HomeMy WebLinkAboutRPT 4 T SPTS PK DSGN 11-01-93AG F.N
: ~ REPORTS NO. 4
, . ~- 11-1~
inter-Com
dATE:
October 27, 1993
TO:
FROM:
SUBJECT:
WILLIAM A. HUSTON, CITY MANAGER
COMMUNITY SERVICES DEPARTMENT
TUSTIN SPORTS P]~RK DESIGN UPDATE - NOVEHBER 1, 1993
RECOMMENDATION:
Receive and file.
FISCAL IMPACT:
Not applicable.
BACKGROUND:
The City Council has requested updates on the progress of the
preparation of the Master Plan and working drawings and bid
specifications for'the.Sports park." This progress is'documented below.'
Please note that dates-indicated with -'have been modified due to the.
construction budget evaluation process in May and June.
TENTATIVE
TASKS COMPLETION DATE STATUS
Prepare topographic
survey
1/22 - 2/19
Complete
Prepare schematics
(Master Plan task)
o Building Plan
o Hardscape Plan
o Planting Plan
1/20- 2/3
1/27 - 2/9
1/27 - 2/9
Complete
Complete
Complete
City review of
schematics
2/9 - 2/12
Complete
Revise as required
2/12 - 2/17
Complete
Prepare agronomist's
report
Establish program,
Concession/Pro Shop,
Draft RFP for
concessionaire
2/3 - 2/19
8/30
Complete
In progress
TASKS
TENT;~TIVE
COMPLETION DATE
Prepare design development
drawings
o Park Plan
o Sports field design
o Building design
o Grading
o Outline specifications
o Prepare estimate
Submit to desig~ development
drawings City for review
Revise design development
drawings
Submit design development
drawings to City for
approval
Prepare construction
documents.
o'Architectural
o Structural
o Mechanical
o Electrical
o Landscape
o Irrigation
o Civil Engineering
o Specifications
0 Estimate
2/19 - 3/12
2/19 - 3/12
2/19 - 3/12
2/19 - 3/12
2/19 - 3/12
2/19.- 3/12
3/12'- 3/16
3/16:- 3/19
3/19,- 3/23
3/16 - 8/31-
3/16 - 8/31"
3/16 - 8/31-
3/16 - 8/31-
3/16 - 8/31-
3/16 - 8/31.
3/16 - 8/31-
3/16 - 8/31-
3/16 - 8/31"
Submit to City for 50%
complete plan check
4/16
Submit to City for 80%
complete plan check
7/31-
Planning Commission Design Review
& consideration for Conditional ~
Use Permit 9/27.
Submit to City for bidding
95% complete
8/27.
Building ·Department
corrections
9/7 ' 9/2.1.
·
STATUS
Complete
Complete
Complete
Complete
Complete
Complete
Complete
Complete
Complete
Complete
Complete
Complete.
Complete'
Complete
Complete
Complete
Complete
Complete
Complete
Complete
Complete
Complete
Complete
T~SKS
TENTATIVE
COMPLETION DATE
sT~%TUS
Release to bid
12/93. Future
Conduct Public Hearing on
appeal for additional
lighting
11/15- Future
Prepare addendum to bid
documents
11/15- 12/20-
Future
Bidding Completed
Mid-January.
Future
Award Contract
Late January-
Future
Start Construction
Late January/
Early February.
Future
Indicates Modified Completion Dates
At the October 4, 1993 meeting, Mayor Pro Tem Saltarelli appealed the
decision'on the Design Review and the Conditional Use Permit for the
park and requested consideration that lights be included in the design
for the basketball courts and the soccer fields.
The public hearing for the appeal on the additional lighting is
tentatively scheduled for the November 15, 1993 City Council meeting.
This hearing date is dependent on the architect being able to prepare
the necessary presentation materials and assembling the required
photometric information. This informa{ion must be developed prior to
the City's required noticing time frames (i.e. information needed no
later than Monday, November 4th newspaper noticing). In the event the
architect is not completed with the hearing package, staff will work to
schedule the appeal hearing as soon as possible thereafter. Independent
of any appeal decision, staff is diligently proceeding with plans and
specifications to authorize bidding as soon as possible. Once a
decision on the lights is reached, plan corrections can be made and
issued, if needed, as an addendum during the bidding.
Financial impacts of adding lights are as follows:
A®
Construction cost to add lights to the multi-purpose fields is
approximately $120,000.
Be
Construction cost to add lights the basketball courts is
approximately $15,000.
C.
Operational costs for the multi-purpose fields is estimated to
be:
$14/hour @ 1,080 hours/year = $15,120/year excluding
maintenance costs
Do
Operational costs for the basketball lighting is estimated to
be'
·
$2/hour @ 1,080 hours/year = $2,160/year excluding
maintenance costs
Ee
The maintenance and operational cost of the added lighting
would exceed the projected budget of the Design Development
Report (DDR).
F®
Architectural fees would increase at least $4,200 plus
expenses for printing, plotting and delivery.
G. Project management fees would increase $1,000.
n Supervisor
R~I: 11 ISPUPD. CC
Susan M. Jones
Recreation Superintendent