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HomeMy WebLinkAboutCC 3 ANIMAL CNTL CONT 07-20-92r CONSENT CALENDAR NO. 3 7 -- 7-20-92 DATE: Inter -Com JULY 14, 1992 �T TO: WILLIAM A. HUSTON, CITY MANAGER FROM: FINANCE DEPARTMENT SUBJECT: 1992/93 COUNTY OF ORANGE ANIMAL CONTROL/SHELTER CONTRACT RECOMMENDATION: Authorize the Mayor to sign the Agreement with the County of Orange to provide Animal Control and Shelter Services to the City of Tustin during fiscal year 1992/93. DISCUSSION: The adjusted provisional payment to the County for Animal Control and Shelter Services for 1992/93 is $97,958.00, an increase of 3.9 percent. Based on the County's 4,400 recorded calls for services from the City of Tustin the average cost per call is $22.00. Contracting with the County appears to continue to be a very cost effective means of providing this service to the City: We have not received any significant complaints regarding service. Ronald A. Nault• Finance Director RAN: 1s Attachments a:animat.92 4g4 OUNTY OF C> RANGE s 3 HEALTH CARE AGENCY PUBLIC HEALTH May 7, 1992 Mr. William A. Huston City of Tustin, City Hall 300 Centennial Way Tustin CA 92680 Subject: TOM DRAM DIRECTOR L. REX EHLING, M.D. HEALTH OFFICER VETERINARY PUBLIC HEALTH 561 CITY DRIVE SOUTH ORANGE, CALIFORNIA 92668 TELEPHONE: (714) 935-6848 RECEIVED EFM"r 2 �9? Animal Control/Shelter Contract For Fiscal Year 1992-93 Dear Mr. Huston: Enclosed is an original and +w e g #4ree copies of the Fiscal Year 1992-93 Contract for your city, and back up documents, for Orange County Health Car Agency/Public Health Animal Control/Shelter Services. e Mission Viejo is not included in this year's that they will be designing a city animalcontrolrsct� They have notified us "no -kill" shelter. As a result, we have made internal ad to include a the budget by the amount of costs currentlyustments to reduce supported Jpported by Mission Viejo. The enclosed Fiscal Year 1992-93 supporting documents are as follows: A. The overall budget for Animal Control/Shelter B. The projected Animal Control/Shelter costs by city C. The Adjusted Provisional Pa 1992-93's Provisional Paymenteadjustedment and �blatheion. That is Fy Adjustment and the FY 1991-92 Provisional Adjustment FY Owhich-91 lrel in the Adjusted Provisional Pa sults Payment (column #6). The Provisional Rate (Column #3) is the estimated net cost for services for FY 1992-93. For planning purposes, the Adjusted Provisional Payment is the payment for FY 1992-93, 99 93, which will be billed quarterly. D. Three pages, displaying Field Actions, Licensed Dogs, and An' mal Care Days by city. These are the basis of spreading Field Costs Special Services Costs, and Shelter Costs, respectively. There are two changes to this year's contract language, which were members of the Animal Control Financial/Operational Advisory Board.approved by May 7, 1992 Page 2 1. Page 19 Term: Item 1, B and C The language in this section has been revised to change the length of notice required to cancel the agreement. This action is in response to concerns expressed at last fall's joint meeting of representatives from all Contract Cities that any city's cancellation during a contract year would jeopardize the remaining participants. The 90 day notice has been replaced. The new contract is for an entire year only and requires a six month notice of non -renewal during the contract year if any city wishes to terminate. notice give the County and Contract Cities time to make Tinformed longerhe willwill regarding costs -and service level prior to the next contract year if the number of participants change. 2. Page 2 through 5, Item 3, Services This entire section has been expanded in response to requests for a more comprehensive description of services. The variety of services provided, service hours,cretentionontract ot describes the animals, etc. times for Please return the original and all signed documents by June 5, 1992, to the address shown below: Jack Edwards, Director Orange County Animal Control 561 City Drive South Orange, Ca 92668 If you have any questions regarding this information, or the process, lease call Animal Control Director, Jack Edwards, at p 0714) 935-7107. Sincerely, Tom Uram Director JE:cpc Enclosures cc: Ernie Schneider, County Administrative Office AGREEMENT FOR ANIMAL CONTROL AND SHELTER SERVICES THIS AGREEMENT, entered into this 1st day of July 1992, which date is enumerated for purposes of reference only, is by and between the COUNTY OF ORANGE, a political subdivision of the State, hereinafter referred to as "COUNTY," and the CITY OF Tustin, a municipal corporation, hereinafter referred to as "CITY." WITNESSETH: WHEREAS, CITY is desirous of contracting with COUNTY for the performance of the animal control and animal shelter services