HomeMy WebLinkAbout09 SALARY RESOLUTION FOR UNREPRESENTED EXECUTIVE MANAGEMENT AND MANAGEMENT EMPLOYEESMEETING DATE
TO:
FROM:
SUBJECT:
SUMMARY
AGENDA REPORT
AUGUST 4, 2015
JEFFREY C. PARKER, CITY MANAGER
Agenda Item 9
Reviewed:
City Manager
Finance Director N/A
DERICK YASUDA, DIRECTOR OF HUMAN RESOURCES
SALARY RESOLUTION FOR UNREPRESENTED EXECUTIVE MANAGEMENT
AND MANAGEMENT EMPLOYEES
Adoption of the attached Resolution will authorize terms and conditions of employment
for unrepresented Executive Management and Management employees in accordance
with Council direction.
RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 15-44 amending the City's
Classification and Compensation Plan for unrepresented Executive Management and
Management employees.
FISCAL IMPACT
The terms of this Resolution will result in an additional cost of approximately $1,870,680
over the next three fiscal years (an average of $623,560 per year).
BACKGROUND AND DISCUSSION
The Executive Management group consists of the City's six (6) department heads. The
Management group consists of 37 mid -management positions (FLSA exempt), including
Assistant and Deputy Directors, the Field Services Manager and Water Services
Manager, Police Captains and Police Support Services Managers, and Senior and
Principal Planners.
For all unrepresented employees, there are no labor negotiations and there are no labor
contracts. Instead, unrepresented employees rely on the City Manager & City Council
for fair and equitable compensation and terms of employment are set by City Council
Resolution. Historically, terms for these employees are established after the conclusion
of labor negotiations with the represented employee groups.
Labor negotiations with the City's represented employees recently ended with the
establishment of three-year contracts with each association. In accordance with City
City Council Agenda Report
August 4, 2015
Salary Resolution for Unrepresented Executive Management and Management Employees
Page 2
Council direction, the attached Salary Resolutions ensure that the City's unrepresented
employees are treated equitably within the City's organizational structure.
The key terms provided in this Resolution are as follows:
• 4% base salary increase effective July 1, 2015 and 3.5% base salary increase
effective July 1, 2016
• One-time lump sum payment equivalent to 6% of the group's average base
salary effective July 1, 2017
• Increases to the City's Flexible Benefits contributions of $100 per month effective
July 1, 2015, $50 per month effective July 1, 2016, and $50 per month effective
July 1, 2017
• Increases to the City's Flexible Benefits Opt Out contribution of $100 per month
effective July 1, 2015, $25 per month effective July 1, 2016, and $25 per month
effective July 1, 2017
• Additional opportunity to voluntarily cash out 40 — 60 hours of accrued General
Leave once each fiscal year during the term of the agreement
• The establishment of Martin Luther King, Jr. Day as a paid City holiday
• Amending the Tuition Reimbursement program to allow reimbursement for
approved courses up to $4,000 per year for graduate school, a four-year college
or university, or other related programs or up to $2,000 per year for community
college
Derick Yasud
Director of Human Resources
Attachment:
1. City Council Resolution No. 15-44
RESOLUTION NO. 15-44
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUSTIN RELATING TO COMPENSATION AND BENEFITS
FOR UNREPRESENTED EXECUTIVE MANAGEMENT AND
MANAGEMENT EMPLOYEES, AND SUPERSEDING
RESOLUTION 13-62
WHEREAS, the employees covered by this Resolution constitute Executive
Management and Management personnel; and
WHEREAS, the City Council has consulted with the City Manager concerning the
proposed employment terms contained herein;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Tustin
(the "City') authorizes staff to implement the provisions of this Resolution and modify the
City's Classification and Compensation Plans to reflect the changes approved in this
Resolution, and that the wages, hours and conditions of employment be adopted and set
forth as follows:
CHAPTER 1 — GENERAL PROVISIONS
Section 1: Classifications
The Executive Management unit includes the classifications designated by the City as
"department heads". The Management unit includes all other unrepresented FLSA-exempt
classifications designated by the City as "management" employees.
Whenever the term "Executive Management" is used in this Resolution, it shall be
understood to include the City Manager. The benefits and terms of employment of the
City Manager and any other Executive Management employee employed under an
individual employment agreement shall be as set forth herein, provided that any contrary
written terms established by the City Council or City Manager, which provide a greater
benefit than provided for in this Resolution, shall prevail.
Section 2: Effective Dates
The effective date of each Section is July 1, 2015, unless otherwise stated herein.
CHAPTER 2 — COMPENSATION
Section 3: Salary
Effective the pay period which includes July 1, 2015, Executive Management and
Management employees shall receive a four percent (4%) base salary increase.
Resolution 15-44
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Effective the pay period which includes July 1, 2016, Executive Management and
Management employees shall receive a three and one-half percent (3.5%) base salary
increase.
With the paycheck issued for the pay period which includes July 1, 2017, all Executive
Management employees who are employed by the City on the effective date will receive a
one-time lump sum payment of nine thousand, two hundred and ninety-two dollars
($9,292.00). In accordance with the California Public Employees' Retirement System
regulations and definition of Special Compensation (2 CCR §571), this lump sum payment
will not be reported to CaIPERS for purposes of retirement.
With the paycheck issued for the pay period which includes July 1, 2017, all Management
employees who are employed by the City on the effective date will receive a one-time
lump sum payment of seven thousand, one hundred and forty-one dollars ($7,141.00). In
accordance with the California Public Employees' Retirement System regulations and
definition of Special Compensation (2 CCR §571), this lump sum payment will not be
reported to CaIPERS for purposes of retirement.
The monthly salaries for employees covered by this Resolution are hereby incorporated
and listed in Appendix A and Appendix B. The attached salary ranges shall constitute the
basic compensation plan consisting of six (6) steps in each range.
