east of Painter Avenue (0.7 mile). The widening of an arterial street from two lanes to five lanes including drainage structures, street lighting and three traffic signal systems. The project also included right-of-way acquisition, building demolition, relocation assistance and landscape improvements. The project was federally funded and required an Environmental Impact Statement with both federal and state review of design and construction pha~;es. SA ~ECTION I!1 PROJECT SCHEDULE The proposed Project Schedule for either project is shown in the attached chart. The schedule includes the number of calendar days required to perform each task and the total number of calendar days required to complete the entire project. The preliminary milestones are included: Notice to Proceed 50% Design Review 90% Design Review 100% Design Review Final Design Review Calendar-Days After Receiving Notice to Proceed Approximate December, 1996 77 February, 1997 119 April, 1997 147 May, 1997 168 June, 1997 The proposed scheduleisflexible and can be compressedifdesired bythe City. SECTION IV_ RELATED EXPERIENCE This section provides information about SA Associates' experience in water main design and construction. We provide the full range.of engineering and construction services required for this project. Enclosed is a table summarizing our experience in water pipeli,nes. This is followed by some details on selected projects wher'e the project manager and project engineer assigned to this project were involved. Also enclosed is a description of our experience in providing Construction Management Services. ,, IV-1 X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X ~ ~~ oo 8 8 8 · 8 888 088 8880 ~ o ~ ~ ~ ~ ~F' o -- 0 0 0 0 0 O; 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 - ~=_~ ~ 0 c ~ ~ ~ ~ c E ~ ~ E E ~ c c '- ~ e e E e . ....... ._ ~ ~ Z '- ~ -- 0 ~ 0 ~ 0 o o o o o o o o~ o o o o o o % % % 0 0 0 0 0 0 0 0 0 0 0 O; 0 0 0~ 0 0 O' SA, _RELATED EXPERIENCE WATER PIPELINES CITY OF ARCADIA 240 W. Huntington Drive Arcadia, CA 91007 Contact Person: Telephone No.' Key Personnel: Guy B. James, Engineering Aide (818) 574-5456 Shahnawaz Ahmad, Project Manager Reza Hooshmand, Project Engineer Completion Date: 1995 Construction Cost: $300,000 The City retained SA Associates to prepare plans and specifications for construction or approximately 3,000 feet of 12-inch diameter ductile iron water mains along First Avenue and Foothill Boulevard. This project has been constructed and we are presently preparing the as-built drawings. Completion Date: 1996 Construction Cost: $75,000 SA Associates was retained to prepare plans for construction of approximately 1,200 feet of 12-inch diameter ductile iron water main along Colorado Boulevard. The project also included installation of several fire hydrants at other locations. This project has been construction and we are presently preparing the as-built drawings. CITY OF AZUSA 729 North Azusa Avenue Azusa, CA 91702 Contact Person' Telephone No. Key Personnel' Robert W. Bowcock, Water Utility Manger (818) 812-5209 Shahnawaz Ahmad, Project Manager Completion Date: 1991 Construction Cost: $600,000 The City retained SA Associates to furnish design and construction engineering services' for the installation of approximately 8,500 feet of 8-inch and 12-inch diameter ductile iron water pipelines, service connections, fire services, valves, appurtenances, fittings, and reconnections of existing fire hydrants. Construction management sen,ices were also provided. These services included inspection, review of progress payments, and negotiation for change orders. Related Experience - Water Pipelines CALIFORNIA STATE UNIVERSITY, SAN LUIS OBISPO San Luis Obispo, CA Contact Person: Telephone No.: Key Personnel: Completion Date: Construction Cost: Robert Finn, Brown and Caldwell Consulting Engineers (714) 660-1070 Reza Hooshmand, Project Engineer 1994 $500,000 SA Associates was retained to design approximately two miles of 16, 12, 10, and 8-inch PVC potable water mains on the campus of CSU San Luis Obispo. This project was part of the overall campus utility upgrading system. The work was performed as a subconsultant to Brown and Caldwell Consulting Engineers. Ci'Pf OF CERRITOS 18125 Bloomfield Avenue Cerritos, CA 90703 Contact Person' . Telephone No.: Key Personnel: Rash Syed, Associate Engineer (310) 860-0311 Shahnawaz Ahmad, Project Manager Completion Date: 1993 Construction Cost: $600,000 SA Associates was retained by the city of Cerritos to prepare plans and specifications for the construction of 7,700 feet of 6-inch diameter reclaimed water pipelines in three different streets. The reclaimed water is used for landscaping. Completion Date: 1996 Construction Cost: $100,000 We are presently preparing plans and specifications for the design of 1,600 feet of 16-inch diameter water main along Carmenita Avenue from South Street to Houston Avenue. The project includes crossing under a bridge across the CoyOte Creek Channel. The work included conducting a study to switch over water services from two existing and one proposed housing tract, from the city of La Palma to the city of Cerritos. The study also investigated locating the pipeline along the flood control channel right-of-way. Related Experience - Water Pipelines CITY OF COMPTON 205 South Willowbrook Avenue Compton, CA 90220 Contact Person: Telephone No.: Key Personnel: Regina Turney-Murph (310) 605-5395 Shahnawaz Ahmad, Project Engineer Completion Date: 1981 Construction Cost: $700,000 Two separate projects were completed for the City. The first included the design and construction of approximately 4,500 feet of 18-inch diameter mortar lined and coated steel pipeline located south of Apra Street and east of Wilmington Avenue. The second project involved the design and construction of approximately 7,900 feet of 14, 8, 6, and 4-inch diameter mortar lined and coated steel pipelines at various locations in the City. CITY OF GLENDALE 141 North Glendale Avenue