HomeMy WebLinkAboutCC 7 DEST OF RECORDS 10-19-92CONSENT CALENDAR NO. 7
10-19-92
Inter -Com \tet, ,/
; ATE: OCTOBER 19, 1992
TO: WILLIAM A. HUSTON, CITY MANAGER
FROM: COMMUNITY DEVELOPMENT DEPARTMENT
SUBJECT: AUTHORIZATION FOR DESTRUCTION OF COMMUNITY DEVELOPMENT
DEPARTMENT RECORDS
RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 92-
106 authorizing the destruction of certain Community Development
Department records pursuant to Sections 34090 and 34090.5 of the
California Government Code.
BACKGROUND/DISCUSSION
In coordination with the Civic Center Expansion Phase II and as
part of the routine purging of the Department's f iles, the records
listed in Exhibit "A" attached to Resolution 92-106 have been
determined to no longer be required for the conduct of City
business. Examples of those documents requested for destruction at
this time, where copies will not be made, include items such as
miscellaneous department correspondence, Planning Commission and
City Council agendas and payroll records. Please note that the
Planning Commission and City Council agendas are the Community
Development Department's extra copies. Official copies of the City
Council packet are maintained by the City Clerk's office. Official
copies of the Planning Commission packets are maintained separately
in the Community Development Department and would not be destroyed.
Government Code Section 34090 authorizes the head of a City
department, with approval of the City Council by resolution and the
written consent of the City Attorney, to destroy City records,
under his/her charge, without making a copy thereof, after such
documents are no longer required. The City Attorney has reviewed
the list of documents and has provided written consent required by
Government Code Section 34090 attached as part of Resolution No.
92-106.
Daniel F x
Senior Planner
Attachments: Reso No. 92-106
CAS:DF:br\filedest
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Christine A. Shingl
Assistant City Manager
Community Development
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RESOLUTION NO. 92-106
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF TUSTIN, CALIFORNIA, APPROVING DESTRUCTION
OF CERTAIN COMMUNITY DEVELOPMENT DEPARTMENT
RECORDS
WHEREAS, except for records affecting title to real
property or liens thereon, court records, records less
than two years old, records required to be kept by
ordinances, or resolutions of the City Council and other
City boards or commissions, Government Code Section 34090
authorizes the head of a City department to destroy any
City record, document, instrument, book or paper, under
this charge, without making a copy thereof, after the
same is no longer required, with the approval of the City
Council,. by Resolution and the written consent of the
City Attorney; and 1.7
WHEREAS, the City Council, upon request of the
Director of Community Development, desires to approve
immediate destruction of certain Community Development
Department files as listed in Exhibit "A" attached.
NOW, THEREFORE, BE IT RESOLVED, that the City
Council of the City of Tustin, California hereby approves
the immediate destruction of those items which have been
retained for more than two years identified in Exhibit A,
attached hereto.
PASSED AND ADOPTED at a regular meeting of the City
Council of the City of Tustin, California, held on the
19th of October, 1992.
MARY E. WYNN
City Clerk
LESLIE ANNE PONTIOUS
Mayor
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1 CONSENT OF CITY AT'T'ORNEY
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3 I, the undersigned,, JAMES G. ROURKE, City Attorney of the
City of Tustin, California, do hereby consent to the destruction of
4 the materials described in the attached Resolution.
5 DATED: '2
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City At,.or ney
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EXHIBIT A
RESOLUTION NO. 92-106
COMMUNITY DEVELOPMENT RECORDS FOR DESTRUCTION
CITY COUNCIL PACKETS
CODE VIOLATIONS
DEPARTMENT CORRESPONDENCE
MISCELLANEOUS DOCUMENTS
Irvine Civic Center Plans
Various Sign Ordinances
Reference Materials
PLANNING COMMISSION PACKETS
4/90 THROUGH 7/90
1972-1980
4/90 THROUGH 7/90
11/89 THROUGH 7/90
TIME SHEETS 1/89 THROUGH 7/90