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HomeMy WebLinkAboutOB 1 SPTS PK DESIGN 03-15-93AGE N DA _-- OLD BUSINESS N0. 1 3-15-93 .aATE: March 10, 1993 Inter -Com re TO: WILLIAM A. HUSTON, CITY MANAGER FROM: COMMUNITY SERVICES DEPARTMENT STAFF SUBJECT: SPORTS PARR MASTER PLAN AND DESIGN DEVELOPMENT REPORT ADOPTION It is recommended that the City Council adopt the Sports Park Master Plan and Design Development Report as recommended by the Planning Commission, Parks and Recreation Commission and staff. The East Tustin Specific Plan identifies several recreation open space areas including private parks, neighborhood parks, community parks, hiking/biking trails and a championship golf course. These recreation facilities offer diverse passive and active recreational opportunities. The community park site at the southwest corner of Jamboree Road and Robinson Drive was envisioned as an active sports park. This facility would provide the residents of Tustin Ranch and the City as a whole a variety of active recreational opportunities. From September 10 through December 17, 1992, City staff and the City's design consultant, Anthony and Langford Architects, have gathered input for preparation of the Sports Park Master Plan. Information was assembled through two Task Force workshops and interviews with representatives from various City departments and potential user groups. The consultant and staff also met with representatives of the Tustin Unified School District to coordinate planning efforts between this park site and the neighboring future elementary school site. The Parks and Recreation Commission, Planning Commission and City Council also provided input. The consensus of this process was that three softball fields and a commercial concession are needed to generate adequate revenue for a financially self-sufficient operation. The process also has shown that plans and bid documents should be developed for the entire project as quickly as possible. Both the Parks and Recreation Commission and the Task Force prefer to have the entire project built in one phase if possible. on December 17, 1992, two site plan alternatives were presented to the Parks and Recreation Commission. These alternatives were drafted showing three lighted softball fields (with football/soccer field overlays in the outfields), six lighted tennis courts, two multi-purpose/soccer fields, a concession/restroom/storage facility, a tot lot, parking for 200 cars, a group picnic area, and two basketball courts. The Parks and Recreation Commission discussed the idea of preparing bid documents for the entire project with construction phases. The Consultant Services Agreement with Anthony and Langford for Master Plan services requires a separate Consultant Services Agreement for working drawings and bid documents on January 19, 1993, the City Council authorized such an agreement. Under the new agreement, the consultant will prepare bid documents to allow the City to make financial decisions regarding phasing at the bid date and during construction. Anthony and Langford estimate costs for the project at approximately $3.5 million for Design Scheme D. The Task Force, Parks and Recreation Commission and the Planning Commission support Scheme D as described above. An expedited process for preparation and plan check of the working drawings and bid documents is in progress. The working drawings are proceeding to hasten the design development phase while awaiting the City Council's adoption of the Master Plan. The design of grading, irrigation, the concession/restoom/storage building, site furnishings and the plant palette are currently in progress. This portion of the project will continue unless the City Council orders changes to the Master Plan. The tentative schedule for the remainder of the working drawings and bidding portion of the project is as follows: March 15, 1993 City Council adopts the Master Plan. June 7, 1993 Working drawings and bid documents completed. City Council authorizes bidding the project. Plan check begins. June 11 - July 12, 1993 Bid period; Plan check complete. Late July/Early August, 1993 Bid awarded. Mid -August, 1993 Construction started. 2 Staff will conduct 50 percent and80. percent plan checks during the preparation of working drawings -to 'speed the process. Staff will also continue to provide the City Council with periodic updates on the schedule and the design and bid processes. The Planning Commission will conduct a site specific Design Review and Conditional Use Permit for the project. The City Council will subsequently review and approve the final plans and specifications with their future authorization to bid the project. Edward Elowe Project Manager W.�a ".= Susan M. Jones Recreation Superintendent In.51(�N TUSTIN SPORTS PARK MASTER PLAN TUSTIN, CA PREPARED FOR THE CITY OF TUSTIN 15222 DEL AMO AVENUE TUSTIN, CA 92680 �vSTv2 March 1, 1993 PREPARED BY ANTHONY AND LANGFORD / ARCHITECTS ARCHITECTURE • ENGINEERING • PLANNING 16152 Beach Boulevard, Suite 201, Huntington Beach, CA 92647 714/848-1818 ki PURKISS • ROSE -RSI 219 N. Harbor Blvd., Fullerton, CA 92632 714/871-3638 ACKNOW LIED)G EM EN` OS 1 TUSTIN CITY COUNCIL: Leslie Anne Pontious, Mayor Jim Potts, Mayor Pro -Tem Charles E. Puckett, Councilperson Thomas R. Saltarelli, Councilperson Jeffrey M. Thomas, Councilperson PARKS AND RECREATION COMMISSION: James D. Kane, Chairperson Lois Carr, Vice Chairperson Christie Cormack Joseph G. Dias Sam Randall Margarete Thompson Tracy Worley • CITY MANAGER: William A. Huston PLANNING COMMISSION: Marjorie Kasalek, Chairperson Kathy Weil, Vice Chairperson { Alden Baker ` John Norman Butler William Stracker ' COMMUNITY SERVICES DEPARTMENT: Susan Jones, Superintendent Randy Westrick, Recreation Supervisor HNTB - PROJECT MANAGER: Ed Elowe Special thanks to all members of the Citizens Task Force SECTION TABLE OF CONTENTS PAGE NO, ACKNOWLEDGEMENTS EXECUTIVE SUMMARY Design Principles ............................... i Selection of Sports Facilities ........................ i Design Recommendations .......................... ii 1 INTRODUCTION Authority .................................... 1 Purpose..................................... 1 History.....................................2 Budget......................................2 Planning Process ............................... 2 Site Assessment ................................ 5 Vicinity Map (Exhibit A) .......................... 6 Plot Plan (Exhibit B) ............................. 6 Traffic ...................................... 7 Lighting..................................... 7 Noise.......................................8 2 DEVELOPMENT CONCEPT Program Design Requirements ....................... 9 General Requirements ........................... 10 Parking and Vehicular Circulation .................... 12 Analysis of Parking Demand ....................... 13 Landscape and Irrigation .......................... 14 Description of Site Plan .......................... 15 Site Plan D (Exhibit C) .......................... 16 3 CONSTRUCTION PHASING .......................... 17 4 ESTIMATES OF CONSTRUCTION COST Site Plan D Cost Estimates ........................ 18 5 APPENDIX City Department Interviews ....................... A-1 User Group Concerns & Comments .................. A-3 Sports Organization Questionnaires .................. A-4 School District Concerns ........................ A-8 Task Force Meeting #1 Minutes ................... A-10 Task Force Meeting 112 Minutes ................... A-13 Parks and Recreation Commission Meeting Comments ..... A-17 Planning Commission Meeting Minutes .............. A-18 Tentative Project Schedule ...................... A-25 EXECUTIVE SUMMARY DESIGN PRINCIPLES This report describes the existing site, proposed development, economic impacts, and process used to reach the recommendations for the Tustin Sports Park, a community park in Ithe City of Tustin. The City has identified the following design principles to guide the design studies and concepts: The East Tustin Specific Plan has identified the park as a community park facility, and 1 the Recreation Element of the City General Plan designates this as a high intensity sports park. The park will serve the entire community. • Construction should begin as soon as is practical. Due to available funding, phasing of I construction may be required. Coordinate design with the adjacent elementary school site to assure the greatest mutual benefit and a unified design. SELECTION OF SPORTS FACILITIES IChoices of sports facilities for the park were based on the compilation of data from j recreation organizations, neighbors, City staff, and consultants. That data was reviewed and j agreed upon by the Park Planning Committee, Task Force (comprised of citizens, neighbors, i recreation