Glendale, CA 91206-4496 Contact Person: Telephone No.: Key Personnel: Wil Wilson (818) 548-3962 Shahnawaz Ahmad, Project Manager Reza Hooshmand, Project Engineer Completion Date: 1994 Construction Cost: $1.3 million The City retained SA Associates to prepare plans and specifications for the Brand Park Reclaimed Water project. This project included approximately 20,000 feet of 6-inch through 16-inch diameter pipelines in city streets and other public right-of-ways. This project will improve the delivery of reclaimed water for landscape irrigation use. The work also included obtaining a permit from Metropolitan Transportation Authority (MTA) for crossing the railroad right-of-way. CITY OF OXNARD 305 West Third Street Oxnard, CA 93030 Key Personnel: Completion Date: Construction Cost: Shahnawaz Ahmad, Project Engineer 1978 N.A. This project included the preparation of a pre-design report to determine the feasibility of constructing approximately 24,000 feet of 12-inch diameter pipeline to convey potable water from the Calleguas Municipal Water District's Las Posas Feeder to the Ventura School for Girls. The work included reviewing design criteria, pedorming design investigations to determine the type of pipe encasement, flood protection, comparison of various pipeline water sites, existing utilities, and right-of-way investigations. Alternative pipeline routes were also investigated. Related Experience - Water Pipelines OITY OF POMONA 505 South Garey Avenue Pomona, CA 91769 Contact Person: Telephone No.: Key Personnel: Completion Date: Construction Cost: Charles L. Sihler (909) 620-2238 Shahnawaz Ahmad, Project Manager 1992 $800,000 The City retained SA Associates to prepare plans for five separate projects for the design of water pipelines. The pipe sizes varied from 6 inches to 10 inches and included a total length of approximately 16,200 feet. Completion Date: 1997 Construction Cost: $75,000 The City also retained SA Associates to prepare plans and specifications for the construction the Well No. 28 Waterline Improvements. This included 1,500 feet of 8-inch diameter ductile iron pipe. The work included alternative alignments located in the Caltrans riqht-0f-way along the 57 Freeway. This included review by Caltrans. The project also included an overhead crossing across a flood control channel and obtaining a permit for this from the Los Angeles County Department of Public Works. Completion Date: 1996 Construction Cost: $250,000 SA Associates also prepared plans and specifications for construction of 4,800 feet of 6, 8, and 10-inch diameter ductile iron water mains along Hillcrest Drive. The pipeline is located in the hills of Pomona. Completion Date: 1997 Construction Cost: $1.2 million We are presently preparing plans and specifications for the design of approximately 15,000 feet of 24-inch diameter steel transmission water mains. This project includes crossing two railroad tracks, connecting to an existing reservoir, and location of the pipeline in Caltrans right-of-Way. SAN GABRIEL VALLEY MUNICIPAL WATER DISTRICT 549 East Sierra Madre Avenue Azusa, CA 91702 Key Personnel: Completion Date' Construction Cost: Shahnawaz Ahmad, Project Engineer 1981 $1,5OO,OOO This project involved the design and construction of turnout facilities to the San Dimas Wash. The work included a major concrete building, a 20-inch pipeline connection to the District's 30-inch Devil Canyon-Azusa pipeline, major valve and pipeline facilities, underground gasoline storage tank with gasoline dispenser, paving, fencing, electrical, and miscellaneous other work. To expedite the project, a purchase specification was also prepared, prior to start of construction, to furnish the contractor with the major mechanical and electrical equipment. Related Experience - Water Pipelines COUNTY WATERWORKS DISTRICT NO. 8 CITY OF SIM! VALLEY 2929 Tapo Canyon Road Simi Valley, CA 93063 Contact Person: Telephone No.: Key Personnel: Ray Baughman, Senior Engineer (805) 583-6894 Shahnawaz Ahmad, Project Manager Completion Date: 1994 Construction Cost: $200,000 SA Associates was obtained to prOvide engineering services for the installation of approximately 1,000 feet of 12-inch diameter water main from the District's exiting Lilac Lane Tank to a point of connection approximately 1,000 feet west of the Lilac Lane Tank site. The pipeline was located on a steep slope and extensive investigations were conducted to determine the appropriate anchorage and support for the pipeline along the slope. CITY OF TORRANCE 3031 Torrance Boulevard Torrance, CA 90503 Contact Person: Telephone No.: Key Personnel: Richard W. Burtt, Engineering Director (310) 618-2820 Shahnawaz Ahmad, Project Manager Reza Hooshmand, Project Engineer Completion Date: 1994 Construction Cost: $1.8 million SA Associates. was retained to prepare plans and specifications for construction of approximately 21,000 feet of 6, 8, 10, and 12-inch diameter ductile iron water mains. These mains were recommended to be replaced under Priority 1 of the Water Main Replacement Program, prepared by SA Associates. SA Associates also provided construction management services, including inspection, for this project. The work also included obtaining a construction permit from Caltrans for crossing Artesia Boulevard. Completion Date: 1995 Construction Cost: $1.6 million SA Associates also prepared plans and specifications for construction of an additional 28,400 feet of 6, 8, and 12-inch diameter ductile iron water mains. These mains were recommended to be replaced under Priority 2 of the Water Main Replacement Program. SA Associates also provided construction engineering services for this project. Completion Date: 1996 Construction Cost: $650,000 SA Associates recently prepared plans and specifications for construction of approximately 9,500 feet of 8, 12, and 16-inch diameter water mains along Torrance Boulevar'd. This project is presently under construction. Related Experience - Water Pipelines CITY OF WHITTLER 13230 