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Home My WebLink About03 CDBG FUNDS 94-95 05-16-94AGENDA NO. 3 5-16-94 DATE: MAY 16, 1994 Inter-Com TO: WILLIAM A. HUSTON, CITY MANAGER FROM: COMMUNITY DEVELOPMENT DEPARTMENT SUBJECT: PROPOSED USE OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS FOR FISCAL YEAR 1994-95 RECOMMENDATION It is recommended that the City Council adopt Resolution No. 94-54 approving the application for the proposed use of Community Development Block Grant (CDBG) fund for Fiscal Year 1994-95 FISCAL IMPACT Staff time expended on the administration of the CDBG program will be accomplished-with existing City personnel. NO additional general fund impacts are anticipated. BACKGROUND The federal Housing and Community Act of 1974, as amended, created the Community Development Block Grant (CDBG) program to return federal funds to local communities for the purpose of developing viable urban communities by providing adequate housing and a suitable living environment and by expanding economic opportunities, specifically for iow and moderate income persons. Grants are awarded to communities to carry out a wide range of community development activities directed toward neighborhood revitalization, economic development, and the provision of improved community facilities and services. In the past, the City of Tustin was a non-entitlement city (through fiscal year 93-94) and as a result received its CDBG monies from the County of Orange Housing and Community Development Department. Typically, the County awarded Tustin approximately $100,000 per year. Although the Council would provide a prioritized list of projects to the County of Orange, allocation of funds to specific projects was subject to a final determination by the County. A list of projects funded in previous years is included as Attachment A. Beginning this federal fiscal year, 1994-95, Tustin will be an entitlement community and, as such, can apply directly to the federal Department of Housing and Urban Development (HUD) for CDBG funds. We have been notified that Tustin would receive $494,000 in CDBG funds for the 1994' 95 funding year. City Council Report CDBG Request for Funding Applications May 16, 1994 Page 2 Eligible Activities Communities are permitted to use CDBG monies to develop their own programs and funding priorities as long as they meet one of the three national objectives. Those objectives are: Benefiting low and moderate (L/M) income persons. Under federal regulations, low income persons are those earning less than 50% of the area median income; moderate income persons are those in the City with incomes of 51% to 80% of the area median family income. In 1993, the median income for a family of four in Orange County was $56,500. · Addressing slums or blight, or Meeting a particularly urgent community development need because existing conditions pose a serious and immediate threat to the health or welfare or the community and · other financial resources are not available to meet such needs. Any activity which fails to meet the applicable tests would be considered in noncompliance with CDBG Rules. a. Activities considered to benefit L/M income persons are divided into four categories: Area benefit activities, such as street improvements, water and sewer lines, neighborhood facilities and facade improvements in areas where more than 51% of households have low/moderate incomes. A map is attached as Exhibit 1; Limited or "specific group" cliensele (abused children, elderly, homeless, battered spouses, etc.) public service activities, such as construction of a senior center, public services (child care, recreation programs, drug abuse counseling, health care), meals for children or elderly, and construction of job training facilities for the handicapped. Funding for tkese activities cannot exceed 15% of the total grant award; ~Housinq activities, such as acquisition of property for permanent housing , rehabilitasion of housing and conversion of nonresidential structures into permanent housing; and Job creation or retention activities, such as a business City Council Report CDBG Request for Funding Applications May 16, 1994 Page 3 B · "incubation" program, loans for factory expansion, assistance to a business which, if it fails, will result in a job loss for L/M income persons. Activities considered to address slum and blight must meet all of the following criteria: The area served must be designated and meet a definition of a slum, blighted or deteriorating area, There must be a substantial number of deteriorated or deteriorating buildings or public improvements throughout the area, Documentation must be maintained by the City of the boundaries of the area and its condition The activity must address one or more of the conditions whiCh contributed to the deterioration of the area. When establishing Redevelopment Project Area boundaries, the City Council determined areas of the City which qualify for CDBG funds under criteria of "slum and blight". A map is attached as Exhibit 2. Examples of the types of projects which may be eligible for CDBG funding under those criteria are: Financial assistance to commercial or industrial business Improvements to public facilities Code Enforcement Historic preservation Demolition of a vacant, deteriorated or .abandoned building C. Activities considered to address particular urgent need must: Pose a serious and immediate threat to the health or welfare of the community; Are of recent origin or have recently become urgent; The grantee (City) is unable to finance on its own; and Other sources of funds are not available Examples of the types of activities which may be funded with CDBG monies include damage caused by major catastrophes or emergencies such as earthquakes, fires or floods. D . In addition to the types of projects listed above, CDBG monies may be used for certain planning activities. Eligible activities may include the preparation of: City Council Report CDBG Request for Funding Applications May 16, 1994 Page 4 S ~ · Studies · Analyses · Certain types of plans, such as comprehensive plans, community development plans, capital improvement programs, small area and neighborhood plans, environmental and historic preservation studies and functional plans · Identification of actions that will implement plans CDBG funds may also be used to pay reasonable program administration costs related to the planning and execution of community development activities assisted with CDBG monies. However, the total amount of CDBG funds used for program administration is 20% of the grant award. Program administration costs are limited to the costs of overall program~ management, coordination, monitoring and evaluation, and to specific activities such as: ,. Citizen participation Assistance in providing performance and payment bonding Development .of submissions or application for Federal programs In addition to the federal guidelines for CDBG eligible projects, and as required by HUD, the Tustin City Council has adopted a Comprehensive Affordable Housing Strategy (CHAS) which recommends the use of CDBG funds for housing programs, and other programs addressing the needs of the homeless. CITIZEN PARTICIPATION PROCESS Federal laws relating to CDBG funds require cities to provide citizens with specific information about the range of activities that may be undertaken with those funds, as well as the amount of monies expected to be allocated by HUD. Federal regulations also require a jurisdiction to hold at least one public hearing to obtain the views of citizens on such issues as housing and other community development needs. As part of the CDBG citizen participation process, the City annuall~ holds a workshop/meeting of the Ad Hoc Citizen Participation Committee, comprised of members of Tustin's standing commissions, boards and committees (Planning Commission, Parks Commission, Cultural Resources Advisory Committee, and Senior Advisory Committee). The Committee acts as a review body and makes recommendations to the City Council on all CDBG funding requests. City Council Report CDBG Request for Funding Applications May 16, 1994 Page 5 Meetings of the Committee were held on April 18 and 27, 1994; members attending the workshop/meeting were Kathy Weil, Bill Stracker, Marjorie Kasalek, Ken Royal, Chris Cormack, Margarete Thompson, Jeff Thompson, Brent Ferdig, Audrey Heredia, John Sauers, and Lloyd Ebel. Each Citizen Participation Committee member, as well as each public service/non-profit organization submitting a request for funding, was mailed a meeting notice and agenda. Further the workshop/meeting was noticed in the local newspaper. Prior to the workshop/meeting, representatives from each City department (Community Services, Public Works, Community Development, Finance, Police) and the Assistant City Manager formed an in-house Staff CDBG Review Committee to evaluate and rank all project funding requests. Projects were proposed by City of Tustin departments, as well as community-based public service/non-profit organizations. The specific criteria used in ranking proposals and identifying funding amounts is included as Attachment B. Staff recommendations as to funding priorities~and amounts were forwarded to the Citizen Participation Committee for their review in advance of the meeting. The Committee was asked to review and evaluate the. suggested funding requests, and make a recommendation to the City Council regarding specific funding priorities. During the meeting there was considerable discussion related to two similar proposals - one from the City of Tustin Community Service Department and the other by the Boys and Girls Club of Tustin - to provide after-school and summer recreation programs at Heideman Elementary School, located in the southwest portion of the city. The Citizen Participation Committee directed staff to further evaluate the two proposals and develop specific standards and criteria for the operation of a year-round recreation program. The final recommendation of the Citizen Participation Committee follows. CITY-SPONSORED PROJECTS AND FUNDING REQUESTS After discussing a variety of possible City-sponsored projects, the in-house Staff CDBG Review Committee and Ad Hoc Citizen Participation Committee agreed that a number of projects were important to the community. Detailed descriptions of each recommended project along with staff comments are provided as Attachment C. Recommended City-sponsored projects and the funding amounts requested are summarized as follows: City Council Report CDBG Request for Funding Applications May 16, 1994 Page 6 Public Facilities and Improvements Projects Funding Amount Frontier Park Restroom $110,000 · "C" Street reconstruction 159,500 Mitchell Avenue widening - Design engineering costs only 15,000 Removal of Architectural Barriers Removal of architectural barriers - Tustin Area Senior Center 10,395 Removal of architectural barriers - Frontier Park (Pursuant to the Americans with Disabilities Act) 8,800 Rehabilitation and Preservation Activities Historic Property'Rehabilitation Program - Utt Juice Company building 50,000 · Commercial Rehabilitation Program 25,000 · Graffiti Removal 35,000 Support staff for Housing Rehabilitation/ Code Enforcement 10,180 Total Grant Award $494,000 Total City Projects .