organizations and School District representatives), Parks and Recreation Commission, Planning Commission and City Council. Existing and proposed City parks and facilities were assessed relative to the Master Plan of City Parks and the East Tustin Specific Plan. The impact of construction cost and budget, the cost of maintenance and operation, and revenue sources Tustin Sports Park Master Plan DDR i were evaluated. The resulting criteria included providing needed facilities that could be built within the budget, and would allow activities that generate income to offset the cost of maintenance and operation. The final selection is described in Section 2, Development Concept. In addition to the planned sports facilities, picnic and child play areas for family and friends not participating in sports, are recommended. These support facilities are recommended to make the park more convenient and enjoyable for everyone. DESIGN RECOMMENDATIONS The following design recommendations regarding general park planning and site specific factors were developed: There should be an open border between school and park. Consideration should be given to locate park facilities away from the school site for activities frequented by age groups less compatible with elementary school children. Multi -use fields and courts are the most cost effective way to provide facilities. Noise conscious planning is required for the park. "Protective" landscape design should be provided along Jamboree Road. Landscaping and lighting fixture design and placement along all sides of the park should mitigate light spill onto adjacent property. The architectural theme of park structures should be compatible with the neighborhood and the school site. Parking, and vehicular and pedestrian circulation should be designed to City standards. Overflow use of school parking for special occasions should be planned and coordinated with the School District. Tustin Sports Park Master Plat DDR ii 1 1 !� ! F SECTION I I - 1 1 - INTRODUCTION AUTHORITY On August 3, 1992, the City of Tustin entered into an agreement with Anthony and Langford/Architects to furnish master planning services for the East Tustin Sports Park. The work scope includes the preparation of a Design Development Report to establish the extent and nature of the improvements for the park and to develop a program for the provision of major recreation facilities to meet the needs of Tustin residents. PURPOSE The Design Development Report is an association of planning functions composed specifically to meet the needs of the public agency in processing the initial design of any facility. Its purpose is to establish a Master Plan that depicts the ultimate development of the proposed park through a planning process that encourages citizens, user groups, city officials and staff to participate effectively in the decisions on scope, function, and phasing priorities. The Design Development Report identifies neighborhood impacts, investigates site constraints and opportunities, and promotes community understanding and support for the development program. A primary purpose of this report will be to review basic recreation needs; study alternative solutions to facility requirements; and recommend actions that will protect the integrity of diverse recreation activities while preserving the quality of the experiences within all interest areas. Because future conditions and circumstances cannot be forecasted with any degree of accuracy, recommendations provide a number of options, and allow for future flexibility. Tustin Sports Park Master Plan DDR L HISTORY The Open Space, Conservation and Recreation Element of the City of Tustin's General Plan requires "a variety of open space areas to accommodate diverse needs related to recreation, noise attenuation and visual amenities for residents of the community". To implement the General Plan in the East Tustin area, the East Tustin Specific Plan was prepared. The Specific Plan provides policies, guidelines, development standards and administrative procedures for that area. It establishes several recreation open space areas including community parks, neighborhood parks, hiking/biking trail linkages, streetscape standards, and a golf course which together offer diverse passive and active recreational opportunities. The Master Plan developed as the end product of this report is for the site identified on the East Tustin Specific Plan as a "community" park serving the entire City. BUDGET Total project construction cost is estimated at $3,500,000. As of fiscal year 1992-93 only $1,600,000 has been budgeted for the construction of this park. There are additional monies in the Park Development Fund (approximately $200,000). The City is exploring sources for additional funding for the remainder of the project. PLANNING PROCESS Every effort was made to generate input and reaction to the planning program from Iaffected governmental agencies, special recreation interests, individual citizens, and City staff. A Task Force was formed to work with staff and consultants throughout the planning program. This Task Force was comprised of interested citizens, representatives of specific recreation -... organizations, Tustin Unified School District representatives, and neighbors. The Task Force Tustin Sports Park Master Plan DDR 2 assembled twice and was specifically invited to the public meetings of the Parks and Recreation Commission, Planning Commission, and City Council. In addition to the Task Force, a Planning Committee was established by the City to oversee the development of the Master Plan. The committee consists of the project manager, architect, landscape architect, and representatives of other City departments such as Planning, Police, Engineering, Maintenance and Community Services. The Committee met several times throughout the process, and reviewed the progress, collected data, schedule, fiscal impacts, and the various Master Plan alternatives. The recommendations contained in this report reflect the consensus of the Committee. This Master Plan process began with research and fact finding. The project team, consisting of the project manager, City staff and consultants, met first to review the approach and methodology. Data collection began with staff interviews, user group interviews, a task force meeting, and site analysis. This information is included in the Design Development Report (DDR). Alternative site designs were studied. The merits of each were compared with the information in the DDR, the construction budget, and possible maintenance and operation expenses. Potential revenue sources were identified to offset these expenses. The alternative designs were presented to and reviewed by the Task Force and City staff. Following design refinements incorporating the input from these groups, the alternative site plans were presented to the Parks and Recreation Commission. During this process, phasing opportunities and approximate construction cost estimates were developed. A draft of the DDR was produced. The refined Master Plan design and selected site plan will be presented to the Parks and Recreation Commission, Planning Commission, and City Council for final review and approval. Tustin Sports Park Master Plan DDR 3 The Task Force first met on September 10, 1992. The site's physical characteristics, opportunities and constraints were described, and the City's overall park development program was explained. The Task Force was then divided into several small groups. Each group developed a list of elements that could be considered for inclusion in the park, as well as a list of concerns that might influence its development. By the time the Task Force was reassembled, the research described below had been completed, analyzed, and reviewed by City staff and consultants. Three alternative site plans were developed for Task Force review and comment. Interviews were conducted with the following City staff: Community Development Department: IDaniel Fox, Senior Planner Community Services Department: Gary Magill, Recreation Supervisor Police Department: Sergeant Bob Wilcox Public Works Department: Engineering Division: Doug Anderson, Transportation Engineer IField Services Division: Ken Schultz, Supervisor of Landscape, Maintenance & Trees The interviews are documented in the Appendix (A-1) and the collected data has been incorporated into this document. Tustin Sports Park Master Plan DDR 4 A questionnaire was sent to sports organizations identified as potential park users. Interviews were also conducted. The organizations include: - National Junior Basketball; - Tustin Youth Football; - American Youth Soccer Organization, Region 96; - Tustin National Little League; - Tustin Tennis Club; - Tustin City Tennis Program; - Tustin City Softball Program; The response