E. Penn Street Whittier, CA 90602 Contact Person: Telephone No.: Key Personnel: Manny Magana (Now with the city of Alhambra) (818) 57O-3274 Shahnawaz Ahmad, Project Manager Completion Date: 1991 Construction Cost: N.A. This project involved the preparation.of a study to' investigate the feasibility of rehabilitating or replacing approximately 16,000 feet of two 30-inch diameter water transmission mains from the City's well field in Whittier Narrows to Pumping Plant No. 2. Another project included the preparation of plans and specifications for construction of two new wells and to modify an exislJng well. The work also included design of approximately 1,200 feet of 20-inch and 300 feet of 24-inch diameter transmission mains. RELATED EXPERIENCE CONSTRUCTION MANAGEMENT SERVICES CITY OF ARCADIA 240 West Huntington Drive Arcadia, CA 91007 Construction Cost: $850,000 Year Completed: 1991 The overall project consisted of a well pump house, a 300,000-gallon steel forebay, a booster pumping station, a fire pump test pit, and approximately 700 feet of 24-inch diameter transmission main necessary for constructing a complete water supply facility. The work consisted of all civil/sitework, mechanical, structural, architectural, electrical, and controls necessary to complete the water supply facility. This included paving and site work, redeveloping the existing well, building a new well pump house, a steel forebay, a booster pump station, a fire pump pit, and installing a well pump, 4 booster pumps, and transmission main. This contract also required coordination and scheduling with the City in installing equipment for a complete and operating pump station. The work was pedormed for the Design Engineer for the project. CITY OF AZ:USA 729 N. Azusa Avenue Azusa, CA 91702 Construction Cost: $500,000 Year Completed: 1992 The City retained SA Associates to furnish design and construction engineering services for the installation of approximately 8,500 feet of 8-inch and 12-inch diameter ductile iron water pipelines, service connections, fire services, valves, appurtenances, fittings, and reconnections of existing fire hydrants. Construction services included inspection, review of progress payments, and negotiation for change orders. CENTRAL CONTRA COSTA SANITARY DISTRICT Walnut Creek, California Construction Cost: $52,000,000 Year Completed: 1976 Design and construction of a 30 mgd water reclamation, plant. The plant was designed for physical-chemical- biological treatment, incorporating phosphorous and nitrogen removal, effluent filtration, and solids disposal by centrifugation and incineration. The construction cost of the project was $52,000,000 in 1974 dollars. The work consisted of: Reviewing requests for information by the contractor and preparing responses to these requests. Reviewing shop drawings and making recommendations for approval or rejection. Meet with the contractor to clarify items. Related Experience - Construction Manag(~-ment Services Reviewing requests for change orders and preparing a written analysis documenting the basis of these requests. The impact of these change orders on 'the completion schedule was also analyzed. Participate in negotiations for change order and schedule related claims. CITY OF CHINO 13220 Central Avenue Chino, CA 91710 Construction Cost: $1,200,000 Year Completed: 1988 This project included design, cOnstruction observation, and construction administration for 19,000 feet of 8-inch through 24-inch vitrified clay pipe sewer. The project also included an existing storm drain crossing under the new trunk sewer. A Iow profile "squash box" was designed and constructed to clear under the sewer main. The trunk sewer further required a special inverted siphon and weir chambers for crossing under an existing 36-inch diameter high pressure gas main. The work consisted of providing: Construction management services for the project, including construction staking and inspection services. Interpretation of the plans and specifications, including the preparation of elementary sketches if required, to clarify design details. Administration of the construction contract. Review of construction progress estimates and recommendations for progress and final payments to the contractor. Correction of drawings to show "as built" conditions. Meetings and negotiations with the contractor involving changes in the extent or amount of the contraCt, or changes in the approved design. Review of change orders. The impact of these change orders on the completion schedule was also analyzed. . . Assist the City in negotiating change order and schedule related claims. CITY OF HERMOSA BEACH 1315 Valley Drive Hermosa Beach, CA 90254 Construction Cost: $800,000 Year Completed' 1988 This project involved the preparation of plans and specifications for rehabilitation of approximately 7,300 feet of 8, 10, .and 15-inch vitrified clay sewer pipe for Target Areas 1 and 2 and for Beach Drive in the City. This project also involved slip lining without main or lateral service interruption. The work consisted of providing: Construction management services for the project, including construction staking and inspection services. SA, Related Experience - Construction Management Services Interpretation of the plans and specifications, including the preparation of elementary sketches, if required, to clarify design details. Administration of the construction contract. Review of construction progress estimates and recommendations for progress and final payments to the contractor. Correction of drawings to show "as built" conditions. Meetings and negotiations with the contractor involving changes in the extent or amount of the contract, or -changes in the approved design. Review of change orders. The impact of these change orders on the completion schedule was also analyzed. Assist the City in negotiating change order and schedule related claims. ORANGE COUNTY WATER DISTRICT Fountain Valley, California Construction Cost: ,$800,000 