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Home My WebLink About23 ROLLER HOCKEY 07-05-94AGENDA NO. 23 7-5-94 DATE: JULY 5, 1994 Inter-Com TO: FROM' SUBJECT: WILLIAM ~. HUSTON, ASSISTANT CITY MANAGER COMMUNITY SERVICES AND COMMUNITY DEVELOPMENT DEPARTMENT ROLLER HOCKEY UPDATE RECOMMENDATION Pleasure of the City Council. FISCAL. IMPACT In the event the City Council wishes no construct a roller hockey rink at the SPorts Park, minimum construction costs could range from $274,400 for one rink to over $449,400 for two rinks. Additional costs for construction delay or construction of a concession building could also occur. BACKGROUND AND DISCUSSION At the City Council meeting of J'~e 20th, Councilman Potts requested that staff return with a repor5 examining the possible addition of an "in-line skating" or "ru!lerblading" hockey rink at the Tustin Sports Park currently in ccnst_~-uction. Staff consulted the architect, landscape architect, and project manager on the Sports Park to gain a perspective on the most suitable location for a skating rink at the park, construction costs, implications to the existing facility, and options for developing a roller hockey rink and concession. A number of members cf 5he City's design team at the Sports Park have also had experience in planning, design and construction of roller hockey rinks. The Tustin Sports Park site is approximately 20 acres with 50% of the site designed to a~commodate three softball fields, six tennis courts, a concession/restroom building, playground, and 200 parking spaces. The remainder of the site is designed for two basketball courts, two soccer fields, and a group picnic shelter. The park is adjacent to a 10 acre elementary schocl site, and was designed for off-hour joint use of the soccer fields and parking lot by the school in return for joint use of 5he school's auditorium and parking lot on special occasions. City Council Report Roller Hockey Update July 5, 1994 Page 2 A roller hockey rink requires an area of 85 feet x 200 feet (17,000 s.f.) with fencing, lighting, team boxes, penalty boxes, and a score keepers box. In addition, the surface must be free of cracks and coated with'a durable finish to denote court lines and maximize slip resistance. Sidewalks are required around the rink for pedestrian circulation. Bleachers may also be required for spectator seating high enough to see above the crash boards. A facility for a concession vendor and equipment storage would also need to be studied. Under the current design, the-concession facility under construction at the Sports Park only provides for a tennis pro shop and a food concession." It is not close to the soccer fields, and not easily adaptable for expansion. Should the City Council decide that they want a roller rink at the Sports Park, the most appropriate location for the rink would be at the soccer field closest to the basketball courts. It is close to the parking lot, would have the least noise and lighting impacts on the existing residential development at Keller, and avoid conflict with the new storm drain system. There are a number of implications to be considered for introduction of a skating rink at the Sports Park: · A roller rink would replace one soccer field. Two rinks would also be able to be accommodated in the area planned for one soccer field. Ideally, two rinks would provide the optimum space for staging a roller hockey program in order to provide for; a warm-up area for teams wai.ting to play, program expansion, and staging of tournaments. The potential location for one or two~ro!ler rinks at the Sports Park is shown as Exhibit A. One rink would have the same impact on parking as one soccer field. Two rinks' could potentially place additional heavy demand on parking a~nd should really necessitate an extra 15 to 20 parking spaces. The site cannot accommodate additional parking without sacrifice of the tennis courts, a softball field, or a soccer field. The adopted Master Plan for the Sports Park identified soccer as high priority. AYSO Region 96 has 1,480 soccer participants with ratios of 240 participants in summer, 1,000 in fall, and 240 in winter. Due to the high volume of soccer participants in the fall, it is anticipated that softball fields at the Sports Park would need to