is incorporated into this document and detailed in the Appendix (A-5). SITE ASSESSMENT The site is bounded by Robinson Drive on the north and west, Jamboree Road on the east, and Keller Drive on the south. (See Exhibit A). It is a 20 acre parcel. Adjacent to the southwest boundary of the park is a school site, leaving an L shaped parcel for the park. (See Exhibit B). Jamboree is a major traffic corridor and access is restricted along this frontage. Bicycle lanes are adjacent to the curb on all sides of the Park. Street parking is prohibited. There is a gentle slope of approximately 2% from north to south across the site. The entire site is approximately two (2) feet above the newly installed street improvements. Rough grading of the site was completed in accordance with rough grading for Tract 12870 (Phase III of East Tustin). Any future grading should be completed within the limits of the site with no export or import required. Properties across Keller and Robinson Drives are designated medium-high density Tustin Sports Park Master Plan DDR 5 residential by the East Tustin Specific Plan. The property across Keller Drive is developed with a 316 unit condominium project. A 282 unit condominium project is under construction, and a 218 unit condominium project on the properties across Robinson Drive has recently been approved and has yet to commence construction. The residential construction facing the park is generally 2 to 3 stories in height, including parking levels. This will provide most neighbors with a view of the entire park. ICurbs, gutters, and streets are complete. No sidewalks exist, however, they are shown on the street plans to be installed by the community developer. The final surface of asphalt has not been installed on Robinson Drive. No natural landscape features exist on the site. All utilities necessary for the park, including water, reclaimed water for irrigation, gas, electricity, sewer, and storm drainage, have been installed in the adjacent streets. The park facilities will serve the immediate neighborhood and the City as a whole. In addition it will provide certain amenities that can be appreciated by those living nearby. They i will have the visual advantage of open space. Elements such as picnic, tot lot/children's play i areas, and open lawn and walking paths, are a functional part of the community park but are usually planned for neighborhood parks as well. The school site will be open to the park providing both aesthetic and functional advantages to both. Some definition along the property line, perhaps by trees or a sidewalk, will be needed for monitoring school children and establishing maintenance responsibilities. The possibility to add a fence in the future will remain, should it become necessary. The School District has agreed to allow the school's multi -use building to serve the community when not in use by the school, eliminating the need for construction of such a building within the park. Parking will be designed to allow vehicular transition between the Tustin Sports Park Master Plan DDR 6 ti ?�y��hL�•.X ani I EXIUBl5' N V. -J \A,Lk Y :;V, EKY Q.� 4rw 1i v' un �4 li.RM �\�'1lo�9w\ 0 1 ltn. FUTURE ; OMMUNITY 10 4 1 / \ P ° USTIN SP10RTS PA PARK LOT 18 *GIREPIG-V NS TRACT A ES A IpvAct4t�i7 oM DU'»3.8 $260boo DUTA223.000 SALES SQ FT. 368.1600 IY zas.00➢.. KELLER f:(11�1U ♦ U 1 LV 1 1 Lfu� +w1HpMES gall i L ASA NA�a.0 DU , 262 20 14 DUI 196 900.5256900 SALES pF1 FT. 5 112. 660 pRNE C `OTY pA►�K 20 jo N►� oa�vE • i' I' q t' „e � uZO `• Rr r � ti t• Q� 1 'lY 111 111 _f9���.�.� is r P• school site and park site for overflow parking needs for special events. A gate should be used for normal operations separation. Design issues affecting the Master Plan include traffic, night -lighting, and noise. TRAFFIC Jamboree Road is a major traffic corridor. It is appropriate that access be restricted. Keller Drive is a residential street with limited access to Jamboree Road and the park. Robinson Drive has traffic signals at two intersections; one at Irvine Boulevard and one at Jamboree Road. It is the most logical street for park access. In order to maximize combined school/park vehicle parking, the proposed access drive to the park is located on Robinson Drive, adjacent to the school site. This driveway will be located on a relatively straight segment of the street, providing good sight lines for maximum safety. LIGHTING Lighting of play fields and courts, parking lot and security lighting can be detrimental to surrounding properties unless they are sensitively designed. Mitigating measures should include directing light away from neighboring residences toward the park. The placement of trees at the perimeter of the park should also help to filter light. Existing street lighting provides the standard illumination levels along the perimeter of the park. Properly designed sports field lighting should be located near the center of the park, and focused on the playing fields for optimum illumination levels without overlap to street lighting illumination. Tustin Sports Park Master Plan DDR 7 NOISE Acoustical issues can be divided into three categories: 1) The impact of noise from park activities on the neighbors, (2) The impact of one sporting event on an adjacent activity, and (3) The impact of traffic noise on park activities. All sporting activities generate noise. Tennis playing generates a constant sound of the racquet striking the ball. Basketball is accompanied by noise which would adversely affect the surrounding neighborhood. Basketball courts should be located near Jamboree Road and away from the school and surrounding residences. Softball is accompanied by the crack of the bat, similar chatter and cheering, and in some instances, amplified sound of the game announcer. Tennis, more than other sports, is adversely affected by noise, such as traffic, and should be located away from Jamboree Road. Group activity areas and softball diamonds should be located near the center of the park. Outfield areas and areas for quiet activities, such as family l� picnics, may be at the perimeter. i I I The affect of park sounds on the neighboring residents can be mitigated by careful location of activities within the park. Tustin Sports Park Master Plan DDR 8 1 DEVELOPMENT CONCEPT 1 The design concepts developed and included in this report are based on the principles and recommendations identified in the Executive Summary and elsewhere in this report. They incorporate the sports facilities, structures, parking, landscape, and utilities listed below. I l PROGRAM DESIGN REQUIREMENTS I Basketball j Two full courts with concrete surface. ! Useable for volleyball or other functions requiring an open hard surface. Sleeves for volleyball poles will be provided. Multi-puroose Fields Two full size, unlighted fields, with space available for future portable seating if needed. Fencing and or landscaping to control balls. Softball Fields Three lighted fields, with dugouts and backstops, and spectator seating for 100±. Multi-purpose practice fields overlaid on the outfield area. Tennis Six lighted courts with concrete surface, fully fenced with wind protection, and center court with spectator seating for 60±. Volleyball Two or more courts, unlighted, on lawn or perhaps on the basketball courts. Tustin Sports Park Mester Plan DDR 9 Support Building Food service concession space Toilets Program storage Maintenance storage Pro shop Total Picnic Facilities Group picnic area for 50 with shelter. Family picnic areas throughout park. No barbecues provided. 