The URL can be used to link to this page

Home My WebLink AboutCC 4 DEST OF RECORDS 07-06-93AG E N DA' ~NSENT CALENDAR NO. 4 -6-93 Inter-Com ._. ,FE: JULY 6, 1993 TO: WILLIAM A. HUSTON, CITY MANAGER FROM: PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION .-- _ ~ . . SUBJEC~ ADOPTION O~ ~DSO~UTION ~O~ AUT~O~IgATION O~ DDST~UOTIO~ O~ RECOMMENDATIONS It is recommended that the City Council adopt Resolution No. 93-67, authorizing the destruction of Public Works Department records. FISCAL IMPACT None. BACKGROUND AND DISCUSSION In a routine updating of the Department's filing system, the records listed in Exhibit "A" were determined to be outdated and obsolete and of no relevance to Department operations. State of California Government Code Sections 34090, et. sig., requires Council authorization for --destruction of~records. Robert S. Ledendecker Director of Public Works/City Engineer RSL: ccg: destruc Attachment 1 3 4 ? 9 lO ll 12 ~? 15 23 RESOLUTION NO. 93-67 A RESOLUTION OF THE-CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, APPROVING DESTRUCTION OF CERTAIN PUBLIC WORKS DEPARTMENT RECORDS WHEREAS, except for records affecting title to real property or liens thereon, court records, records required to be kept by ordinances or resolutions of the city Council and other City Boards or Commissions, Government Code Section 34090 authorizing the head of a City department to destroy any City record, document, instrument, book or paper, under this charge, without making a copy thereof, after the same is no longer required, with approval of the City Council, by the' resolution and the written consent of the city Attorney; and WHEREAS, the City Council, upon request of the Director of Public Works, desires to approve immediate destruction of certain Public Works Department files as listed in Exhibit "A" attached. WHEREAS, the City Attorney of the City of Tustin has filed his written-consent with the Clerk of the CounCil of the City of Tustin. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Tustin, California; SECTION 1. Pursuant to Sections 34090, et. seq., of the Government Code of the State of California, approval is hereby granted for the immediate destruction of the items on the attached list which have been retained for more than three year. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Tustin, California, held on the 6th day of July 1993. ATTEST: Jim Potts, ~ayor Mary E. Wynn, city Clerk EXHIBIT "A" MISCELLANEOUS PUBLIC WORKS FILES Highway Classification Studies Select Street System Update Transportation Needs Study Functional Highway Classification Update Red Hill/Walnut Ave. Grant Reimbursement Solid Waste Enforcement Agency Board TNT Committee Weed Abatement Program Parking Information Public Agencies Data Systems Miscellaneous Speed Studies S.T.A.R.T. Transportation Program Monthly Traffic Summary Traffic Engineering Study Team County of Orange Traffic Committee Department of Transportation Pavement Marking Demonstration Highway Safety Act Miscellaneous Speed Studies CENTROCCS Technical Advisory Committee Miscellaneous Personnel Files League of California Cities Information Bullet Train Information Various Reference Specifications Columbus Tustin park Landscaping Columbus Tustin Park Parking Lot Artificial Grass Information _.. Orange County Road Department County Assessor Property Information Northeast Orange County circulation Study Orange county Transportation Commission Department of Transportation Mioscellaneous Information 1968 and 1970 1975 1972 1973-75 1968-69 6/79 - 9/82 1974 1968-84 1973-79 1972 1969-74 1971-73 1977 1970-71 1968-76 1975-77 1966 1968-78 2/79 - 5/82 1968-1976 12/82 1983-84 1973-80 1981 1979-82 , 1974 1983 1983 1977 and 1979 8/84 - 5/86 1977 EXHIBIT "A" MISCELLANEOUS PUBLIC WORKS FILES (Cont'd.) Select System Auditor's Report Economic Base Study Correspondence Wind Damage Photographs Federal Aid - Urban Program Submittals Tustin Uniform Traffic Ordinance Revision Phone Message books General Information striping - Miscellaneous Locations Handicap Ramp Construction Program Sidewalk and Curb Repair 1975 1968 1973, 1984 1975 - 1979 - 1~982 1978 1986-88 1983-85 1980 1980 - 1983 1981 - 1984 Major Maintenance Program 1979-80 Slurry Seal Program 1980-81 Street Maintenance Program 1981 - 1984 Miscellaneous Sidewalk and Curb Repair Computer Information Personnel Information Community Center Flooring Replacement Safety Off System Road Program (SCS) Orange County Transportation Commission Technical Advisory Committee Tustin Dial-A-Ride Board of Directors Information Los Angeles Regional Transportation Study General Information Miscellaneous Information and Memorandums Engineering Division Council Reports to Community Development Department Variance, Pre-zoning and Zone Change Files Santa Ana Freeway Corridor Study Miscellaneous Purchase Orders Chron Files P~evailing Wage Information ~ 1979-1981 1984 1982, 1984 and 1985 1983 1979 1983, 1986-87 1981 1983 1967-76 1960-87 1983-86 \ 1984-86 1977-82 1970-85 1983-89 1986-89 1970-82 EXHIBIT *'A*' MISCELLANEOUS PUBLIC WORKS FILES (Cont'd.) Construction Permits and Receipts 1977-79 Employee Time Reports 1974-85 Miscellaneous Time Reports 1974-85 Overtime and Absence Information 1977-86 Employee Review Notifications 1981-85 Micom Word, Processing Disks Pedestal Project Bids 1983 Meter Boxes Bids 1984 Cold Water Meter Bids 1985-86 Miscellaneous Parts and Products Quotes 1985 Street Lighting Information 1981 Miscellaneous Stop Notices 1988-89 Miscellaneous Water Information 1984-89 Miscellaneous Work Orders 1985 Miscellaneous Permits 1963-83 Planning Commission Agendas & Miscellaneous Information 1968-80 Development Review Committee 1970-87 Southern California Edison Information 1969-77 Tustin Water Works/Orange County Water District/Regional Pollution Board Information Southern California Association of Governments Information 1966-77 1975-80 Concrete Parkways 1969-70 Economic Development Act 1972 Vendor List 1986 Material Bids Information 1985 Civic Center Police Department 1978-89 HVAC Proposals 1983 Miscellaneous Traffic Accident Reports and Diagrams 1969-89 Signal Maintenance Invoices and Reports 1979-87 ~ Edison Invoices 1979-81 EXHIBIT "A" MISCELLANEOUS PUBLIC WORKS FILES (Cont'd.) Traffic Signal Billings Miscellaneous Caltrans Information Miscellaneous Flood Insurance Information Manual Change Transmittals Monthly Detail Reports Irvine Ranch Water District #5 Information Traffic Counts Tree Removal Requests Miscellaneous Capital Improvement Program Five Year Capital Improvement Program Ten Year Capital Improvement Program Draftsman Information Traffic Commission Information Traffic Engineering Information and Reports Orange County Transit District Association of civil Engineers - Traffic Budget Information Multi-Modal Transportation Commission Intergovernmental Coordinating Council 1983-90 1977-78 1972-79 1978-80 1972-73 1978-79 1977 1978-81 1979-81 1969-74 1974-78, 1977-87 1971 1974-77 1961-79 1970-80 1970 1978-81 1975-77 1973-75 Miscellaneous Master Plans 1969-72