For all employees covered by this Resolution, the hourly rate of pay shall be the monthly
rate multiplied by twelve (12) divided by two -thousand and eighty (2080) annual hours.
Section 4: Bilingual Pay
The City shall pay Bilingual Pay in the amount of one hundred dollars ($100) per month
(paid biweekly) to employees in City -designated positions who demonstrate
conversational skill in Spanish or another language approved by the Director of Human
Resources as necessary for City business.
To qualify for Bilingual Pay, the employee must 1) have a business need to speak
Spanish or another City -approved language in the performance of his/her public contact
duties on a frequent and recurring basis and 2) successfully pass a City -sponsored
examination for conversational skill. The Director of Human Resources may limit the
number of employees receiving Bilingual Pay based on the needs of the City and may
discontinue Bilingual Pay for any employee who no longer uses bilingual skills in the
course of work.
Individuals are eligible to receive Bilingual Pay at the beginning of the first pay period
after the Human Resources Department receives the employee's passing test results.
In compliance with the California Public Employees' Retirement System regulations and
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definition of special compensation (2 CCR §571), the monetary value of bilingual pay
(Bilingual Premium) shall be reported to CaIPERS as special compensation described in
Title 2 CCR, Section 571(a)(4) as a "special assignment pay'— a type of reportable special
compensation.
Section 5: Uniforms
The City shall provide employees in the classification of Police Captain with uniforms,
including replacements as needed. Additionally, employees in these classifications
receive an allowance of $16.50 per biweekly pay period, up to a maximum of $429 per
year, for care and maintenance of uniforms. In compliance with the California Public
Employees' Retirement System regulations and definition of special compensation (2
CCR §571), for "classic members" as defined by the Public Employees' Pension Reform
Act of 2013, the compensation paid for the maintenance of required uniforms shall be
reported to CaIPERS as special compensation described in Title 2 CCR, Section
571(a)(5) as a "statutory item" — a type of reportable special compensation.
The City shall provide uniforms, including replacements as needed, to employees in the
classifications of Maintenance Supervisor, Water Maintenance and Construction
Supervisor, and Water Treatment Supervisor. In compliance with the California Public
Employees' Retirement System regulations and definition of special compensation (2 CCR
§571), for "classic members" as defined by the Public Employees' Pension Reform Act of
2013, the monetary value of the rental and maintenance of the required uniforms shall be
reported to CalPERS as special compensation described in Title 2 CCR, Section 571(a)(5)
as a "statutory item" — a type of reportable special compensation.
Section 6: Educational Incentive Pay
Employees in the classification of Police Captain who have obtained a master's degree
and a POST Management Certificate are eligible to receive Educational Incentive Pay
of $500 per month ($230.76 per pay period).
Such employees are eligible to receive Educational Incentive Pay at the beginning of
the first pay period after Human Resources certifies that the employee has met all of the
eligibility requirements.
In compliance with the California Public Employees' Retirement System regulations and
definition of special compensation (2 CCR §571), the monetary value of educational
incentive pay shall be reported to CaIPERS as special compensation described in Title 2
CCR, Section 571(a)(2) as an "educational pay" — a type of reportable special
compensation.
Resolution 15-44
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CHAPTER 3 — BENEFITS
Section 7: Flexible Benefits Plan
The City contracts with the California Public Employees' Retirement System (CaIPERS)
for the provision of medical insurance. All Confidential employees shall receive the
minimum amount required under the Public Employees' Medical and Hospital Care Act
(PEMHCA) ($122 for calendar year 2015 and a yet to be determined amount for
subsequent calendar years) as well as an additional amount which is provided under a
Section 125 Flexible Benefits program. The amounts below include the minimum
amount under PEMHCA.
Effective the pay period that includes July 1, 2015, the monthly Flexible Benefits
contribution per eligible Executive Management employee and Management employee
(hired into the Management unit on or before September 3, 2002) is as follows:
Employee Only Employee + 1
$1,175
1,393
Employee + 2
or more Dependents
$1,739
Effective the pay period that includes July 1, 2016, the monthly Flexible Benefits
contribution per eligible Executive Management employee and Management employee
(hired into the Management unit on or before September 3, 2002) is as follows:
Employee Only Employee + 1
1,225
1,443
Employee + 2
or more Dependents
$1,789
Effective the pay period that includes July 1, 2017, the monthly Flexible Benefits
contribution per eligible Executive Management employee and Management employee
(hired into the Management unit on or before September 3, 2002) is as follows:
Employee Only Employee + 1 Employee + 2
Dependent or more Dependents
$1,275 $1,493 $1,839
Effective the pay period that includes July 1, 2015, the monthly Flexible Benefits
contribution per eligible Management employee (hired into the Management unit on or
after September 4, 2002) is as follows:
Employee Only Employee + 1 Employee + 2
Dependent or more Dependents
$975 $1,100 $1,250
Effective the pay period that includes July 1, 2016, the monthly Flexible Benefits
Resolution 15-44
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contribution per eligible Management employee (hired into the Management unit on or
after September 4, 2002) is as follows:
Employee Only Employee + 1 Employee + 2
Dependent or more Depende
1,025 $1,150 $1,300
Effective the pay period that includes July 1, 2017, the monthly Flexible Benefits
contribution per eligible Management employee (hired into the Management unit on or
after September 4, 2002) is as follows:
Employee Only Employee + 1 Employee + 2
Dependent or more Depende
1,075 $1,200 $1,350
Employees who do not take medical insurance through the program offered by the City
shall receive $400 per month effective the pay period that includes July 1, 2015, $425
per month effective the pay period that includes July 1, 2016 and $450 per month
effective the pay period that includes July 1, 2017 as the Flexible Benefits Opt -Out
contribution. As a condition of receiving such amount, the employee must provide
evidence, satisfactory to the City, that he/she has medical insurance coverage
comparable to coverage available through the City program. If the employee also opts
out of the City's dental insurance, the employee must also provide evidence,
satisfactory to the City, that he/she has dental insurance coverage comparable to
coverage available through the City program.
