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Home My WebLink AboutRPT 3 SPORTS PARK 02-01-93REPORTS NO. 3 2-1-93 ' Au Inter. -Com ATE: January 27, 1993 TO: WILLIAM A. HUSTON, CITY MANAGER FROM: COMMUNITY SERVICES STAFF SUBJECT: SPORTS PARR MASTER PLAN UPDATE RECOMMENDATION: Receive and file. BACKGROUND AND DISCUSSION: At a regular meeting on January 19th, the City Council approved a Consultant Services Agreement with Anthony and Langford for preparation of working drawings and bid documents for the Sports Park. While the consultant will begin the Design Development phase of this portion of the project on February 1, 1993, preparation of construction plans and bid specifications is not expected to begin until early March. This phase of the project will integrate the efforts of several disciplines to develop the working drawings and bid documents. At the January 19th meeting, Councilmember Saltarelli requested that staff explore with the architect the possibility of further expediting the plan preparation process. In response to Councilmember Saltarelli's concerns, the architect and project manager have provided a detail of the schedule and the responsibilities of each professional consultant (Attachment 1). The Project Manager has reviewed this schedule and has made recommendations regarding expediting the project (Attachment 2). It is expected that the project will be ready for bid, assuming no anticipated problems in design development, in early June 1993. On January 21, 1993 the Parks and Recreation Commission reviewed the Sports Park Master Plan. At that meeting the Commission recommended approval of Site Plan D and the Design Development Report. The appendix of the Design Development Report will include the Commission's comments. The City council will receive updates at each City council Meeting on the progress of the project. Randy �Ltrick.-b � Recreation Supelvisor Attachment law, 21SPUPDA.CC Susan M. Jone Recreation Superintendent JAN 26 193 16:11 ANTHONY AND LANSFORD 246 P01 c E ANTHONY AND LANGFORD 'AIA ARCHITECTURE • ENGINEERING • PLAN_NING I i 4 �kjw�Scci UJ S�C;.ud�2- of 140 ... /95 �.. • ` Ouary,26, 1993 Foci Vbwe., Project Manager I oTvsrzly �_ Z22D ;•Amo• Avenue- Post -it'" brand y� tax transmittal mlemo 7�67/1e fr � of Polll" ► j2 76�t� W Q - f r From / Y L.� / Al /�. (>V bf -7-U,51 in A L ' `120341 Phon• ; Fax M Fax N I ;}.. . • Q. 926$0 . i SUBJECT: TUSTIN SPORTS PARK, CONTRACT Dear Ed: E ' It was a pleasure to hear from you that the City Council approved our contract luesday night, including oiir revisions to the Indemnity clause. We will, per your verbal authorization, proceed. with all due haste. I As you are aware, the completed Master Plan will provide us with completed s thematic designs for the perk and its structures which will need approval. Following that, we will p oceed with the Design Development phase which will detail the function and aesthetics of the prof ,and a�so; will need approval. The Construction Documents will follow with all the necessary info ation for proper plan check by City Agencies, and for bidding by the contractors. • A s requested the following is our anticipated schedule assuming the City's r;rrovals s within this yschedule, and it is as optimistic as we can accomplish without increasingthobability; of excessive change orders or other construction problems. • : Prepare Topographic Survey 01-22 to 02-19 • Or are Schein t' (Part 111~#12 Pl ep a ics of s r an) - Building Plan 01-20 to 02-03 t Submit to City for Comment 02-03 to 02-05 - Hardscape Plan 01-27 to 02-09 - Planting Plan 01-27 to 02-09 1 - Submit to City for