800 sq. ft. 1,000 sq. ft. 400 sq. ft. 100 sq. ft. 400 sq. ft, 2,700 sq. ft. Children's Play Area Locate centrally for use by families of sports participants and locate where supervisable from group picnic area. GENERAL REQUIREMENTS Li hg tine Control should be by timer and in a manner that allows the cost to be charged to the user. Equipment should be coordinated with the City and the School District. Selected equipment should shield adjacent property from sports court and field lighting. Foot candle levels may vary according to functions and shall comply with City standards. Softball fields will have 30 foot candles in the infield and 20 foot candles in the outfield. Tustin Sports Park Master Plan DDR 10 Landscaping Must be consistent with East Tustin Specific Plan. 1 Should use reclaimed water for irrigation. Should use a landscape element to identify property line between School and Park. Must coordinate design with school site and existing neighborhoods. Should provide park appearance with adequate trees at the perimeter to diminish lighting concerns. Should provide some boundary between the Park and Jamboree Road. Access for the Disabled All Park facilities will be designed to comply with all ADA and Title 24 requirements. Design Criteria Must be consistent with East Tustin Specific Plan and City Zoning Ordinance. Must show access to park as recommended by City engineering and should be coordinated with access to school site. Should provide access between park and school parking areas. Tustin Sports Park Master Plan DDR I I PARKING AND VEHICULAR CIRCULATION The sports facilities proposed for the park will generate the need for approximately 200 parking spaces based on the facilities proposed in this report. Included herein is an analysis of parking demand based on the anticipated occupant load generated by each court or field. Since the park is surrounded by streets with bicycle lanes that prohibit the use of street parking, all parking must be within the park. No parking is permitted on Jamboree Road, Robinson and Keller Drives. Access to parking is determined by the direction of traffic approaching the park, visibility of and from the driveway, and the relationship of the park to the adjacent school site. The main arterials leading to the site are Jamboree Road, adjacent to the east side of the park, and Irvine Blvd., one block to the south. Both of these have signalized intersections with Robinson Drive, which bounds the park on the north and east. No access to the park will be permitted from Jamboree Road. Keller Drive, which bounds the park on the south, has no signal at its intersection with Jamboree Road. A center divider prohibits left turns. This will result in all vehicular traffic accessing the park from Robinson Drive. The park frontage on Robinson Drive has only one straight section which is at the south end of the frontage next to the school site. It is along this section that access to the parking should be provided. Parking may be shared with the school. Although all required parking for each facility must be provided on its own site, overflow parking generated by special events could take place on the adjacent site, with prior arrangements. Based on the above conditions, parking should be located adjacent to the east boundary of the school site. Access there is on the straiglit section of Robinson Drive. Parking will be adjacent to school parking and central to the park. Tustin Sports Park Mavter Plan DDR 12 ANALYSIS OF PARKING DEMAND TOTAL 188 These are recommendations of the design team in conjunction with the transportation engineer and are consistent with industry standards. Tustin Sports Park Master Plan DDR 13 Recommended Spaces Softball (2 teams of 9 +6 extras, 3 persons per vehicle) = 8 - Coaches I 4 - Spectators (40 _ 3/car) 13 - Turnover (± 20%) � - 3 Fields: 3 x 30 90 Soccer (2 teams of 10 +4 extras, 3 persons per vehicle) = 8 - Coaches 4 - Spectators (40 _ 3/car) 13 - Turnover (± 20%) 5 1 - 2 Fields: 2 x 30 60 i Basketball (2 teams of 5 +2 extras, 3 persons per vehicle)= 4 - 2 Courts: 2 x 4 8 1 Tennis (6 courts @ 3 vehicles/ct.) 18 18 - Per City standards t — General 20 20 - Family picnic/ group picnic and play area TOTAL 188 These are recommendations of the design team in conjunction with the transportation engineer and are consistent with industry standards. Tustin Sports Park Master Plan DDR 13 LANDSCAPE AND IRRIGATION Landscaping will continue the character set forth in the East Tustin Specific Plan. It will be designed to create an aesthetic atmosphere that will enhance the recreation experience as well as the neighborhood. Care must be taken to maintain good visibility of the park from the street, for security supervision as well as for general appreciation of the park. Where possible, trees at the perimeter will be planned to mitigate the effect of any proposed sports field lighting. Reclaimed water lines exist in all streets surrounding the park, and metered stub outs are provided on Robinson Drive and Jamboree Road. The automatic irrigation system will be designed with state of the art equipment to conserve water. Tustin Sports Park Marler Plan DDR 14 DESCRIPTION OF SITE PLAN Five schemes (A, B, C, D & E) were developed and presented. Scheme D (Exhibit C) was selected. 1 Entrance to the park is through the parking lot, placed next to the school parking and 7 central to the park. Pedestrian circulation begins in the parking lot or at the drop-off point at i the back of the parking lot, since street parking is prohibited. Walkways extend out to the perimeter for neighborhood walk-in access, and one is used to define the boundary between the park and the school. At the center of the park are the support facilities that serve all courts and fields; the children's play areas, the group picnic shelter, and the building containing pro shop, concession, toilets and storage. Each type of court or field is grouped for the convenience of users to provide the best pedestrian circulation. Ballfields are positioned with infields centered in the park for the same reason, and so that the noisiest part of the field is as far from the neighbors as possible. The space between fields can function as a bull pen. The park multi-purpose fields are placed next to the open fields planned for the elementary school, at the south end of the park. Practice fields for soccer and football are overlaid on the softball outfield areas to allow evening Ipractices. Tennis and basketball courts are near the center of the park. The basketball courts are located closer to Jamboree Road. This will allow some evening play at the basketball courts t ! utilizing some of the peripheral lighting from the ballfields. This location near Jamboree Road will reduce the noise impact on the surrounding neighborhood. The tennis courts are near Robinson Drive and the parking, located farther from the traffic noise of Jamboree Road and closer to the residential areas. Tennis generates less noise than other types of sports activities Tustin Sports Park Master Plan DDR 15 planned for this park. However, the courts are lighted which extends use into the evening. Tennis court wind screens may be a visual barrier to the neighbors' views into the park. The consideration of the preceding factors led to a consensus for the recommendation of Scheme D. Some elements of the Park will require a Conditional Use permit, such as ballfield lighting and professionally operated concessionaire. Sound amplification systems are prohibited by City ordinances, except for permitted temporary uses. A Conditional Use permit requires notification of neighbors, a public hearing before the Planning Commission, and a subsequent hearing by the City Council. The project must also go through the Design Review process which may be done simultaneously with the CUP process. Both processes will be completed after the Master Plan is formally adopted. Tustin Sports Park Master Plan DDR 16 E)aUBrr "C" SrM PLAN D S e a CONSTRUCTION PHASING i CONSTRUCTION PHASING To begin construction as soon as possible with available funds, the park may have to be developed in two phases. Staff proposed that working drawings and bid documents be developed in a way that would allow the City to make the financial decisions regarding phasing at the bid date and during construction. To accomplish this, the northeast portion of the park could be the first phase, and would include at least two softball/multi-purpose fields, the restroom building, a basketball court, tot lot/playground, half the parking, and ideally four of the tennis courts. Landscape, irrigation and related infrastructure would be included for the area developed. City staff will continue exploring alternate funding sources so that the project might be completed as one phase. Tustin Sports Park Master Plan DDR 17 COST § §� §§ \k P C� � / � is kmK2 § cy 0-d\dj B § di c k zu cc § § ) ? I k \ � § \ /t z \a Lu -j- # § §)|c( # \ m w#. z ¢§ - ■ m /f2 <M .9R WN # \ 8 UJ (L- \§ } It k ( ƒ§,2 ;. a® wi 0 2# . U � � E § 8 ( z k ( ) Scc / § e 2 k ) ( k d \- m Cf) k S 0 ; t§ Q § 2 z - § /§ 0\ R 2 k\ 2 E / k§°`§ k§ B \\E2§|lmtoo19a§`»ear <) Ef.)0!3 ekJ[6� a(l0��w§-,m�e�2§ i ;& E#% z Sz ®§ o ® m(; ~ r § § q e § r ! c ` § 3 o (k ! ) k § /uj § § 2 (\) » i ! § is kmK2 § cy 0-d\dj B § di c k zu cc § § ) ? I k \ � § \ /t z \a §)|c( \ )a:vz APPENDIX APPENDIX CITY DEPARTMENT INTERVIEWS Community Development Department: Dan Fox, Senior Planner • Primary requirement is to comply with the East Tustin Specific Plan. A copy was provided along with a copy of the Tustin Ranch Community Plan, Phase 3 and 4. Community Services DeRaartment: Gary Magill, Recreation Supervisor Softball Program: • Tustin has 120 teams in the league each of which pays $400 per season, which makes the program self supporting. j Currently using the fields at Columbus Tustin Park, however a portion of the fields are on i school property. Per a joint use agreement between the City and School District, the School District maintains the grass portion of the fields, and the City