The Flexible Benefits contribution consists of mandatory and discretionary allocations
which may be applied to City -sponsored programs, including required payment towards
employee medical insurance under the Public Employees' Medical and Hospital Care
Act (PEMHCA). Employees may allocate the remaining amount among the following
City -sponsored programs:
1. Medical insurance
2. Dental insurance
3. Additional life insurance
4. Vision insurance
5. Deferred compensation
6. Section 125 Flexible Spending Account programs (medical and/or dependent
care reimbursement programs)
7. Eligible catastrophic care programs
8. Cash
Discretionary allocations are to be made in accordance with program/City requirements,
including restrictions as to the time when changes may be made in allocations to the
respective programs.
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The Flexible Benefits program is governed by Section 125 of the Internal Revenue
Code (IRC). The City retains the right to change administrators.
Participation in the Section 125 medical and/or dependent care reimbursement
programs is voluntary and employee -funded.
Section 8: Retirement
Employees covered under this Resolution shall be members of the California Public
Employees' Retirement System (CaIPERS) and are subject to all applicable provisions
of the City's contract with CaIPERS.
Miscellaneous members employed by the City by December 31, 2011 shall be enrolled
in the CaIPERS 2% @ 55 plan in accordance with Government Code Section 21354 for
Local Miscellaneous members. The plan includes both an employer and employee
contribution. Effective the pay period that includes July 1, 2013, the employee is
responsible for paying the employee contribution of 7% of the employee's wages
through a pre-tax payroll deduction. The City has adopted the CaIPERS resolution in
accordance with IRS Code section 414(h)(2) to ensure that the employee contribution is
made on a pre-tax. The plan has been amended to include Section 21573 (Third Level
of 1959 Survivor Benefits), Section 20042 (One -Year Final Compensation), and Section
21024 (Military Service Credit as Public Service). The employee is responsible for
paying the employee portion of the 1959 Survivor benefit premium.
These employees are also responsible for paying an additional pension contribution of
three percent (3%) as cost sharing in accordance with Government Code section
20516(f), for a total employee pension contribution of ten percent (10%).
Miscellaneous members employed by the City on or after January 1, 2012 who are
"classic members" as defined by the Public Employees' Pension Reform Act (PEPRA)
of 2013 shall be enrolled in the CaIPERS 2% @ 60 plan for Local Miscellaneous
members. The plan includes both an employer and employee contribution.
The employee is responsible for paying the employee contribution of 7% of the
employee's wages through a payroll deduction. The City has adopted the CaIPERS
resolution in accordance with IRS Code section 414(h)(2) to ensure that the employee
contribution is made on a pre-tax basis. This plan provides retirement benefits based on
the highest annual average compensation earnable during the three consecutive years
of employment immediately preceding the effective date of his or her retirement or as
designated by the employee in accordance with Government Code Section 20037. The
plan provides for 3rd level of 1959 Survivor benefits with the employee paying the
employee portion of the premium.
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These employees are also responsible for paying an additional pension contribution of
three percent (3%) as cost sharing in accordance with Government Code section
20516(f), for a total employee pension contribution of ten percent (10%).
Individuals first employed by the City on or after January 1, 2013 who are defined as
"new members" by the Public Employees' Pension Reform Act (PEPRA) of 2013, shall
be enrolled in the CalPERS 2% @ 62 plan for Local Miscellaneous members.
The employee is responsible for paying the employee contribution of one-half of the
total normal cost of the plan, as defined by CalPERS, through a payroll deduction.
Effective the pay period including July 1, 2015, the employee contribution is 6.25%. This
amount will be determined by CaIPERS in the future. The City has adopted the
CaIPERS resolution in accordance with IRS Code section 414(h)(2) to ensure that the
employee contribution is made on a pre-tax basis.
This plan provides retirement benefits based on the highest annual average
compensation earnable during the three consecutive years of employment immediately
preceding the effective date of his or her retirement or as designated by the employee in
accordance with Government Code Section 7522.32(a). The plan provides for 3rd level
of 1959 Survivor benefits with the employee paying the employee portion of the
premium.
Employees first hired by the City as Local Safety Members prior to January 1, 2012
shall be provided the CalPERS 3% @ 50 retirement formula in accordance with
Government Code section 21362.2.
These employees are responsible for paying the employee contribution of 9% of the
employee's wages through a pre-tax payroll deduction. The City has adopted the
CalPERS resolution in accordance with IRS Code section 414(h)(2) to ensure that the
employee contribution is made on a pre-tax basis.
These employees are also responsible for paying an additional pension contribution of
three percent (3%) as cost sharing in accordance with Government Code section
20516(f), for a total employee pension contribution of twelve percent (12%).
The plan has been amended to include Section 21574 (Fourth Level of 1959 Survivor
Benefits), Section 20042 (One -Year Final Compensation), and Section 21024 (Military
Service Credit as Public Service). The employee is responsible for paying the employee
portion of the 1959 Survivor benefit premium.
Employees first hired by the City as Local Safety Members on or after January 1, 2012
who are "classic members" as defined by the Public Employees' Pension Reform Act
(PEPRA) of 2013 shall be provided the CaIPERS 2% @ 50 retirement formula.
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The employee is responsible for paying the employee contribution of 9% through a
pretax payroll deduction. The City has adopted the CalPERS resolution in accordance
with IRS Code section 414(h)(2) to ensure that the employee contribution is made on a
pre-tax basis.
