HomeMy WebLinkAbout19 PROJECT 600094 05-16-94)ATE: MAY 16, 1994
Inter-Com
TO:
FROM:
SUBJECT:
WILLIAM A. HUSTON, CITY MANAGER
PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION
PROFESSIONAL SERVICES - RAWLINGS RESERVOIR REPAIR (CITY
PROJECT NO. 600094)
RECOMMENDATION
That the Tustin City Council, at its regular meeting of May 16,
1994, approve Addendum No. 3 to the Professional Services Agreement
with the firm Of Robert Bein, William Frost and Associates,'dated
March 21, 1991, for design and construction inspection services for
repair of the retaining wall at Rawlings Reservoir.
FISCAL IMPACT
Currently Budgeted from-Certificates of
Participation (Bond Proceeds).
..... Original'design contract including
-~ Addendums NO~ 1 and No. 2 ~"..
Amount requested per Addendum No. 3
Less: Unused portion of Original
Contract
Total remaining fee requested per
Addendum Nb. 3
$643,000.00
$ 86,650.00
~:$133,460.00
$~4.075.00)
.~..$109~385.00 ' -
BACKGROUND
At its meeting of January 7, 1991, it was reported to -the City
Council that staff was proceeding, on an emergency basis, to
procure the services of an engineering consultant for the purpose
of designing repair or replacement of the subject retaining wall.
Subsequently, on March 21, 1991, an agreement was signed with the
firm of Robert Bein, William Frost and Associates.
As the design proceeded, and as geotechnical and survey data became
available, it became apparent that the project would be much more
complex than anticipated. The~ major obstacle was that the
southerly portion of the retaining wall was constructed on the
property line of the adjoining residential property. The owner of
that property had constructed numerous improvements within close
proximity of.the subject wall, which would need to be removed in
order to accomplish the repair.
Several alternatives for repairing the wall were prepared by the
consultant, evaluated by City staff, and discussed with the
neighboring property owner.
The owner initially expressed a desire to retain ownership in his
property and provide the City with an easement on which the repairs
could be accomplished. This would have required that the
improvements to the property be demolished and reconstructed, or.
that he be compensated for full replacement- 9~lUe~.'' of·..~ ~'~'.~
improvements. This added considerable expense to the project.
After reviewing this alternative in depth, it was determined that
this approach would not be in the best long term interests of the
water system.
At its meeting of March 1, 1993, the City Council authorized staff
to strive to reach an agreement with property owner for purChase of
the entire adjacent property, and if an agreement could not be
reached, to initiate condemnation proceedings. It was determined
that the long term needs of the water system, including current and
future maintenance requirements, the need for future expansion of
the reservoir, and the need for a booster pump station in the area,
required that the property be purchased outright.
Negotiations commenced with the property owner, and on July 15,
1993, he signed an agreement providing for the sale. of his property
to the City. An Initial Environmental Study and Negative
Declaration, in accordance with the California Environmental
Quality Act, was required before the sale could be completed. This
was approved by City Council, through ResOlution 93-106 on
September 20, 1993.
-
Escrow was opened on August 30, 1993. During escrow, the Initial
Study and Negative Declaration was completed-and several issues of
clguded-title to the property arose and ~ere resolved. Escrow was.
closed on March 29, 1994. ~ "'~' ~-~.~-
.
-.
DISCUSSION· ~ .'
The-original design contract, and first' tWo addendums, in the
amount of $86,650.00, allowed for preliminary design"-and
geotechnical work to be completed. This was necessary in order to
develop construction alternatives which could be'discussed with the
neighboring property owner and co-operatively evaluated with City
staff. It established firm design parameters so that the
engineering consultant canproceed with final design, per Addendum
No. 3, at a cost of $109,385.00.
Following is a tentative schedule for completion of the project.
