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HomeMy WebLinkAbout13 USED OIL COLLECTION 06-06-94NO. 13 6-6-94 Inter-Cum 'rE: JUNE 6, 1994 TO: WILLIAM A. HUSTON, CITY MANAGER FROM: PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION RESOLUTION NO. 94-63 APPROVING AN APPLICATION FOR STATE O~ SUBJECT: FUNDS AND AGREEMENT WITH ORICOt4 FOR DEVELOPMENT AND MANAGEMENT OF A USED OIL COLLECTION PROGRAM RECOMMENDATION It is recommended that the City Council take the folloWing actions: l® Adopt Resolution No. 94-63 approving an application for State of California grant funds to establish and maintain a used oil recycling program. 2. .Authorize the Mayor and City Clerk to execute an agreement with ORICOM to develop and manage a used oil collection program at a cost not-to-exceed the State approved Block Grant if awarded. FISCAL IMPACT There is no fiscal impact associated with this action. Ail fees for program development and management payable under this agreement will be paid from grant monies received. BACKGROUND AND DISCUSSION The California Recycling Enhancement Act of '1991 establishes and provides grant funding for programs that increase the proper collection and recycling of used motor oil. One of these programs is the California Used Oil Recycling Block Grant Program for Local Governments. The purpose of this program is t° provide funding to local governments for establishing used oil collection programs and locally based used oil collection centers. Applicants must demonstrate that they currently or will have at least one certified used oil collection center for every 100,000 residents not serviced by curbside used oil collection. At the present time, the City of Tustin does not have curbside collection of used oil. Presently, residents are encouraged to take their used oil to one of the County of Orange sponsored drop-off centers or to one of a few non-certified collection centers that exist in the City. If the City is successful in obtaining funding for such a grant, the number of local collection centers for used oil will be increased. In addition to the development of collection centers in Tustin, current public education efforts will be expanded and focused on decreasing the illegal dumping of used oil into the landfills, storm drains, and sewer systems. Further, a used oil collection program and the associated public education will assist the City in compliance with the National Pollutant Discharge Elimination System (NPDES) and AB939. Staff is recommending the services of ORICOM, a consulting firm located in Anaheim, to develop and submit a grant application on behalf of the City. Development and submittal of the grant will be at no cost to the City. If the application is successful, ORICOM will be responsible for development and management of the City's used oil recycling program. All program costs will be paid from grant funds. ORICOM was selected to provide this service because of their expertise in this area. The application and program implementation requirements for the grant are such that City staff resources are not adequate to meet the demands of the State. ORICOM will submit the grant application on the City's behalf at no charge. Once the funding is approved for Tustin, ORICOM will implement the program and will be paid for with grant funds. At this time, no other company has been identified with similar qualifications. ~ONCLUSION To proceed with the development of the grant application, it is necessary for the City Council to adopt Resolution No. 94-63 approving an application for State grant monies. Additionally, the agreement with ORICOM for program development and management is required. Robert Ledendecker Director of Public Works/City Engineer RSL: KP: ccg: grant fnd Attachment Katie Pitcher Administrative Assistant II 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 23 24 25 26 RESOLUTION NO. 94-63 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA APPROVING ANAPPLICATION FOR GRANT FUNDS FROM THE CALIFORNIA USED OIL RECYCLING BLOCK GRANT PROGRAM TO DEVELOP AND MAINTAIN A USED OIL RECYCLING PROGRAM WHEREAS, the people of the State of California have enacted the California Oil Recycling Enhancement Act that provides funds to cities and counties for establishing and maintaining local used oil collection programs that encourage recycling or appropriate disposal of used oil; and WHEREAS, the California Integrated Waste Management Board (IWMB) has been delegated the responsibility for the administration of the program within the state, setting up necessary procedures governing application by cities and counties under the program; and WHEREAS, said procedures established by the California Integrated Waste Management Board require the applicant to certify by resolution the approval of application before submission of said application 'to the state; and WHEREAS, the applicant will enter into an agreement with the State of California for development of the project. NOW, THEREFORE, the City cOuncil of-the City of Tustin determines and orders as follows: Section 1. Approves the filing of an application for the California Used Oil Recycling Block Grant Program under the California Oil Recycling Enhancement Act for state grant assistance for the project specified above: and Section 2 Appoint the Director of Public Works as agent of the City of TUSTIN to conduct all negotiations, execute and submit all documents including, but not limited to, applications, agreements, amendments, payment requests and so on, which may be necessary for the completion of the aforementioned project. .Section 3. The City will retain the services of the ORICOM Group of Anaheim, CA, to develop and implement a used oil program as approved by the State of California, Integrated Waste Management Board. Resolution 94-6 Page 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 24 25 26i PASSED AND ADOPTED at a regular meeting of the City Council of the City of Tustin held on the 6th day of June 1994. ATTEST: City Clerk Mayor APPROVED AS TO FORM: City Attorney STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF TUSTIN ) CERTIFICATION FOR RESOLUTION NO. 94-63 Mary E. Wynn, City Clerk and ex-officio Clerk of the City Council of the City of Tustin, California, does hereby certify that the whole number of the members of-the City Council is five: that the above and foregoing Resolution was duly and regularly passed and adopted at a regular meeting of the City Council held on the 6th day of June, 1994 by'the following: COUNCILMEMBER AYES: COUNCILMEMBER NOES:. COUNCILMEMBER ABSTAINED: COUNCILMEMBER ABSENT: Mary E. Wynn, City Clerk 28 USED OIL RECYCLING BLOCKGRANT PROGRAM PROPOSAL DEVELOPMENT by ORICOM 4175 E. La Palma Avenue Suite 260 Anaheim, CA 92807 714-996-9956 fx 714-996-9959 No pat of this document may be used without the expressed written permission of ORICOM. The concept and document are the property of ORICOM. This document may not be