$423,875 Balance $ 70,125 PUBLIC SERVICE/NON-PROFIT ORGANIZATION FUNDING REQUESTS Federal law states that no more than 15% of the total grant award to a jurisdiction (15% of $494,000 = $74,100) may be used for public service programs; however, a community could certainly give less than that maximum allowable amount to such programs. There is no requirement that any programs or services provided by public service/non-profit organizations be funded. Historically, the City has funded CDBG projects which would create noticeable physical improvements to neighborhoods. City Council Report CDBG Request for Funding Applications May 16, 1994 Page 7 Since being notified of Tustin's entitlement status, Community Development staff has been compiling a list of public service providers and non-profit organizations expressing an interest in applying for a portion of Tustin's CDBG funds. Staff transmitted approximately 65 Request for Funding applications to various organizations; 25 completed applications were returned to the City with funding requests totalling $722,166. Detailed descriptions of each recommended project along with staff comments are provided as Attachment D. After allocating funding to the most pressing City-sponsored projects, identified above, it was determined by the in-house Staff CDBG Review Committee and Ad Hoc Citizen Participation Committee that there would remain a balance of $70,125 for possible allocation to public service/non-profit organizations or to other City projects. Recognizing the limited funds available,~, not all agencies received funds requested. The top-rated applications recommended for funding are as follows: Organization Fundinq Amount · Feedback Foundation, Inc. $14,600 (Project TLC) · Assessment and Treatment Services Center 10,000 (Youth/family counseling center) · Orange Children & Parents Together, Inc - 20,000 TAFFY Center Pre-school Program (Facility and start-up costs) · BoYs and Girls Club of Tustin - 10,000 TAFFY Program* ("Branch" Boys and Girls Club at Heideman School) · Dayle McIntosh Center for the Disabled 1,500 (Emergency food and shelter program) · Fair Housing Council of Orange County 2,000 (Housing counseling agency) · Orange County Homeless Issues Task Force 2,500 (Interfaith Shelter Network/Community Education and Awareness Program) City Council Report CDBG Request for Funding Applications May 16, 1994 Page 8 Laurel House (Temporary housing for teenagers in crisis) 7,025 Mercy House 2,500 (Transitional living center for women with children) Total $70,125 CONCLUSION After the City Council's decision regarding funding requests and priorities, staff will submit an application to HUD (called a "Final Statement") for approval of our proposed projects. The application is due on June 1, 1994. Each public service/non-profit organization receiving funds will be asked to enter into agreements with the City 'requiring compliance with all federal CDBG regulations relating to reporting, auditing, etc. No disbursement of monies can be made to any agency or organization until expenses are incurred and documented to benefit the intended program. Based on the above analysis, City staff and the Citizen Participation Committee recommend that Council support the above- listed projects for inclusion in the CDBG application to HUD for Fiscal Year 1994-95. Resolution No. 94-54 has been prepared for Council action. Staff will be available during the public hearing to make a presentation on the CDBG Program and answer questions about the above-listed recommendations. Christine Assistant City ~qanager Enclosures: Exhibit 1 Exhibit 2 Attachment A (previous year's projects) Attachment B (evaluation criteria) Attachment C (summary of'City-sponsored funding requests Attachment D (summary of public service/ non-profit funding requests PR: kd: br\cdbg\FY94-5cc, rpt J 57,01 757.03 757;02 756.03 525.95. 756,05 56.0: 524.12 ~52 ,97 Census tracts where at least 51% of the population is Iow or moderate income EXHIBIT I '% / / TOWN CENTER REDEV. PROJECT SOUTH/CE~ REDEV. PROJECT SOURCE: city of Tustin - An Update on Redevelopment, Man~ 1990 _- GENERAL PLAN · EXHIBIT 2 ATTACHMENT CITY OF TUSTI~ COMMUNITY DEVELOPMRNT BLOCK GRANT PROGRAM PREVIOUS YEAR'S PROJECTS Project Year Description 1st Year (1975-76) E1 Camino Real Study and Street Improvements 2nd Year (1976-77) Various Public Improvements Projects 8th Year (1982--83) 1. Residential Rehab. Frog. 2. Storm Drain Installation 9th Year (1983-84) 1. Residential Rehab. Prog. 2. Street Improvements for South "B" Street/Mitchell Balance/ Amount Status $ 38,960.00 Completed $100,709.00 Completed $ 50,000.00 Completed $ 50,000.00 Completed $ 75,000.00 Completed $ 75,000.00 Completed ~cial Jobs Bill Street Improvements for South "B" Street/Mitchell $ 65,000.00 Completed 10th Year (1984-85) 1. Residential Rehab. Frog. $ 25,000.00 Completed · 2. Street Improvements for South "B" Street/Mitchell Area $ 60,000.00 Completed llth Year (1985-86) 1. Residential Rehab. Prog. $ 50,000.00 Completed 2. Street Improvements for South "B" Street/Mitchell Area $ 60,000.00 Completed 3. Street Improvements for Annexation 135 Area 12th Year (1986-87) 1. Residential Rehab. Prog. 2. Multi-Service Senier Center 13th Year (1-987-88) 1. Residential Rehab. Prog. 2. Public Facilities for Annexation 135 area _ 3. Senior citizen Community Center $114,696.78 Completed $ 85~000.00 Completed $ 20,000.00 Completed $ 40,000.00 Completed $ 50,000.00 Completed $ 15,000.00 Completed Community Development Block Grant Program Attachment A Page 2 Balance/ Project Year Description Amount Status 14th Year (1988-89) 1. Residential Rehab. Prog. $ 40,000.00 Completed 2. Multi-Service Senior Center $ 25,000.00 Completed Re-programmed to Orange St. 3. Orange Street Area Public Facilities 4. Commercial Rehab. Prog. Re-programmed to Graffiti Removal 15th Year (1989-90) 1. Residential Rehab. 2. Commercial Rehab. 3. Orange Street Area Public Facilities 16th Year (1990-91) 1. Residential Rehab. Prog. 2. Orange Street Improvements 17th Year (1991-92) 1. Rehab. of Private Property 2. Commercial Rehab. 18th Year (1992-93) 1. Rehab. of Private Property 2. Commercial Rehab. 3. Graffiti Removal 4. HOME Program 19th Year (1993-94) 1. Public Facilities and Improvements - Handicapped Access .? 2. Commercial Rehab. 3. Graffiti Removal $ 25,000.00 Completed $ 20,000.00 Completed $ 50,000.00 Completed $ 20,000.00 Completed $ 45,000.00 Completed $ 65,000.00 $ 56.01 $ 40,000.00 .Completed $ 80,000.00 $ 64,000.00 $ 20,000.00 $ 17,075.00 $ 50,000.00 $ 40,000.00 $ 12,500.00 $ 9,074.91 $ 25,000.00 $ 6,412.50 $120,000.00 Contract Pending $ 20,000.00 Contract Pending $ 10,000.00 Contract Pending $ 35,000.00 Contract Pending mmunity Development Block Gr~nt Program ~ctachment A Page 3 project Year Description 4. Southwest Neighborhood- Rehab. Program support 5. Public Facilities and Improvements - Southwest Neighborhood 6. HOME Program Balance/ Amount Status $ 10,000.00 Contract Pending $ 50,000.00 Contract Pending $ 70,000.00 Contract Pending pR: kd\cdbg20.#a ~TT~CHHENT B COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT SELECTION PROCESS AND EVALUATION CRITERI? A. SELECTION PROCESS The City reserves the right to act as sole judge of the content of the proposals submitted for City's evaluation and selection. The City further reserves the right to reject any or all project proposals. B. FUNDING CRITERIA Evaluation and selection of the requests for funding proposals will be based upon the following considerations and criteria: le Completion of All Application Forms and Requested Information 2. General Proposer's Experience and Capability ae Proposer's demonstrated financial status and ability to finance the proposal submitted. be Co Proposer's demonstrated experience in the operation of programs similar to the one for which funding is requested. Proposer's demonstrated ability to provide the specific services proposed. de Local experience - consideration will be given to operators who have demonstrated experience in providing services to Tustin area residents. Se f® Proposer's other sources of funding. Proposer's verified history of compliance with obligations and responsibilities associated with contractual responsibilities or requirements of state and/or federal grants. 3. General Program Concepts and Approach ae Demonstration of a critical need for the proposed. project by Tustin area residents. be The anticipated number .of low and moderate income Tustin residents to be directly served by the proposal. Community Development Block Grant Attachment B Page 2 · · c. The size of the service area for said program and whether the project will indirectly benefit areas within Tustin having a concentration of low and moderate income residents. d. The'proposal,s response to any needs identified in the City's Comprehensive Housing Affordability Strategy (CHAS). General Mandatory Guidelines for Funding~ Requests Submitted by Public Service Providers and Non-Profits Each organization must: 1. Be a non-profit community organization committed to enhancing the quality of life for Tustin residents. 2. Serve Tustin residents, and provide documentation of such service. 