Approval Final Design Contract
Complete Final Design
Advertise Construction Bids
Award Construction Contract
Begin Construction
Complete Construction
05/16/94
07/15/94
07/17/94
09/14/95
10/17/94
01/31/95
Robert S. Ledendecker
Director of Public Works/
City Engineer
Gary R. ~;eeh
Water Services Manager
RSL:GRV:klb:rawlings
AtIschmcnt
Cl be t CBeixt , Villiam CFFost c ssociates
PROFESSIONAL ENGINEERS, PLANNERS & SURVEYORS
May 3, 1994
JN 27423
Mr. Gary Veeh
CITY OF TUSTIN
300 Centennial Way
Tustin, CA 92680
Subject:
Rawlings ReservOir
Addendum #3 to Professional Services Agreement dated March 21, 1991
Dear Gary:
As a reSUlt of changes in the' Scope of Work and requested additional services by the City
of Tustin, we have prepared this addendum to our contact for additional services to repair
the Rawlings Reservoir retaining walls. This is a cOntinuation of work activities originally
authorized by_City of Tustin per the signed agreement dated March 21, 19-91. -.
This addendum contains our Scope of Work and Fee EStim~t~e'attached'as Exhibits -'A" ~tnd
"B' for your review and approval.
We estimate that Plans, Specifications and Cost Estimate can be submitted to-the City for
review eight weeks after Authorization to Proceed.
We at Robert Bein, William Frost and Associates appreciate this opportunity to be of
continuing service to the City of Tustin and are looking forward to assisting you on these
tasks for this project. Please feel free to call me if you have any questions or if we can
provide you with any information.
Sincerely,
Paul yoUng, S.E.
Vice President
Structural Engineering
BC:bjk\27423\add-3
Accounting (2) ' ~
o
Bob Kallenbaugh oo ,~,~
Gary Miller °. ~x ~ t,,'s
14725 ALTON PARKWAY ® P.O. BOX 57057 ° IRVINE. CALIFORNIA 92619-7057 ® (714) 472-3505 ® FAX (714) 472-8373
OFFICES LOCA]ED THROUGHOUT CALIFORNIA
Robert Bein, William Ftc
Contract Agreement with
nd Associates
City of Tustin
Exhibit
Scope of Work
Rawlings Reservoir
Addendum #3
May 3, 1994
The Client and Consultant, for mutual consideration hereinafter set forth agree as follows:
A. Consultant agrees to perform the following services:
PHASE II DESIGN SERVICES
TASK 01 Project Meeting Attendance and Consultation
Consultant shall attend regularly scheduled meetings with Client to review the
progress of the work included within this contract and to provide consulting services.
A maximum of 30 hours are included within this Scope or Work. Additional
meetings and consulting services will be performed, if required, on an hourly basis
for an additional fee.
Field Survey .Services .
·
Consultant shall collect detail survey data of existing alley curb line between Foothill
Boulevard and the first private way driveway approximately 800 lineal feet along alley
and other'misCellaneous spot 'elevations within the residence site. Consultant Shall
identify locations to pothold for final designs. .-... _ _.___ --
TASK 03 Civil Improvement Plans
Consultant shall prepare a demolition plan, final grading, and alley improvement
plans and details on standard citY mylars for the construction of the reservoir repairs
including the following:
Prepare a project title sheet consisting of City's Standard Public Works title
sheet along with pertinent notes and location maps.
Prepare a demolition and clearing plan of the existing facility and adjacent lot.
at a scale of 1" = 10'.
Prepare a detail sheet illustrating the removal and relocation of the valves and
appurtenants associated with the reservoir inlet/outlet system. Included in the
relocation will be the main valve and 16" reservoir main, extension of three
each subdrain pipes, a three-inch drainage pipe and a two-inch irrigation line
and valves. Also illustrated will be the valve house lighting and telemetry
lines.
Exhibit 'A'
Client Initials
JN 27423
Page 1
Robert Bein, William Fr nd Associates
Contract Agreement with me City of Tustin
May 3, 1994
Prepare landscape and irrigation plans and details for the new slopes at a
scale of 1" = 20'.
Prepare grading plan for the new slopes at a scale of 1" = 20'. Also prepare
alley plan and profile including alley entrance removal and replacement.