be shared as soccer City Council Report Roller Hockey Update July 5, 1994 Page 3 practice fields. Elimination of one soccer field would reduce overall soccer practice area by 20% and reduce soccer tournament play by 50%. The addition of a roller hockey rink would require Design Review by the Planning Commission for any new improvements in order to replace a soccer field. In the event sports field lighting needs to be moved, a revised Conditional Use Permit would also be required. Under a scenario where the C~sy would build the rink, a schedule could be anticipated as follows: Exhibits, reports, Plannin~ Commission 60-75 days Draw plans, plan check, permits 30-45 days Construction period 30-45 days TOTAL 120-165 days If a vendor provides the plans and construction services, the time period could be considerab2y longer. Park construction is currentSy 25% complete. Grading, underground plumbing, undergroun~ etecsrica!, and storm drain systems are completed. Fencing, building walls, and irrigation are in progress. .~k~ contractor for the Sports Park expects to reach substantial completion by the end of November 1994, approximately 15~ days =rom now. The addition of a roller hockey rink would require a change in the existing grades at the soccar fields. The flow of water across the 10 acre portion of k_ ire currently planned for the soccer fields would be affer~ed. As much as $ acres of the site would require re-gra~ing. Existing electrical conduits would have to be relocated. Additional storm drain piping may be required to car~ water away from the large concrete pad needed for a rink ~ue to 5he change in grades. Soils compaction and import of base material would be required similar to what.was needed fcr the existin~ building pad (concession). Overall, the work would affect 35% of the site and could delay use of the rema±ning soccer field until the construction for the rink is ~complete~. Since there is a presence of expansive soil in Eas[ Tus%Sn, there will also be a need to construct the rink ccncre~e pad using post tension slab construction, a more cos%2y conssruction method which will prevent slab cracking. Should the COuncil decide that nhe¥ would like to see a roller hockey rink/concession~built at the Spor%s Park, there are a number City Council Report Roller Hockey Update July 5, 1994 Page 4 of operational/construction options that will need to be fully explored: A, A private concessionaire could draw plans, obtain the permit for improvements, build the facilities and operate the concession. City staff would have ~o process a competitive proposal package for Council to review and approve. Contracts, bonds and insurance wou2d have to be executed. Construction would occur after the Sports Park is completed and operational. Use of the remaining soccer field would be disrupted or delayed. There would be concerns about the impact of disrupting what will be existing services such as electricity and plumbing on the site during construction. The City would issue a change order 5o the existing architect and provide the plans. A change order would be issued to the existing contractor to build the facility. Staff would obtain competitive proposals from vendors tc operate and maintain the facility and concession services. This option could occur under two scenarios with very different implications: . Stop construction of the soccer fields to minimize construction rework costs. The change order would have to compensate the existing con%ractor for the delay/disruption of the work wkich is currently 30 days ahead of schedule. Potential cost for delay is in the range of $90,000 - $120,000 in addition to construction costs. o Allow construction to proceed on the Sports Park and build the rink after substansial completion by the contractor. This is less risk, ~eletes the potential for a delay claim, but has a higher construction cost. Either option would delay use of the remaining soccer field. Selection of either a vendor to build and/or to operate the .~.