3. Be registered with the State of California as a non-profit community organization, or for new organizations, be registered at the time the funds are allocated. 4. Have a Board of Directors, whose meetings are open to the public. 5. Provide the City of Tustin with a copy of current constitution/bylaws and policy and procedures. 6. Demonstrate ability to generate financial and human resources from other sources. 7. Not discriminate in employment or in clients served because of race, religion, sex, or national origin. 8. Be accountable for revenue and expenditures through standard book-keeping procedures. An annual audit at the agency's expense may be required, with the results available to the city of Tustin upon request. · Additional Funding Criteria 1. Funding levels will be a recommendation to the Tustin City Council; this allocation may not correlate with amount requested by an agency. Community Development Block Grant Attachment B Page 3 · Funding will be allocated only to those organizations who can clearly show service or program benefit to Tustin residents. Ce · Funding'granted in one fiscal year does not assure an applicant of any future funding. EVALUATION PROCESS The evaluation of the proposals will be conducted by an evaluation team selected by the Assistant City Manager. The team may be generally comprised of City personnel; however, it may also include elected officials and other community leaders. In all cases, the selection team will have appropriate experience in the evaluation and administration of projects, proposals, lease agreements, construction contracts, bid documents and public service program operations. In connection with its evaluation, the committee may, at its option, request interviews with those individuals or organizations proposing projects. During these interviews, the proposers Will be allowed to present such evidence~as may be appropriate in order for the team to accurately analyze all materials and documentation submitted as part of the proposals. The selection team will employ the applicable criteria and their expertise in evaluating all proposals, and thereafter, shall submit a report to the City Council detailing a highest-to-lowest ranking of all responsive proposals. D. APPROVAL.OF FUNDING PROPOSAL Subsequent to the evaluation process, recommendations will be presented to the City Council for review and approval. Such recommendations shall be presented at a regular meeting of the City Council and are subject to public review and comment. PR: kd\cdbgeva t. crt ATTACHMENT C CITY OF TUSTIN COMMUNITY DEVELOPMenT_ BLOCK GRANT (CDBG) PROGRAM FY 1994-95 S~mm~¥ of Request for Fundinq Applications City-Sponsored Requests Public Facilities and Improvements i · Name of Department: Community Services Department Project: Frontier Park Restroom Design and Construction Amount of Request: $110,000 Summary: The Community Services Department is requesting funding for the demolition of an existing restroom building and design and construction of a new restrooms at Frontier Park. Staff Review Committee Comments/Recommendations: In evaluating this request, the Staff Review Committee noted that the existing restrooms at Frontier Park are in great need of replacement. The restrooms are poorly designed and sited, in that the specific location of the building does not allow the police easy surveillance. In addition, the building's locking exterior doors pose security problems. New restroom design does not require locking exterior doors to provide privacy to those using the facilities. The Staff Review Committee found that. there is a critical need for this project which would benefit this predominantly iow/moderate income neighborhood. The Committee recommends an allocation of $110,000 for demolition, design and construction costs. · Name of Department: Public Works Department Project: "C" Street reconstruction Amount of Request: $159,500 Summary: The Engineering Division of the Public Works Department is requesting funding for the complete reconstruction of "C" Street, from Mitchell Avenue to 250 feet north of Mitchell Avenue. The work would include new curb and gutter, sidewalk, drive approaches, storm drain system, street lights street trees and street pavement. Staff Review Committee Comments/Recommendations: This deteriorated section of "C" Street, as noted by the Staff Review Committee, does not comply with current city standards. While there are curbs, there are no gutters to carrY away storm water and protect properties from damage. The Public Works Departmenn has been requesting CDBG monies for this Community Development Block Grant Attachment C Page 2 project for a number of years, however, it was never selected for funding by the County of Orange. Staff determined there is a critical need for the improvements, as current conditions contribute to the decline in this low/moderate income area. The Review Committee recommends an allocation of $159,500. · Name of Department: Public Works Department Project: Mitchell Avenue widening - Design engineering costs only Amount of Request: $15,000 Summary: The Engineering Division of the Public Works Department is requesting funding for the widening and reconstruction of the north side of Mitchell Avenue form Newport Avenue to "B" Street. The proposed work will include new curb and gutter, sidewalk, drive approaches, street lights, street trees and street pavement. Designing 'this project at the same time as "C" Street improvements will create some efficiencies since improvements will ultimately transverse one another. Staff Review Committee Comments/Recommendations: In evaluating this application, the Staff Review Committee noted that funding for this project had been requested for a number of years through the CDBG program, under the County of Orange. However, monies were never allocated to the project and the need for it has become critical. There are no curbs or gutters along this section of Mitchell. The project will benefit the low/moderate income residents of the area, and the Public Works Department has a demonstrated history of compliance with CDBG grant regulations. The Committee recommends allocating $15,000 for this project. Removal of Architectural Barriers · Name of Department: Community Services Department Project: Removal of Architectural Barriers - Tustin Area Senior Center Amount of Request: $10,395 Summary: This request is for funding of improvements to a public facility, the Tustin Area Senior Center, to increase accessibility to the handicapped, as required by the federal Americans with Disabilities Act (ADA). The City's ADA Transition Plan calls for improvements such as the construction of ramps, relocation of drinking fountains and electrical recepticals, and installation of braille signs. Community Development Block Grant Attachment C Page 3 Staff Review Committee Comments/Recommendations: The Staff Review Committee noted that the building must be brought into compliance with federal regulations by 1995, thereby exhibiting a critical need for the project. Providing CDBG funding in a subsequent year will 'not allow adequate time to design and complete the necessary work. The project will benefit the handicapped, who are considered by HUD to be low/moderate income persons. The Committee recommends allocating $10,395 for this project. 5.- Name of Department: Community Services Department Project: .Removal of Architectural Barriers'- Frontier Park Amount of Request: $8,800 Summary: This request is for funding of improvements to a public facility, Frontier Park, as required by the federal Americans with Disabilities Act (ADA). The work proposed will include the installation of a handicapped accessible drinking, fountain and picnic table,~-and other improvements to increase accessibility as required by the City's ADA Transition Plan. Staff Review Committee Comments/Rec°~mendations: The Staff Review Committee noted that the building must be brought into compliance with federal regulations, thereby exhibiting a critical need for the project. Allocating funds in a later CDBG fiscal year will not allow sufficient time for purchase and installation of needed items. The Committee found that the project will benefit the handicapped, who are considered by HUD to be iow/moderate income persons. The Committee recommends allocating $8,800 for this project. Rehabilitation and Preservation Activities · Name of Department: Community Development Department Project: Historic Property Rehabilitation Program/Utt Juice Factory Building Amount of Request: $50,000 Summary: The Planning Division of the Community Development DePartment is requesting monies to establish a program providing grants, loans and/or rebates to the owners of historic buildings located in the Cultural Resource District and undertaking rehabilitation, preservation, and restoration activities. Such activities are an eligible use of CDBG funds under federal regulations. This project will focus on the Utt Juice Factory, located at 191, 193 and 195 East Main Street, a building of tremendous historical significance to Tustin. Community Development Block Grant Attachment C Page 4 · · Rehabilitation of the structure will require seismic retrofit and renovation of historic features of the building. Staff Review Committee Comments/Recommendations: In evaluating this application, the Staff Review Committee noted that the existing Commercial Rehabilitation Program, funded with CDBG monies, has been highly successful. While that program has assisted the owners of commercial buildings in Old Town and other areas, it doesnot specifically target historic properties located in the Cultural Resources District. Further, that program limits the amount funds available to any one property to $20,000. The Review Committee also noted that the extend of rehabilitation work needed for certain historic properties could easily exceed that maximum amount. Staff intends to use CDBG funds to target the Utt Juice Factory building located at 191, 193, 195 East Main. The building is in grave need of renovation, including seismic rehabilitation. The Committee recommends a grant award of $50,000. Name of Department: Community DevelOPment Department Project: Commercial Rehabilitation Program Amount of Request: $25,000 