Comment 02-09 to 02-12 • Revise, as required 02-12 to 02-17 � Submit to City for Approval 02-17 to 02-19 • Prepare Agronomist's Report 02-03 to 02-19 • Establish Program, Concession/Pro Shop 02-03 to 02-19 Select Specialized Consultant, if required 02-19 to 02-26 • : Prepare Design Development Drawings 02-19 to 03-12 ' -Park Plan - Sports Field Design - Building Design - Grading - Outline Specifications - Estimate •' Submit to City for Review 03-12 to 03-16 • Revise, as required 03-16 to 03-19 I 16152 Beach Blvd., Suite 201, Huntington Beach, California 92607 (7141 848.1818 I ;}.. . • Q. 926$0 . i SUBJECT: TUSTIN SPORTS PARK, CONTRACT Dear Ed: E ' It was a pleasure to hear from you that the City Council approved our contract luesday night, including oiir revisions to the Indemnity clause. We will, per your verbal authorization, proceed. with all due haste. I As you are aware, the completed Master Plan will provide us with completed s thematic designs for the perk and its structures which will need approval. Following that, we will p oceed with the Design Development phase which will detail the function and aesthetics of the prof ,and a�so; will need approval. The Construction Documents will follow with all the necessary info ation for proper plan check by City Agencies, and for bidding by the contractors. • A s requested the following is our anticipated schedule assuming the City's r;rrovals s within this yschedule, and it is as optimistic as we can accomplish without increasingthobability; of excessive change orders or other construction problems. • : Prepare Topographic Survey 01-22 to 02-19 • Or are Schein t' (Part 111~#12 Pl ep a ics of s r an) - Building Plan 01-20 to 02-03 t Submit to City for Comment 02-03 to 02-05 - Hardscape Plan 01-27 to 02-09 - Planting Plan 01-27 to 02-09 1 - Submit to City for Comment 02-09 to 02-12 • Revise, as required 02-12 to 02-17 � Submit to City for Approval 02-17 to 02-19 • Prepare Agronomist's Report 02-03 to 02-19 • Establish Program, Concession/Pro Shop 02-03 to 02-19 Select Specialized Consultant, if required 02-19 to 02-26 • : Prepare Design Development Drawings 02-19 to 03-12 ' -Park Plan - Sports Field Design - Building Design - Grading - Outline Specifications - Estimate •' Submit to City for Review 03-12 to 03-16 • Revise, as required 03-16 to 03-19 I 16152 Beach Blvd., Suite 201, Huntington Beach, California 92607 (7141 848.1818 JAN 26 193 16:12 At;THONY AND LANGFORD 246 P02 � s ; ,nary 26, 1993 Letter to Ed Elowe Rage 2 • 3 i • I 1 1 ftlect Scheduk - continued 4 Submit to City for Approval 03-19 to 03-23 Prepare Construction Documents 03-16 to 05-31 - Architectural - Structural - Mechanical ' - Electrical Landscape - Irrigation • - Civil - Specifications - Estimate ` Submit to City, 50% Complete 04-16 Submit to City, 85% Complete, Plan Check 05-14 Submit to City for Bidding, 959 Complete 05-31 Building Department Corrections 06-04 to 06-11 Prepare Addendum to Bid Documents 06-04 to 016-16 ; i Ad, we are delighted to be proceeding on your verbal authorization, and hook �orward to: meeting with you next week to discuss the details of the project, contract, and schedule; ' Sincerely, ONY AND LANGFORD/ARCHITECTS Neill Noble principal ksh ' y i ' S ' i + i . i t f 1 ' 9203WO12693BLLTR 20: i FRi it I HNTB 1.22 TUZE-T I N TO COMM_I,4I T� F. 02 .