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HomeMy WebLinkAboutRDA CONS SVCS AG 08-02-93EN DA_-- RDA NO. 5 8-2-9~3~%;-- o Inter-Com · DATE: AUGUST 2, 1993 TO: WILLIAM A. HUSTON, EXECUTIVE DIRECTOR FROM: CHRISTINE A. SHINGLETON, ASSISTANT CITY MANAGER SUBJECT: CONSULTANT SERVICES AGREEMENT - COTTEN AND SELFON RECOMMENDATION It is recommended that the Agency approve billings for Cotten and Selfon of $22,595.13 to date and authorize staff approval up to $40,000 in total billings under the existing contract through June 30, 1994 without further Agency authorization. FISCAL IMPACT The 1992-93 budget allocated $25,000 in general fund revenues to support non-grant costs associated with Base Closure needs. The 1993-94 budget recommends an additional $20,000 specifically for legal support services. BACKGROUND In conjunction with the base reuse planning efforts for MCAS, Tustin, the City Council on September 21, 1992 authorized staff to enter into a consultant services agreement with the legal firm of Cotten and Selfon. The tw© key individuals at Cotten and Selfon that have provided services have been George Schlossberg and John Lynch with additional support from several specialty military consultants such aD Brian O'Connell. Terms of the executed agreement with Cotten and Selfon stipulate a method of compensation based on actual time and material costs. At the direction of the City Council at their meeting on September 21, 1992, the City Council requested that they approve any total billings in excess of $20,000. Costs incurred prior to October 10, 1992 (the execution date of the contract) were authorized under purchase order procedures. Through April 30, 1993, billings from the firm under the executed contract had only reached $8,571.60 as shown in Table 1: Redevelopment Agency Report August 2, 1993 Page 2 Billing Summary Table 1 Billing Period Billing Amount 10/1/92 - 10/31/92 11/1/92 - 11/30/92 12/1/92 - 12/31/92 12/31/92 - 1/31/93 1/31/93 - 2/28/93 2/28/93 - 3/31/93 3/31/93 - 4/30/93 $ 393.75 $ 900.00 $1,314.88 $ 225.00 $ 454.53 $1,319.04 $3,964.40 $8,571.60 However, with Base Closure and Realignment Commission hearings and deliberations from April through June and the need for immediate response and more intense involvement by Cotten and Selfon, the City incurred $14,023.53 in expenses with its last billing which requires City Council concurrence prior to payment. Approximately 50% of the billing amount in this last invoice was for direct services of George Schlossberg with the remaining 50% reimburseable costs for travel, expenses and the use of the special services of John Lynch and Brian ©'Connell. The proposed 1993-94 budget recommends a budget of $20,000 in legal services for base closure related needs during the next fiscal year. We would, therefore, recommend at this time that the Agency permit staff to approve total billings to Cotten and Selfon through June 30, 1993 not to exceed $40,000 without Agency authorization. Assistant City Hana~r CAS: kbc\ctnslfn, cas