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HomeMy WebLinkAboutCC 1 MINUTES 02-01-93CONSENT CALENDAR NO. 1 - MINUTES 1-93 REGULAR MEETING OF THE CITY COUNCIL CITY OF TUSTIN, CALIFORNIA JANUARY 19, 1993 I. CALL TO ORDER/PLEDGE OF ALLEGIANCE The meeting was called to order by Mayor Pontious at 7:06 p.m. at the Tustin Area Senior Center, 200 South "C" Street, Tustin, California. The Pledge of Allegiance was led by Councilmember Saltarelli. II. INVOCATION The Invocation was given by Associate Pastor Louise Fairweathre, Aldersgate United Methodist Church. BIRTH ANNOUNCEMENT Councilmember Thomas proudly announced the birth of his son, Wesley James, on January 18, 1993. III. ROLL CALL Council Present: Leslie Anne Pontious, Mayor Jim Potts, Mayor Pro Tem Charles E.. Puckett Thomas R. Saltarelli Jeffery M. Thomas Council Absent: None City Clerk Wynn: Absent Others Present: William A. Huston, City Manager James G. Rourke, City Attorney Christine Shingleton, Assistant City Manager W. Douglas Franks, Chief of Police Robert Ledendecker, Director of Public Works Ronald A. Nault, Finance Director Dana Kasdan, Engineering Services Manager Rita Westfield, Asst. Dir./Comm. Development Robert Ruhl, Field Services Manager Bettie Correa, Senior Personnel Analyst Dan Fox, Senior Planner Susan Jones, Recreation Superintendent Doug Anderson, Transportation Engineer Randy Westrick, Recreation Supervisor Katie Pitcher, Administrative Assistant Valerie Whiteman, Chief Deputy City Clerk Approximately 15 in the audience IV. PUBLIC HEARING - None V. PUBLIC INPUT 1. MAINTENANCE REQUEST - SENIOR CENTER Goldie Nannes, 1777 Mitchell #120, Tustin, reported the lack of heating/air conditioning and roof leaks at the Senior Center. CITY COUNCIL MINUTES Page 21 1-19-93 Mayor Pontious directed staff to take corrective measures and submit report to Council. 2. ASSISTANCE IN RELOCATION OF BUSINESS/B & J TREE SERVICE Bobby Gilbert, B & J Tree Service, reported the City had requested he vacate the premises where his tree and firewood business was located because the area was not zoned for that type of business, and he was also informed relocation within the City was not possible due to zoning restrictions. He requested Council assistance to remain in the City. Christine Shingleton, Assistant City Manager, responded that staff would obtain background information and submit a report to Council. VI. CONSENT CALENDAR It was moved by Potts, seconded by Puckett, to approve the Consent Calendar as recommended by staff. Motion carried 5-0. 1. APPROVAL OF MINUTES - JANUARY 41 1993 REGULAR MEETING Recommendation: Approve the City Council Minutes of January 41 1993. 2. APPROVAL OF DEMANDS AND RATIFICATION OF PAYROLL Recommendation: Approve Demands in the amount of $607,108.29 and ratify Payroll in the amount of $297,929.69. 3. REJECTION OF CLAIM NO. 92-51 - CLAIMANT, GARY GREEN; DATE OF LOSS, 6/2/92; DATE FILED WITH CITY, 11/2/92 Recommendation: Reject subject claim for property damages in the amount of $80.00 as recommended by the City Attorney. 4. REJECTION OF CLAIM NO. 92-40 - CLAIMANT, FARMERS INSURANCE; DATE OF LOSS, 6/25/92; DATE FILED WITH CITY, 9/1/92 Recommendation: Reject subject claim for property damages in the amount of $2,135.14 as recommended by the City Attorney. 5. RESOLUTION NO. 93-04 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, APPROVING PLANS AND SPECIFICATIONS FOR MEDIAN ISLAND AND CUT SLOPE LANDSCAPE AND IRRIGATION IMPROVEMENTS ALONG JAMBOREE ROAD BETWEEN TUSTIN RANCH ROAD AND THE NORTHERLY CITY LIMITS the Recommendation: Adopt Resolution No. 93-04 approving plans and specifications for landscape and irrigation improvements for the median islands and cut slopes along Jamboree Road between Tustin Ranch Road and the northerly City limits and directing the City Clerk to advertise for bids as recommended by the Public Works Department/Engineering Division. CITY COUNCIL MINUTES Page 3, 1-19-93 6. YORBA STREET AHFP PROJEPT, NOS. 1293 AND 1294 RIGHT-OF-WAY CERTIFICATION Recommendation: Authorize the Mayor and City Clerk to execute the subject right-of-way certification as recommended by the Public Works Department/Engineering Division. 