through COUNTY'S Health Officer, as described herein; and WHEREAS, COUNTY.is willing and able to render such services on termsand conditions hereinafter set forth; NOW THEREFORE, IT IS MUTUALLY AGREED as follows: 1. TERM A. This Agreement shall begin on July 1, 1992, and end June 30, 1993. D. The term of this Agreement shall be automatically extended for a 180 day period through December 31, 1993, if a successor Agreement between the parties is not in force by July 1, 1993, and no notice of non -renewal has been given by either CITY or COUNTY in accordance with paragraph 2 of this Agreement. -1- 2. TERMINATION A. If either party determines not to renew this agreement, written notice shall be given to the other party no later than December 31, 1992. 3. SERVICES A. COUNTY agrees, under the direction of Health Officer of COUNTY to provide animal control services within the corporate limits of CITY. Services provided by COUNTY shall include the enforcement of State statutes deemed applicable to CITY by COUNTY. COUNTY will not be obligated to enforce any ordinances adopted by CITY except those adopted in compliance with Paragraph 5 of this Agreement. The level of animal control and shelter services to be provided under this Agreement shall be established as those customarily provided to residents of unincorporated areas of the COUNTY. Services shall be provided in the folloiwng three categories. (1) FIELD SERVICES: Field Services shall be provided seven days a week, 24 hours per day, 365 days a year, with the level of service reduced between the hours of 11:00 p.m. and 7:00 a.m. Telephone service request lines answered between 8:00 a.m. and 5:00 p.m. everyday, except holidays; lines monitored and responded to on a priority basis on holidays and after 5:00 p.m. Activities include, but are not limited to: patrol of assigned regional areas; impounding of stray dogs or confined stray cats and of owner -released animals; pick-up of injured wildlife; cruelty investigations; field release to owner and impound fee collection for licensed dogs impounded; bite investigations; quarantine activities including home checks of animals involved in bites; facility inspections for those holding -2- dogs falling under "vicious ordinance"; transportation of all injured impounded animals to emergency veterinarians; issuance of citations; impounding of dead animals for disposal; response to service request calls from law enforcement and city officials to assist in areas regarding suspected criminal activities or zoning violations; citizen contacts to give information or advice regarding wildlife or other animal concerns. In-house field service activities shall include: assistance to citizens regarding barking dogs and other nuisance complaints; advice regarding wildlife management and other issues which may not require contact in the field by an officer; visits to schools and community groups to provide education regarding wildlife management, responsible pet ownership and other animal control issues. (2) SPECIAL SERVICES (Pet and Facility Licensing) In keeping with Public Health laws which require the rabies vaccination and licensing of all dogs over four months old, COUNTY shall canvass every residence within the CITY approximately every 20 months to locate and license unlicensed dogs. Licenses shall be sold at the residence; enforcement officers will follow-up on problems when necessary. Nothing in this contract prohibits other methods for the sale of dog licenses by CITY or COUNTY. All animal related businesses in the jurisdiction will be inspected twice each year and in response to any complaints received to assure that facilities met required standards. Appropriate notification shall be given to CITY. In those cities which allow animal permits for private homes, permits shall be issued with the approval of CITY following neighborhood -3- investigations and inspection of the home to assure that the residence has adequate facilities to maintain the requested numbe r of animals. Pet license renewals shall be processed through an automated renewal system. COUNTY will process renewals and answer telephone p e and in-person questions regarding licensing requirements. Low cost vaccination clinics, coordinated by Animal Control staff, will be held throughout the year in various locations in the County in cooperation with the Veterinary Association. (3) SHELTER SERVICES: Shelter will receive animals from the public 365 days a year from 7:00 a.m, until 11:00 p.m. Stray animals will be accepted without charge. Owners who release their animals will be charged a fee. The Shelter will be open p n to the public to locate lost pets or for pet adoption Monday through g Saturday (not -including holidays) from 10:00 a.m. to 5:00 p.m., and until'' 7:00 