Year Completed' 1977 Design and construction of a support system to a wastewater demineralization facility at Water Factory 21 in Orange County, California. Water Factory 21 is an advanced design wastewater reclamation facility capable of recycling up to 15 mgd of high quality water into the groundwater basin as a deterrent to seawater intrusion and also for basic replenishment of water for domestic, agricultural, and industrial reuse. The work included providing support services to the District for review of shop drawings, change orders, review of progress payments, and claims assistance. CITY OF POMONA 505 South Garey Avenue Pomona, CA 91769 (~°nstruction Cost: $4,000,000 Year Completed' Work in progress SA Associates was retained as a subconsultant by Parsons Engineering Science to provide construction inspection services for the Pedley Water Treatment Plant. This project is presently under construction. __ Related Experience - Construction Management Services CITY OF POMONA 505 South Garey Avenue Pomona, CA 91769 Construction Cost: $800,000 Year Completed: 1992 The City retained SA Associates to prepare plans for five separate projects for the design of water pipelines. The pipe sizes varied from 6 inches to 10 inches. Construction services included providing inspection services for 13 contracts for a total of 12 miles of water mains. CITY OF POMONA 505 South Garey Avenue Pomona, CA 91769 Construction Cost: $700,000 Year Completed' 1980 Design and construction of a reclaimed water system. The reclaimed water was obtained from the Pomona Water Reclamation Plant, owned and operated by the Los Angeles County Sanitation Districts, and is utilized for landscaping, irrigation, landfill operations, and for two paper manufacturing plants. The reclaimed water system included two pumping stations with a total capacity of 14 mgd, 6,500 feet of 20, 18, 16, and 12-inch diameter pipelines, and a 3 MG steel reclaimed water storage reservoir. The work consisted of providing- Construction management services for the project, including construction staking and inspection services. Interpretation of the plans and specifications, including the preparation of elementary sketches, if required, to clarify design details. Review of shop and working drawings of fabricated and manufactured equipment submitted by the contractor for substantial conformity with the intent of the plans and specifications. Administration of the construction contract. Review of construction progress estimates and recommendations for progress and final payments to the contractor. Correction of drawings to show "as built" conditions. Meetings and negotiations with the contractor involving changes in the extent or amount of the contract, or changes in the approved design. Review of change orders. The impact of these change orders of the completion schedule was also analyzed. Assist the City in negotiating change order and schedule related claims. Related Experience - Construction Management Services SAN GABRIEL VALLEY MUNICIPAL WATER DISTRICT 549 East Sierra Madre Avenue Azusa, CA 91702 Construction Cost: $450,000 Year Completed: 1980 This project involved the design and construction of turnout facilities to the San Dimas Wash. The work included a major concrete building, a 20-inch pipeline connection to the District's 30-inch Devil Canyon-Azusa pipeline, major valve and pipeline facilities, underground gasoline storage tank with gasoline dispenser, paving, fencing, electrical, and miscellaneous other work. To expedite the project, a purchase specification was also prepared, prior to start of construction, to furnish the contractor with the major mechanical and electrical equipment. Construction services included inspection, review of progress payments, review of shop drawings, and negotiation of change orders. CITY OF SAN FERNANDO 117 Mac Nell Street San Fernando, CA 91340 Construction Cost: $600,000 Year Completed: 1994 The City retained SA Associates to provide engineering construction services for installation of 6,200 feet water mains damaged in the January 17, 1994 earthquake. Construction inspection services were also provided for rehabilitation of Workman Street from Woodworth Street to Cells Street, approximately 2,200 feet. SA Associates also provided construction inspection services for installation of approximately 2,900 feet of water mains in 5th Street, Workman Street, and an alley. Recently SA Associates provided constructiOn inspection services for the Lucas-Hewitt Streets Improvements project. The work included pavement rehabilitation and reconstruction. CITY OF TORRANCE 3031 Torrance Boulevard Torrance, CA 90509 Construction Cost: $1,600,000 Year Completed: 1994 Water Main Replacement - Phase I: This project included the design and construction of approximately 29,000 feet of ductile iron water mains, ranging in size from 6" to 12". The work consisted of: Scheduling, coordination, and attendance of the pre-construction conference. Interpretation of the plans and specifications, including the preparation of elementary sketches, if required, to clarify design details. Related Experience - Construction Management Services Review of shop drawings of fabricated and manufactured equipment submitted by contractors for'substantial conformity with the intent of the contract plans and specifications. Weekly progress meetings with the contractor and City. Construction inspection. Review of construction progress estimates and recommendations for progress and final payments to the contractor. Assistance in final inspection and testing. Correction of drawings to show "as-built" conditions. Meetings and negotiations with the contractor involving changes in the extent or amount of the contract, or changes in the approved design. Processing change orders. Negotiating and settling claims. CITY OF TORRANCE 3031 Torrance Boulevard Torrance, CA 90509 Construction Cost: $1,800,000 Year Completed: 1995 Water Main Replacement - Phase 2: This project included the