The final products include:"-
ae
Title Sheet (1 sheet)
Demolition Sheet (1 sheet)
Detail Sheet (1 sheet)
Grading and Improvement Plan (1 sheet)
Landscape and Irrigation Plan (1 sheet)
TASK 04 Structural Improvement Plans
Consultant shall revise and complete previously prepared engineering design and
structural drawings as follows:
Finish Soldier pile'wall design based on geotechnical engineer's
recommendations. ~.
Review masonry retaining wail'Sections for geotechnical and structural
requirements.
Design Cathodic Protection System for .soldier Piles and_ .Sui~ey
Monitoring System for earthwork adjacent to existing reservoir.
Coordinate project with geotechnical engineer and civil site Work plans.
Revise Sheet S1 - Wall Demolition Plan and Site Plan- update to
show proposed, construction.
,.
Revise Sheet S2- Wall Elevations.
- Add gunite panel details for top of soldier pile wall.
- Add 90 degree wall at southeast corner.
·
Revise Sheet S3 - Retaining Wall Sections - Add fence on top
- Vault Details (structural)
- Cathodic Protection System Details
- Survey Monitoring System Notes and Details
- Construction Sequence Notes
- New Slough Wall at Toe of South Fall
Exhibit "A'
Client Initials ~
JN 27423
Page 2
Robert Bein, William Fr( ~d Associates
Contract Agreement with t,,c City of Tustin
· The final products include:
May 3, 1994
a.
Sheet SI - Wall Demolition and New East Wall Plans
Sheet S2 - Wall Elevations and Details
Sheet S3 - Wall Sections, Details and Notes
TASK 05 Geotechnical Services
Consultant shall provide supplemental recOmmendations and report for soldier pile
wall, (including slope movement and temporary anchorage if required), east retaining
wall backfill criteria, swimming pool removal and excavation filling, south wall fill
material and placement.
TASK 06 Quantity and Cost Estimate
Provide engineering services for the preparation of a construction quantity and cost
estimate. The quantities will be developed from the final construction plans
prepared for the site grading and retaining wall improvements along with other
appurtenance. Unit costs will be based upon the most current cost information for
receht similar projects in the area compiled by the Consultant. and approved by the
Client. Costs will be presented in tabular form for review by the Client. Work under
this item specifically .excludes preparation of cost estimates during stages prior to
final plan preParation. The quantity and cost estimates Will both be prepared at the
initial agency plan-review and final acceptance.'
..
Consultant shall prepare the Special Provision portion of the Construction
Specifications and Contract Documents suitable for bidding and awarding of the
Contracts for the civil and structural engineering improvements to be-constructed.
These special provisions shall be incorporated into the Client's standard construction
document package. The Client shall provide the Consultant a standard 'boiler
plate' document utilizing a typical construction format. This work item specifically
excludes development of the 'boiler plate"portions of the specifications. The fee
for this work item is based on the. preparation of one master set of special provisions
for the proposed improvements and excludes the development of specifications for
multiple construction phases or additional specifications for bidding purposes.
'Specifications for the project will conform with the most recent applicable standards
and specification from:
ao
City of Tustin
Standard Specifications for Public Works Construction
Applicable APWA
Exhibit UA"
Client Initials
JN 27423
Page 3
Robert Bein, William Fro ' and Associates
Contract Agreement wit~ City of Tustin
PHASE III CONSTRUCTION SUPPORT SERVICES
May 3, 1994
TASK 08: Bidding Review Phase
Consultant shall provide construction plan interpretation and post design/consultation, if
required, during the bidding phase of the project. Consultant shall provide evaluation of
the bids and other consulting services as requested. For budgetary purposes, it is estimated
that approximately 24 man-hours will be required for this purpose. Actual work will be
provided on a time and materials basis in accordance with the attached rate schedule.
TASK 09: Construction Plan Interpretation/Consultation
Consultant shall provide services during the construction phase of the project to interpret
plans and recommend plan revisions based upon actual field conditions encountered during
construction as field conditions require. This task includes the review of Shop Drawings
submitted by the Contractor for conformance with the improvement plans and specifications.
Consultant shall review and assist in evaluating change order requests. A maximum of 40
hours has been budgeted for this task. Actual work will be provided, if required, on a time
and materials basis in accordance with the attached rate schedule.