maintains the lighting and r infield areas. The program could easily use the entire park in softball fields, but two could be supported full time. All fields should be lighted. While the outfield areas may be used for practice of soccer or football, no formal field e should be overlaid on them. Conflicts in scheduling, different criteria for lighting and maintenance problems due to different wear patterns make it impractical. Police Department: Bob Wilcox, Sergeant Traffic control and safety around the park. • Adequate parking. Tustin Sports Park Master Plait DDR Appetulix A-1 • Safety for the users and vandal resistance of the structure are of special concern in the design of the restrooms. Restroom design should be reviewed by the Police Department in the schematic phase. Restroom location within the park should not interfere with park supervision by passing police vehicles. • Landscape mounding and other landscape elements should be planned to avoid interference with police supervision. Public Works Department. Engineering Division: Doug Anderson, Transportation Engineer • Major interest is in safe access and egress for the parking. Since Robinson Drive is signalized at both Jamboree and Irvine, and Keller Drive at the south side of the park has only right turn in/right turn out access to Jamboree, the logical access to the park seems to be from Robinson. Since the park frontage on Robinson is a convex curve for the most part, the main access should be provided near the southerly end of the frontage, next to the school site. A secondary access could be provided along the curve opposite the entrance to one of the two tracts across Robinson, provided landscape in that area is designed to allow adequate visibility. This design establishes access at a point fairly central to the park, and creates the possibility of sharing of parking facilities with the school. Public Works Department, Field Services Division: Ken Schultz, Supervisor of Landscape, Maintenance and Trees • Maintain openness and visibility through park as much as possible. • Do not locate restrooms near parking lot. • Soil conditions in the area are generally poor, containing excessive salt, phosphorus and clay, and should be tested and corrected as required for good, water conservative turf maintenance. Tuslin Sports Park Marter Plan DDR Appendix A_2 1 1 I I 1 i 1 1 USER GROUP CONCERNS AND COMMENTS Tennis Program, Melinda Alger of RMS, 10/5/92 Establish a concessionaire program for income to the City. Concessionaire program would include instruction, round robins, tournaments, etc. See Fountain Valley facility in Mile Square Park at Brookhurst and Heil. Courts are rented out at $3 to $5/hour. Reservation system is required for successful program. Miscellaneous facilities required: 8 lighted courts minimum --12 ideally, small pro shop centrally located for good supervision, picnic area, and play area for participant's children. Currently using Magnolia Street Park and Columbus Tustin Park. Children's program is their biggest success in Tustin. For further information call Don Alger or Bill Palmer at Fountain Valley, 714/965 4448. Tustin Sports Park Master Plan DDR AppenAx A-3 SPORTS ORGANIZATION QUESTIONNAIRES National Junior Basketball (NJB) Demographics: 300 participants, 3rd through 8th grade, and all participants live within Tustin Unified School District. The NJB season starts with practice beginning November 1 and league games from December 1 through March 15. The games are on Sunday starting at 8 a.m. with one game every hour and 15 minutes until 6 p.m. There are approximately 30 teams and each can practice two times per week. Currently Tustin and Foothill High School gyms are the facilities being used and sometimes the Tustin Boys Club gym. NJB's facility requirements are an inside basketball court at least the size of the Tustin Boys Club gym with normal gym lighting and parking for 30 cars. Support facilities should include restrooms, scoreboard, and seating for 100 people, but a PA system is not necessary. This year NJB will need a third fiill time gym with a fourth gym as backup when the High Schools' gyms are not available. NJB would like both indoor and outdoor basketball courts at the Tustin Sports Park. No specific requirements pertaining to equipment, service, management, and maintenance concerns are required. Tustin Youth Football (TYF) Demographics: 200 participants, approximately 4-5 teams; boys, ages from 7 years to 13 years old, and girls (cheerleaders), ages from 5 years to 14 years old, and all participants living in Tustin. The TYF season is from late July through early December. From August through mid September practice is two hours a day, six days a week and from mid September through December practice is two hours a day, three days a week for each team. The Tustin Sports Park Master Plan DDR Appendix A-4 1 league games starting mid September are on Saturdays from 9 a.m. until 5 p.m.; with games scheduled every two hours. Current facilities being used are Tustin and Foothill High Schools. TYF's facility requirements are a regulation California Interscholastic Federation (CIF) football field with goalposts, enough lighting to safely light the field, and parking for 100 cars --several teams can be playing, leaving, and arriving at the same time. Support facilities should include restrooms, electrical service, concession area, a 1 10' x 20'± storage, and bleachers for 100 spectators. Current facilities meet TYF's 1 needs for Saturday games but without lighted fields there can be no night practices or I games, hindering program expansion. TYF would like at least one, possibly two, lighted football fields at the Tustin Sports Park. The specific group requirements are a well maintained field in good condition with markings and goalposts and, if this field is to replace Tustin High School as the home field, a lighted regulation CIF football field. American Youth Soccer Organization. Region 96 (AYSO) Demographics: 1,480 participants; 240 in Summer with ages ranging from 5 years to 7 years old, 1,000 in Fall with ages ranging from 5 years to 19 years old, and 240 in Winter with ages ranging from 8 years to 13 years old. Sixty-five percent of the Iparticipants live in Tustin and 35 percent live in other cities. j The AYSO season is from May through February. The games are on Saturday with jI approximately 80 to 90 teams participating and can last until as late as 10 p.m. a typical practice schedule is either two or three per week. Currently the Tustin Unified School District schools including Estock, Loma Vista and Columbus Tustin are being used; some other schools are used for practices. AYSO's facility field requirements include 40 yards by 80 yards for youth teams, 50 yards by 100 yards for middle youth teams, and 60 Tustin Sports Park Muster Plan DDR Appendix A-5 yards by 110 yards for older and adult teams including lighting. Parking requirement is for 25 to 48 cars on game days (most people just drop off and pick up for practices). Support facilities should include storage area for nets, goal posts, and marking equipment, and restrooms. Concession, PA system, and fixed seating are luxuries that would allow the AYSO to expand into some exciting opportunities for AYSO and the City of Tustin. The current facilities do not meet the AYSO's needs because they need lighted fields. AYSO would like a multi purpose green grass area at the Tustin Sports Park; baseball and softball diamonds eliminate a great deal of space for other sports such as soccer, football, flag football, grass volleyball, etc. Specific requirements for AYSO includes maintained grass with game lines, goal posts and nets, flags, soccer balls, someone to possibly move goals, put up and take down nets, and a contact person to coordinate management and maintenance concerns. Tustin National Little League (TNLL) Demographics: 350 participants, ages 7 years through 12 years old, and 90 percent of participants living in Tustin. The TNLL season is from March through June; consisting of 25 games played on Tuesday, Wednesday, and Thursdays from 3 p.m. until 5:30 p. in. and on Saturdays from 8 a.m. until 4:30 p.m. Practices are Monday through Friday from 3 p.m. until 5:30 p.m. and on Saturdays at the coaches' discretion. Currently Thonnan Elementary and Currie Middle Schools are the facilities being used. TNLL's facility requirements are five Little League fields. The current facilities meet their needs. TNLL would like to see batting cages and lighted fields at the Tustin Sports Park. Tustin Sports Park Master Plan DDR Appendix A-6 i Tustin Tennis Club (TTC) Demographics: 135 participants, ages 30 years through 75 years old, and 56 percent of participants living in Tustin. The TTC season consists of team play from September through June and tournament