S%uamary: The Planning Division of the community Development Department is requesting funding to continue the existing Commercial Rehabilitation program. The areas targeted for this program, E1 Camino Real in Old Town and parts of First Street and Newport Avenue, are included in the Town Center Redevelopment Area which is eligible to receive CDBG funds. Staff Review Committee Comments/Recommendations: The Staff Review Committee recognized the success of this existing program, and the need for it to continue. Over $40,000 has been granted to commercial building owners for. needed improvements including seismic rehabilitation,- and exterior improvements such as awnings and signs. The Committee also noted that no other monies are available to fund the program; without an allocation of CDBG funds, it will lapse. The program meets a national objective of the CDBG program to "eliminate slum and blight". The Community Development Department staff has demonstrated an ability to carry out the. program; an allocation of $25,000 is recommended by the Committee. Name of Department: Community Development Department Project: Graffiti Removal. Amount of Request: $35,000 Community Development Block Grant Attachment C Page 5 · summary: This city department is requesting continued funding of the Graffiti Removal program which provides the removal of graffiti at no charge to the owners of private property victimized by vandals. This is a city-wide project. Staff Review committee Comments/Recommendations: The Staff Review Committee agreed that this important service, initiated in 1990, has played an critical role in keeping graffiti in check throughout our city. The Community Development Department staff has shown their expertise in conducting the program and their history in meeting the requirements of the CDBG program is verifiable. In 1993, the City spent approximately $25,000 on graffiti removal. The Staff Review committee recommends an allocation of $35,000. Name of Department: Community Development Department Project: Support staff for-Housing Rehabilitation Program Amount of Request: $10,180 S~mmary: The Community ~evelopment Department is requesting funding to provide support staff for the City's Housing Rehabilitation Program which targets the southwest area of the city. Funds would be used to enable part-time code enforcement personnel to continue to work exclusively in the southwest area. This is a continuation of a program first funded in the CDBG fiscal year 1993-1994. Staff Review Committee Commen~s/Recommendations: The Staff Review Committee noted that a comprehensive problem solving approach is required to maintain, and hopefully improve, the quality of life in the southwest portion of the city. The area has one of the City's highest residential density rates and a number of social and physical problems, many of which are addressed by other requests for CDBG funds currently being evaluated. The application clearly demonstrates a need for this program and no other funding is available. The area is primarily iow/moderate income and the staff administering the program have shown an ability to provide similar service to area residents. The Staff Review Committee recommends an allocation of $10,180. PR: kd: br \CDBG ! nHs. sum ATTACHMENT D. CITY OF TUSTIN COMMUNITY DEVELOPM~_-NT BLOCK GRANT (CDBG) PROGRAM FY 1994-95 S%~m~.ary of Request for P~;~ding Applications p,,hlic Service/Non-Profit Organizations BASIC ELIGIBLE ACTIVITIES Public Facilities and Improvements 1. Name of Organization: Tustin Area Council for Fine Arts/Tustin Chamber of Commerce Project: Construction of a "sensory" park Amount Requested: $272,715 Summary: The applicant proposes developing an 1.11-acre Vacant property located on Beneta Avenue, adjacent to Columbus Tustin Park and the flood control' channel, with a public sensory, park to specifically benefit school children, the visually impaired and the e%derly. Under federal regulations, these groups are considered to be low/moderate income; therefore the project meets one of the national objectives of the CDBG program. The park would be a "hands-on" experience where users would be able to play with water squirting from fountains, touch and smell plants, and experience various textures and sounds. The CDBG funds requested would be spent on design and construction of the facility. No additional funding sourCes are indicated. Staff Review Committee'Comments/Recommendation: Funding not recommended. The land proposed as the site of the park is currently owned by the Orange County Flood Control District and maintained by the City of Tustin. City staff has not been approached about this proposal and the application does not indicate whether the District is in support of the project, or not. Further, the information provided does not state who would be responsible of maintenance and insurance costs of the park. The Staff CDBG Review Committee noted that prior to the construction of new park facilities, it is important to include them on the City's Park Master Plan and in the -~Recreation Element of the General Plan so that they can be discussed with wide community involvement and properly budgeted and planned. In addition, ,'sensory" features could be included in currently planned facilities elsewhere in the city. Staff also noted that the proposal would require full funding with CDBG monies. Further, the application states that the organization proposing the project is a non-profit Community Development Block Grant Attachment D Page 2 corporation; however, no support documentation is provided. The Staff Review Committee also cited a lack of additional funding for this proposal and noted the applicant did not indicate any previous experience meeting the requirements of a grant program. · Name of Organization: Tustin Area Council for Fine Arts/Tustin Chamber of Commerce Project: Construction of bandstand at Peppertree Park Amount Requested: $103,530 Summary: The applicant proposes the use of CDBG funds for the design and construction of a bandstand at Peppertree Park. No additional funding source is indicated in the application. While the construction of the facility would be considered a capital expenditure, the applicants also suggest expansion of -existing music programs which provide music at the park, such as the City.'s "Concerts in the Park" series. No mention is made of potential funding sources for'those expanded programs. Staff Review Committee Comments/Recommendation: Funding not recommended. Peppertree Park is owned by the City of Tustin; Community Services Department staff has not been contacted by the applicant regarding this proposal, and the application does not discuss who would be responsible for maintenance or the facility of the cost of expanding existing music programs. The Staff Review Committee noted that an open air performance facility or amphitheater is included in the City's long range plans for a parksite in the Tustin Ranch area. Further, a comprehensive review of facilities at Pepper Tree is planned for the City's fiscal year 1995-96. Further, the applicant states that the organization is a non-profit corporation; however, no support documentation is provided. The Staff Review Committee also cited a lack of additional funding for this proposal and noted the applicant did not indicate any previous experience meeting the requirements of a grant program. . Public Services Seniors~Proarams . Name of Organization: Project. TLC/Feedback Foundation, Inc. Project: Project TLC - Nutrition program for the elderly Amount Requested: $14,647 Community Development Block Grant Attachment D Page 3 · Summary: The applicant, Shirley Cohen, executive director of Feedback Foundation, Inc., proposes the use of CDBG funds to provide portions of the salaries and benefits of a Kitchen Aide, who helps provide meals at a congregate meal site (the Tustin Area Senior Center), as well as a case worker and driver who work directly with home meal clients. The organization currently receives funding from the U.S. Department of Agriculture, the federal Older Americans Act, as well as private contributions and the City of Tustin General Fund. The elderly are considered to be low/moderate income persons under federal regulations. According to the applicant, approximately 62Tustin residents receiving home meals and 234 residents receiving congregate meals would be benefitted by the project. Staff Review Co~ttee Cc-m-e~ts/Recommendation: This program is highly regarded by Community Services staff.The Staff Review Committee noted'that the application was complete, and demonstrated a clear need for this service in the city. The organization has also shown experience in the operation of the program, delivering the service to Tustin residents, and provided a verifiable history of compliance with regulations of other grant awards. Funding the City's contribution to this meal program with CDBG monies would allow it to operate independent of ~he City's General Fund. The Committee recommends a grant of $14,600· Name of Organization: Orange County Council on Aging Project: Ombudsman service for the elderly A~nount Requested: $2,400 Summary: This organization assists frail and elderly residents of nursing homes and board and care facilities with the assertion of %heir moral and legal rights. The Ombudsman Service regularly visits all Orange County nursing homes and residential care facilities; however, the Tustin CDBG funds requested would be targeied to the long-term care facilities located in the ci5y, representing 478 beds. Previous years funding sources for the program include State and federal monies, United Way, private contributions and CDBG monies from other cities. The Tustin CDBG monies requested would be used for staff salaries and benefits. Community Development Block Grant Attachment D Page 4 · Staff Review Committee Comments/Recommendation: Funding not recommended. While this program is highly regarded by staff and provides an important service, the Staff Review Committee noted that the application did not demonstrate a critical need for the program among Tustin residents. Further, it is not clear if granting the funding request would expand, or simply pay for a portion of the program's existing costs. Name of Organization: Santa Ana/Tustin Meals on Wheels Project: Meal program Amount Requested: $4,000 Summary: This program provides two meals per day to homebound residents in the Santa Ana/Tustin vicinity. Approximately, 35 Tustin residents are currently served. Program participants are considered to be low/moderate income under federal CDBG regulations. In previous years, the program has been supported by CDBG funds allocated by other cities, private contributions and programs fees. Clients pay $4.00.