� HOWARD NEEDLES TAMMEN & 6ERGENDDPF ARCHITECTS ENGINEERS PLANNERS 4xecxaft.r Circle Suite 190 Jn yr , Caufinrzia 927!4 January 27, 1g93 (7J4) '52.6WO Ms- Chrlstine Shingleton Assistant City Manager Tustin Community Redevelopment Agency 15222 Del Amo Blvd. Tustin, Ca. 92680 RE: TUSTIN SPORTS PARK Dear Christine, HNTB has reviewed the schedule from Anthony recommends that the City accept this schedule as aLangford and process for the development of the Tustin Sports par guide for the documents and bid specifications, a We are k const Council's desire to accelerate the aware of the City the park but caution against Arpceeprocessding for the development of quickly. The City has already accelerated the approving the Consultant Services Project by sixty days by completion of thea Agreement in advance of the approval Process of the Master Plan, reauestcd the Architect to work overtime to accelerateIf the City further, no more than thirty days could be gained the he Increase in cost :From the Architect. Weg nod at a substantial would be in the range of $50400 and the risk of spate such costs orders would be increased because the aua3it Dont extensive change be minimized. The risk of even 2% more ch of process would acceleration could cost the City in excess of a orders due to such benefit to the project. $75,000 without any With the recent approval of the Architect's agreement drawings, HNTB has coordinated the start o omen' for working preliminary grading plans based on scheme D. f the survey, and the Architectural elements Design develo�ament of systems will also start soon. This proclighess and irrigation character and quality of the P ss wi_1 determiIle the need'adequatE review time to properly The Citi' staff will Prepare fox the conditional p Y evaluate these elements, and concessions. In addition, staff will Various concession vendors reel to rontinue use permits r lighting nd to develop the to interview beneficial to the City. This activity the bid Program most ll development of the working drawings, coincide with the At .1-TNTB's direction, the Architect's schedule ref! of the normal process Wherein the reflects a variation Project will be out to bid while i7nn.r: J. 3ekan! r•'C. Jchn .q.." [�: :.\•.,•n.� 11. �.5.. GC^K':. �+ C, Cotton CC. a?c„rr Cr.,nn CC ..w y, .�.. pC 1-+�•...t.v r[. ►1p... •..?•,C. J Int:. Q:rt••n•., rC Cr. hn'e R. D..n�nn L-4CL1i`. Jr CC, F+trpr. E. eCr•fl!' AF �C,W�nn _ �'rnn, ll.� F-, Qn-,nlr L ..,.r .. n PC L:. '-%man" IT �p�ool n�.. W.':..Cti:. J-. cC,•o,Cnw-? 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Nig..._ nE }npywrCC :J M rll\.• r.E rl _._ C• r' _^ •wtaalr^ C••-Innr ,1 C:L/.. /a'CP, ar:n hr vv. Fwnr4ln 1 In-t11�-a. CT, 1I, r .nn, T�:, '...C•^^.•R t.r,.. MC`J 3.'. LA. eo?:.p�••, IJ! 1. .�'.•,pr.l..�. �... L .V. [./�,,, n A!n. Ja-•ne, C. r it CC. aocanr..n. _•-�^: C' :. ray... av^, y. 7 P� [\1e .www v-..�. •\':. '�Y r^.�?•.•�•. _ :r. 'C^ . =^•n •~• -�. ^•^. M.nn?n. v%Lv. /.l=. L:.,.: •r 00 �. ' [;..avwrnnr= 7" Coraco^d Cl.. Gnr.nw. TX. Q"'Vn 7r n 1 -!n o -nrl:, er^.. Cnlrn .. p WIN^�L_ ML•. V."" �.. CL' Cnr.n-.I .:, 4�, qn•,.r -,, n n �'��• �L. '/r�vwyl;�� 1 o J .. aw.-..e ,..f T.,,•__ ^. - - W . Mn•n��cou.. MN. . J 18 FROM F" 1222'TUST I NTO �Commu� Christine Shincletor_ TUSTIN SPORTS PARK Page 2 the plans are in plan check. we recommend a bid period of 45 days to allow for _the plaza check corrections to be completed, and addendum's issued prior to close of bidding in order to assure competitive pricing. The City would expend at least 20% more of the cost of xylan check correction items if these are issued as a change order rather than be included in the original bid quote. As project manager, HITS advises the City to follow these recommendations to assure that the project will be developed efficiently with the highest quality affordable, at the least cost. Sincerely, Xdo we Project Manager CC! Susan Jones Randy Westrick