HomeMy WebLinkAbout13 DEST OF RECORDS 05-16-94AGENDA
NO. 13
5-16-94
inter-Com
DATE: MAY 16, 1994
TO:
FROM:
SUBJECT:
WILLIAM A. HUSTON, CITY MANAGER
COMMUNITY DEVELOPMENT DEPARTMENT
AUTHORIZATION FOR DESTRUCTION OF ORIGINAL COPIES OF COMMUNITY
DEVELOPMENT DEPARTMENT RECORDS WHICH HAVE BEEN MICROFILMED
RECOMMENDATION:
It is recommended that the City Council authorize the destruction
of certain original building plans, calculations, permits, and
correspondence which have been microfilmed.
FISCAL IMPACT:
The Community Development Department collects a microfilm fee for
all projects in order to recover the costs associated with
microfilming records. ., ~
BACKGROUND/DISCUSSION:
The Community Development Department.,prepares official plans,
calculations, permits and correspondence for microfilming upon
completion of a project. The microfilm contractor prepares two
copies of each original document and returns the microfilm copies
and the originals to Community Development Department. The
microfilm copies are compared against the inventory sheets prepared
when processing records for microfilming to ensure that the
microfilm copies are complete. Following the audit of the
microfilm, one set of microfilmed copies is provided to the City
Clerk's office as a permanent record. The second set of
microfilmed records is maintained in the Community Development
Department for use by the public and City staff.
California Health and Safety Code Section 19850 requires the
Building Department of every city or county to maintain an official
copy, which may be on microfilm, of the plans of every building,
during the lif~ of the building, for which the department issued a
building permit.
Attached is a summary of the projects which have been microfilmed.
Rick Brown
Building Official
~hristine AK Shin~e~on
Assistant City Ma'nager
RB: CAS: jk: kbc\microf lm
ATTACHMENT
City Council Staff Report
May 16, 1994
Summary of the projects which have been microfilmed:
Tracts: 12763, 13038, 13044, 12866, 13080, 13161, 13106, 13080,
13044, 12870, 12442, 14110, 6732, 8490, 8301, 8028, 7954, 7979,
7846, 6749, 7420, 7750, 12732, 5142, 6110, 8912, 9345, 9410, 9387,
13824, 13746, 13786, 13788, 13735
Street Addresses: Miscellaneous completed permits for projects
throughout the City. The Building Official maintains a detailed
inventory of specific addresses which have been microfilmed. The
list is 47 pages long for this lot of microfilm.