~per day, but meals cost the organization $5.97 per day. Staff Review Committee Comments/Recommendation: Funding not recommended. In evaluating this application, the Staff Review Committee noted that it is unclear if granting the request for funds would expand the existing program, or simply pay for a portion of the existing program. Staff also noted that this program duplicates or is similar to the service provided by the Feedback Foundation. Further, the application did not adequately demonstrate provision of this service to Tustin residents. Housing Proqrams and Services · Name of Organization: Fair Housing Council of Orange County Project: Housing counseling agency Amount Requested: $4,800 Summary: The purpose of this organization is support local, state and federal general and fair housing laws through a comprehensive dispute resolution program of education, counseling and enforcement. The Council has been funded in previous years through CDBG funds allocated from other Orange County cities. The monies requested from the City of Tustin would specifically be used for salaries, benefits, rents and supplies to support pilot fair housing service projects in predominantly low/moderate income areas of Tustin. Community Development Block Grant Attachment D Page 5 · The applicant states that 100's of Tustin residents, 87 percent of which are low/moderate income, will be served by the program by its responding to housing discrimination allegations, making presentations and mailing information packets about housing rights and responsibilities, as well as landlord/tenant and fair housing laws. Staff Review Committee Comments/Recommendation: This service is will used by Tustin's low/moderate income residents and provides a much needed voice for fair housing practices and the resolution of landlord/ tenant disputes. City staff refer regularly Tustin residents to the Council regarding their housing complaints. The Staff Review Committee found the organization to be experienced at providing the service proposed and financially able to carry out the program with CDBG monies allocated by a number of area cities. When considering the percentage of Tustin's housing stock that is apartments; staff noted that it is important to contribute to the cost of such as service. The Staff Review Committee recommends an allocation of $2,400, half of the amount requested. Name of Organization: Aragon Affordable Housing, Inc. Project: Irvine Inn SRO-salaries, supplies, rents, etc. Amount Requested: $12,000 Summary: Michael Lennon, Executive Director of the this organization, is requesting CDBG funds to provide .staff salaries and benefits, rents, supplies and marketing/outreach for a 192-unit single room occupancy (SRO) housing project to be located in the City of Irvine at Jamboree Road and Warner Avenue, near the Tustin boundary. Other funding to be used for the project would include CDBG funds from the County of Orange and area cities as well as private grants and donations. The project will serve "the working poor", those earning 30 to 40 percent of the County's median income ($12 to $20 per hour), which meets federal standards as Iow/moderate income. The applicant anticipates that 40 Tustin residents will benefit from the project which will provide furnished living ~nits for $345 to $396 per month. Staff Review Committee Comments/Recommendation: Funding not recommended. This project has not been constructed at this time. Funds for operating expenses could be allocated in future years, after the facility is built, if found appropriate by the CDBG review committees. The Staff Review Community Development Block Grant Attachment D Page 6 Committee noted that homelessness is a regional issue and Tustin's CDBG funds might be better used in the support of an "umbrella" organization addressing a full range of issues and needs relating to the homeless. Further, the Committee noted that the applicant had no demonstrated experience providing services to Tustin residents or verifiable history of compliance with requirements of other grant programs due to a lack of information regarding previous year's funding requests. Child Care/Early Education Proqrams · Name of Organization: Orange Children & Parents Together, Inc. Project: TAFFY Center Pre-school Program (facility and start- up costs) Amount Requested: $60,000 Summary: The Tustin Acts for Families and Youth (TAFFY) Initiative is a newly created programfunded with grant monies allocated through the Healthy Start Support Services Act (SB 620). The TAFFY program will be a cooperative effort to provide affordable preschool and child care, pre-adolescent recreational programs and low-cost pediatric health care serVices to low/moderate income families in Tustin's southwest neighborhood. A Mead Start pre-school program will be one component of the TAFFY Center. The. applicant, Sue Ko, Executive Director of Orange Children & parents Together (OCPT), is requesting CDBG funds for the acquisition and renovation of a facility to house the pre- school. No specific site has been selected; according to the applicant, a decision regarding a site will be based on available funding, permits and licensing requirements. Other funding sources include Tustin Unified School District, Orange Children & Parents Together, and donations. Healthy Start and Mead Start Grants are pending. OCPT currently operates a Head Start program which is scheduled to expand from 64 children to 102 children in September of 1994. In 1995, the organization is planning for an.~additional 34 children; a total of 136 Tustin children would be served at the TAFFY Center. Community Development Block Grant Attachment D Page 7 · Staff Review Committee Comments/Recommendation: This highly rated application provided complete information, demonstrated a clear and critical need for the proposed services, and showed a strong ability to fund the project. It is a new program, serving Iow/moderate income children, to be established in coordination with other agencies, such as the Tustin Unified School District. The one uncertainty expressed by the Staff Review Committee was that no specific location or site for the program has been identified; however, staff understands that is tied to the 'total level of funding provided. However, fully funding the request 'for $60,000 would not have allowed an appropriate amount of funding for other much needed projects. The review committee noted that the Tustin Unified School District is contributing $20,000 to the proposed program. The committee recommends allocating $20,000 for this project· ~. Name of Organization: Hickory 'Tree Playhouse, Inc. Project: Low cost child care/pre-school Amount Requested: $10,000 Summary: Hickory Tree Playhouse, established by Jerry Austin in 1979, provides child care at low rates to low/moderate income families in southeast Santa Aa, Southwest Tustin and surrounding communities. The program includes day care for preschoolers, before- and after-school care and transportation for elementary children, cultural enrichment, and recreational- and educational programs. The applicant states that 20 children residing in Tustin benefit from the program. The program has been previously funded by program fees, various public funding and private fundraisers. The City of Tustin CDBG fund requested would contribute to staff salaries and benefits. Staff Review Committee Comments/Recommendation: Funding not recommended. While this certainly is a worthwhile program, the Staff Review Committee determined that this application .did not demonstrate as critical need for funding as other programs. This preschool, operated as a non-profit corporation serves only 20 Tustin children and, in many ways, duplicates the services which would be offered by the TAFFY Head Start program. Further, the application is not clear if granting the request for funding would expand the existing program, or fund existing activities. Community Development Block Grant Attachment D Page 8 Youth Proqrams and Services 10. Name of Organization: Boys and Girls Club of Tustin Project: TAFFY Program- " Branch ,, Boys and Girls Club at Heideman School Amount Requested: $30,000 Summary: As previous stated, the Tustin Acts for Families and Youth (TAFFY) initiative is a newly created program funded with grant monies allocated through the Healthy Start Support Services Act (SB 620). The TAFFY program will be a cooperative effort to provide affordable preschool and child care, pre-adolescent recreational programs and low-cost pediatric health care services to low/moderate income families in Tustin's southwest neighborhood. A "branch" Boys and Girls Club is one'component of the TAFFY program. Cliff'Polston, Executive Director of the Tustin Boys and Girls Club, is requesting funds to extend the existing Club, located on West Sixth Street, to a site a. Heideman School, in a collaborative effort with Orange Children & Parents Together and the TAFFY Program to provide after-school recreation services to the children of low/moderate income families in Tustin's southwest neighborhood. Although the application does not specifically state that the Tustin Unified School District supports this program, the District is involved with the entire TA_=FY program and has coordinated with all components. The applicant estimates serving at least 200 youth in year-round after-school, summer and holiday programs. Specifically, the CDBG funding requested would be used for staff salaries, benefits and staff training. Staff Review Committee Comments/Recommendation: With input from the Tustin Police and Community Service Departments, the Staff Review Committee found a critical need for after-school recreation activities in the southwest area of our city. After several meetings with representatives of the Boys and Girls Club and Uustin Unified School District, a cooperative strategy for the provision of an after-school and'summertime recreation program was developed. The School District will provide a facility and custodial services at Heideman E19mentary School. The City will continue to provide a lunch program durin~ summer months funded through the U.S. Department of A~rlcu!sure. The Boys and Girls Club would provide staffing for a "branch" club at Heideman School, targeting the needs of youth in the southwest area of Tustin. While the Boys and Girls Club is a "membership" organization, no CDBG funds c~n be used for membership fees. The applicant Community Development Block Grant Attachment D Page 9 currently provides' a similar recreation service to Tustin youth at the existing Boys and Girls Club facility located on Sixth Street. The Staff Review Committee recommends an allocation of $10,000 to the Boys and Girls Club of Tustin. 