HomeMy WebLinkAboutCC 11 GOV'T GRANT APP 04-19-93AG E N1 DA066
DATE: APRIL 19, 1993
TO: WILLIAM A. HUSTON, CITY MANAGER
FROM: COMMUNITY DEVELOPMENT DEPARTMENT
CONSENT CALENDAR NO. 11
4-19-93
Inter -Com
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SUBJECT: CERTIFIED LOCAL GOVERNMENT 1993 GRANT APPLICATION
It is recommended that the City Council adopt Resolution No. 93-43
approving the following actions:
1. Approve the filing of an application to the Office of Historic
Preservation for a Certified Local Government grant to be used
for seismic rehabilitation projects, and training and
education;
2. Appoint the Assistant City Manager or her authorized
representative as the agent of the City to coordinate,
process, and execute all contracts, agreements, amendments,
and ancillary documents within the scope of the application
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or the grant;
3. Agree that all required local matching funds or in-kind
services be provided by the City for the proposed project.
FISCAL IMPACT
The proposed grant request of $21,620.00 would require a
contribution of in-kind services estimated at $11,296.00.
BACKGROUND
Each year federal National Park Service funds are made available as
grants to local agencies for the purpose of fostering historic
preservation within their communities. A certain percentage of
these monies are earmarked for communities recognized for their
preservation efforts as Certified Local Governments (CLG).
Approximately $100,000.00 in funds are estimated in 1993. Tustin
has been recognized as a CLG since July 31, 1991, and is eligible
to compete for this year's grant awards. For the 1992 grant
funding year, Tustin was awarded $7,500 for the production of an
educational video focusing on the City's Old Town area which is
currently in production.
City Council Report
Page 2
The State Office of Historic Preservation (OHP) administers the
program for the National Park Service. The State requires
applicants to provide a 40% "fair share" matching fund indicating
significant community support for the proposed project. Matching
funds can take the form of cash contributions or in-kind services.
This year's application proposes the sole use of in-kind services
including all City personnel salary, overhead, telephone, supplies,
and other costs associated with administration of the project. No
additional General Fund allocation is required to fulfill the
matching share requirement.
Projects must evidence benefit to the community and its historic
resources, receive Council support and clearly indicate the
agency's ability to provide administrative support for the project.
Funds may be used for a number of activities including the
preparation of historic and cultural resource surveys, nominations
to the National Register of Historic Places, training and
education, and other projects. Projects ineligible for funding
include construction or property acquisition proposals, restoration
work, and interpretive displays.
1993 CLG GRANT APPLICATION - PROJECT DESCRIPTIONS
SEISMIC RETROFIT ACTIVITIES
The Old Town area of the City has a number of masonry historic
buildings built during the first quarter of the century.
Generally, these structures are not adequately reinforced to
make them safe in the event of a major earthquake.
One of the eligible uses of the CLG Grant funds is
architectural/engineering plans and specifications. According
to the list of CLG Grant awards for 1992, a number of
jurisdictions received funding for seismic engineering work
similar to that which is needed for the buildings in Tustin's
Old Town.
For the 1993 CLG Grant application, Tustin is requesting
$20,000.00 to provide funds to the owners of historic
commercial properties for architectural and engineering design
costs associated with seismic retrofit activities. These
costs may be reimbursed to the property owner, or other entity
carrying out the work, by the City at 100% of the actual cost.
All design costs above and beyond the City's share will be
absorbed by the owner; however, the owner may request
additional funding from the CDBG Commercial Rehabilitation
Program. In addition, the City of Tustin Redevelopment Agency
may also make available on a limited basis additional funding
for engineering services for seismic retrofit activities. The
City Council Retort
Page 3
40% mazich_'na funds requirement
provision of in-kind services by
building cermit and plan check
attached as Exhibit 1.