and open play are all year round. The Women's Sundowner team plays league games during the months of September through April on Monday evenings, 6:30 p.m. to 9:30 p.m. Practice is on Monday evenings, 6:30 p.m. to 9:30 p.m., during the months of May through August. TTC Team Tennis plays league games during the months of March through June on Sunday evenings and during the months of October through December on Saturday mornings. TTC tournament play is once a month during January, February, Iand July through September on Saturday mornings. Open play is Monday, Wednesday and Friday mornings, Friday night, and Saturday afternoons all year. Current court facilities being used are Santa Ana High School, Magnolia Street School Courts, Currie School and Columbus Tustin. TTC facility requirements include 8 to 12 lighted courts; close, clean, and secure restrooms with lockers; shaded bleachers for spectators; cold water dispensers on the courts; either snack bar or vending machines; Ipicnic tables and chairs; PA system; conference/ meeting room for 150 people, parking for up to 100 cars and courts should be located away from other noisy events (i.e. football, baseball, soccer). The current facilities do not meet TTC's needs; not enough i courts at one facility, uncontrolled lighting, inadequate restrooms, and no meeting room and/or bad weather shelter. TTC's specific requirements are adequate light and court maintenance, a reservation system, City -run tennis tournaments, tennis lessons for all ages, and security. Tustin Sports Park Master Plan DDR Appendix A-7 SCHOOL DISTRICT CONCERNS A meeting was held at the City offices with representatives of the City, the School District, and architects for both the park and the school. The general planning of the school and park, and the relationship between the two, was discussed at some length. The following criteria was developed: • The City, School District, and the architects believe that some openness between the sites would be of advantage to all aesthetically, and, to some degree, functionally. The opportunity to separate them in the future, should some need arise, can remain provided either no formal courts or fields cross over the property line. • Some definition of the property line is desirable for security, monitoring of school children, and establishment of maintenance responsibilities. This definition might be accomplished by landscape elements such as trees or low mounding. • The need for separation of parking access and the various drop off areas required on the school site suggest that parking be located near the northerly property line of the school site on Robinson Drive. That places the school parking next to the recommended location for the park parking lot, which would make some sharing of the parking convenient. Overflow parking generated by occasional special events will make this desirable. The school's multipurpose space and some outdoor gathering space, such as an informal amphitheater, may also be shared which would eliminate the need for a meeting building within the park. Tustin Sports Park Master Plan DDR Appendix A_g • From a school security standpoint the most active adult courts, such as basketball and tennis, should be located away from the school. Open fields such as soccer which the school might use should be close. • Park toilets should not be close to the school. • Grading of both sites needs study to assure the economy of a balanced cut and fill design without eliminating the desired relationship between them. Tustin Sports Park Master Plan DDR Appendix A_g TASK FORCE MEETING U1 MINUTES - SEPTEMBER 10, 1992 TUSTIN SPORTS PARK MASTER PLAN Attendees: City staff, neighbors, representatives of potential user organizations, school district representative, architect and landscape architect were in attendance. Introduction: The Task Force was divided into 13 groups for the purpose of discussing the proposed facilities and potential concerns for the project. Each group developed a list of each, and then prioritized their list. Following is a summary of the results: Tennis All 13 groups listed tennis courts as a desired element in the park. Three made it the number one priority, others placed it from 4th to 7th. Six to 12 courts were suggested, with various amenities, such as lighting, pro shop and practice backboard. Soccer Eleven groups listed soccer, ranging in priority from 2 to 6. This kind of field might be used for other purposes, such as football or softball. A tournament level field was requested. Volleyball Eleven groups listed volleyball, with a priority of 2 to 8, some requested sand courts, and lighting and bleachers were mentioned. Basketball Ten groups listed basketball, with a priority of 2 to 9. Lighting, bleachers, and half courts were suggested. Tustin Sports Park Mester Plan DDR Appendix A-10 Softball tball Nine groups listed softball, with a priority of 2 to 5. Use by Little League was mentioned. Community Building Nine groups listed a building of some sort. Suggested uses were gymnasium, community/youth center, club house, classroom, aerobics room, lockers, or concession stand. Children's Play Area Facilities ranging from tot lot to keep kids busy while adults play, all the way to a day care center were mentioned. The emphasis was toward the smaller facility, supplementary to the sports park. Physical Fitness Course Seven groups listed a jogging track, par course or exercise track. Rollerbladine Six groups listed roller hockey and/or rollerblade capability within the park. The possibility of dual use of a tennis court for this purpose was suggested. Swimmine Four groups suggested a public swimming facility, one an Olympic size pool. Handball/Racquetball j Five groups listed this, the highest priority given was 4. Both indoor and three -wall outdoor E were mentioned. Tustin Sports Park Master Plan DDR Append& A-11 Miscellaneous Day camp, football, frisbee golf, horseshoes, outdoor stage, and track were also identified; none given a priority. Support Facilities Lighting, parking, picnic areas, and restrooms were listed by almost every group. Lighting is ancillary to the facilities selected for the park and will be provided as is necessary, with careful attention to design, to provide overall security without interfering with adjacent property any more than necessary. Parking and restrooms will be analyzed relative to code, zoning requirements and anticipated need. Picnic areas, seating, shade structures, drinking fountains, bleachers, bike racks, custodial space, etc. will be considered in relationship to the overall plan and incorporated into the design as determined by code and the City. Concerns V- I Identified by the task force were issues ranging from park management and maintenance to physical characteristics of the park; see attached list. Although our purpose here is to establish what is to be built, some of the management, financial considerations, maintenance, and safety factors will impact the design. All items on the list will be discussed with the City staff, department, consultant or organization responsible for them. Design alternatives presented in the future and the Design Development Report will incorporate the results of our findings. Tustin Sports Park Master Plait DDR Appendix A-12 TASK FORCE MEETING k2 MINUTES - DECEMBER 1, 1992 TUSTIN SPORTS PARK MASTER PLAN Attendees: City staff, neighbors, Task Force members, school district personnel, architect and landscape architect were in attendance. Introduction The agenda was followed beginning with introductions by Ed Elowe, Project Manager. Ed Elowe explained the economic constraints, potential income sources, and the impact they have on the proposed alternative designs. The constriction budget is limited to funds currently available in Park Development Funds. At the present time, the Fund has approximately $1,600,000 of which $1,200,000 is budgeted for this park. Based on the facilities proposed in the designs presented at this meeting, the completed park is expected to cost approximately $3,500,000, which dictates phasing the construction. Ed Elowe also explained that the park must generate enough income to cover the cost of its maintenance at the completion of any stage of construction. The most lucrative sources of income are lighted softball fields and a professionally operated concession stand. With competent operation by an organized chain, the concession stand would be expected to generate about $40,000 per year in income to the City if the park contained three lighted softball fields. Review of Design Process Steve Rose, landscape architect, of Purkiss • Rose/RSI, described the process and schedule established by the City to develop a master plan. The City approval process was discussed and will include: Task Force meetings, Parks