design and construction of approximately 28,400 feet of ductile iron water mains, ranging in size from 6" to 12". The work consisted of: Scheduling, coordination, and attendance of the pre-construction conference. Interpretation of the plans and specifications, including the preparation of elementary sketches, if required, to clarify design details. Review of shop drawings of fabricated and manufactured equipment submitted by contractors for substantial conformity with the intent of the contract plans and specifications. Weekly progress meetings with the contractor and City. Correction of drawings to show "as-built" conditions. Meetings and negotiations with the contractor involving changes in the extent or amount of the contract, or changes in the approved design. __ ,SECTION V MANHOURS REPLACEMENT OF DETERIORATING AND UNDERSIZED WATER MAINS Project No. 600137 No. I Task (Per Section I' Scope of Work) I Manhours 11 Phase.l: Plans and Specifications' 1 Review wod!,' requirements 4 2 Meet with City staff 12 3 Conduct utilities investigation 8 4 Obtain County requiremen, ts 2 5 Conduct field checks 16 6 Prepare plans 161 7 Prepare specifications 32 8 Submit.plans and specifications to City at the 50%, 90%, and 58 100% completion levels. Meet with City at each submittal level 9 Submit preliminary plans to the County and'utility companies 4 - 10 Conduct job walk 8 11. Finalize plans and specifications 18 12 !Prepare Encroachment Permit application 5 13 Prepare construction cost estimates 16 14 Submit final plans and specifications 3 Phase II- Construction Services: _ I Attend pre-bid conference 6 ..2 Respond to questions from bidders 7 3 Prepare Addenda and plan revisions 24 4 Attend bid opening 4 ..5 Attend pre-construction conference 10 6 Interpret plans and specifications 16 7 Review shop drawings 8 8 Conduct 2 site visits 10 9 Prepare as-built dra~vings 6 Total Phase i"1-. ~:'~.::: i:ii:ii;ii!i?i::: - ' · : .'~': ' ,, V-1 Section V - Manhours REPLACEMENT OF DETERIORATING AND UNDERSIZED WATER MAINS Project No. 600138 NO. J Task (Per Section I: Scope of Work) I Manhours )1 Phase I: Plans and Specifications 1 Review work requirements 4 2 Meet with City staff 12 ... 3 Conduct utilities investigation 6 ~ 4 Obtain County requirements 2 5 .Conduct field checks 24 6 Prepare plans 249 7 Prepare specifications 32 8 Submit plans and specifications to City at the 50%, 90%, and 58 100% completion levels. Meet with City at each submittal level 9 Submit preliminary plans to the Count), and utility companies 4 10 ,Conduct job walk 8 11 Finalize plans and specifications 18 12 Prepare encroachment permit application 5 13 Prepare construction cost estimates 16 _ 14 Submit final plans and specifications 3 phaSe"i:?: ?ii !i:~iil !i:ii:?iii; !ill :~ :;iii. i:i'. :.i.il ?il;:iill '~!;:I :i: iii; ii iii ?i!i iii!i!iiiii;!ii !!iii ........................ Total ! iii!ili;i !i ~-'~:i':ii;i::i: Phase I1: Construction Services ,, 1 Attend pre-bid conference 6 _ 2 Respond to questions from bidders 7 3 Prepare Addenda and plan revisions 24 4 'Attend bid opening 4 5 Attend pre-construction conference 10 6 Interpret plans and specifications 16 . 7 Review shop drawings 8 8 Conduct 2 site visits 9 .Prepare as-built drawings 10 10 Total Phasell~. :' .: :.:i:~.ii - : : :;:'.:' · I[TOTAL 536.1] V-2 P'....,,~.'~'~ ," Wori<s ./Water Service Division October 14, 1996 Shahnawaz Ahmad SA Associates 325 N. Santa Anita Avenue Suite D Arcadia, CA 91006 City of Tustin 235 E. Main Street Tuslin, CA 92680 (714) 573-3375 FAX (714) 838-0039 SUBJECT: REQUEST FOR PROPOSAL - PROVIDE ENGINEERING SERVICES FOR THE REPLACEMENT OF DETERIORATING AND UNDERSI. ZED WATER MAINS AT VARIOUS LOCATIONS CITY PROJECT NOS. 600137 AND 600138 Dear Mr. Ahmad: The City of Tustin desires to engage the services of two established engineering consulting firms, one for the preparation of plans and specifications for the replacement of water mains on Lemona Lane, southerly of La Colina: .Windsor Place between Vanderlip and 17* Street; Cameron Lane, southerly of Vanderli'p; Ehlen, Brenan Way, Harp Court, Manning Drive northerly of Warren Avenue and Fairmount Way, southerly of Fairhaven Avenue (City Project No. 600137). The locations of these proposed main replacements are shown on Attachment A to this RFP. The second firm will be engaged for the preparation of plans and specifications for the replacement of a deteriorating and undersized water main on Fairhaven between Hewes and Esplanade, the installation of a new water main on Esplanade between Fairhaven and an existing main terminating 1200 feet north of 17th Street, and the installation of a new water main on Santa Clara Avenue from Prospect to Esplanade (City Project No. 600138). The locations of this second group of proposed water mains are shox~: on Attachment B 'to this RFP. All of these facilities are to be constructed as a part of the City's ongoing Water System Capital Improvement Program. BACKGROUND As a part of its Water System Capital Improvement Program, the City of Tustin Water Service will be constructing a number of main replacements throughout its service area to repalce deteriorating and undersized water mains. This request is for the design engineering services for the water main replacements identified above and shown on Attachment A. EXHIBIT REQLIILST FOR PI2. Ot~OSAL October 14, 1996 Page 2 All services will be procured in accordance with existing City of Tustin policies which require professional firms to be selected on the basis of professional experience, qualifications and cost. Compensation to be paid under any resulting agreement will be based on individual tasks and progress payments will be made for completed tasks only. Proposing firms will be evaluated on demonstrated competence, professional · qualifications, familiarity and experience with providing this type of service, and the understanding of the City of Tustin's needs. The experience of the Project Manager and the percentage of his time to be