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Home My WebLink AboutNB 2 BLDG RENTAL FEE 01-02-92__..NEW BUSINESS N0. 2 1-2-92 r. 1 Inter -Com ',Jx( DATE: October 26, 1992 I ti TO: WILLIAM A. HUSTON, CITY MANAGER FROM: COMMUNITY SERVICES DEPARTMENT SUBJECT: BUILDING RENTAL FEE REVISIONS To adopt Resolution 92-129, modifying certain Community Services Department fees and charges as recommended by the Parks and Recreation Commission and the Community Services staff. Such revisions effective January 1, 1993. BACKGROUN The City Manager has requested that all fees for City services be reviewed. Following this request, staff has conducted an intensive study of fees charged for renting City buildings and recreation facilities. This analysis has considered all costs for accommodating facility renters including utilities, supplies, capital upkeep, insurance and personnel necessary to manage a rental. Staff has also conducted a study of how the proposed fees f it into the Orange County municipal building rental market (ATTACHMENT 1). Finally, to provide perspective on the total costs to a renter, staff has assembled a listing of fees and charges for a typical event (ATTACHMENT 2). At the October 15, 1992 meeting, the Parks and Recreation Commission considered the proposed fee revisions. At this meeting, the Commission voted unanimously to recommend that the City Council approve the revisions. DISCUSSION: Rental rates were calculated on the following basis: 1. Resident/non-profit rental rates were calculated to recover only the cost of personnel to manage the rental; 2. Resident/private and non-resident/non-profit rates were calculated to recover all costs (personnel and building); reconstruction. Renovations are expected to not only significantly improve the physical appearance of the building and its furnishings, but will also add more sophisticated sound and communication equipment. Given the significant alterations proposed for the facility, staff is studying passible use policies for the City Council Chambers. Before the renovation project is complete, staff will be providing the City Council with proposed use policies for the facility. Staff is confident that the proposed revisions to the fee schedule for rental will ensure that the rental fees for City buildings will recover costs. Staff will keep the Commission updated as to the status of rental fees. Randy Westrick Susan M. Jones Recreation Supervisor Recreation Superintendent ATTACHMENTS: Resolution 92-129, Modification of Certain Community Services Department Fees and Service Charges (proposed fees) Attachment I, Existing Fees and Service Charges (adopted by Resolution 92-102) Attachment II, Building Fee Analysis, Orange County Cities Attachment III, Analysis of Fees and Charges for Typical Rentals Attachment IV, Facility Cost Analysis 01 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 2� 24 2� 2( 2' 21 RESOLUTION NO. 92-129 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, MODIFYING CERTAIN FEES AND SERVICE CHARGES FOR THE COMMUNITY SERVICES DEPARTMENT. I. The City Council finds and determines A. There are a number of services provided by the City that are of primary benefit to certain individuals. B. The costs of these services should be borne by the individuals receiving benefit from such services. C. The City can account for actual costs of these services. II. The following schedule containing fees and service charges are hereby established and supersede certain existing fees, and shall be applied uniformly except where, in the discretion of the City Manager, reduced fees are justified by special circumstances. PASSED AND ADOPTED at a regular meeting of the Cizy Council on the day of f 19921- Attest: Mary E. Wynn, City Clerk Leslie Anne Pontious, Mayor I 2' 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 EXHIBIT A COMMUNITY SERVICES DEPARTMENT AMENDED MODIFICATIONS OF CERTAIN FEES AND SERVICE CHARGES FULL SENIOR CENTER AUDITORIUM AND CLIFTON C. MILLER COMMUNITY