and Recreation Commission reviews, production of the Design Development Report, and Planning Commission and City Council reviews and Tastin Sports Park Mmier Plan DDR Appendix A-13 approvals. The attached tentative schedule shows Master Plan approval to be completed by mid March of 1993. Project Update Neill Noble, of Anthony and Langford/Architects, described the site's physical characteristics, relationship to neighbors, impacts of traffic and parking, facilities that may be shared with the adjacent elementary school, and the park's function as a part of the East Tustin Specific Plan. The data collection process was explained, including the results of the first Task Force meeting, interviews with user groups, City departments, and school district representatives. The information was incorporated in the Design Development Report and was used as a basis for the Ithree schemes presented. Presentation of Design Alternatives Steve Rose described the three schemes displayed and the phasing and economics of each. IThe plans showed two softball fields, seven to eight tennis courts, two basketball courts, two to three soccer/football fields, two volleyball courts on lawn, parking for approximately 200, children's play area, a building for concession stand, pro shop, toilets and storage, and family and group picnic areas. An overlay drawing showed recommended phasing of each plan, and a second overlay showed how a third softball field might be incorporated into the design. The rough estimated construction and maintenance costs of each design were stated as well as the cost of the first phase of each. The total construction cost of each design as shown is approximately $3,500,000. The first phase plans varied from $1,200,000 to $1,700,000. Maintenance and operation is estimated to be about $130,000 per year for the completed park and between $40,000 to $70,000 per year for the various first phase designs. Tustin Sports Pork Master Plan DDR Appendix A-14 Public Input Comments. and Questions and Answers • Adequate parking is needed on site. A discussion of parking options questioned possibility of on -street parking and parking on school property, especially on those occasions when unusually large events demand parking beyond the norm. • Consider roller hockey as a separate facility or either as a second use for a tennis court or in the parking lot. • Consider racquetball (four wall indoor). • The need for the number of tennis courts; eight as shown on the plan was questioned. Are existing courts within the City fully utilized? • Concern was expressed regarding light pollution. • Concern was expressed regarding the need for adequate security lighting and sports field lighting. • Concern was expressed regarding noise pollution. The noise of the various activities (softball, basketball, tennis) was discussed. Orienting the noisiest activities toward Jamboree and installation of trees and earth berms at park edges were mentioned to diminish the impact of light and noise pollution. • Positive comments regarding the park as a neighborhood amenity were expressed. • Positive comments regarding support activities such as tot lot, playground, picnic, barbecue, group picnic and park -like atmosphere were expressed. • Security and safety are very important. • Addition of a third softball field was generally accepted, but not by all. • The storage area for sports leagues was well accepted. • An office is not necessary. Tustin Sports Park Marter Plan DDR Appetulix A-15 A balance of activities was well accepted. • The best quality of field lighting was requested. • Overlay of soccer/football fields on softball outfield area was generally acceptable, but separate multi -use fields were preferred. Expansion of multi -use fields as "floating" fields was well accepted. • General acceptance of phased construction if required for economic reasons was accepted, but not looking forward to seeing dirt for a few more years. Desire was expressed to start constriction as soon as possible, to expedite the project. • Consideration of private funding to help finance the park was suggested. • There was a general understanding and acceptance of the need for revenue generators to cover maintenance and operation costs. • The success of a professional concession stand as a revenue generator was questioned. A pro shop was suggested. All three conceptual alternatives received about the same support. Desire was expressed to make this park better than any we have built in the past, and to build the whole park now. This would be more efficient as far as construction cost is concerned, and as a completed amenity would boost local property sales. At present Tustin has less parks than other Orange County cities. Tustin Sports Park Master Pian DDR Appendix A-16 PARKS AND RECREATION COMMISSION MEETING COMMENTS AND CORRECTIONS - JANUARY 21, 1993 TUSTIN SPORTS PARK MASTER PLAN • There needed to be 6 tennis courts instead of the 4 proposed should the park's construction have to be phased. Delete from the text of the report, "if possible" when referencing phasing of tennis courts. Some Commissioners expressed disappointment that no sand volleyball courts were planned. The designer noted that there was an area where floating grass volleyball courts were planned. Also the basketball courts could be turned into volleyball courts. • Clarify the meaning of statement number 3, under Design Recommendations. Chairperson Kane expressed some concern that a fence was not planned for the border between the school and the park. The School District has requested there be no fence. • No lights are planned for the multipurpose practice fields. The Commission recommended that the conduit be installed for future light installation. • The Commission felt strongly about the inclusion of the picnic area in the first phase should phasing be required. • No recreation office space will be required at this site. • Commissioner Worley suggested that there be plenty of windows in the pro shop for supervision of the courts. The Commission recommended approval of Site Plan D and adoption of the Design Development Report by the City Council. Tustin Sports Park Master Plan DDR AppendLx A-17 PLANNING COMMISSION MEETING MINUTES - FEBRUARY 8, 1993 TUSTIN SPORTS PARK MASTER PLAN MEMBERS PRESENT: Baker, Butler, Kasalek, Stracker and Weil • Recommendation - It is recommended that the Planning Commission forward the Sport Park Master Plan and Design Development Report to the City Council with a recommendation of approval by minute order, as submitted or revised. Presentation: Daniel Fox, Senior Planner • Commissioner Stracker requested a presentation from the architect. Neill Noble, project architect, stated that the East Tustin Specific Plan established it to be a park designed to serve the entire community; that construction should begin as soon as possible; the General Plan establishes it as a sports park; that there is an adjacent 10 -acre school site, and the park has 20 acres; that they worked with a City committee, task force, school district, groups with potential use, and city departments to gather input towards the design; that the growth factor and economics played a factor; that the park is to be self- sufficient and earn income to cover maintenance costs; that there will be an open border between the park and school which may be separate in the future; that noise issues and landscaping were designed in. He continued with stating that the soccer fields were not lighted, but the softball fields which are lighted have an overlay for practice; that there is a multi-purpose building with concessions, small pro shop, storage, and toilets and a nearby play area; that it is landscaped to look like a park; the design is compatible with the school and neighborhood; that parking next to the school is parking for overflow for either the park or school; and that all parts flow together. Tustin Sports Park Master Plan DDR Appendix A-18 Commissioner Weill asked if any area was available for unorganized play; if use is rented through the City Recreation Department or scheduled for regular play; and commended Susan Jones on the connection between the park and the school. Mr. Noble replied that the soccer/football fields are not permanently located resulting in an open lawn area; and that games like volleyball could be played on the grass. Susan Jones stated that those details would be considered in the future; that the plan is to have planned activity to generate revenue and provide a service to the Community; that open fields would be available on the school grounds; and that the school district was adamant that fences not be included in the plan. Commissioner Kasalek stated that she was surprised at the openness of the campus since other campuses are trying to become closed; and