11. Name of Organization: Assessment and Treatment Services Center Project: Youth/family counseling center Amount Requested: $20,000 Summary: The purpose of this organization is to halt anti- social and delinquent behavior in youth and to assist victims of rape, abuse, incest and neglect through professional family counseling. While participation in the program is voluntary, a child's entire family much undergo therapy together. The applicant anticipates serving approximately 145 Tustin residents. More than half of the families assisted are low/moderate income; approximately 40 percent of clients are abused children. The CDBG funds requested would be used for staff salaries and benefits, rents, communication costs (telephone, postage) and insurance. Previous years funding sources include the Tustin Police Department and private fundraising. Staff Review Com~uTttee Comments/Recommendation: The Tustin Police Department frequently refers youth and their families to this organization. The application submitted was strong in all areas demonstrating a critical need for such a program, showing experience in the operation of similar programs and having the financial ability to carry out the proposal. It was felt that additional residents could be served with increased funding. The Staff Review Committee recommends an appropriation of '$10,000 to the organization, half of the $20,000 requested. 12. Name'of Organization: YMCA Community Counseling Services Project: Student Assistance Program Amount Requested: $!0,000 Summary: The purpose of the Student Assistance Program (STAP) ~s to provide early intervention for children at' risk for substance abuse, gang involvement, school failure or delinquency. In existence for nine years, the program trains advanced and master's level interns to provide on-campus counseling to studen5s. The applicant anticipates assisting 1,200 Iow/moderate income Tustin residents. Community Development Block Grant Attachment D Page 10 Previous years funding sources included the Fieldstone Foundation, Pacificare Foundation, Irvine Health Foundation, and CDBG funds from three area cities. City of Tustin funds are requested for staff salaries and benefits, supplies staff training ~nd communications (telephone and postage). Staff Review Committee Comments/Recommendation: Funding not recommended. The application does not clearly state whether Tustin schools are currently involved in this program; therefore, it was difficult for the Staff Review Committee to determine if a critical need for the service existed. It was also found that applicant did not clearly demonstrate experience in serving our city's citizens. The Committee noted that this project is for services similar to.those proposed by the Assessment and Treatment Services Center which has proven its ability to provide assistance to Tustin residents. Homeless/Crisis and Emergency Housinq Pro~rams 13. Name of Organization: Olive Crest Project: Homes for abused. Children Amount Requested: $10,000 Summary: Beverly Nestande, Director of Community and Governmental Relations for Olive Crest, is requesting CDBG funds for the refurbishment and improvement of homes for abused children, operated by the organization. According to the applicant, the program has been in existence for 21 years and includes 22 group homes and more that 100 foster homes. Several of the homes are located in Orange County; one of the group homes for teenage boys is located near Santa Clara Avenue and Malena Street in unincorporated North Tustin. Federal CDBG regulations consider abused to be low income persons. Uhe applicant states that 10 Tustin residents would benefit from the allocation of Tustin funds. Staff Review Committee Comments/Recommendation: Funding not recommended. In evaluating this request for funding, the Staff Review Committee certainly recognized the fine work of the organSzation and rated the application quite highly. However, %ke Committee felt that application was not specific in statinq the proposed use of the funds. In addition, the type of programs provided were similar to those proposed by other organizations which serve a greater percentage of Tustin residents. Community Development Block Grant Attachment D Page 11 14. Name of Organization: Laurel House Project: Temporary housing for teenagers in crisis Amount Requested: $15,000 Summary: This organization operates a shelter providing temporary housing (usually 8 -10 weeks) for teenagers in crisis, including runaway and homeless youth. Other services provided include counseling and support for youth and parents, participation in a national runaway hotline switchboard, and interviewing for placement in other shelters or programs. The applicant, Jerry Nail, Vice-Chairman of the Board of Directors, states that of the 73 teenagers sheltered at Laurel House last year, 65 (90 percent) were from the city of Tustin or from schools within the Tustin Unified School District. Approximately, 64 teens (88 percent) were from low/moderate. income families. Staff Review Committee Comments/Recommenclation: This organization is highly regarded by the Tustin Police Department who refers a' significant number of youth to the facility. While the applicant does not specifically state how CDBG funds allocated by the City of Tustin would be used, that was somewhat outweighed by the applicant's demonstrated ability to provide services to our city's residents, and the need to expand them. The Staff Review Committee recommends allocating this program $7,500, half of the requested funding amount. 15. Name of Organization: Interval House Project: Crisis shelters for women and children Amount Requested: $5,000 Summary: As stated in the application, this organization provides emergency shelter to battered women and children in Orange County at four facilities. Of the 550-600 clients served per year, at least 25 are _?ustin residents; approximately 96 percent are low/moderate income. Previous year's funding sources include the County of Orange, Criminal Justice funds, as well as support from cities, the United Way donations and fundraising. The City of Tustin CDBG funds requested would contribute to the cost of supplies. Staff Review Committee Comments/Recommendation: Funding not recommended. This application requested funding for a service similar to that of the Mercy House. While such services are sorely needed in the area, the Staff Review Committee Community Development Block Grant Attachment D Page 12 determined that a relatively low percentage of Tustin residents would be served. Further, the application does not specifically state that the proposal is for an expansion of services as required for funding. 16. Name of Organization: Orange Coast Interfaith Shelter Project: Vocational Assessment and Placement Amount Requested: $6,257 Summary: This organization provides emergency and transitional shelter for homeless families, as well as food, counseling, referrals for child care and employment opportunities, free phone/message service, and gas/bus vouchers for appointments The intent of the 60-day program is to help families become self-sufficient. The vocational testing and assessment program will utilize trained staff/Volunteers to administer tests, evaluate results and assist clients in finding appropriate training or job placement. Of the 1,622 clients served by this program in 1993, 35 (2 percent) were..Tustin.residents. The application states 'this' is a new project, but does not indicate how long it has been in existence. In 1993, it was fully funded by the City of Fountain Valley. The funds requested from the City of Tustin CDBG program would fully fund the Vocational Assessment and Placement Program for 1994- 95; no additional funding sources are indicated. Monies would be used for staff salary and benefits, vocational software and resource books. Staff Review Committee Comments/Recommendation: Funding not recommended. In evaluating this application, the Staff Review Committee noted that a small percentage of those assisted were Tustin residents and a lack of either funding sources for this particular program. While this well-respected organization provides assistance throughout the County, the applicants did not demonstrate experience in providing a service critically needed by Tustin residents. 