7. LAMBERT SCHOOL LEASE RENEWAL Recommendation: Renew lease with the Tustin Unified School District for use of Lambert School for a period of one year commencing on February 1, 1993 and ending January 31, 1994, and authorize the Mayor to execute subject lease as recommended by the Community Services Department. VII. ORDINANCES FOR INTRODUCTION - None VIII. ORDINANCES FOR ADOPTION - None IX. OLD BUSINESS 4. SPORTS PARR MASTER PLAN UPDATE AND APPROVAL OF DESIGN CONTRACT FOR WORKING DRAWINGS AND BID DOCUMENTS (Agenda Order) Mayor Pontious announced that at the request of a member of the audience, this item would be taken out of agenda order. Randy Westrick, Recreation Supervisor, reported the City had a Consultant Services Agreement with Anthony and Langford for the Master Plan phase of the Sports Park. He stated this agreement provided for the City to negotiate a separate consultant services agreement with Anthony and Langford for preparation of the working drawings and bid documents. He noted language modification required for the agreement, and summarized the recommendation for site plan alternative Scheme D. William Huston, City Manager, clarified that at the request of Council to accelerate this project, Council would review the schematic drawings and authorize retention of an architect before approval of the Sports Park Master Plan. Council/staff discussion followed regarding the difference in Design Scheme D and E, and length of the playing fields. The following member of the audience spoke in favor of the Sports Park, suggested City Council receive regular status reports, and utilize Robinson Drive for additional parking: Dick Edgar, 13622 Loretta Drive, Tustin Council/staff discussion followed regarding adequate parking for special events, and shared parking with the Tustin Unified School District. CITY COUNCIL MINUTES Page 4r 1-19-93 Mayor Pro Tem Potts requested update reports every two weeks on the project's progress. Councilmember Saltarelli requested the consulting services agreement contain specific completion dates for drawings, plan check, and bid process rather than the indicated 6 months. He said the June 7, 1993 completion datefor working drawings was too prolonged and suggested contacting the tects to ascertain whether the drawings could be completed before June. Council/staff discussion followed regarding expediting the project; and setting specific completion dates. Councilmember Puckett said he did not want to unrealistically expedite the project and end up with substandard drawings. Councilmember Saltarelli reiterated his disbelief that it would take 6 months to complete working drawings and expressed concern with possible construction delays. Mayor Pontious stated that 'accelerating the project could create additional costs because of possible change orders due to hastily completed working drawings. William Huston, City Manager, clarified that the 6 months indicated in the consulting services agreement included preparation of the drawings, plan check, and completion of the bid documents. He recommended Council approve the agreement and staff would meet with the architect regarding acceleration of the working drawings; however, he noted that the additional work could increase the cost to the City. He stated staff would present a report to Council at the February 1, 1993 meeting. It was moved by Thomas, seconded by Puckett, to authorize a Consultant Services Agreement with Anthony and Langford for $210,000.00 to prepare bid documents for a phased construction project. Mayor Pro Tem Potts requested Council forward a letter to the architect stressing the importance to the community of expediting completion of the Sports Park. Christine Shingleton, Assistant City Manager, noted there would be a change to the indemnity clause of the consulting services agreement to specify an architect rather than the stated contractor. Motion carried 5-0. 1. STATUS REPORT - ALMERIA HOMEOWNERS ASSOCIATION TRAFFIC ISSUES Doug Anderson, Transportation Engineer, reported that at Council direction, staff investigated several traffic issues in the Almeria Development including: installing centerline CITY COUNCIL MINUTES Page 5, 1-19-93 striping, raised pavement markers, and appropriate signing at roadway knuckles; installation of a raised and landscaped median on Palermo; continued coordination with the Tustin Police Department to monitor traffic; use of raised pavement markers on stop bars; and review of unauthorized installation by Almeria Homeowners Association of "Slow Watch For Children" signs. Council/staff discussion followed regarding "Slow Watch For Children" signs; and State -approved children safety street signs. James Rourke, City Attorney, stated City -installed traffic control devices not approved by the State were in violation of the law. Council/staff discussion followed regarding alternative legal signage and possible false sense of safety created by subject signs. It was moved by Potts, seconded by Puckett, to approve, in concept, the possible installation of a four -foot wide, sixty - foot long, raised landscaped median on Palermo at" the entrance 4 to the Almeria Development from Tustin Ranch Road; and removal of the unauthorized "Slow Watch For Children" signs throughout the Almeria Development. Motion carried 5-0. Councilmember Saltarelli noted that the Almeria Homeowners Association, not the City, would pay for installation of the median on Palermo. 