that she was concerned about the ability of the children to wander off and others to wander on the campus. Randy Westrick, Recreation Supervisor with Community Services Department, stated that the school district has been more adamant about not having fences than the City; that there will be fences between the school and parking area and along the border of Keller and the athletic fields; that there will be architectural, landscaping and topographical features to delineate the park from the school; that principals at similar sites set up boundaries for the children and staff; that the playground and restrooms have been located as far from the school as possible; and that if a fence is needed in the future, there is nothing to prevent installation. Commissioner Baker asked if a decision had been made whether there would be four (4) or six (6) tennis courts with the additional people. Tustin Sports Park Master Plan DDR Appendix A-19 Ms. Jones replied that there would be six (6), but staffing would be dependent upon the budget. Ed Elowe, project manager, replied that the park plans would be developed at one time, and bid for the entire park at one time with provisions in the bid documents giving the City ability to make financial decisions at the time of the bid; if there is not enough money in the budget for six (6) courts, they will start with four (4); but that the space will be available. I Commissioner Baker commented that he appreciated the amount of time given to people 1 inside and outside of Tustin for input. Ms. Jones stated that as part of the attachment in the staff report, six (6) courts were made available, realizing that some other portion of the park would need to be sacrificed. Commissioner Weil asked if the reservations would be made through the City, or first come first serve. Ms. Jones replied that it was conceptual at this point, but will be determined with the working drawing phase; and offered to bring a report to the Commission when available. Commissioner Kasalek asked why barbecue areas were not being made available. Mr. Elowe replied that a restriction was made due to the commercial concession stand and their ability to keep the park clean and neat; that open barbecues also increase their E maintenance and liability costs; that the area does not have a lot of use for open barbecuing; ' that people would be bringing food and using the concession stand; and that benches were i t installed instead. The Director stated that open barbecues and use of charcoal would be prohibited by AQMD by 1995; and that live gas would be costly. Tustin Sports Park Master Plan DDR Appendix A-20 Commissioner Baker approved of the 200 parking spaces, but was concerned with guests in the area utilizing the parking; and asked what prevented neighbors from using the parking. • Mr. Noble replied that the location is not convenient; that the planned communities have guest parking; and that the golf club entrance is directly across the street. • Commissioner Stracker suggested that the school site parking is minimal and asked if parking overflow was encouraged. Mr. Noble stated that the school -provided parking serves their daily needs; that the only time they would need additional parking, would be with an open -house and that they have requested ability to have temporary street parking at those times. Mr. Elowe stated that a gate between the parking lots was agreed upon by the committees prohibiting vehicular access unless both parties have agreed; that on special occasions, parking may need to be shared; that they have a bus drop-off area which is an amenity, and they are sharing their multi-purpose building with the City which saves over two million dollars ($2,000,000). • Commissioner Baker asked when the school was scheduled to be built. • Mr. Westrick replied that the park would probably be completed before the school; that the school was scheduled for use in 1995-96 and is still in the conceptual phase of planning; that they are comfortable and committed to locating their parking and athletic fields next to the park for shared use; that the footprint shown this evening is very close to actual; that the facilities should function as one unit in 1995-96; that schedules will be shared when there may be parking problems; that the park is typically a weekend and evening activity center, and the school is used on weekdays. Tustin Sports Park Master Plan DDR Appendix A-21 Commissioner Stracker asked if the softball fields were championship fields; why basketball fields were located near Jamboree Road; and how far they are located from the street. • Ms. Jones affirmed that the softball fields were championship. • Mr. Noble replied that the basketball fields generate a lot of use and noise and should be j located away from the school and neighbors; and that they are about 30 feet from the street. i • The Director stated that this is very conceptual; that they will be coming back with a design 1 review application with details for the commission to verify and certify. • Commissioner Kasalek asked if the basketball fields were lighted. • Ms. Jones replied that they are not lighted due to finances; and that peripheral fields will allow for some night play. • Commissioner Butler asked what the second phase would look like if developed in two phases; suggested that the tennis courts should be developed all at once in case costs increase land to avoid distraction after completion of the first four courts; asked who was determined to operate the concession stand; and asked the depths of the fields. Mr. Elowe indicated on the illustration that the primary goal is to split the land mass in half; that they would prefer to install six courts in the first phase; otherwise, they would leave the middle section as lawn area with the pad and end fencing to be added later; that the concession stand would be sent for bid. Mr. Noble stated that they are 310 feet deep. • Ms. Jones stated that they would use restrictive flight softballs. Mr. Elowe stated that the fields are bowled out with a natural grade break and natural drainage. Tustin Sports Park Master Plan DDR Appendix A-22 Commissioner Butler asked about the possibility of batting cages for increased income. Mr. Elowe stated that the land use is limited, and the issue was not brought up at meetings; that a batting cage requires nearly as much room as a field; and that this plan provides the best compromise to serve as many people as possible. Commissioner Butler asked if reclaimed water would be used; and if the school district has to come before the Commission for design review. The Director replied that reclaimed water would be dealt with conditions in the design review application; and that most landscaped areas are allowed to be irrigated with reclaimed Irvine Ranch Water District; and that the school district is exempt under State law from local zoning control. Mr. Elowe stated that the school district is sitting with the City on their committee; and the information is shared with the Commission as it is available. Commissioner Butler asked if the soccer fields could be lighted in the future; and with increased lighting, would additional parking be required and how many bathrooms are provided. Mr. Elowe replied that the parking is to the maximum design, as though all fields were being used at once, by participants; and that part of the bid will be to provide an option for laying conduit now for future use. Mr. Noble replied that the bathroom facilities were calculated based on the park being fully in use; that there are 6 stalls in the women's bathroom, and that the fields are used on a staggered basis. Commissioner Butler asked how many parking spaces were at the Columbus Tustin Park, which has been adequate with four (4) fields and tennis. Tustin Sports Park Master Plan DDR AppendU A-23 • Ms. Jones replied that there were 196 spaces. • The Director noted that it was also to accommodate the gymnasium. • Commissioner Stracker asked about inclusion of a jogging trail; stating that it would be nice to get the joggers off of the street in that area. • Mr. Noble stated that it was not shown, at present, but has been considered to be located around the perimeter; and was not impossible to include. • Mr. Elowe stated that they would have to interface with the school district to make a jogging trail complete. Commissioner Weil moved, Stracker seconded, to forward the Sport Park Master Plan and Design Development Report to the City Council with a recommendation of approval by minute order as submitted. Motion carried 5-0. Tustin Sports Park Master Plan DDR Appendix A-24 TENTATIVE PROJECT SCHEDULE 1 l l l z 3 C 8 U M B i ^ a o w E O y O P a c o a: g E 'G ^ E y^ W Y 'r w o ^ > s C U M i a o w E O y O # N Y c o Y U A-25 u u O y a # N M o o ^ > c c S A-25