p.m. on Wednesday. A low cost vaccination clinic will be held the first Tuesday of each month at the Shelter. The Shelter shall retain dogs and cats without owner identification for three days, plus the day of impound and any Sundays or holidays. Those with identification shall be retained seven days, plus the day of impound and any Sundays or holidays. Animals will be kept on public display to allow owner identification. When animals are wearing identification, owners will be contacted by telephone and by mail. If animals are not redeemed by their owners and adoption holds have not been placed some may be made available for adoption for an additional time period on a space available basis. Those which are neither redeemed nor adopted will be euthanized and carcasses disposed of. -4- Veterinary services shall hall be available sev I'Y staff rm required days 8 week. shall Perform squired euthanasia b Necropsies will be y lethal suspicious performed on animals whi circumstances and at the B. COST request ch die under Y shall furnish of supervisionlaw enforcement. Agreement, , equipment supplies and supply 811 necessary ssary labor, In all to provide the instances services described in forms and the like wherein special su Pplies this ke are issued in the stationary, no by CITY at its own name tiCeB, expense. of CIS, the saIDe shall be supplied C• The method by which ch services are any other matters Provided, the standard incidental to of and the control of Personnelthe performs the event °f so employed nCe of such services, 8 dis shall be determined Aute between the parties functions to be by COUNTY. In Provided hereunder as to the extent of the such services, the , or the level and duties and Parties shall manner4,of Perfo differ meet in good �' r'mance of differences. In the event of faith to resolve their Of COUNTY shall be fin an impasse, the decision • 81. of the Health D. TO Officer facilitate the shall have full c Performance of ooperation and aerviCea hereunder employees, assistance from CITYi , COUNTY to officers, agents a E, nd If. agreeable to both , rendered by COUNTY $ Parties, additional nd Paid for by CITY. servl,e8 may be -5- F• COUNTY agrees to main manner tain its animal shelter i and keep said premises in e fuclean n a humane services condition at furnished by it hereunder all times shall be , and that 811 State of California in accordance and thatwith the laws Of the °f methods It will give required care and destruction of notices and use humane STATUS 8nY animal coming under its TUS OF CONTRACTOR jur1ediction Although the services herein des persons employed b cribed are munici Y COUNTY to Pal functions Provide said services all no person employed hereunder shall be shall COUNTY employees. sere' -- have the right to ice status. When performing any CITY 8 services Pension or civil Purpose °f under this Agreement gluing official status to and for the but not for the the performance thereof where Purpose of liability or inde ere nece898ry, or employee shall be �ification deemed to be , every COUNTY officer an officer or agent of CITY. 5. CONFORMITY OF LAWS OR REGULATIONS A. Notwithstanding anything to the contrary he Agreement shall terminate at rein contained maintain any time that ' in full force and CITY fails to enact effect an ordinance , and to provisions of Article identical in intent I through 10 Of Division to the 2' and 3 of Title 5 of 1 °f Title 4,�and the Codified Ordinances o Divis1O�` 1, Other regulations f the Count Presently Y of Orange, and concerning adopted by the Orange Count g animal control, including those Y Board of Supervisors Agreement ose which relate shall also terminate if C to fees. This ITY does not enact the as its Municipal Code as thoseme adopted b � amendments to animal control with' Y COUNTY s Board of Supervisors regarding days after a re 1 quest to do so by COUNTY �Qglt� Officer. The COUNTY Health Officer 49tlA9 OIl behalf of 66UNTol, may . use discretion and need not request CITY to adopt amendments which do not apply to CITY. 6. PAYMENTS A. BASIS FOR PAYMENT - CITY shall pay COUNTY for the actual costs of providing animal control and animal shelter services. B. PAYMENT METHOD - (1) In consideration for the animal control and shelter services provided by COUNTY during the term of this Agreement, CITY shall make a FY 1992-93 Provisional Payment to COUNTY in the amount of $98,106. This payment for 1992-93 services shall be adjusted by a 1991-92 credit of $2,195 and further adjusted by a final 1990-91 debit of $2,047, resulting in a total adjusted provisional payment of $97,958. This payment shall be adjusted as described in Paragraph 6 E. below. (2) The Provisional Payment shall be paid to COUNTY in four installments, each equal to twenty five percent (25%) of the