These employees are also responsible for paying an additional pension contribution of
three percent (3%) as cost sharing in accordance with Government Code section
20516(f), for a total employee pension contribution of twelve percent (12%).
The plan includes Section 21574 (Fourth Level of 1959 Survivor Benefits) and Section
21024 (Military Service Credit as Public Service). The employee is responsible for
paying the employee portion of the 1959 Survivor benefit premium. This plan provides
retirement benefits based on the highest annual average compensation earnable during
the three consecutive years of employment immediately preceding the effective date of
his or her retirement or as designated by the employee in accordance with Government
Code Section 20037.
Individuals first employed by the City on or after January 1, 2013 who are defined as
"new members" by the Public Employees' Pension Reform Act (PEPRA) of 2013, shall
be enrolled in the CalPERS 2.7% @ 57 plan for Local Safety members.
The employee is responsible for paying the employee contribution of one-half of the
total normal cost of the plan, as defined by CaIPERS, through a payroll deduction.
Effective the pay period including July 1, 2015, the employee contribution is 11.50%.
This amount will be determined by CaIPERS in the future. The City has adopted the
CalPERS resolution in accordance with IRS Code section 414(h)(2) to ensure that the
employee contribution is made on a pre-tax basis.
The plan includes Section 21574 (Fourth Level of 1959 Survivor Benefits) and Section
21024 (Military Service Credit as Public Service). The employee is responsible for
paying the employee portion of the 1959 Survivor benefit premium. This plan provides
retirement benefits based on the highest annual average compensation earnable during
the three consecutive years of employment immediately preceding the effective date of
his or her retirement or as designated by the employee in accordance with Government
Code Section 7522.32(a).
Section 9: Life Insurance
The City will provide life insurance for each Executive Management and Management
employee and pay the required premiums. The death benefit of said policy shall be the
greater of $100,000 or one hundred percent (100%) of the employee's base annual
salary, rounded to the next higher multiple of $1,000, up to a maximum of $200,000.
The City will also provide $1,000 per dependent of dependent life insurance and pay the
required premiums.
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Section 10: Short -Term / Long -Term Disability Insurance
The City shall maintain a short-term / long-term disability (STD/LTD) insurance program
for non -industrial illnesses or injuries. Eligibility for benefits is subject to the
requirements and approval of the STD/LTD insurance carrier.
An employee who is receiving STD benefits under the City's program will be granted a
leave of absence for the duration of his/her non -industrial disability subject to a
maximum period of six (6) months. Such leave of absence may be extended for an
additional six (6) months under LTD, upon approval of the City Manager.
All unit employees are required to participate in the program. Premiums are deducted
from the employee's pay on an after-tax basis.
In the event a non -industrial illness or injury is anticipated to exceed 30 days, the
employee is first required to use 80 consecutive hours of his/her accrued leave during
the 30 day period beginning with the first day of the leave. In the event no leave time is
available, the employee shall be on leave without pay for 80 consecutive hours.
After the first 80 hours of leave, and for the remainder of the 30 day elimination period,
the employee shall be compensated by the City at the rate of 60% of the employee's
pre -disability base salary. This City payment is taxable income. The employee may
supplement this City payment with accrued leave to enable him/her to receive an
amount equivalent to no more than 100% of his/her pre -disability earnings.
In the event the employee is eligible for FMLA/CFRA leave, STD/LTD leave shall run
concurrently with FMLA/CFRA leave.
For a new employee who has worked for the City for less than 12 consecutive months,
and is therefore not eligible for FMLA/CFRA leave, the City will nevertheless provide the
employee with the same Flexible Benefits contribution as was provided at the time of
the non -industrial injury, for a period not to exceed 90 days. Should an employee
receive 90 days of City -paid Flexible Benefits within the 12 month period prior to being
eligible for this benefit pursuant to the FMLA/CFRA, and is subsequently eligible to
receive this benefit pursuant to the FMLA/CFRA, the employee shall reimburse the City
for his/her previous contribution.
Once the employee is on leave without pay, or the first 80 hours of leave has passed
(whichever occurs first), no paid leave shall accrue to the employee.
After the 30 day elimination period, the STD/LTD carrier will provide the employee with
a benefit of 60% of pre -disability base salary. The employee may supplement the
STD/LTD carrier's payment with accrued paid leave to enable him/her to receive an
amount equivalent to no more than 100% of his/her pre -disability earnings.
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The employee is responsible for all benefit elections and payments during his/her leave
unless he/she is eligible to opt out of such elections and chooses to do so. In the event
the employee chooses to continue his/her benefit elections, the employee is required to
make timely payment to the City for such elections (including the cost of the STD/LTD
program). In the event timely payment is not made, the City is authorized to reduce the
employee's accrued paid leave accounts, in an amount equivalent to the premiums
owed by the employee. In the event no paid leave is available, the City is authorized to
cancel the employee's coverage.
An employee is only eligible for the City's 60% STD/LTD salary continuation benefit
once in any rolling 12 -month period.
Section 11: Vehicle Allowance
Each Executive Management employee shall have his/her personal vehicle available and
shall use his/her personal vehicle for City business. To cover these costs, except as noted
below, Executive Management employees shall receive a $400 monthly vehicle
allowance.
In consideration of the duties associated with the classification, employees in the
classifications of City Manager, Police Chief and Police Captain are provided with a City
vehicle in lieu of a vehicle allowance.
Section 12: Textbook and Tuition Reimbursement
The City shall provide eligible employees with textbook and tuition reimbursement in
accordance with the guidelines and procedures specified in the Personnel Rules.
Employees are eligible for this benefit after completion of the initial probationary period.
Requests to enroll in courses may be granted prior to the completion of probation;
however, payment will not be made until the employee has completed the probationary
period and attained regular status.
