HomeMy WebLinkAbout16 GRAFFITI REMOVAL C 09-06-94NO. 16
9-6-94
DATE: SEFTEZ~BER 6, 1994
Inter-Com
TO:
FROM:
SUBJECT:
WILLIAM A. HUSTON, CITY MANAGER
COZ~I3NITY DEVELOPMENT DEPARTMENT
AWA3~D OF CONTPJ%CT FOR GRAFFITI REMOVAL
RECOMZ4ENDATION
It is recommended that the Tustin City
contract for the removal of graffiti
Graffiti Control Systems.
Council award the annual
from private property to
FISCAL IMPACT
Monies previously approved and granted to the City of Tustin
through the federal Community Development Block Grant (CDBG)
program will be used for this project. Therefore, no General Fund
monies will be required.
BACKGROU1TD
For the past three years the City of Tustin has managed a highly
successful program for the removal of graffiti from private
property in our community. Currently, we have an agreement with an
outside contractor (Graffiti Removal, Incorporated) to provide the
removal service; that contract will expire on September 24, 1994.
The Community Development Department proceeded with the Notice to
Invite Bids for the Graffiti Removal Program contract.
Advertisements regarding the bid invitation were printed in the
Tustin News, as well as two construction trade papers. In
addition, letters containing the Notice to Invite Bids were sent to
nine graffiti removal companies, including our current contractor.
For the purposes of drawing a comparison, staff requested the bids
be formulated assuming 400 pieces of work. However, the contract
establishes that the contractor will remove each graffiti
occurrence on a "per job" basis regardless of the number of
occurrences.
Bids were opened on August 19, 1994; three bids were received as
follows:
o
Graffiti Control Systems ............ $15 to $21 per occurrence
Bonanza Mobile Wash and
Steam Cleaning ............................ $35peroccurrence
Merzi Painting and Construction ...... $35 to $65 per occurrence
City Council Report
Award of Graffiti Contract
September 6, 1994
Page 2
DISCUSSION
Under the current contract, the City is paying $35 to $40 for the
removal of an "average" graffiti occurrence, usually under 150
square feet. A range for the cost of removal is provided because
dark paint colors are more expensive than light tones. The bid
submitted by Graffiti Control Systems states they will remove an
average graffiti occurrence for $15 to $21 dollars, a cost savings
of nearly 50 percent over the current service provider, as well as
the second bid.
The references and status of the required contractor's licenses for
Graffiti Control Systems, the low bidder, have been verified. The
contractor is currently providing graffiti removal services to a
number of municipalities including the cities ~of Santa Aha,
Monterey Park, Culver City and Diamond Bar. All reference cities
contacted were extremely satisfied with the performance of Graffiti
Control Systems. The required contractor's licenses are active and
current.
Monies granted to the City by the County of Orange for the 1993-94
CDBG funding year are currently being used to pay the outside
contractor. Staff anticipates that when the current contract
expires approximately $24,000 will remain from the 1993-94 funds to
be expended under the new agreement.
Further, in May of 1994, the City Council allocated an additional
$35,000 from the 1994-95 CDBG fiscal year to be used for graffiti
removal. Should the fiscal year 1993-94 funds be expended before
the contract year is up, expenditure of 1994-95 funds will begin.
Future funds allocated to the program from CDBG fiscal year 1995-96
could also be expended, for a total maximum contract length of
three calendar years.
Christine A~ Shi~leton
Assistant City M~nager