CENTER Resident Non-resident Commercial Non-profit Private Non-profit Private $47/hour $63/hour $63/hour $76/hour $100/hour SENIOR CENTER AUDITORIUMS 1 & 2 AND MULTIPURPOSE ROOM Resident Non-resident Commercial Non-profit Private Non-profit Private $47/hour $58%hour $58/hour $70/hour $94/hour SENIOR CENTER KITCHEN Resident Non-resident Commercial Non-profit Private Non-profit Private $4/hour $10/hour $10/hour $12/hour $26/hour SENIOR CENTER CLASSROOMS Resident Non-resident Commercial Non-profit Private Non-profit Private $37/hour $43/hour $43/hour $51/hour $64/hour DEPOSITS (ALL BUILDINGS) Residents Non-residents Commercial Non-profit Private Non-profit Private $150 $150 $150 $150 $150 DEPOSITS (events with alcohol) Residents Non-residents Commercial Non-profit Private Non-profit Private $500 $500 $500 $500 $500 P A SYSTEMS (ALL BUILDINGS) Residents Non-residents Commercial Non-profit Private Non-profit Private $0 $10 $10 $10 $20 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PARK OR PICNIC AREA FEES Residents Non-residents Commercial Non-profit Private Non-profit Private $32/event $32/event $32/event $38/event Quote based on actual cost PICNIC DEPOSIT (events with alcohol or 50 or more participants Residents Non-residents Commercial Non-profit Private Non-profit Private $100 $150 $150 $200 Quote based on actual cost ALCOHOLIC_ BEVERAGE PERMIT FEE (indoor and outdoor rentals Resident Non-resident Commercial Non-profit Private Non-profit Private $32/event $32/event $32/event $38/event Quote based on actual cost OUTDOOR SOUND CHARGE Residents Non-residents Commercial Non-profit Private Non-profit Private $32/event $32/event $32/event $38/event Quote based on actual cost BALL DIAMOND CHARGE (Columbus Tustin Parh Residents/Non-residents/Non-profit/Private $12/hour for the first field $ 2/hour/hour/additional field $20/hour/field - lights Commercial $16/hour/field without lights $36/hour/field with lights TENNIS COURT RESERVATIONS Residents Non-residents Commercial Non-profit Private Non-profit Private WITHOUT LIGHTS $5/hour/ct $5/hour/ct $5/hour/ct $6/hour/ct quote 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 24- 2( -2( 21 2f (1st court)(lst court) $2/hr/ct $2/hr/ct (addl ct) (addl ct) TENNIS COURT LIGHTS $5/hr/ct $5/hr/ct (1st court)(ist court) $2/hr/ct $3/hr/ct (addl ct) (addl ct) $5/hr/ct $5/hr/ct quote STAGE RENTAL (for set uo within City limits onlvl Residents/Non-residents/Commercial/Non-profit/Private Deposit - $50/event Indoor location - $150/event Outdoor location - $120/event Senior Center - $80/event (no deposit necessary) SNR5:RENFEE.RES 1 2 3 4 5 6 7 s 9 10 11 12 13 14 15 16 17 18 19 2C 21 2: ey 2� 2% 26 27 28 'attachment EXISTING COMMUNITY SERVICES DEPARTMENT FEES AND SERVICE CHARGES 1992 A. BUILDING AND FACILITY RENTAL FEES TUSTIN AREA SENIOR CENTER Full Auditorium Resident Non -Resident Non -Profit Private Non- Profit Private $27/hr $52/hr $52/hr $62/hr Auditorium 1 - Resident Non -Resident Non -Profit Private Non- Profit Private $17/hr $32/hr $32/hr $39/hr Auditorium 2 Resident Non -Resident Non -Profit Private Non- Profit Private $17/hr $32/hr $32/hr $39/hr Kitchen Resident Non -Resident Non -Profit Private Non- Profit Private $4/hr $8/hr $8/hr $16/hr Multipurpose Resident Non -Resident Non -Profit Private Non- Profit Private $17/hr $32/hr $32/hr $39/hr Classrooms Resident Non -Profit Private S.14/hr $18/hr CIVIC CENTER Community Center Resident Non -Profit Private $21/hr $46/hr Council Chambers Resident Non -Profit Private $14/hr $29/hr Non -Resident Non- Profit P--ivate $18/hr $2C/h—A Non -Resident Non- Profit Private $46/hr $56/hr Non -Resident Non- Profit Private $29/hr $39/hr I Commercial $87/hr Commercial $55/hr Commercial $55/hr Commercial $26/hr Commercial $55/hr ^ommercial 22; hr._..,. Commercial $81/hr Commercial $44/hr 11 2 3 4 5 6 7 s 9 10 11 12 13 14 15 16 17 1s 19 20 21 22 23 24 25 26 27 28 ALL BUILDINGS Resident Non -Resident Deposit (maybe refunded) Non -Profit Private Non -Resident Commercial