Employees may be reimbursed for up to $4,000 per calendar year in covered expenses
for attending graduate school, a four-year college or university, or a job-related program
through University of California or California State University extended education
programs and $2,000 per year for attendance at a California Community College. This
reimbursement benefit may be used for other job-related educational programs
administered by other professional organizations with the express approval of the City
Manager. If an employee separates from City service within one calendar year of
receiving this Tuition Reimbursement benefit, the employee is responsible for refunding
the City the full amount of the benefit that was paid. Funds will be deducted from the
employee's final paycheck to cover the re -payment of the tuition reimbursement.
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Section 13: Retiree Medical Insurance
The City will reimburse eligible unit employees up to a maximum of $350 per month for
the payment of CalPERS retiree medical insurance premiums. This amount is in
addition to the minimum contribution towards retiree medical insurance required under
the PEMHCA program ($122 for calendar year 2015 and a yet to be determined amount
for subsequent calendar years).
An employee hired by the City prior to July 1, 2011 is eligible for this benefit provided
that he/she has been continuously employed by the City for five (5) full years, retires
from the City and CalPERS, and enrolls in a CaIPERS medical insurance plan
immediately after retirement. Eligible employees who suffer a disability, are unable to
return to work, and take a disability retirement from CaIPERS may satisfy the five (5)
year continuous service requirement using a combination of service with the City and
service with any public agency with a reciprocal retirement system.
An employee hired by the City on or after July 1, 2011 is eligible for this benefit provided
that he/she has been continuously employed by the City for ten (10) full years, retires
from the City and CalPERS, and enrolls in a CaIPERS medical insurance plan
immediately after retirement. Eligible employees who suffer a disability, are unable to
return to work, and take a disability retirement from CalPERS may satisfy the ten (10)
year continuous service requirement using a combination of service with the City and
service with any public agency with a reciprocal retirement system.
Reimbursement shall not be made until an employee appears on the City's CaIPERS
insurance billing. In order to maintain the retiree medical insurance stipend throughout
retirement, an employee must maintain coverage in a CaIPERS medical insurance plan;
once coverage is dropped, reimbursement will cease and will not be reinstated.
CHAPTER 4 — LEAVES OF ABSENCE
Section 14: General Leave
Paid General Leave shall be granted to each full-time employee at the rates listed below
per year, prorated on a biweekly basis for each biweekly pay period in which the
employee is in paid status for at least 40 hours of the pay period. If the employee is in
paid status between 40 — 80 hours of a pay period, his/her General Leave will be
earned on a prorated basis for the pay period.
Service Hours Per Year Maximum Accrual
0 — 5 years 160 320
6 — 10 years 208 416
Over 10 years 248 496
When appointing an individual to an Executive Management or Management
classification, the City Manager shall have the authority to consider the individual's prior
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employment in determining an advanced General Leave accrual rate.
Each January, Executive Management employees are eligible to receive up to sixteen
(16) additional hours of General Leave for satisfactory performance as determined by
the City Manager. Management employees may be entitled to eight (8) additional hours
of General Leave as determined by their department head.
Once per fiscal year, Executive Management employees and Management employees
with six (6) or more years of City service may request to cash out up to eighty (80)
hours of accrued General Leave. Management employees with less than six (6) years
of City service may request to cash out up to forty (40) hours of accrued General Leave.
In addition, for Fiscal Year 2015-16 through Fiscal Year 2017-18, once per fiscal year
employees may cash out additional accrued General Leave as follows based on years
of service used to determine General Leave accrual rates, provided employees have at
least 160 hours of accrued General Leave at the time of cash out:
0-5 years
40 additional hours per year
6-10 years
50 additional hours per year
Over 10 years
60 additional hours per year
The additional hours may be cashed out at the same time as the initial 40 or 80 hours or
at one additional time during each fiscal year. Additionally, any of the General Leave
cash out may be directed to the employee's deferred compensation account up to the
statutory limits for deferred compensation (in 2015, the statutory limits are $18,000 per
year, with a catch-up limit of $36,000).
At any time, employees may accumulate General Leave to a maximum of two (2) times
the employee's annual entitlement. Upon reaching the maximum, accrual will cease
until leave is used to reduce the accrual below the maximum. Upon separation from City
service the employee will be paid for unused Leave, not to exceed the maximum of two
(2) years entitlement, at the employee's then current base salary rate.
Section 15: Administrative Leave
As exempt employees under the Fair Labor Standards Act (FLSA), Executive
Management and Management employees are compensated for meeting the
requirements and performing the duties of their jobs, regardless of the number or
scheduling of hours worked. Such employees may be required periodically or routinely
to work long or irregular hours, and to attend various meetings and functions outside of
normal "business hours" to fulfill their responsibilities. No overtime compensation shall be
provided for Executive Management and Management employees unless otherwise
required by State or Federal law.
In lieu of overtime compensation, the City will provide employees with an annual credit of
forty (40) hours of paid Administrative Leave each January. During the first calendar year
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of employment as an employee covered by this Resolution, employees will be granted a
prorated share of Administrative Leave at the time of appointment, with the amount
dependent upon the employee's hire date as follows:
Hire Date Administrative Leave
--1s7 Quarter (January — March) 40 hours
2nd Quarter (April — June) 30 hours
3`d Quarter (July — September) 20 hours
4th Quarter (October — December) 10 hours
Each January, each Executive Management and Management employee is eligible to
receive up to an additional forty (40) hours of Administrative Leave pursuant to the
recommendation of his/her Department Head or the City Manager, with such
recommendation based on the individual's prior year's job performance and his/her
commitment of time dedicated to City business in excess of his/her regular work
schedule. After the conclusion of the first calendar year of employment, employees shall
be eligible for a prorated share of additional Administrative Leave, in accordance with
the same guidelines as those governing the initial granting of Administrative Leave at
time of appointment, as specified in this Section (e.g. an employee hired in the 3rd
Quarter of Year 1 is eligible for up to 20 additional hours of Administrative Leave in
January of Year 2). An employee whose performance is in need of improvement,
pursuant to a performance evaluation or performance improvement plan, is not eligible
to receive additional Administrative Leave. The accrual of Administrative Leave is
limited to a maximum of eighty (80) hours at any time. Use of Administrative Leave is
completely discretionary upon the approval of the Department Head or the City
Manager.