dedicated to the project will be key factors. The method for maintaining close communication with City staff and approach to completing the project in a timely manner will be of utmost importance. It is the intent of the City to select two different firms, one for each of the water main projects. The selected firms will report directly to the City's Program Manager, ASL Consulting Engineers. It is expected that the selected firms will provide the necessary analysis and make recommendations on all technical issues. Written proposals will be evaluated by a selection committee. Subsequently, selected firms may be asked to give a presentation to the committee. Upon selection of the two most qualified firms, a Scope of Work and Fee Arrangement will be negotiated with each. If a selected firm and the City are unable to negotiate a fee arrangement deemed fair and reasonable, the City will attempt to negotiate an agreement with the next most qualified firm, and so on until an agreement is reached for each project. SCOPE OF WORK The consultant is to submit his proposal based on providing the following services to the City for each of the subject projects. The propo, saI to be submitted shall be separated into the following tasks: ~ PHASE I PLANS & SPECIFICATIONS TASK 1 Base Map Preparation Field verify City provided GIS base maps of the project limits. This survey shall be utilized in the preparation of all project plans. All existing and planned features, objects and obstructions, including, but not limited to: walkways, sidewalks, driveways, curb and gutter, retaining walls, trees, fire hydrants, water meters, signs, street lights, power poles, etc. shall be clearly located within the roadway rights-of-way. IkEQUEST FOR PROPOSAL October I4, 1996 Page 3 TASK 2. Utility Coordination Consultant shall thoroughly research and delineate existing utility facilities on the plans. ' Consultant shall send preliminary and final project notices, including plans, to all affected utilities in accordance with city of Tustin procedures. Consultant shall maintain a complete record of all utility contacts and responses with all documentation copied to the City. This work shall also include the processing of any permits, if required for construction of the project. TASK 3 Improvement Plans Complete water main improvement plans shall be prepared in ink on 24"x36" City of Tustin standard plan mylar (4 mil thick minimum) at a scale of 1"=20'. The plans shall include the identification of all topographic features, proposed water main, necessary inter-connections, and ail future appurtenant water facilities. All residential property lines, including addresses, shall be shown. Profile details will be necessary. Prepare construction traffic control plans as required per City and County of Orange Environmental Management Agency standards. -. · · The Consultant shall prepare the necessary plans in AutoCad, Release 13 or newer, and shall plot them on City standard mylar sheets. Once completed, the original mylars ofall approved drawings shall be ~ubmitted to the City together with all other bid documents. Project plan originals shall be 24"x 36" sized City of Tustin standard mylar sheets with title and signature blocks. Digital files are acceptable in either AutoCad drawing file (DWG) or a data exchange file (DXF) format. Plans shall be prepared aS per the attached "CITYOF TUSTIN - MAPPING, DOCUMENTATION, & PLAN PREPARATION REQUIREMENTS". CADD coordinates are to be based on the OCEMA System. REQUEST FOR PROi'OSAL, October 14, 1996 Page 4 TASK 4. Technical Specifications As required by City policy, the Standard Specifications for Public Works Construction (latest edition) shall be used and referenced in the construction specifications wherever practical. Sample plans from previous City projects will be available for reference by the Consultant. Project technical specifications, special Provisions and contract bid documents shall be prepared in accord with the requirements of the City's design criteria. Coordinate with Program Manager and prepare a table of contents for the project's contract documents and technical specifications. Also, prepare separate bid schedule sheets breaking out' construction items as coordinated with the Program Manager. The items listed in the' bid schedule shall relate to the actual numbered construction call-outs shown on the plans. TASK 5 Project Design Notebook & Engineer's Estimate of Probable Const~ction Cost Assemble and submit for City staff reference and files two copies of a tabbed, three ring note book summarizing all aspects of engineering design and coordination for the pipelines, horizontal control data, or any other related items specified by the District. Prepare an engineer's estimate of construction costs for the pipelines and appurtenant facilities, including any associated costs. These engineer's estimates shall be prepared using the bid items brOken out in the bid schedule and shall relate to the actual construction items shown on the plans. The estimate shall be promptly completed after the City has. approved the construction plans and specifications so that this information is readily available for prospective bidders use. Project Deliverables Upon completion of design activities, provide the City with the original, wet signature (4 mil double matte clear mylar or 4 mil double matte photo mylar) set of the construction plans and camera ready, originals of the technical specifications for City reproduction, assembly and bidding. All original mylars xvill be returned to the consultant in order for any construction plan revisions to be completed by the Consultant after bidding All costs associated with the printing of preliminary originals, REQUEST FOR PROPOSAL October 14, 1996 Page 5 the printing of in-hoUse and progress plans at the 50% and 90% stage as well as the 100% final mylar production shall be included in the Consultant's deliverables and/or reproduction budget. Plan and specification originals