total Provisional Payment. The first installment is due September 30, 1992, the second is due December 30, 1992, the third is due March 30, 1993, and the fourth is due June 30, 1993. (3) If payment is not received by COUNTY within thirty (30) days after the due date, COUNTY may cease providing any further service under this Agreement with CITY and may satisfy the indebtedness in any manner prescribed by law. (4) CITY shall not be called upon to assume any liability for the direct payment of any salaries, wages or other compensation to any COUNTY personnel performing services hereunder for said COUNTY, or any liability other than provided for in this Agreement. CITY shall not be liable for any compensation or indemnity to any COUNTY ' employee for injury � ry or sickness arising out of his or her employment. , -7- (5) In the even this Agreement is extended in accordance with Paragraph 1 B. above, CITY shall make monthly provisional payments to COUNTY in an amount equal to on twelfth of the amount shown in 6 B. (1) above. Such payments shall be due no later than thirty (30) days after the month in which services were provided. C. DETERMINATION OF ACTUAL COST OF SERVICES - (1) COUNTY agrees to collect and maintain expenditure and workload data to be used to determine the actual cost of the animal control and shelter services provided to CITY during the term of this Agreement. (2) CITY's Actual Cost of Animal Control Field Services shall be determined by applying CITY's percentage of the total Field Actions provided by COUNTY to COUNTY's Total Actual Expenditures (including indirect charges) for providing all Animal Control Field Services within COUNTY. (3) CITY's Actual Cost of Animal Control Special Services shall be determined by applying CITY's percentage of the total animals licenses sold by COUNTY to COUNTY's Total Actual Expenditures (including indirect charges) for providing all Animal Control Special Services within COUNTY. (4) CITY's Actual Cost of Animal Shelter Services shall be determined by applying the CITY's percentage of animal charge days, for animals impounded from within the corporate limits of CITY and animals received from residents of CITY, to COUNTY's Total Actual Expenditures (including indirect charges) for providing all Animal Shelter Services within COUNTY. An animal charge day is defined here as each day or portion of a day that an animal is housed at COUNTY's Animal Shelter. D. FEE REVENUE - (1) COUNTY shall have all powers of CITY and shall receive all cooperation possible from CITY to enable efficient enforcement of fee collection. COUNTY shall retain all fees and revenue derived from the enforcement of the CITY Ordinances pertaining to the animal control services provided by COUNTY. (2) COUNTY agrees to keep record of and to credit to CITY all license revenue collected from residents of CITY, and all fee revenue generated from animals received from CITY residents or impounded within the corporate limits of CITY. Said revenue credit shall be used to determine the Net Cost of animal control and shelter services described in Paragraph 6 E. below. E. ADJUSTMENTS TO PROVISIONAL PAYMENT - (1) CITY's combined Actual Costs of Animal Control Field Services, as described in Paragraphs 6 C. (2), 6 C. (3) and 6 C. (4) above, shall be reduced by the total amount of license and other fee revenue generated from CITY, as described in paragraph 6 D. above, to determine the Net Cost of Service provided under this Agreement. (2) If the Net Cost of Service is less than the Provisional Payment amount indicated in Paragraph 6 B. (1) above, the COUNTY shall credit difference to CITY. COUNTY agrees to refund the difference if CITY does not enter into a subsequent agreement with COUNTY for animal control and shelter services. won 3) If the Net Cost of Service is greater than the Provisional Payment amount indicated in Paragraph 6 B. (1) above, then COUNTY shall invoice CITY for the difference. If payment is not received by COUNTY within sixty (60) days after the invoice is submitted, COUNTY may satisfy the indebtedness in any manner prescribed by law. (4) COUNTY agrees to complete the calculation of the Net Cost of Service for animal control and animal shelter services, and credit or refund any overpayment by CITY, or invoice CITY for the additional amount owed by CITY, on or before December 31, 1993• 7. FINANCIAL/OPERATIONAL ADVISORY BOARD The parties agree that there shall be a Financial/Operation Advisory Board to advise the Director of Animal Control on financial and operational matters and to assess cost recovery options for future years. The . Financial/Operational Advisory Board shall be made up of seven members, four :• members appointed by the Orange County League of Cities and three members appointed by COUNTY. S. RECORDS All records created or received by COUNTY in accordance with this Agreement shall be COUNTY records. COUNTY agrees to keep such books and records in such form and manner as the Auditor -Controller of COUNTY shall specify. Said books shall be open for examination by CITY at all reasonable times. 