Section 16: Holidays
The following days shall be holidays for which all employees will receive compensation
either in pay or paid time off:
January 1
Third Monday in January
Third Monday in February
Last Monday in May
July 4
First Monday in September
November 11
Thanksgiving Day
Day following Thanksgiving Day
December 24
December 25
December 31
New Year's Day
Martin Luther King Jr. Day
Presidents' Day
Memorial Day
Independence Day
Labor Day
Veterans Day
Thanksgiving Day
Day after Thanksgiving Day
Christmas Eve
Christmas Day
New Year's Eve
When a holiday occurs on a Sunday, the following Monday will be observed instead.
Resolution 15-44
Page 13 of 20
When a holiday occurs on a Saturday, the preceding Friday will be observed instead. If
a holiday falls on a day that is also an employee's regular day off, the employee will
accrue nine hours to his/her General Leave bank for the holiday. If a holiday falls on an
employee's regularly scheduled working Friday, the employee will receive eight hours of
holiday pay and accrue one hour to his/her General Leave bank.
Section 17: Bereavement Leave
Unit employees are allowed up to five (5) days of paid leave for the purpose of
Bereavement Leave in the event of a death in the "immediate family". For purposes of
this section, "immediate family" is defined as including spouse, registered domestic
partner, mother, stepmother, father, stepfather, brother, sister, child, stepchild,
grandparent, and grandchild of the employee or the employee's spouse/registered
domestic partner.
CHAPTER 5 — WORKING CONDITIONS
Section 18: Alternate Work Schedules
Executive Management and Management employees are eligible for participation in the
City's Alternate Work Schedule program. Such work schedules are subject to the needs of
the City and the employee's department.
The City Manager has the authority to implement rules, policies and procedures for
Alternative Work Schedules for Executive Management and Management employees.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Tustin
held on the 4th day of August 2015.
CHARLES E. PUCKETT
Mayor
ATTEST:
JEFFREY C. PARKER
City Clerk
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF TUSTIN )
Resolution 15-44
Page 14 of 20
I, Jeffrey C. Parker, City Clerk and ex -officio Clerk of the City Council of the City of Tustin,
California, do hereby certify that the whole number of the members of the City Council of
the City of Tustin is five; that the above and foregoing Resolution No. 15-44 was duly
passed and adopted at a regular meeting of the Tustin City Council, held on the 4th day of
August 2015, by the following vote:
COUNCILMEMBER AYES:
COUNCILMEMBER NOES:
COUNCILMEMBER ABSTAINED:
COUNCILMEMBER ABSENT:
JEFFREY C. PARKER
City Clerk
Resolution 15-44
Page 15 of 20
V,
[Eff-S CU UG �h (3 pay ps d v (d f Ihl aA � in] C(, 11 u (d '11 ul 11 y "'11 , 1I 11')>
Assistani City Manager
$12,845.45
$137503.21
$14,194.65
$11,595.51
$12,189.26
$12,798.72
$14,921.50
$15,5005.56
$163469.34
Deputy City Manager
$10,920.00
$11, 479.19
$12,066.33
$12,684.56
$13,334.11
$145000.82
Direcior of Community Dev
$115003.17
$115566.59
0
$125158.86
$12170'01.47
$135435.95
$14J97.75
Director of Finance/City Treasurer
$11,757.03
$12,359.06
$12,991.91
1 $13,657.17
1 $14,356.49
$15,074.32
Director of Human Resources
$9,982.21
$105493.36
$119030-68
$11,595.51
$12,189.26
$12,798.72
Director of Parks & Recreation
$1052005.83
$10,812.52
$11,366.100
$11)94o.20
$12,560.01
$13,1®x.91
uwector o� Hu inc works/duty Ling $129U38.03 1$121554.45 $13)3021.42 $13)983.58 $14)599.52 $15)434.50
Pd ice Chief $13,487.73 $147178-37 $14,904.30 $15 667.57 $16 459.004 $17 293.30
[EffacUws aha pay psr'�ad �Iha� once udsz JuOy 1 9 2016
r - -
seep A
Assistant City Manager $13,295.93
r step tsP
$-137975-82
we L.