will be turned over to the Program Manager for printing and advertising with the appropriate number of submittal copies. The consultant shall provide a copy in Microsoft Word compatible format of the special provisions and contract bid documents and diskettes or tape of the AutoCad Release 13 design files in either an AutoCad drawing file (DWG) or a data exchange file (DXF) format. Construction Plans & Specification Review Process The City will require a number of submittals prior to approval and signature of the 'plans and specifications. Consultant's proposal fee shall include all meetings and. submittals necessary for review and coordination. The following list identifies key submittals and required design information for each. A. 50% Design Review: Consultant shall, as a minimuTM, submit preliminary title sheet, second sheet (including vicinity map, location map, general notes and construction notes), preliminary pipeline alignments and details sheets and a preliminary cost estimate for the project. B. 90% Design Review: Consultant shall, as a minimum, submit complete plans, a refined cost estimate and preliminary special provisions, as well as addressing the 50% design review' comments. C~ 100% Design Review: Consultant shall, as a minimum, submit the final plans reflecting 90% design review corrections; a complete and detailed cost estimate on the contractor's bid proposal form (with cost estimate backup detail); complete (and bound) special provisions, contract documents and any appendices necessary for final approval. D. Final Approval Review: Consultant shall submit final plans reflecting 100% design review corrections; complete~ (and bound) special provisions, contract documents and any appendices for final'approval and plan signature and a complete (and bound) set of the project calculations supporting the design. E. Approval of Plans: Consultant shall submit mylar originals with Consultant's stamp and signature with original specifications. ILEQUEST FOR ]'R(,. _,SAL Oclobcr 14, 1996 Page 6 The Consultant is responsible for addressing all plan review comments at each of the. formal submittals and informal coordination throughout the plan preparation process. The City will commit to an accelerated period of five (5) working days of plan review for each submittal. The City will require review meetings at each of the submittals described above as a minimum. During the bid period, the Consultant shall assist the City and Program Manager by answering bidder question.s and providing clarifications to the interpretation of plans and specifications. PHASE II CONSTRUCTION SERVICES The Consultant shall be expected to provide a certain level of assistance during construction. This assistance shall be limited in scope and shall include the following: TASK 1 Preconstruction Phase A: Respond to bidder's questions during the bid advertisement period and provide information and clarification of construction documents to prospective bidders including preparation of complete addenda documentation as required for Program Manager issuance and distribution. Addenda resulting from omissions or incorrect information provided by the Consultant in the plans or specifications shall be prepared and issued by the Consultant after the Program Manager's review. B. Attend the pre-bid and pre-construction meetings and be available during the bid process to respond to questions and resolve any discrepancies in the project plans and specifications. ... C. Prepare final construction drawings including revising the plans and project specifications to include any bid addenda that.become necessary. TASK 2 Shop Drawing Review Provide shop drawing review and any necessary plan revisions and processing sen, ices during construction of the facilities and for all other aspects of the project. The Consultant shall budget for the review and acceptance of all anticipated shop drawing submittals for the facilities and all appurtenances. Consultant shall include in his budget a second review of each shop drawing submittal. REQUEST FOR October 14, 1996 Page 7 TASK3 Construction Engineering SUpport Services A. Provide engineering support services during construction in response to requests for information or clarification from the City or Program Manager or for field coordination activities with the contractor. The Consultant shall also provide budget of 8 hours-of staff time for minor plan revisions to the construction drawings. Two (2) site visits of two hours each should also be budgeted fOr by the Consultant. Site visits will be requested by the Program Manager on an as needed basis. B. Prepare record drawings once the project construction has been completed based on Contractor furnished "Redline" construction plans. ADDITIONAL RESPONSIBILITIES Meet periodically with City staff and Program Manager during the design process to review and discuss progress and coordinate courses of action. Make recommendations pipeline alignments, configurations, valves and connections, etc. It is anticipated that a maximum of two design meetings will be required. This does not include the initial project meeting, project submittal meetings, the pre-bid meeting or the preconstruction meeting. Consultant shall be responsible for notifying the City in ~a-riting of any regulatory requirements or conditions for design or construction of the pipelines and appurtenances. The requirements shall not include those for which the City is exempt from by public agency laws. The Program Manager will perform the coordination with any agencies with jurisdiction over the work involved. The Program Manager will also authorize any needed permit applications. ITEMS TO BE SUPPLIED BY THE CITY The City shall supply/provide the consultant with the following: Ao All available existing data, information, reports, records and maps available in City files such as design plans for adjacent and existing improvements, soil reports, and surveys which may exist. The search for this material