Discussion
is being met through the
City staff and the waiver of
fees. A project budget is
During the past several years, Tustin has received Community
Development Block Grant (CDBG) funds designated for a
Commercia_ Rehabilitation Program. The bulk of the monies
appropriated to this highly successful program have been used
to reimburse building owners for a portion of the cost of
structura_ design work for seismic retrofitting. To date,
five build-ngs have been structurally upgraded; however, three
additional buildings are still in need of structural
rehabilitation work.
The Commur.-ty Development Department staff has recently been
notified tat for the 1993-94 CDBG funding year, it has been
recommended to the Orange County Board of Supervisors that our
Commercial Rehabilitation Program request be appropriated only
$10,000.00. Staff is in the process of requesting additional
funds for :he rehab program, however, the outcome of our CDBG
funding requests are not known at this time.
Due to the high cost of performing required seismic work,
staff believes that additional monies are needed to accomplish
the task cf making the building seismically safe. Further,
this project will benefit the building owners by helping to
upgrade historic commercial structures in Old Town, enhancing
the ecenoc.-c viability of the area's unique buildings, and
encouraging the retention of existing businesses.
TRAINING AND EDUCATION
Instructicns for tie 1993 Grant application state that the
costs of travel, tuition and expenses to one or more of the
conferences or workshops satisfying the CLG training
requirements should be included in our grant application and
budget prc-osal. The City of Tustin application includes a
request _..r $1,620.00 to enable one staff member and two
Cultural Resources District Committee members to attend the
California Preservation Foundation Annual Conference, to be
held in Ncrthern California, and one staff member to attend
the State 2ffice of Historic Preservation CLG Workshop, to be
held in Sacramento. A budget proposal is attached as Exhibit
2. The 4,= matching funds requirement would be met through
the proposed use of General Fund monies to be included in the
1993-94 C__y budget.
City Council Report
Page 4
As a Certified Local Government, the City of Tustin is offic-ally
recognized as having a local historic preservation program and is
eligible to apply for grants to assist in the development cf the
program. The use of grant funds for the seismic retrofitting of
historic buildings, and education and training in hie=oric
preservation -related topics for staff and Cultural Resources
Committee members, would contribute to this program and benef_Z the
entire community. Staff recommends that Council adopt Resc_,�tion
No. 93-43 approving the City's filing of this year's CLG :rant
application for a total CLG Grant request of $21,620.00
P ula R ki
A socia e Planner
PR:kd\93clgcc.ccr
Attachments
Chris. Shing_
Assistant City Manager
EXHIBIT 1
BUDGET
SEISMIC RETROFIT ACTIVITIES
Budget
City Personnel
(includes 27% for
benefits)
Amount
Assistant
City Manager - 10
hours @ $55.04 per hour
$
550.40
Senior Planner*
- 40 hours @
$35.53 per hour
$
1,421.20
Associate
Planner - 80 hours
@ $30.13 per hour
$
2,410.70
Clerical
- 20 hours @ $17.97
per hour
$
359.40
Building
Official - 3 hours
@ $45.82 per hour
$
137.50
Building
Inspector - 9 hours
@ 27.28 per hour
$
245.50
Building
Technical - 6 hours
@ 20.47 per hour
$
122.90
Miscellaneous
Office Supplies
$
250.00
Fee Waivers
Plan Check ($400 x 3 buildings) $ 1,200.00
Building Permit ($572 x 3 buildings) $ 1,716.00
Other Costs
In-kind office space rental
Room size 11 X 18 = 198 sq. ft.
$.70 per sq. ft = $138.60 per mo. X 12 mos. $ 1,663.20
Telephone use - $30 per month $ 360.00
Grant Award $20,000.00
Indirect Administrative Costs (15% of $14,093.80) $ 2.114.07
Total Costs $18,157.47
Total Grant Funds Requested $20,000.00
Total of Matching Share $10,436.80
Donor: City of Tustin
Source: Community Development Department Budget and Rent
Kind: In-kind services
Percent of Grant Funds Requested: 52%
*Project Coordinator
Personnel
The program will be coordinated and directed by the Community Development
Department. The Assistant City Manager and Director of Community Development
(Christine Shingleton), Senior Planner (Dana Ogdon) and other department
staff have significant experience in administering numerous CLG and other
-Federally grant funded projects. In addition, the project will be referred to
ie City of Tustin Cultural Resources Committee and City Council to ensure
consistency with the community's historic preservation goals.