$1476-9-1.45
wep)
$13,443.75
$161234 - .55
bw,
$175046. - 28
Deputy City Manager $11,302.20 $117880.87
I $12,489.17
$13,1200.62 $13,800.80 $14,490.84
Director of Community Dev $11,388.28 $11,971.42
$12,584.42
$13,228.82 $13,906.21 $14Y601.52
Director of Finance/City Treasurer
$12,168.53
$121791.62
$137446.63
$145135.17
$147858.97
$153601.92
Director of Human Resources
$10,331.59
$13,839,33
$11,416.75
$12,001.35
$12,615-88
$13,246.68
Director of Parks & Recreation
$103645.84 $113190.96
$125459.36 $133097.35
$131959.80 $14,674.61
$11,764.00
$13,768.01
$157426.04
$12,366.38
$147473.01
$16,215.94
$123999.61
$15,214.11
$17,046.28
$13,649.59
$15,974.81
$171898.65
Director of Public Works/City-E-n--g--
r. Police Chief
Resdution 15-44
Page 13 of 29
I ')) [ SALARY RANGES
I III III "I KI I I I )) 11 1� SII, "[1\\A I,( �,, il\M, 11, RV/11 (0 111, -f,l
Assistant Dir of Comm Dev $91169.75 $9,639.30
I r H v) d I I N CQ-,,lQr- 's J U
$105551.75
$115197.18
1 $11,757.04
4.E 1,
(C,
$112757.04
Accounting Supervisor
$x',342.57
$797180.55
$89113.78
$0,529.25
$8,965.99
$9,414.29
Administrative Services Mgr
0
0
$ �3100.92
$89744.89
$9) 192.68
$99663.40
$103158.22
$10)666.13
Assistant Dir of Comm Dev $91169.75 $9,639.30
$10,132.89
$105551.75
$115197.18
1 $11,757.04
Assistant Dir of Comm Dev - Bldg $97628.24 $105121.26
$10,639.53
1 $115184.33
$112757.04
$127344.89
Assistant uir oT uomm uev - man b9. tb X109132-89 $109551.75 $119197.18 $119757.04
Assistant Dir of Finance $89529.25 $87965.99 $91425.10 $91907.72 $105415.05 $105935.80
Assistant Dir of Public Wks $103007.17 $107519.59
$112058.25
$11,624.50
$127219.73
$12,830.72
Assistant to the City Manager $8,318.92 $8,744.009
$99192.68
$95663.40
$1051500.22
$105666.13
buiooing mspection 6upv �b,41 bAU
Building Official
City Clerk $87174.79
City Clerk Sery Supervisor $578021.04
Deputy Building Official $85215.71
Deputy Director of Economic Dev $9,169.75
Deputy Director of Parks & Rec $8,318.92
Deputy Director of PW - Eng $103007.35
Deputy Director of PW - Ops $9,624.33
Economic Devel & Housing Mgr $87507.98
Field Services Manager $8,318.92
Finance Manager
K318.92
Human Resources Manager
$3,318.02
Information Tech Supervisor
$81174.79
Maintenance Supervisor
$51607.05
Plan Check Supervisor
$69416.40
Police Captain
$103678.38
Police Civilian Commander
$8;423.43
Police Suppert Services Mgr
$77197.36
Principal Engineer
$82215.71
Principal Management Analyst
$x,953.35
Principal Plan Check Engineer $81215.71
Principal Planner $82033.15
Public Works Inspection Supv $62013.09
Public Works Manager $7,953.35
Recreation Superintendent $7J251.47
Recreation Supervisor
$5,551.33
Senior Accountant
Senior Information Tech Spec
$5,835.88
$51923.68
Resdution 15-44
Page 17 of 20
11.1', 144.95 $71ugu.33 $75453.40 $75835.05 1 $81226.80
K448.66 $95932.49 $10,441.09 $105975.73 $11, 524.51
$07593.300 $92033.40 $9,495.97 $9,982.21 $10,481.32
$67119.11 $69432.44 $6,761.001 I $7,163.66 j $77463.46
$8,536.40 $93078-63 $9)543.50 $103032.19 $10,533.80
$9,639-30 $107132.89 $107651.75 $11Y 197.18 $113757.04
$8,744.89 $9,1 92.68 $95663.40 $107158.22 $105666.13
$109519.78 $119058.39 $11,624.53 $123219.76 $125830.75
$101117.09 i $10,635.08 $11,179.59, $115751.99 $12,339.59
$87943.63 $9,401.60 $9,883.01 $10,389.08 -$-10-1908.53
$8,744.89 $92192.68 K663.40 $109158.22 $10,666.13
$8,744.89 $99192.68 $9, 663.40 $101 158.22 $ 10, 666.13
i
$83744.89 $0,102.68 $95663,40 $10,158.22 1 $10,666-13
$85593.38 $99033.40 $9,495.97 $9,982921 $ 10,431.32
$5,894.17 $6,195.98 $63513.25 $63846.76 $7,1009.10
$61744-95 $7,090-33 $73453.40 $720'035.05 $8,226.80
$111225.17 $113799.96 $121404.13 $13,039.34 $137691.31
$8,854.75 $95308.17 $9,, 784.80 $10)285.83 $10,800.13
$7,565.00 $7,9153.31 $82360.57 $87788.67 $95228.11
$8, 636.40 -7$0078.63 $97 54350 $105032.19 $ 10, 533.80
$87360.57 1-$8)788.67 $ 97238.70 $ 9,711 77 $10 1 1197.36
$3,636.40 $91078.63 $9,543.50 $10,032-19 10 5 533.80
$82444.49 $87876.89 $9,,331.44 $97809.26 $10)299.72
$62320.99 1 $62644.66 $6,034.00$1,342.51 $77709.70
$8,360.57 $89788.67 j $9,238.70 I $95711.77 $105197.36
$77622.79 $8,013.11 $8,423.43 $8,854.75 $97297.49
L
$59835.59 $6,134.41 $6,448.52 $67778.72 $75117.65
$6,134.71 $6,448.84 $6)779.05 $71126.18 $7,432.49
$6,227.00 $6,545.005 $6,881.04 $75233-3-9- $75595.06
0 0 al 0 If
Senioi,- Mianagement Andyst
te p A
$67562.22