shall be the responsibility of the consultant. B. The City's existing water facilities shrill be field marked by the City and consultant shall conduct a field review of said marks prior to final plan preparation. FtEQUEST FOR PRO~'OSAL Octobcr 14, 1996 Page 8 C. All required copies of plans and specifications for the project bid documents. D. Sample Special Provisions and City's standard contract documents, as are available and appurtenant to the project. Eo The City shall be responsible for administering the required contractor completion of all .applications for any required permits from other governing agencies. F. Environmental documentation for the projects proposed under this RFP PROJECT SCHEDULE The City proposes to pursue an aggressive schedule for completion of these critical water distribution facilities. The project goal is to have the completed facilities operational by September 1998. To meet this schedule, the following milestones shall be incorporated into the Consultant's proposed project design and completion schedule: 12/96 02/97 04/97 05/97 06/97 07/97 08/97 09/97 09/97 09/98 09/98 Notice To Proceed 50% Design Review 90% Design Review 100% Design Review Final Design Review Advertise for Bids Open Bids Award Contract fOr Construction Notice To Proceed with Construction Complete Construction Start Operation of New Facilities INFORMATION TO BE INCLUDED IN THE PROPOSAl, Your proposal for this work should include the following information: A. Your firm's qualifications for performing this work, including yoUr related experience in the preparation of plans and specifications for water distribution pipelines. Provide a brief list of similar types of projects which your firm has previously performed, including scope, cost and agency for whom completed, including contact person and phone number. REQUEST FOR t)RC,, OSAL October ] 4.1996 Page 9 B. Identification, titles and qualifications of individuals who will supervise and perform the necessary services as discussed in the Scope of Work. The experience and qualifications of the project manager and of other key individuals proposed to assist in the project will be significant factors in the evaluation process. The percentage of time that will be dedicated to the project by the project manager and other key staff should also be provided. The Consultant will assign a responsible representative and an alternate to perform the assigned tasks. Both will be identified in the proposal. The ConsuItant's representative ,,,,,ill remain in responsible charge of all duties from contract negotiations through project completion. If the primary representative is unable to continue with the project, then the alternate representative will become the primary representative. Any other changes in responsible representative must be approved, in advarice, by the City and the Program Manager. The City will have the right to reject other proposed changes in personnel, and may consider any other changes in responsible personnel a breach of contract. C. An identification of the tasks necessary to complete the Scope of Work for each of the two pipeline projects and an estimate of the time and man hours necessary to complete each task. Identify the individuals who will be assigned to each task. D. A proposed project schedule depicting tl4e time of completion for the project design. The schedule shall include the number of calendar days required to perform each task and the total number of calendar days required to complete the entire project. The schedule should be coordinated with the review dates shown above. Eo Fo The information you expect to be provided by the City. Fee schedule (submit in a SEPARATE SEALED ENVELOPE) indicating the proposed cost for completing each task and a resulting "not to exceed" cost of the project based upon the work hours, hourly ratesi and other associated costs provided separately for each of the two projects. The proposed cost to complete each task shall include the costs of all administration and overhead, project site visits, attendance at meetings, and all reproduction costs. Include a schedule of hourly rates for your firm's employee titles or Various classifications in the sealed envelope. G. Any other information you feel is pertinent to this project. tDEQUEST FOR t'R~J, OSAL October 14, 1996 Page 10 The Consultant shall be responsible for completing the specified services in accord with the City's standard "Professional Sen, ices Agreement", which will be prepared by the City's Program Manager. Services specified in this agreement shall be taken directly from this "Request for Proposal" and from the Consultant's proposal. Enclosed for your information and use is a sample "Professional Services Agreement'" and a "Certificate of Insurance" utilized by the city of Tustin for such work THE CONSULTANT SHOULD BE AWARE THAT NO MODIFICATIONS OR ADDITIONS WILL BE ALLOWED TO EITHER DOCUMENT, AND IT IS RECOMMENDED THAT THEY BE REVIEWED THOROUGHLY pRIoR TO PROPOSAL SUBMITTAL). The consultant should also be advised that if selected, an Insurance Policy for errors and omissions coverage with minimum coverage of $500,000 will be required. In addition, a minimum of one million dollars of general liability coverage is required. The consultant shall obtain and maintain a city of Tustin business license, at the consultant's expense, prior to starting work. Also, all subcontractors will be required to have a valid business license while working on this project. If you desire to submit a proposal to perform the requested services, return it to Gary Veeh, Water Services Manager, 235 E. Main Street, Tustin, CA 92680, no later than 2:00 P.M., Thursday, November 7, 1996. Please note that three (3) copies of your proposal must be submitted. Please feel free to call me at (714) 573-3381 Or our Program Manager, John Morris, at (818) 796-0020 if you.have any questions concerning this .request. Very truly yours, Gar~R. Vt'de e'h Water Services Manager Attachments