HomeMy WebLinkAbout23 TEAM MO. MTGS. 06-06-94AGENBA
NO. 23
6-6-94
,.,,ATE'
June 1, 1994
Inter-Com
TO: WILLIAM A. HUSTON, CITY MANAGER
FROM: COMMUNITY SERVICES DEPARTMENT/COmITY DEVELOPMENT
SUBJECT: HOH'FHLY MEETI'HGB RBQUEHTED AT OIT¥ FAOIL3;T,FEB BY T~
RECOMMENDATION
Pleasure of the Council.
FISCAL IMPACT
TEAM (Tustin Effec~ive Apartment Managers) has requested luncheon'
meetings which require setting up tables and chairs for 50 people
for a 2 and 1/2 hour event. Rental fees offset custodial and other
personnel expenses at conunity facilities for qualified local
nonprofit organizations.
The City has reduced rental fees for~local nonprofit organizations.
If TEAM was a 501 (c) (3) nonprofit organization, fees for this
meeting would be $47 per hour or $117.50 per event or $1,410 per
year.
Insurance is required for all City rentals. Often organizations
provide a certificate naming the City as additionally insured. For
building users who are unable to supply such_ documentation, the
City has an agreement with an insurance broker which-can provide
appropriate coverage. The expense for this certificate is
$85/event for an activity such as TEAM has proposed.
BACKGROUND ANDDISCUSSION
At the January 6, 1994 meeting, the City Council considered a
request from TEAM for subsidized use of a City building for their
monthly organizational meeting. These meetings would be scheduled
for the third Tuesday of each month at noon. At that meeting the
City Council tabled discussion on the issue. Since then, the City
Council has agendized this request for the June 6, 1994 meeting.
Should the City Council choose to grant TEAM's request for building
use, the Clifton C. Miller Community Center would serve as an
appropriate location for the meeting. This location would not
affect any Community Services Department programming. No programs
are scheduled during the time TEAM has requested. However, the
TEAM request does reduce flexibility should the Community Services
Department wish to add activities.
City staff is currently evaluating alternative methods for handling
set ups, take downs and other support functions at the Community..
Center. One issue that might have to be considered in the future
is what level of support the City can provide to TEAM if it uses
the Community Center (custodial services, set ups, arrangements
etc. )
Staff believes that TEAM meetings are important to the City's crime
prevention activities in the southwestern neighborhoods. The City'
Council could waive rental fees or, the Council may want to
consider using asset forfeiture funds to offset City costs incurred
to host the meetings.
Rec]
=~non Supervisor
Susan M. Jones
Recreation Superintendent
Christine A. Shing~ton
Assistant City Manager
RU2:TE~.~