TASK-10:
I.
Contract Admini.qtrafion and Inspection
..
CONTRACT ADMINISTRATION
1.
e ' -~:~'
.
.
Coordinate and monitor shop drawing review and design clarification requests.
Schedule .and conduct-pre-construction: meeting,~: as. well~.~ as- periodic..-
construction coOrdiniltion meetings with the City; .engineer, C°n..tract0_r,-and
other associated parties as may be applicable.
Review construction progress and prepare monthly payment
recommendations.
Prepare monthly progress report.
Review and negotiate change order requests submitted by contractor.
Coordinate construction surveying requirements as needed by the contractor.
II. INSPECTION
1. Provide
.
.
.
.
full-time construction inspection during the duration of the
construction peri0.d as required to monitor construction and contractor's
activities. A construction period of 3 months has been assumed for budgetary
purposes.
Provide coordination with governmental agencies as required under any
permits.
Coordinate required testing of soils, compaction, concrete and other testing
services as needed.
Prepare daily inspector's report and construction progress and documentation
photos. -
Meet with City staff as required to discuss project status and resolve any field
construction problems.
Exhibit
Client Initials
JN 27423
Page 4
· May 3, 1994
Robert Bein, WilliaIn Frc
Contract Agreement with
nd Associates
City of Tustin
o
Conduct final project inspection including preparation of final project completion
punchlist.
It should be noted that the proposed budget is based on providing part-time contract
administration and full-time inspection during the anticipated 3-month field construction
period.
The estimated manpower requirements and budget for this project are summarized below.
However, because of the many unknowns associated with construction projects and their
duration, we would propose to provide these services on a time-and-materials basis.
Project
Mgr. Inspection Total Estimated
Description (Hours) (Hours) Hours Budget
1. Contract Administration
72
TASK 11:
1"
Inspection
Budget Total for Task 10
480
"Ge°technical Observation·
.
·
Soldier l~e InStallation ' Ge°technical Staff Engineer-
Budget: 32 hours @ $85 per hour
72
480
$7,200
$38,400
$ 45,600
2.
Field Testing - Geotechnical Technician
Backfill and Fill Placement and
Concrete Cylinders (12)
Budget: 40 hours @ $48 per hour
ge
.
Laboratory Testing
Soil (Dry Destiny and Sieve Analysis)
Concrete Cylinder Tests
Budget: $1000
Prepare report of field observation and testing during construction
Budget: $1500
Actual work for items 1 and 2 will be provided on a time and material basis at the stated
hourly rate.
Exhibit 'A~ JN 27423
Client Initials ~ Page 5
Robert Bein, William Fi .nd Associates
Contract Agreement with ,,e City of Tustin
May 3, 1994
TASK 12: Prepare URecord Drawings'
Consultant shall, subsequent to completion of construction, review URecord Drawing' plan
mark-ups to be provided to the Client's Construction Manager by the Client's Contractor.
Consultant shall: 1) Verify, to the best of his ability, the changes from original design, 2)
Draft the ~Record Drawing' changes per the mark-ups provided, and 3) Verify, to the best
of his ability, that the contractors work as being in substantial compliance with the intent
of the construction documents based upon obtaining written reports for all inspection
provided by others and based upon written notification by the Project Surveyor. For the
purpose of this proposal a budget estimate for this task is provided. Actual work to
complete ~Record Drawings' shall be on a time and material basis in accordance with the
attached rate schedule.
TASK 13: Construction Staking and Surveying
Consultant shall provide construction staking as required to complete the Project. The
staking shall consist of (1) one set of removal stakes (2) one set of rough grade stakes
establishing horizontal and vertical control and (3) one set for retaining wall. (4) Survey
services for-monitoring soldier pile wall deflection and movement of east wall of reservoir
during construction of soldier pile wall and retaining wall backfill placement. Additional
stakes may be provided at the request of the client or Contractor as part of additional
request for S~rvices. ~.
Budget for Monitoring Piles:
10 site visits '@'4 hours per visit during excavation,
masonry wall construction and backfilling.