~cility, should be ~n open competitive proposal process. Preparation of the request for proposal, solicitation of proposals, review, contract execution and processing will add 5ime and cost in excess of the construction estimate noted herein. In the event the City builds the roller hockey rink, minimum construction 'costs could be expected ~o be approximately $274,400 for one rink with no concession building, or $449,400 for two rinks without a concession building. The a5di%ion cf a concession building would add approximately $45,C~0. Exhibi5 B provides compl, ete detail on all construction, i= it is the desire of the City Council Report Roller Hockey Update July 5, 1994 Page 5 Council to stop construction in the Sports Park soccer fields, an additional $90,000 - 120,000'in contract delay costs may also be considered. City construction estimates vary significantly from the proposal submitted at the City Council meeting on June 20th to the City by Rennie Clarke representing Tustin In-Line Skate who projected costs for two rinks of only approximately $195,566. However, the Tustin In-Line estimate appears to have assumed a flat piece of raw land, did not consider the current state of construction at the Sports Park, the presence of expansive soils, or design costs (Exhibit C). With the current construction progress so advanced on the Sports Park, the City Council may still want to also reexamine whether construction of an outdoor rink facility at another location such as Columbus-Tustin (in cooperation with the School District) which is already improved with adequate parking, or a commercially owned vacant property somewhere in the City would be possible. ~_~d Eiowe Project Manager EE :kbc\roller2 .ee Rec~=~t ion~ Supervisor CONSTRUCTION COST ESTIMATe. ROLLER HOCKEY RINK AT SPORTS PARK EXHIBIT B One Roller Hockey Rink Re-survey, re-grade existing soccer fields, and a~d area drain laterals to existing storm drain system 348,000 s.f. @ $0.10 $ 35,000 . Rework existing underground electrical, rework irrigation and landscape. Add separate circuits for skating rink $ 10,000 . Excavate building pad, haul excess soild, import base, compact pad to 95%, and fine grade (Including walks) 22,000 s.f. @ $0.50 $ 11,000 . New 6" steel reinforced concrete slab. Add pos% tension for crack control at expansive soil 17,000 s.f. @ $2.50 $ 68,000 . New 4" concrete walks 4,500 s.f. @ $2.50 $ 11,200 o Polyurethane slab finiSh and game lines 17,000 s.f. @ $1.50 $ 25,500 . Electrical light fixtures & poles 4 @ $1,500 each $ 6,000 · Boards and framing; 4 gates 2,280 s.f. @ $7.00 $ 16,000 · Chain link fencing and posts 2,960 s.f. @ $3.50 $ 10,300 10. ' Electrical scoreboard (allowance) $ 2,000 !!. Paintboards/framing both sides 2,280 s.f. @ $.90 $ 2,000 12. Contractor's Overhead & Profit Subtotal 15% $ 29,500 $226,500 13. Bonds i.~% $ 3,400 Subtotal $229,900 14. Contingency . Construction Total 5% $!!, 500 $241,400 Architectural/Engineering Fees Project Management Fees · Total Development Cost for one (1) rink $ 25,000 $ 8,000 $274,400 · Add a second rollerhockey rink $175,000' Add a 600 s.f. concession building compatible to design standards for East Tustin 600 s.f. @ £75 $ 45,000 GRAND TOTAL $494,400 * excludes re-work of parking; scope unknown at %kis time EXHIBIT C Tustin In-Line Skate and Hockey Cost proposal for two full size rinks (200 x 85 ft) Construction Costs Excavation ((34,000 sq ft) Rebar Forming Concrete (420 cu yds @ $47.50/cu yd) Concrete Finishing (34000 ,sci ft @ $0.34 ,SCl ft) Polyurethane Finish (34000 sq ft @ $1.50 sq ft) subtotal Electrical (Halogen lighting & standards) Boards (1140 lineal ft @ $26 p/Ift) Chainlink Fence Electrical Scoreboards Paint for boards & weather proofing) Subtotal General Contractor (@ 15%) Contingency $ 2,000 $ 10,000 $ 4,000 $ 19,950 $ 11,560 $ 51,000 $ 12,000 $ 29,640 $ 20,000 $ 4,000 $ 3,000 $ 25,073 $ 3,343 I $195,5661 $ 98,510 * $167,150 Tustin In-Line would like an office, equipment and concession building which would accomodatc sales, rentals, repairs and administration as well as equipment storage for goals and other equipment ouLside of operating hours. These facili;ics would nccd to be approximately 600 fl2 and could be cilhcr of stick cons;ruction or portable such as a Butler building. Electrical, plumbing and tc!cphonc services are required. Initial estimates for this facility arc $25,000 at approximztely $41.70 fl:' , If the City of'l'ttstin opts to provide the two concrete slabs plus polyurethane finish the construction costs would be this amount. , ..J ....... I.L