9. ANIMALS RETAINED FOR CRIMINAL PROSECUTION Animals which are being retained in criminal prosecutions, except for violations of Animal Control regulations and/or ordinances pursuant to the Agreement, are not to be construed as held pursuant to the servicesrov' p ided under this Agreement; housing will be done at the discretion on the COUNTY and at the COUNTY's usual and customary charges for such housing. -10- 10. ALTERATION OF TERMS This Agreement fully expresses all understandings of COUNTY and CITY with respect to the subject matter of this Agreement, and shall constitute the total Agreement between the parties for these purposes. No addition to, or alteration of, the terms of this Agreement shall be valid unless made in writing, formally approved and executed by duly authorized agents of both parties. 11. INDEMNIFICATION A. That neither COUNTY nor any officer of employee thereof shall be responsible for any damage or liability occurring by reason of anything done or omitted to be done by CITY under or in connection with any work, authority or jurisdiction delegated to CITY under this Agreement. It is also understood and agreed that, pursuant to Government Code Section 895.4, CITY shall fully defend, indemnify and hold COUNTY harmless from any liability imposed for injury (as defined by Government Code Section 810.8), including attorneys fees and costs, occurring by reason of anything done or omitted to be done by CITY under or in connection with any work, authority or jurisdiction delegated to CITY under this Agreement. B. That neither CITY nor any officer or employee thereof shall be responsible for any damage or liability occurring by reason of anything done or omitted to be done by COUNTY under or in connection with any work, authority or jurisdiction delegated to COUNTY under this Agreement. It is also understood and agreed that, pursuant to Government Code Section 895.4, COUNTY shall fully defend, indemnify and hold CITY harmless from any liability imposed for injury (as defined by Government Code Section 810.8), including attorneys fees and costs, occurring by reason of anything done or omitted to be done by COUNTY under or in connection with any work, authority or jurisdiction delegated to COUNTY under this Agreement. -11- 12. NOTICES Unless the persons or addresses are otherwise identified by notice given in the manner specified by this paragraph, all notices authorized or required by this Agreement shall be deemed effective when reduced to writing and deposited in the United States mail, certified, and addressed as follows: To CITY: City Manager City of Tustin 300 Centennial Way Tustin, Ca 92680 To COUNTY: Health Officer County of Orange 515 N. Sycamore Santa Ana, CA 92701 IN WITNESS WHEREOF, the CITY of Tustin by motion duly adopted by its City Council, caused this Agreement to be signed by its Mayor and attested by its Clerk, and the COUNTY OF ORANGE by order of its Board of Supervisors, has caused these presents to be subscribed by the Chairman of said Board and this seal of said Board to be affixed thereto -and attested by the -Clerk of the Board, all on the day and year first above written. -12- IN WITNESS WHEREOF, the parties hereto have executed this Agreement. DATED: DATED: DATED: c-' I ( C1 DATED: DATED: DATED: CONTRCT2:contrac2 -13- By Chairman, Board of Supervisors SIGNED AND CERTIFIED THAT A COPY OF THIS DOCUMENT HAS BEEN DELIVERED TO THE CHAIRMAN OF THE BOARD LINDA D. RUTH Clerk of the Board of Supervisors of the County of Orange, California APPROVED AS TO FORM: TERRY Cr'"RUSv UNTY CPJNSEL =/,TY OF Tustixi v a municipal'corporation By Mayor ATTEST: By City Clerk APPROVED AS TO FORM: By City Attorney N 0t C) N W W w O o �a°a°a�� U M a O p cD CO) u> W W N Q a°� e o a` e a ^ g m V O O cD N c0. pe CO^ 0) O ^ CO N W 8 ul U� CD a m O • • c c N chi �? v v d. ¢W C , N r O O Ol I N O N N G O m m w O N cD N N O O CD t0 .r u7 cD E W W O y O Oi .- N F- a ts W) O O N O O tD O CO 0) N N tC v tC Cl) 01 c0 1n O N CD .- '= (.) w 0 m M CD er N co co c7 N d: N .,r h CD N C, Vlk y ... O 0 y .�. y v N 41 ... m W V 4J m ¢ Q F- w O m Q C df a° o \• W u7 °ct 1- C` O$a ii cuDs No o %-0 o o °N N O 0 ^N 0) O O 9C C0 Oe Oo N .- N- Nv, n Ne ve GVm a cc toNN� O m C-5 NC CV) tD CO) CO CD O NW In C'0 N O .. p ►. CV) m cO V W O ^ 1A O NN O� Q et w /- m O cD N^ CO N N0) W) cD -W N O O LLT. to Q N N .- 1 W M d y Q C1 P- Cf cD H r9 4A H 69 W W 69 W 0 = to i. 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