used as a basis for submission to any govemment agency without the written permission of ORICOM. BLOCK GRANT Used Oil Recycli~, ~ 'fia Integrated Waste Management STATE OF CALIFORN~ USED OIL RECYCLING BLOCK GRANT (AND AUGMENTATION ) PRO~I:~M The State of Califomia has made available block grant funds based upon the population of your city. The 1994/95 program provides $0.44 per person based upon a population survey provided by the Integrated Waste Management Board. PROPOSAL COMPLETION DATE May 20, 1994, we must have your answer by May 10, 1994 FUNDS ARE AVAILABLE After JUly 1, 1994 through June 30, 1995 PROPOSAL DEVELOPMENT ORICOM will develop, implement and manage the program through June 30, 1995. There is no charqe for preparation of the proposal since the city will agree to pay ORICOM for services rendered to develop, implement and manage the program upon acceptance by the Integrated Waste Management Board as proposed. The State of California, Integrated Waste Management Board wilt provide 100% of funds. No funds are required at any time from the City. PROPOSAL This proposal is designed to provide a substantial level of support for the recycling of used oil in your community. The program is multi-faceted designed for different phases to occur throughout the year. The following are major points of the Program: · Identify potential collection centers. ORICOM will continue to identify potential collection centers throughout the area to supplement the Opport~ity Grants. · Used oil containers. A very smalI portion of the funds will be used to provide a discount for retailers who participate in the purchase of containers which will be made available to the public at no charge for the purpose of transporting used 'oil. · Outreach. A significent percentage ~of the budget will be used to support an outreach program which includes signs, banners and other information notifying the public where they can dispose of used oil. A multilingual media campaign will communicate to the public that used oil should not be improperly disposed of. The greatest expendature will be placed in this area. coovr~ht The ORICOM Group 2 BLC~K GRANT U~ed Oil R~oliF $ Newsletter. A newsletter will communicate the program to collection centers, nonprofit organizations, news organizations and to city departments. The newsletter is produced in all ORICOM client cities (cost's are shared). Information obtained in other cities will be included. The large circulation reduces cost and provides greater sources of information. · Training. Employees will receive adequate training on how to handle used oil received from the public including the completion of paperwork. · Quarterly reports. ORICOM will complete quarterly reports for certified centers to ensure that they are accurately filled out and submitted on time. I · Non-profit organizations. Substantial use of non-profit organizations i.e. Girl Scouts, Boy Scouts will be employed to pass out information to the public. A significant portion of this will be door-to-door. · School outreach. This is a program segment which includes furnishing equipment to the schools for the collection of used oil by the auto shop and students who wish to bring it to school. This segment includes an educational material portion including a video tape(cost sharing with other ORICOM cities). · Associate recycling centers. This concept is explained more thoroughly in another section EVALUATION Postage paid response cards will be provided to the first 200 consumers who bring their used oil back to the various centers. The cards, when completely filled out and mailed back to ORICOM, will entitle the respondent to the next oil change at no charge. The retailer will co-op this so that the cost is relatively insignificant, at no mom than $3.00 per person. This program is a suggestion only and actual implementation will vary from this example. CITY RISKS There is no dsk to your city. The used oil collected becomes the responsibility of the center upon receipt from the public. The center is under agreement with the State of California. The city in no way accepts any responsibility for used oil. Further, our training program will help to reduce spills and other problems. coovrklht The ORtCOM Group 3 REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE DATE OF COUNCIL ACTION TITLE RESOLUTION APPROVING AN APPLICATION FOR STATE GRANT FUNDS AND AGREEMENT WITH ORICOM FOR DEVELOPMENT AND MANAGEMENT OF A USED OILCOLLECTION PROGRAM CITY MANAGER RECOMMENDED ACTION CLERK OF THE COUNCIL Adopt a resolution approving an application for State grant funds to establish and maintain a used oil recycling program. o Direct the City Attorney to prepare and authorize the Mayor and Clerk of the Council to execute an agreement with ORICOM to develop and manage a used oil collection program at a cost not-to- exceed state approved Block Grant Proposal. DISCUSSION The California Recycling Enhancement Act of 1991 establishes and provides grant funding for programs that increase the proper collection and recycling of used oil. One of these programs is the California Used Oil Recycling Block Grant Program for Local Governments. The purpose of this program is to provide funding to local governments for establishing used oil collection programs and locally based used oil collection centers. Applicants must demonstrate that they currently or will have at least one certified used oil collection center for every 100,000 residents not serviced by curbside used oil collection. The City does not have curbside collection of used oil. Presendy, residents are encouraged to take their used oil to one of the County's drop-off centers or to one of the several non-certified collection centers that exist in that City. If the City is successful in obtaining funding for such a grant, the number of local collection centers for used oil will be increased. Resolution for State Grant Funds and Agreement with ORICOM ~ge 2 in addition, current public education efforts will be expanded and focused on decreasing illegal dumping of used oil into the landfills, storm drains and sewer systems. The program will help with NPDES and A~ 939 compliance. Staff is recommending the services of ORICOM, a consulting firm located in Anaheim, to develop and submit a grant application on behalf of the City. Development and sumbittal of the grant will be at no cost to the City. If the application is successful, ORICOM will be responsible for development and management of the City's used oil program. All program costs will be paid from grant funds. To proceed with the development of the grant application, a resolution approving an application for State grant monies and an agreement with ORICOM for program development and management is required. FISCAL IMPACT There is no fiscal impact associated with this action. All fees for program development and management payable under this agreement will be paid from grant monies received.