2. STATUS REPORT: GENERAL PURPOSE NON-PROFIT FOUNDATION William Huston, City Manager, reported Council had approved in concept the creation of a general purpose non-profit foundation and authorized Attorney John Francis to prepare Bylaws and Articles of Incorporation. Mr. Francis gave his professional background, summarized the Non -Profit Foundation Bylaws and advised the Council on the composition of the Board of Directors. Council/staff/speaker discussion followed regarding provisions for amending Bylaws; Bylaws' statement of purpose; and membership, appointments, and removal of Board of Directors. It was moved by Thomas, seconded by Potts, to approve: Membership of the Board of Directors to consist of seven, including two from the City Council; appointment will be by 4/5 vote of Council; and name of Tustin Community Foundation. Motion carried 5-0. CITY COUNCIL MINUTES Page 61 1-19-93 3. COSTCO COMPLETION UPDATE Dan Fox, Senior Planner, highlighted outstanding items related to the completion of Costco including: perimeter landscaping along Bryan Avenue and Pad "C" and at the corner of Tustin Ranch Road and Bryan Avenue; installation of bus shelters on E1 Camino Real and Tustin Ranch Road; and installation of the 10 foot wide bikeway and landscaping on Myford Road. He stated that staff would begin issuing misdemeanor citations for each day that Costco operated without a Final Certificate of Occupancy commencing January 20, 1993. Council/staff discussion followed regarding amount of citation fines. Christine Shingleton, Assistant City Manager, stated that, as an alternative to citations, the building could also be posted as not suitable for occupancy for failure to obtain a Certificate of Occupancy. It was moved by Potts, seconded by Thomas, to approve issuance of misdemeanor citations and withholding the final Certificate of Occupancy until the following items were completed: perimeter landscaping along Bryan Avenue between the Costco Building and Pad "C"; perimeter landscaping at the corner of Tustin Ranch Road and Bryan Avenue; installation of bus shelters on E1 Camino Real and Tustin Ranch Road; and installation of a 10 foot wide bikeway and landscaping on Myford Road. Council/staff discussion and location of perimeter agreement pertaining to obtaining compliance from Motion carried -5-0. X. NEW BUSINESS - None XI. REPORTS followed regarding berms, parking lot berms, and lack Costco. responsibility for screening, original of cooperation in 1. PLANNING COMMISSION ACTION AGENDA - JANUARY 11, 1993 It was moved by Puckett, seconded by Thomas, to ratify the Planning Commission Action Agenda of January 11, 1993. Motion carried 5-0. 2. AMERICANS WITH DISABILITIES ACT PROGRAM AND SERVICES TRANSITION PLAN It was moved by Potts, seconded by Saltarelli, to receive and file the Programs and Services Transition Plan prepared for compliance with the Americans with Disabilities Act. Motion carried 5-0. CITY COUNCIL MINUTES Page 7, 1-19-93 3. STATUS UPDATE - ARCADA :COMIr UNITY ASSOCIATION'S REQUEST TO REMOVE ON -STREET PARKING RESTRICTIONS ON MYFORD ROAD AND HERITAGE WAY It was moved by Potts, seconded by Saltarelli, to receive and file subject report. Motion carried 5-0. 4. FREEWAY CONSTRUCTION STATUS It was moved by Saltarelli, seconded by Thomas, to receive and file subject report. Motion carried 5-0. 5. STATUS REPORT: FUTURE NEWPORT AVENUE EXTENSION TO EDINGER AVENUE It was moved by Puckett, seconded by Saltarelli, to receive and file subject report. Motion carried 5-0. 6. ROOSTER UPDATE It was moved by Puckett, seconded by Thomas, to receive and f ile subject report and provide additional reports if complaints were received. Motion carried 5-0. 7. RESEARCH ON BEAUTIFICATION COMMITTEE Rita Westfield, Assistant Director of Community Development, reported Councilmember Thomas had requested a status report on the concept of creating a Beautification Committee. She stated that staff contacted nine cites who provided information on creation, structure, and operation of a Beautification Committee. Councilmember Thomas stated there were opportunities in the City to clean up and improve various residential/business areas and this program would help the community work together to maintain standards. He noted the efforts of Phil Cox and volunteers to clean up the downtown area and hoped that would become an annual event. He said that several local cities with beautification committees had participated