HomeMy WebLinkAbout13 RECORD DESTRUCT. 06-20-94NO. 13
DATE:
JUNE 15, 1994
Inter-Com
TO:
FROM:
SUBJECT:
WILLIAM A. HUSTON, CITY MANAGER
POLICE DEPARTMENT
RECORD DESTRUCTION RESOLUTION
RECOMMENDATION
That the City Council adopt the attached resolution that authorizes the
destruction of police records as permitted by law.
BACKGROUND
The Government Code of the State. of California authorizes the
destruction of City records, documents, and papers upon the approval
of the legislative body of the City and with the written consent of the
City Attorney, provided that said records are not included within certain
specified categories.
The Tustin Police Department requests authorization to destroy certain
documents which are not included within said categories of documents
enumerated in Section 34090 of the Government Code of the State of
California as being exempt from destruction. The Police Department
normally destroys records each calendar year.
The attached resolution has been received by the City Attorney and
permits the Police Department to destroy records which are no longer
needed and which are permitted to be destroyed by state law.
W. DOUGLAS FRANKS
Chief of Police
WDF:kh
RESOLUTION NO. 94-74
A RESOLUTION OF ~HE CITY COUNCIL OF THE CITY
OF TUSTIN, CALIFORNIA, AUTHORIZING THE
DESTRUCTION OF CERTAIN CITY RECORDS,
DOCUMENTS, AND PAPERS IN THE POSSESSION OF THE
POLICE DEPARTMEN~ OF THE CITY OF TUSTIN NO
LONGER REQUIRED FOR THE CONDUCT OF CITY
BUSINESS PURSUANT TO THE AUTHORITY GRANTED BY
SECTIONS 34090, 34090.5 AND 34090.7 OF THE
GOVERNMENT CODE OF THE STATE OF CALIFORNIA.
WHEREAS, the Government Code of the State of California
authorizes the destruction of City records, documents and papers
upon the approval 0f the legislative body of-the City, and with the
written consent of' the City Attorney, provided that saidrecords
are not included within certain specified categories; and
WHEREAS, the Chief of Police of the City of Tustin has
requested authority, to destroy certain documents which are not
included within said categories of documents enumerated in Section
34090 of the Government Code of the State of California as being
exempt from destruction; and
WHEREAS, all of the records, documents and papers hereinafter
listed were prepared on a date at least two years prior to the date
of this resolution; and
WHEREAS, the hereinafter described records, documents and
papers are occupying space sorely needed by the Police Department
of the City of Tustin; and
WHEREAS, the Chief of Police of the City of Tustin has
determined that none of the hereinafter described records,
documents or papers has sufficient value to justify retention; and
WHEREAS, the City Attorney hereby gives his written consent to
the destruction of the hereinafter described records, documents and
papers.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City
of Tustin that the following records, documents, and papers are no
longer required by the City of Tustin and should be destroyed in
order to conserve storage space in the offices of the City of
Tustin. Said documents and papers are more particularly described
as follows:
le
Department Report files dated prior to January 1, 1992
with the exception of reports involving cases which have
no statute of limitation as outlined under California
Penal Code Section 799.
Resolution No. 94-
Page 2
·
Department microfiche reports and duplicates dated
January 1, 1982 through December 31, 1983 with the
exception of reports involving cases which have no
statutes of limitation as outlined under California Penal
Code Section 799.
·
Dispatch call cards which are at least two years old and
do not relate to matters with assigned case numbers, and
have no statutes of limitation as outlined under
California Penal Code Section 799.
·
.·
Officer activity records and logs dated prior to January
1, 1992.
Supervisor records and logs dated prior to January 1,
1992.
6. Any and all citations issued prior to January 1, 1992.
·
·
Any and all bicycle registration files dated prior to
January 1, 1992.
Miscellaneous administrative correspondence dated prior
to January 1, 1992.
BE IT FURTHER RESOLVED that the proper official of the city of
Tustin having Custody of the above described records, documents and
papers is hereby authorized to destroy said records, documents and
papers in a lawful manner, as scheduled; and
BE IT FURTHER RESOLVED that upon destruction of the
aforementioned and described records, documents and papers, a
certificate of destruction shall be executed as to the documents
destroyed and the original thereof filed in the office of the City
Clerk together with a copy of this resolution.
ADOPTED this day of , 1994.
ATTESTED:
APPROVED:
JGR:jv:D060894(R-02)
MAYOR
City Attorney for the City of Tustin