ADDITIONAL SERVICES
Services which are not specifically identified herein as services to be performed by RBF or
its consultants or additional work in manhours that exceeds budget fee are considered
UAdditional Services' for purposes of this Agreement. Client may request that RBF
perform services which are Additional Services. However, RBF is not obligated to perform
such Additional Services unless an amendment to this Agreement has been fully executed
setting forth the scope, schedule and fee for such Additional Services. In the event RBF
performs Additional Services before receipt of such executed amendment, Client
acknowledges its obligation to pay for such :~'r~4ces at RBF's standard rates, within 30 days
of receipt of RBF's invoice.
Exhibit "A' JN 27423
Client Initials Page 6
Robert Bein, William Fro: :1 Associates
Contract Agreement with t~lc City of Tustin
May 3, 1994
EXCLUSIONS
Consulting services relating to any of the following tasks may be completed by Consultant
if negotiated under a separate contract for an additional fee; but are presently specifically
excluded from this Agreement:
· Potholing for utilities.
ASSUMPTIONS
Consultant's obligations hereunder are based upon the following understanding:
1)
Client shall provide record documents signed by the responsible professional
engineer for the existing facilities no later than one week subsequent to
receipt of written authorization to proceed.
CLIENT RESPONSIBILITIES
1)
Client shall provide access to the site.
_
Client shaH' notify property resident in 'advance concerning construction
schedule, removal of site trees,, demolition schedule for rear yard elements~
and interruption of utilities during construction.
..
3) Client is to provide any and all indemnification,'abatement~ dispoSal-or-6ther -- -
actions required by local, state or federal law regarding hazardous materials.
4) Client shall pay all governmental fees and costs.
5)
Client will require any construction contractors to indemnify Consultant from
any and all losses, damages, claims,, expenses, including attorneys fees, and
costs arising out of the contractor's work, excepting only losses, damages,
claims, expenses including attorneys fees, and costs which are caused by the
sole negligence or willful misconduct of~RBF in performing its services under
this agreement. Client will require that the construction contractors add RBF
(Consultant) as an additional insured in the comprehensive general liability,
auto liability, workers' compensation and builders risk insurance coverages
required by Client.
Exhibit 'A'
Client Initials ~
JN 27423
Page 7
Robert Bein, William Fro ~d Associates
Contract Agreement with .... City of Tustin
May 3, 1994
EXHIBIT 'B'
COMPENSATION
RAWLINGS RF_~ERVOIR
Robert Bein, William Frost & Associates (RBF) will complete the Design Sex-vices outlined
herein and invoice Client monthly on a percentage of completion basis. RBF will complete
the Construction Support Services outlined herein and invoice client monthly on a time and
material basis based upon the schedule of Professional Fees attached. Any work considered
to be outside of the scope contained herein will be accomplished as "Extra Work" on a
Time and Materials basis in accordance with the enclosed Hourly Rate Schedule. The
allowance for reproduction services is a budget amount representing an initial authorization.
Actual costs for blueprinting and reproduction services will be billed to the Client directly
without markup or handling fees.
TASK DESCRIPTION
PROFESSIONAL FEE
Phase H Design Services
01 Project Meeting Attendance $3,750.00
02 Field Survey Services 2,400.00
03 Civil Improvement Plans 15,950.00
04 Structural Improvement.Plans 18,730.00
05 "Geotechnical Services .. ~' 5,540.00
06 Quantity and Cost Estimates .. 3,700.00
07 Specifications and Bid Document .,' 5,760.00
.... .--.. Subtotal.~ -.~ .-..... ~ ~- .~ ~-~ '~,'i~ ~,. ,~ ".' ~ $55,830.00
..-~
Phase m Construction Support Services
08 Bidding Review Phase $2,640.00
09 Construction Plan Interpretation/Consultation 4,400.00
10 Contract Administration and Inspection 45,600.00
11 Geotechnical Observation 7,140.00
12 Prepare Record Drawings 2,350.00
13 Construction Staking 12,500.00
Subtotal $74,630.00
TOTAL PROFESSIONAL FEES
Reimbursable Expense
$130,460.00
$3.000.00
TOTAL FEE REQUESTED
Remaining Original Contract Budget-Phase Il
Remaining Original Contract Budget-Phase III
Remaining Addendum 1 Budget
Remaining Addendum 2 Budget
$133,460.00
($1,865.00)
(14,900.00)
(7,032.00)
(278.00)
TOTAL FEE REQUESTED (Addendum 3)
$109,385.00
Exhibit "B"
Client Initials
JN 27423
Page 1
bext Bei , illiam CF ost c ssociates
PROFESSIONAL ENGINEERS, PLANNERS & SURVEYORS
OFFICE PERSONNEL
HOURLY RATE SCHEDULE
Effective August 1, 1993
Principal .............................................................................................................................................. $130.00
Project Director ..................................................................................................................................... 115.00
Structural Engineer .................................................................................................................................. 98.00
Project Manager/Project Engineer ........................................................................................................... 90.tg.,3
Corrosion Engineer .................: ............................................................................................................... 85.00
Senior' Engineer. ...................................................................................................................................... 81.00
Senior Desiener/Planner...