17. Name of Organization: Orange County Homeless Issues Task Force Pr6ject: Interfaith Shelter Network/Community Education and Awareness Program Amount Requested: $5,000 Summary: This organization is a coalition of public, private and non-profit entities working to prevent and eliminate Community Development Block Grant Attachment D Page 13 homelessness in Orange County through education, advocacy, supportive services , direct service programs as well as develop community leadership. The Task Force has four full- time and six part-time staff members. The application states that 15,000 people benefitted for the program, county-wide; 450 people were Tustin residents. The Community Education and Awareness Program provides research, information and other documents to the community. The applicant states that the organization also provides speakers~ to schools, churches and local governments. The application states that the organization's budget is $148,035, while the education and awareness program budget is $107,050. Previous years funding sources include United Way, various corporations and foundations and· area cities and 'housing authoritieS. The Tustin CDBG funds requested would specifically provide a portion of staff salaries and benefits, supplies and bus passes for clients. , Staff Review Committee CommentS/Recommendation: This organization functions .as an "umbrella" agency for a wide variety of organizations serving the needs of the homeless. The City's Comprehensive Housing Affordability Strategy (CHAS), a report required by HUD which details the housing needs of each city participating in the CDBG program and provides a plan for addressing those needs, states that options for providing support services to the homeless will be explored. The Staff Review Committee notes that providing funding to this organization will help the City to meet that need. The Committee recommends allocating $2,500 in CDBG funds to this applicant. 18. Name of Organization: Mercy House Project: Transitional living center Amount Requested: $5,000 Summary: The Mercy House Transitional Living Center was founded in 1988 by Father Jerome Karcher to provide transitional housing to and supportive services for homeless individuals who are employed, in a job training program or enrolled in a qualified education program. All participants _are low income and homeless, thereby meeting federal regulations for eligibility of CDBG monies. A program targeting single men began operation in 1989; the program targeting single mothers and children is a new project. The applicant anticipates benefitting 60 to 65 persons, approximately 10 of whom would be Tustin residents. Community Development Block Grant Attachment D Page 14 Previous year's funding sources include the City of Santa Aa and City of Costa Mesa CDBG programs, Orange County and City of Santa Aa Emergency Shelter Grant (ESG) programs and the Orange County Housing Supportive Services. The City of Tustin CDBG funds requested would be used for staff salaries and benefits, supplies, communications and professional fees. Staff Review Committee Comments/Recommendation: As a new program, 6his request for funding was rated highly against similar proposals requesting monies for existing programs. The Staff Review Committee notes that the application was concise but complete and clearly demonstrated a need for such as project. The Committee also highly rated that applicant's ability to finance the proposal and, therefore, recommends an allocation of $2,500, half of the amount requested. ~roqrams for 'the Disabled 19 Name of Organization: Dayle MCIntosh. Center for the Disabled Project: Emergency food and shelter program Amount Requested: $3,000 Summary: The purpose of this organization is to increase the capacity for independent living of persons with disabilities through advocacy, education and access to relevant information. In 1984, the Center opened Housing Emergency Assistance Reserved for the Handicapped (HEARTH), the state's first temporary shelter specifically designed and staffed for person with disabilities. Federal regulations for the CDBG program consider the handicapped to be low/moderate income persons. Of the 350 persons anticipated to be benefitted by the program, approximately 10 would be Tustin residents. Previous years funding sources include city CDBG programs, County and State funds, foundations in-kind contributions and fundraisers., and donations. The City of Tustin CDBG funds requested would be used for staff salaries and benefits, rent, communications,insurance, as well as food, maintenance and client services. Community Development Block Grant Attachment D Page 15 Staff Review Committee Comments/Recommendation: In eValuating this application, staff noted the high level and type of service provided at a relatively iow rate per program participant. No other request for funding provided a similar service and the application received consistently high ratings in all areas from the Staff Review Committee. This organization~ provided assistance to the City in the development of an Americans with Disabilities Act (ADA) Transition Plan, as well as the training of City staff. A grant award of $1,500 is recommended. Health and Medical Care Programs and Services 20. Name of Organization: Assistance League of Tustin Project: Children's dental program Amount Requested: $27,510 Summary: ' The Assistance League of Tustin is a philanthropic organization oPerating a number of~.programs for children and seniors. In September of 1993, the League identified a need for a dental health program for Tustin Unified School District children of low-income families. The program was begun in four of Tustin's 10 elementary schools, treating children in kindergarten' through third grade. The Assistance League is requesting CDBG funds to expand the program to encompass the entire kindergarten through fifth grade enrollment - a total of 6,047 students. All students would received dental screening and oral health education; it is estimated that 202 children would receive dental treatment. The previous years funding source was the fundraising efforts of the Assistance League staff and volunteers. The monies being requested would be used for program operating expenses including rent and supplies; however, the majority of the funds would be used for dentist's salaries. Staff Review Committee Comments/Recommendation: Funding not recommended. In evaluating this application, the Staff Review Committee noted that if the program was expanded to all elementary schools within the Tustin Unified School District, many of the participants would not be from iow/moderate income families. It was also noted that this service duplicates that provided by the TAFFY program, one component of which is pediatric medical/dental care. Further, the committee determined that the applicant had not clearly demonstrated a history of participation in and a meeting of the requirements of other federal grant programs. Community Development Block Grant Attachment D Page 16 21. Name of Organization: People for Irvine Community Health (PICH) Project: "Info Line" Project-medical information and referral service Amount Reques ted: $ 5,887 Summary: The purpose of this organization is to provide health education and service project for Orange County residents.- The INFO LINE project was created to provide free comprehensive information and referral services to callers throughout the county. The computerized database includes information on counseling, emergency food, shelter, legal and medical services, parenting assistance, transportation, child care, and programs for seniors. In 1993, the service received 16,404 calls, 400 (2.5 percent) of which were from Tustin residents. The applicant states that 80 percent of calls are from low-income families or individuals. Previous years funding was provided by Irvine Medical Center, the County of Orange Social Services Agency and other organizations. The applicant states that $4,500 of the Tustin CDBG funds requested would be used to conduct a public information campaign to market the program within the city; the balance would be used to offset the cost of providing the service to Tustin residents. Staff Review Committee Comments/Recommendation: 'Funding not recommended. In reviewing this application, the Staff Review Committee noted that a small percentage of those served by the program are Tustin residents. The Committee also noted a potential difficulty in verifying that service .users are low/moderate income, and found that the application did not clearly demonstrate a history of compliance with regulations of other federal grant programs. Culture and Arts Proqrams 22. Name of Organization: Tustin Area Historical Society Project: Operating Expenses Amount Requested: $5,700 Summary: The organization is re~aesting funding to offset a budget shortfall which occurred i~ the 1993 fiscal year. The monies requested would be used for general operating expenses such as salaries and benefits, supplies, rent, communication, insurance and the publication cf a newsletter. Previous funding sources include private donations, membership fees, and fundraising efforts. Community Development Block Grant Attachment D Page 17 The application states that support, of the request will benefit all Tustin residents. Staff Review Committee Comments/Recommendation: Funding not recommended. In the evaluation of this application, the Staff Review Committee recognized the important service the organization provides to residents. However, it was noted that a history of compliance with responsibilities and requirements of other grant programs could not be verified. Further, it was noted that the service provided by the applicant may not meet the national objectives of the CDBG program or serve a pressing need. The Review Committee also noted that the applicant might consider requesting funding from the newly created Tustin Community Foundation (TCF), a non-profit organization formed to enhance community services. 23. Name of Organization: Tustin Area Council for Fine Arts/Tustin Chamber of Commerce Project: Community Youth String Orchestra Amount Requested: $11,920 Summary: The organization is requesting funding to establish a youth string orchestra program for children ages six through · nine. The applicants state that similar county programs are for older children, and cite that there is no youth orchestra in Tustin. The applicants anticipate starting the program with 12 or more children, ultimately growing to a membership of 50, half of which would be from iow income families. There are no other sources of funding indicated in the application. The Tustin CDBG monies would be used for teachers and conductors salaries and benefiss, rehearsal space in a City facility, communications and staff training. Only $500 is allotted to "supplies" which includes music, music stands and the subsidy of instrument rental for children on scholarships. Staff Review Committee Comments/Recommendation: Funding not recommended. The City of Tustin Community Services Department has not been contacted regarding this proposal or the use of a City facility for rehearsal purposes. Tke Review Committee -noted that the application states that the applicant is a non- profit corporation; however, no supporting documentation is provided. Other portions of the application seemed incomplete, as well. Further, the Committee noted that if 50 percent of the orchestra members are low income, the $500 allotted by the applicant for music and instrument rental subsidy seems a low amount. In addition, this proposal may Community Development Block Grant Attachment D Page 18 not meet any of the national objectives or pressing needs required for CDBG funding. .The Review Committee suggests the applicant consider requesting funding for this and other proposed projects from'the Tustin Community Foundation. 