in the All American City Award and received country -wide recognition. Council/staff discussion followed regarding status on refurbishing the E1 Camino Real signs. Councilmember Thomas said the.committee could include graffiti removal; recognizing businesses and residences; and assisting residents in minor repair and upkeep of their property. CITY COUNCIL MINUTES Page 8, 1-19-93 Councilmember Puckett suggested local newspapers and cable television advertise for volunteers and conduct a task force meeting to review recommendations of committee structure. It was moved by Thomas, seconded by Potts, to advertise in local newspapers for interested residents to serve on Beautification Committee task force; and receive a status report in 3 months. Motion carried 5-0. Christine Shingleton, Assistant City Manager, stated that resident Erin Nielsen requested the Council invite a Chamber of Commerce representative to participate on the Beautification Committee. S. JAILS AND BOOKING FEES It was moved by Saltarelli, seconded by Thomas, to receive and file subject report. Council/staff discussion followed regarding possible implementation of an emergency ordinance to collect booking fees. Motion carried 5-0. 9. VEHICLE CODE - CITY ORDINANCES It was moved by Puckett, seconded by Saltarelli, to receive and file subject report. Motion carried 5-0. XII. PUBLIC INPUT 1. CITIZEN COMPLAINT Susan Early, 6191/2 Marguerite Avenue, Corona Del Mar, reported on crimes committed against her by President Bush and his administration. XIII. OTHER BUSINESS 1. CLOSED SESSION William Huston, City Manager, requested a Closed Session on labor relations. 2. STATE MANDATED PROGRAMS Councilmember Saltarelli requested, due to revenue reductions inflicted by the State, a report indicating all programs mandated by the State and which of those programs the City did and could recover costs. CITY COUNCIL MINUTES Page 9, 1-19-93 3. STAFF COMMENDATION - SPORTS PARR Councilmember Saltarelli commended staff on their handling of the Sports Park project. 4. PLANNING COMMISSION MINUTES Councilmember Saltarelli requested Council receive detailed Planning Commission minutes sooner than current schedule. 5. FUTURE LIBRARY Councilmember Saltarelli requested exploration of plans for future additional library in Tustin. William Huston, City Manager, suggested requesting a study/analysis from the County Board of Supervisors, and staff would submit a follow-up report in 2-3 months. 6. WESLEY JAMES THOMAS Councilmembers Saltarelli and Puckett congratulated Councilmember Thomas and his wife, Lisa, on the birth of their son, Wesley James. 7. FIRE RETARDANT SHARE ROOFS Councilmember Thomas requested a report on fire retardant shake roof material. Christine Shingleton, Assistant CityManager, requested that this matter be discussed during review of the Fire Code in approximately 45 days. 8. COMMENDATION FOR CHAMBER OF COMMERCE - BEAUTIFICATION/BUSINESS DEVELOPMENT Councilmember Thomas commended the Chamber of Commerce for City beautification and business development efforts. 9. TWO -SIDE COPIES - AGENDA MATERIAL Councilmember Puckett requested two-sided copying of Council agenda material. 10. CENTENNIAL PARK NAME CHANGE - SYCAMORE PARR Councilmember Puckett reported Tustin Meadows Homeowners Association had approved changing the name of Centennial Park to Sycamore Park and requested staff proceed accordingly, including new signage. CITY COUNCIL MINUTES Page 10, 1-19-93 11. NOMINATIONS FOR IRVINE COLLEGE FOUNDATION Mayor Pontious reported the Irvine College Foundation was requesting two names of individuals with outstanding community support of education, and she requested the Council and community submit nominations. 12. DONATIONS FOR STORM/FLOOD VICTIMS IN MEXICO Mayor Pontious reported the Rotary Club was collecting donations of baby food and diapers to assist storm/flood victims in Mexico. XIV. CLOSED SESSION Mayor Pontious announced the City Council would recess to Closed Session to meet with its designated representatives regarding labor relations matters pursuant to Government Code Section 54967.6. XV. ADJOURNMENT Mayor Pontious adjourned the meeting at 9:13 p.m. The City Council had scheduled the following meetings: A joint meeting with the Planning Commission on January 20, 1993, at 6:00 p.m.; a joint meeting with the Parks and Recreation Commission on January 28, 1993, at 6:00 p.m.; a joint meeting with the Audit Committee on February 1, 1993, at 5:30 p.m.; and the next regular meeting of the City Council was scheduled for Monday, February 1, 1993, at 7:00 p.m. All meetings would be held at the Tustin Area Senior Center. LESLIE ANNE PONTIOUS, MAYOR MARY E. WYNN, CITY CLERK