Resident Non -Profit Private Non- Profit Private Commercial $150 $150 $150 $150 $150 Deposit (with alcohol) Non -Profit Private Non -Resident Commercial Resident Non -Profit Private Non- Profit Private Commercial $300 $300 $300 $300 $300 P.A. System Resident $10/hr - 1st Field N on -Resident Non -Profit Private Non- Profit P10vate $l0 ercial $5 $10 $10 $ PARK OR PICNIC AREA FEES ark . Resident Non -Resident Non -Profit Private Non- Profit Private'1Quote Commrcial $10 $10 $15 $ Deposit (with alcohol or 50 or more participants) Resident Non -Profit Private Non- Non -Resident Profit Private Commercial $100 $150 $150 $200 Outdoor Area Alcohol Beverage Charge Resident Non -Resident Non -Profit Private Non- Profit Private Commercial $25/day $25/day $30/day $50/day Quote Outdoor Sound Charge Resident Non -Resident Non -Profit Private Non- Profit Private Commercial $20/day $20/day $25/day $25/day Quote Ball Diamond Charge Resident/Nora-Resident Commercial $10/hr - 1st Field $16/hr -1st Field $2 /hr - each additional field $20/hr.-lights/field 1 $8/hr - lights; field ITennis Court Reservations (Dus}: to 10 MMI Resident Non -Resident Non -Profit Private Non- Profit Private Without Lights $2/hr $3/hr $3/hr $4/hr With Lights $4/hr $5/hr $6/hr $6/hr Com,-nercial Quote Quote STAGE RENTAL Refundable Deposit $50 Indoor Location $150 Outdoor Location $120 Senior Center $80 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 ALL BUILDINGS Deposit (maybe refunded) Non -Resident Resident Non -Profit Private Non- Profit ate $150 $150 $150 $150 $ $150ercial Deposit (with alcohol) Non -Resident Resident Non -Profit Private Non- Profit Private omm$3ooercial $300 $300 $300 $ L.A. System Resident Non -Resident Non -Profit Private Non- Profit P10vate $l0 ercial $5 $10 $10 $ pARK OR PICNIC AREA FEES P= Resident Non -Resident Non -Profit Private Non- Profit Private1Quote CCommercial $10 $10 $15 $ Deposit (with alcohol or 50 or more participants) Resident Non -Profit Private Non- Non -Resident Profit Private Commercial $100 $150 $150 $200 Quote Outdoor Area Alcohol Beverage Charge Resident Non -Resident Non -Profit Private Non- Profit Private Commercial $25/day . $25/day $30/day $50/day Quote Outdoor Sound Charge Resident Non -Resident Non -Profit Private Non- Profit Private Commercial $20/day $20/day $25/day $25/day Quote Ball Diamond Charge Resident/Non-Resident Commercial $10/hr - 1st Field $16/hr -1st Field each additional field $20/hr -lights/field $8/hr - lights; field ITennis Court Reservations(Dusk to 10 Um) Resident Non -Resident Non -Profit Private Non- Profit Private Without Lights $2/hr $3/hr $3/hr $4/hr With Lights $4/hr $5/hr $6/hr $6/hr Commercial Quote Quote STAGE RENTAL Refundable Deposit $50 Indoor Location $150 Outdoor Location $120 Senior Center $80 ATTACHMENT II BUILDING FEE ANALYSIS ORANGE COUNTY CITIES JULY 14, 1992 Analysis based on an eight-hour rental for resident private and resident non-profit groups of 200 who are using a kitchen and serving alcohol on a weekend. CITY PRIVATE NON-PROFIT ANAHEIM (4)$ 640 (2)$ 640 BREA (8) 605 (9) 305 COSTA MESA (3) 675 (1) 675 CYPRESS (7) 625 (16) 150 FOUNTAIN VALLEY (1) 750 (4) 625 FULLERTON (12) 470 (14) 270 GARDEN GROVE (4) 640 (2) 640 HUNTINGTON BEACH (10) 485 (7) 360 IRVINE (6) 632 (10) 304 LA PALMA (16) 320 (15) 160 LOS ALAMITOS (13) 445 (11) 295 NEWPORT BEACH (11) 480 (12) 280 PLACENTIA (17) 140 (17) 48 SAN JUAN CAPISTRANO (2) 745 (5) 410 SANTA ANA (14) 388 (6) 388 WESTMINSTER (15) 346 (8) 346 YORBA LINDA N/A N/A TUSTIN CURRENT (9) 510 (13) 278 TUSTIN PROPOSED (7) 616 (5) 440 COUNTY AVERAGE 517 363 COUNTY MEDIAN 510 305 The number in parentheses is the city's ranking among the 17 surveyed. ATTACHMENT III ANALYSIS OF FEES AND CHARGES FOR TYPICAL RENTALS CITY OF TUSTIN Analysis based on an eight-hour rental for resident private and resident non-profit groups of 200 who are using a kitchen and serving alcohol on a weekend. RESIDENT NONPROFIT Refundable Deposit Rental Fees $27/hr. x 8 hrs. $47/hr. x 8 