EXHIBIT 2
BUDGET
TRAINING AND EDUCATION
California Preservation Foundation Annual Conference
Attendance by one staff member and two Cultural
Resources Advisory Committee members:
Transportation
Food/Lodging/Misc.
Registration Materials
Cost per person
Total for 3 persons
Matching share - attendance by 1 staff member
State Off_ce of Historic Preservation CLG workshop
Attendance by one staff member:
TransDortation
Food/Lodging/Other
Registration Materials
Cost per person
Matching share - attendance by 1 staff person
Total of Grant Funds Request
Total of Matching Share
Donor: City of Tustin
Source: Community Development Department
Budget and Rent
Kind: In-kind services
Percent of Grant Funds Requested: 53%
Amount
$ 130.00
$ 150.00
$ 100.00
$ 380.00
$ 1,140.00
$ 380.00
$ 130.00
$ 150.00
$ 200.00
$ 480.00
$ 480.00
$ 1,620.00
$ 860.00
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RESOLUTION NO. 93-43
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF TUSTIN, CALIFORNIA,
APPROVING OF THE APPLICATION TO THE
NATIONAL HISTORIC PRESERVATION FUND
SUBGRANT PROGRAM FOR CERTIFIED LOCAL
GOVERNMENTS FOR A REHABILITATION
PROGRAM FOR STRUCTURAL ENGINEERING
DESIGN WORK RELATED TO SEISMIC
RETROFFITING OF HISTORIC STRUCTURES,
AND STAFF TRAINING/EDUCATION
The City Council of the City of Tustin, California, DOES
HEREBY RESOLVE as follows:
WHEREAS, the Congress under Public Law 85-665 has
authorized the establishment of a National His=cric
Preservation Grants -in -Aid Program providing ma_ching
funds to the State of California and its el-_ible
subdivisions for historic preservation s-�:rvey,
registration, and planning; and
WHEREAS, the State Department of Parks and
Recreation is responsible for the administration c= the
program within the state, setting up necessary rules and
procedures governing application under the program; and
WHEREAS, said adopted procedures established y the
State Department of Parks and Recreation recrsire the
applicant to certify by resolution the approval of
applications and the availability of local matching funds
prior to submission of said applications to the Szate.
NOW THEREFORE, BE IT RESOLVED that the City Co,.:ncil:
1. Approves the filing of an application fcr the
National Historic Preservation Grants -In -Aid
assistance for a rehabilitation progra- for
structural engineering design work rela==_d to
seismic retroffiting of historic struc:_�res,
and staff training/education; and
2. Appoints the Assistant City Manager orh-s/her
authorized representative as the ager._ to
coordinate, process, and execute all
contracts, agreements, amendments, and
ancillary documents within the scop=_ cf the
attached application; and
3. Agrees that all required local matching funds
or in-kind services will be provided fcr the
project.
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Resolution No. 43
Page 2
PASSED AND ADOPTED at a regular meeting of the
Tustin City Council held on the 19th day of April, 1993.
Mary E. Wynn, City Cler
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF TUSTIN )
CERTIFICATION FOR RESOLUTION NO. 93-43
MARY E. WYNN, City Clerk and ex -officio Clerk of the City
Council of the City of Tustin, California, does hereby
certify that the whole number of the members of the City
Council of the City of Tustin is five; that the above and
foregoing Resolution No. 93-43 was duly and regularly
introduced, passed and adopted at a regular meeting of
the City Council held on the 19th day of April, 1993, by
the following vote:
COUNCILMEMBER AYES:
COUNCILMEMBER NOES:
COUNCILMEMBER ABSTAINED:
COUNCILMEMBER ABSENT:
Mary E. Wynn, City Clerk
PR:kd\93-43.res