24. Na~e of Organization: Tustin Area Council for Fine Arts/Tustin Chamber of Commerce Project: Stay N Paint Not Spray Paint Program Amount Requested: $38,900 Summary: The applicant is requesting CDBG funding to establish an art program to be conducted in Tustin schools and parks. The purpose of the program would be to provide art materials and .appropriate place for "would-be', graffiti artists and taggers to create and display artwork. The application states that Tustin area youth and college students, under supervision of qualified artists and instructors, would conduct the art groups comprised of school children ages eight to 14 years. According to the applicant, potentially, all Tustin residents would benefit from the program through a reduction in vandalism and City maintenance costs. There are no additional funding sources indicated for the program; instead in-kind services would be provided by the member of the Tustin Area Council for Fine Arts. City of Tustin CDBG funds would be utilized for staff salaries and benefits, supplies, communications, insurance, staff training and administration. Staff Review Committee Comments/Recommendation: Funding not recommended. In evaluating this request, it was noted by the Review Committee that the proposal is' inconsistent with previously made recommendations of the Tustin Pride Graffiti Sub-Committee not to support a similar proposal. The Tustin Pride group discouraged this "glorification" of graffiti and tagging. The Tustin Police stated that most taggers "get a thrill about breaking the law." Further, a verified history of compliance with the requirements of other grant programs was nou provided and that no other funding sources were indicated. Portions of the application were incomplete, as we~l. 25. Name of Organization: Tustin Area Council for Fine Arts/Tustin Chamber of Commerce Project: Petite Picasso Program Amount Requested: $38,900 Community Development Block Grant Attachment D Page 19 Summary: The applicant proposed the use of CDBG funds to establish an art program for toddlers and young children, ages two tO five. The program would be conducted at local pre- schools, child care centers, schools, parks as well as public and private recreation facilities. The application states ~hat Tustin area youth and college students, under supervision of qualified instructors, would conduct the art sessions. According to the applicant, potentially, all Tustin residents would benefit from the program through teaching young children an appreciation for nature and their surroundings; inappropriate methods of self expression, such as graffiti and vandalism; and non-threatening communication of their feelings. There are no additional funding sources indicated for the program; instead in-kind services would be provided by the member of the Tustin Area Council for Fine Arts. City of Tustin CDBG funds would be-utilized for staff salaries and benefits, supplies, communications; insurance, staff training and administration. Staff Review Committee Comments/Recommendation: In evaluating this request for funding, it was noted that the applicant had not clearly demonstrated a critical need by Tustin residents for the service proposed, nor was the ability to finance the proposal shown. The Staff Review Committee noted that other portions of the application were incomplete and that the eligibility for funding under the CDBG program was questionable. The Committee suggests that funding throug~ some other means, such as the Tustin Community Foundation, may be appropriate. PR: kd: br\cdbgsum, mem May 04, 1994 City of Tustin, Community Devei. Dept. c/o Ms. Paula Rankin P.O. Box 3539 Tustin, CA 92681-3539 Re: CDBG Funding Request [or Pair Housing Services- Dear Ms. Rankin and CDBG Citizen Participation Committee: Please reconsider funding this agency's CDBG proposal, for the provision of fair housing services, at the requested level. The amount is already at bargain level. Most local governments fund their essential fair housing services under their CDBG Administrative Category. In addition, pending HUD Regulations will soon provide a distinct CDBG Category for services, which 'Affirmatively Furthering Fair Housing." This agency has a 20-year service relationship with most entitlement local governments. We have a reputation for proportionately spreading the cost of services, so as to provide them at the least possible cost to each respective city. This agency's fair housing proposal before you contained a bargain cost, which is · only possible through the fair-share pooling contribution of other local governments. We give straight bottom-line figures, so that we can provide each city with stable fair housing services, which have consistently complied with HUD Regulations. Please reconsider funding this agency at the requested level. Thank you, for your reconsideration on this matter. Sincerely yours, David T. Quezada Executive Director CC: Board of Directors City Manager 'A HUD Certified Counseling Agency" FAIR HOUSING COUNCIL of ORANGE COUNTY 1222 N. BROADWAY, SANTA ANA, CALIFORNIA 92701 [] (714) 569-0823 "Se?.' ?g Orange County Since 1965" EQUAL 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 94-54 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF. TUSTIN, CALIFORNIA, APPROVING THE CITY'S 1994-95 APPLICATION FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS AND AUTHORIZING SUBMISSION OF SUCH APPLICATION TO THE FEDERAL DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT. WHEREAS, under the Housing and Community Development Act of 1974, as amended, Federal assistance may be provided for the support of community development activities which are directed toward certain specific objectives as set forth in the Act as the Community Development Block Grant (CDBG) Program; and WHEREAS, citizens were furnished with information concerning the CDBG Program, the range of eligible activities, and the proposed use of funds through a Citizen Participation workshop held on April 18 and 27, 1994; and WHEREAS, a staff report has been prepared recommending proposed projects for the City's participation in the 1994-95 CDBG Program. · WHEREAS, a public hearing to obtain the views of citizens on community development and housing needs was held by the City Council on May 16, 1994 NOW THEREFORE BE IT RESOLVED, the City Council of the City of Tustin resolves as follows: Section 1: The City of Tustin's 1994-95 application for CDBG funds, and the proposed use of funds is hereby approved in the order of prioritization identified by Council at their hearing of May 16, 1994, and in Exhibit A of this Resolution. Section 2: Staff is hereby directed to.prepare and submit an application reflecting Council's desires and direction for the City's participation in the 1994-95 CDBG funding year. Section 3: The City Manager of the City of Tustin or his designated representative is authorized to execute such documents, certifications, contracts, or other instruments as may be required to carry out the City's Community Development Block Grant Program. Section 4: The City Clerk shall certify to the adoption of this Resc!ution and shall file a copy of said application with the minutes of this City Council meeting. Resolution No. 94-54 Page 2 3 4 PASSED and ADOPTED by the City Council of Tustin this 16th day of MaY, 1994. 6 7 8 THOMAS R. SALTARELLI Mayor 10 11 12 13 14 15 16 17 18 19 20 Mary E. Wynn, City Clerk STATE OF CALIFORNIA ) COUNTY OF ORANGE ) CITY OF TUSTIN ) SS CERTIFICATION FOR RESOLUTION NO. 9~4-54 MARY E. WYNN, City Clerk and ex-officio Clerk of the City Council of the City of Tustin, California, does hereby certify that the whole number of the members of the City Council of the City of-Tustin is five; that the above and ~oregoing Resolution No. 94-54 was duly adopted at a regular meeting of the TuStin City CoUncil, held on the 16th day o.f May, 1994. COUNCILMEMBER AYES: COUNCILMEMBER NOES: COUNCILMEMBER ABSTAINED: COUNCILMEMBER:ABSENT: 21 22 23 24 MARY E. WYNN City Clerk PR: kd\94- 54. res 25 ~: 9.6 27 EXHIBIT A RESOLUTION NO. 94-54 Projects Public Facilities and Improvements · Frontier Park Restroom · "C" Street reconstruction · Mitchell Avenue widening - Design engineering costs only' Removal of ~trchltectural Barriers · Removal of architectural barriers - Tustin Area Senior Center · Removal of architectural barriers - Frontier Park (Pursuant to the Americans with Disabilities Act) Rehabilitation an4 Preservation Activities · Historic Property Rehabilitation Program - Utt Juice Company building · Commercial Rehabilitation Program · Graffiti Removal · Support staff for Housing Rehabilitation/ Code Enforcement Subtotal Public Services Feedback Foundation, Inc. (Project TLC) Assessment and Treatment Services Center (Youth/family counseling center) Orange Children & Parents Together, Inc - TAFFY Center Pre-school Program (Facility and start-up costs) ~oys and Girls Club of Tustin - TAFFY Program* ("Branch" Boys and Girls Club at Heideman School) Dayle McIntosh Center for the Disabled (Emergency food and shelter program) Funding Amount $110,000 159,500 15,000 10,395 8,800 50,000 25,000 35,000 10,180 $423,875 $ 14,600 10,000 20,000 10,000 1,500 · 2,000 Fair Housing Council of Orange County (Housing counseling agency) Orange County Homeless Issues Task Force (Interfaith Shelter Network/Community Education and Awareness Program) 2,500 Laurel House (Temporary housing for teenagers in crisis) 7,025 Mercy House (Transitional living center for women with children) 2,500 Subtotal $ 70,125 Total $494,000