hrs. Security $60/hr. x 6.5 hrs. $30/hr. x 6.5 hrs. Kitchen $4/hr. x 8 hrs. Alcohol Use Fee Insurance Total Total after refund of deposit Current Proposed $ 300 $ 500 216 $ 300 376 390 x 8 hrs. 416 195 32 32 30 32 75 75 $1,043 $1,210 $ 743 $ 710 RESIDENT PRIVATE Refundable Deposit $ 300 $ 500 Rental Fees $52/hr. x 8 hrs. 416 $63/hr. x 8 hrs. 504 Security $60/hr. x 6.5 hrs. 390 $30/hr. x 6.5 hrs. 195 Kitchen $8/hr. x 8 hrs. 64 $10/hr. x 8 hrs. 80 Alcohol Use 30 32 Insurance 75 75 Total $1,275 $1,386 Total after refund of deposit $ 975 $ 886 ATTACHMENT IV FACILITY COST ANALYSIS INFORMATION TUSTIN AREA SENIOR CENTER OPERATING COST ANALYSIS k 9 2 f 9 3 ( PROJ ) Electricity $25,400 Gas 2,124 Phone 2,100 Trash 2,112 Water 2,102 Alarm 342 Janitorial Supplies 4,200 Grounds Maintenance 41456 Insurance 11,040 Floor Care/Capital Upkeep 1,500 Total $55,376 4 50 percent of the above costs or $27,688 are allocated to the Auditorium. TUSTIN AREA SENIOR CENTER AUDITORIUM USER GROUP ANALYSIS, BY HOURS 91/92 SENIOR PROGRAMS CITY PROGRAMS RENTALS TOTAL 21124 (670) 689 (22%) 341 (11%) 31154 (100%) CALCULATION OF BUILDING EXPENSE $27,688 / 3,154 hours = $8.78/Hour (Full Auditorium, Community Center) $4.39/Hour (Half Auditorium/Multipurpose Room, Council Chamber - based on room size) $1.46/Hour (Classroom - based on room size) CALCULATION OF PERMIT PROCESSING PERSONNEL (CLERICAL) COSTS 1 hour per application @ Secretary @ highest step. 1/3 hour per application @ Department Clerk @ highest step. Secretary Hourly wage $16.43/hour x 1 hour = $16.43/application Benefits $16.43 x 30% = $ 4.93/application Department Clerk Hourly wage $14.60/hour x 1/3 = $ 4.87/application Benefits 14.60 x 1/3 x 30% = $ 1,46/application Personnel Cost/Permit Processing =$27.69/application $27.69/application/6 hours* = $ 5.26/hour *(6 hours = average rental duration) CALCULATION OF MAINTENANCE/OPERATIONAL PERSONNEL EXPENSE (For Building Rentals) Maintenance Worker @ overtime rate @ highest step. Overtime wage $17.14/hour x 1.5 = $25.71/hour Benefits $17.14/hour x 30% = _ 5.14.1hour Total wage = $30.85/hour Event Manager @ Recreation Coordinator rate @ highest step. Hourly wage = $ 9.50/hour Benefits $ 9.5/hour x 10.8% = 1_03/hour Total wage = $10.53/hour Total Personnel Expense = $41.38/hour CALCULATION OF HOURLY PERSONNEL EXPENSE (Custodian, Event Manager and Clerical) Permit Processing $ 5.26/hour Maintenance/Operation $41.38f our Total Personnel Expense $46.64/hour CALCULATION OF BASE RATE FOR RENTALS FULL 1=0RIU Hourly Building Expense Hourly Personnel Expense$ 8.78/hour Hourly Base Rate = 46.64/hour $55.42/hour 14% Administrative Service Charge 7.76/hour Total Hourly Rate $63-18/hour AUDITORIUM 1 & AND PURPOSE ROOM Hourly Building Expense Hourly Personnel Expense $ 4.39/hour Hourly Base Rate = 4— 6-� our $51.03/hour 14% Administrative Service Charge 7.14/hour Total Hourly Rate $58.17/hour KITCHEN Hourly Building Expense Hourly Personnel Expense p 8.78/hour = n$ none, since the kitchen is in use only when other portions of the Hourly Base Rate building are in use. $ 8.78/hour 14% Administrative Service Charge 1.23/hour Total Hourly Rate $10.01/hour CLASSROOMS Hourly Building Expense Hourly Personnel Expense $ 1.46/hour Hourly Base Rate (custodian only) _ _36.11/hour $37.57/hour 14% Administrative Service Charge $ 5.26/hour Total Hourly Rate $42.83/hour COUNCIL. CHAMRFR5 Hourly Building Expense Hourly Personnel Expense (custodian only) Hourly Base Rate 14% Administrative Service Charge Total Hourly Rate $ 4.39/hour - 36.IltQuZ: $40.50/hour 5.67/hour $46.17/hour PARK OR PICNIC_ AREA FEES ALCOHOL T(' $ ERA ,F p MIT ANO OUTDOOR SOUND CHARGE This fee is charged primarily for processing applications. Personnel Expense = S 2 7_ 6 9 /AR21 i =ii on Base Application Charge- $27.69/application 14% Administrative Service Charge 3.88/application Total $31.57/application -- Hourly Personnel Expense (recreation coordinator only)= $12.35/hour Hourly Utility Cost = $20.00/hour/field RW: FXZRN%ms . CC