st ej
$62898.24
$77251.47
$7,622.79
$07013.11
$80,x 13. 7
Senior Planner
$6)464.96
$69796.00
$72144.00
$7,509.81
$7,894.35
009.0
$072 0 7
Water Maint & Const Supv
$6,165.12
$62480.80
$6,812.65
$7,161.50
$77528.21
$7,904.62 -
Water Services Manager
$99215.66
$9,687.56
$10,183.62
$10,705.07
$11, 253.23
$11,815.89
Water Treatment Supervisor
$79037.42
$73397.78
$79776.58
$89174.79
$89593.38
$99023.05
Resdution 15-44
Page 18 of 20
") 0)1 m
) i
pa��// 1, ,. p r'od tl� ii, 11viles Julll�\/// 11
", 1
z--, -, 1 (0) 1
st(�
Step B
Step C
Step D
,�,�i,�,, �_��
-----,� ��
Accounting Supervisor
$7, 599.56
$75900.70
$a�39 7. 6
'3 7
$ 8 827.77
$9 279.80
$9,743.79
Administrative Services Mgr
$3)510.000
$9)050.96
$9,514.42
$103001.62
$103513.76
$11,039.44
Assistant Dir ®f Comm Dev
$9,490.70
$95976.67
$10, 40 7. 64
$115024.56
$11,589.08
$12,168.53
Assistant Dir of Comm Dev - Bldg
$91965.23
$105475.51
$11,011.92
$111575.79
$12,153.53
$12,776.96
Assistant Dir of Comm Dev - Plan
$97490.70
$91976.67
$101487.54
$111024.56
$112589.08
$121168.53
Assistant Dir of Finance
$8)827.77
$91279.80
$95754.98
$105254.49
$105779.58
$11,313.55
Assistant Dir ®f Public Wks
$10,357.42
$10,887.700
$11,445.29
$127031.35
$129647.42
$13,279.79
Assistant t® the City Manager
$87610.08
$99050.96
$95514.42
$10,001.52
$10,513.75
$111039.44
Building inspecti®n Supv
$6,640.97
$6,931.02
$75338.49
$7,714.27
$85109.28
$8,514.74
Building Official
$9,303.00
$9,779.37
$1052000.12
$10)0006.53
$11,359.88
$11,927.®7
City Clerk
$8)460.90
$82894.15
$91349.57
$99828.33
$109331.59
$103848.17
City Clerk Sery Supervis®r
$6,024.78
$67333.28
$57657.57
$5,998-48
$77356.84
$72724.68
puty Building Official
$82503.26
$87938.67
$9)396.38
$97877.53
$10,383.31
$10,902.48
Deputy Director ®f Economic Dev
$9,490.70
$9,976.67
$1094007-54
$115024.56
$115589.08
$121168.53
Deputy Director ®f Parks & Rec
$89610.08
$9,050.96
$99514.42
$109001.62
$10,513.76
$119039.44
Deputy Director of PW - Eng
$10)357.60
$10,887.97
$115445.44
$12,031.44
$12,647.45
$135279.82
Deputy Director of PW - Ops
$93961.18
$103471.19
$113007.31
$11,570.83
$12,153.31
$125771.47
Economic Devel & Housing Mgr $8)805.76 1 $93256.66
$95730.65 $1 O�228.92
$10,752.70 $11,290.33
Field Services Manager $3,510.03 $93050.96
$9,514.42 $10,001.62
$10,513.76 $11,039.44
Finance Manager $8)610.08 $9;050.96
Human Resources Manager $8,610.08 $9,050.96
$92514.42 $10)001.62
$9,514.42 $10,001.62
$10,513.75 $11,039.44
$10,513.76 $11,039.44
Information Tech Supervisor
$83460.90
$8,894.15
$95349.57
$93828.33
$10 3 331.59 $10 9 848.17
Maintenance Suipervisor
Plan Check Supervisor
$53803-30
$65640.97
$67100.46
$65981.02
$61412-84
$7,338.49
$6,741.21
$7,714.27
$7,086.40
$8J09.28
$75440.72
$8,514.74
Police Captain
Police Civilian Commander
$11,052.12
$89718.25
$11,618-05
$9,164.67
$12,212.96
$9,633.95
$12)838.33
$10,127.26
$ 1 33 495.72
$107645.84
$ 1 ) 1 70.5 1
$1111178.13
Police Support Services Mgr 1
$71449.26
$77830.70
$8,231.68 $8)653-19
$9,096.28
$9,551.09
Principal Engineer
$8,503.26
$8,938.67
$9)396.38 K877.53
$10,383.31
$10,902.48
[-Principal Management analyst
$8,231.72
$83653.19
$8,938.67
$8,740.04
$6,542.23
$87653.19
$7,889.58
$95096.28 $9,562.06 i $10,051.69 $10,554.27
$97396.38 $9)877.53 $10)383.31 $102902.48
$93187.58 $95658.04 $10,152.58 $10Y660.21
$6,877.22 $72229.37 $72599.56 $72979-54
$9,096.28 $9,562.06 $10,®51,59 $-101554.27
$8,293.57 $8,718.25 $9J64-67 $93622.90
Principal Plan Check Engineer $82503.26
Principal Planner $87314.31
Public Works Inspection SuPV $62223.55
Public Works Manager $8,231.72
Recreation Superintendent
$75505.27
Recreation Supervisor
Senior Accountant
$52745.63
$6 7040.14
$6,131.00
$6,039.84
$69 349.42
$61444.95
$6,349.11
$6) 674.55
$6,774.96$
$6,674.22
$7, 016.32
77121.87
$7,015.97 $7�366.77
$7 ,375.60 $7,7 44,38
$73486.56 $77860.88
Senior Information Tech Spec
Resdution 15-44
Page 19 of 20
CA lass lh:!i(
$52791.90
$7,139.500
$7,505.27
$7,889-500
$87293.57
$3, 7 0
cnior hhanzagowcuc.mi(
Semon Pianner
$6,691.23
$7,033.006
$79394.04
$7,772.65
$8,170.65
$87579A U'
Water Maint Const `3upt
$6,330.9®
$6,707.63
$7,®51.1®
$7,412.15
$7,791.70
$8,181.23
VVaier Services hAanager
$93538.21
$103026.62
$10,540.®4
$11,079.75
$11,647.®9
$122229.46
Water Treatment Supervisor
$79283.73
$79656.70
$09048.76
$89460.90
$89894.15
$99338.35
Resdution 15-44
Page 20 of 20