v - ...................................................................................................................... 75.00
Design Engineer/Designer (CADD) ........................................................................................................ 70.00
Mapping Calculator ................................................................................................................................. 67.00
Enviromnent',d Manager .......................................................................................................................... 60.00
Senior Drafter/Technician ....................................................................................................................... 56.00
Financial Analyst ..................................................... , ...................... : ....................................................... 55.00
Designer/Planner ..................................................................................................................................... 55.00
_Drafter/GraPhic .Artist :. ........................................................................................................................... 48.00
Enviromnental Analyst/Staff Planner ..................................................................... ,'.} .............................. 45.00
Engineering/Planning Aide ................................................................................... 2 ................................. 38.00
FIELD PERSONNEL
3-Mm~ Survey Crew ............. :2 ......................................................................................... ~ .............. ,...$192.00
2-Man Survey Crew ........................................................... : ............ ~.:..-: ..... :..~ ................ ~ ...... :.~,:-: ......... 148.00-
Field Supervisor ....................................................................................................................................... 88.00
-
CONSTRUCTION MANAGEMENT
Consu'uclion Manager ........................... : ......................................................................... : .................. $110.00
Field Superintendent ................................................................................................................................ 90.(gl
Resident Engineer/Pn~ject Mtmager ........................................................................................................ 85.0(~
Assistant Field Superintendent ................................................................................................................ 78.00
Senior Construction Inspector ................................................................................................................. 73.00
Construction Inspector ................................ .. ............................................................................................ 68.00
F:ield Office Engineer. ............................................................................................................................. 60.00
Consu'ucfion Teclmicim~ ..........................................................................................................................
COMPUTER & OTIIEP, SERVICE FEES
Computer Aided Design and Drafting ................................................................................................ $ 35.00
P.C. Work Station .................................................................................................................................... 15.00
Cleric;d/Word Processing ........................................................................................................................ 35.{gl
Consultation Relative to Legal Actions ................................................................................................. 225.00
Note:
Blueprimmg. reproduction, tfiessengcr service and other direca expenses will be charged al to.gl. A Subconsuhanl Managemem Fee of lifl¢¢ll-
percent (15qv) will bc added lo thc dir¢cl cOSl of ali subconsuhanl scivices Io provide for die COSl of adnmUsttalitm, subconsuhaltl COllStlllillit,ll.
and insurance.
cprocfessiot~al c~'~rvit~: ~ittce 1944
14725 ALTON PARKWAY o P.O. BOX 57057 * IRVINE, CALIFORNIA 92619-7057 · (714) 472-3505 · FAX (714) 472-8373
OFFICES LOCATED THROUGHOUT CALIFORNIA
PROFESSIONAL SERVICES AGREEMENT
Tills AGREEMENT, made and entered into lifts ~'/~'f day of /~,c,~' ,. 1991,
by and between CITY OF TUSTIN, a municipal corporation (hereinafter referred to as
"City") and Robert Bein, William Frost & Associates, 14725 Alton Parkway, Irvine, CA
92713-9739 (hereinafter referred to as "Consultant").
~WITNESSETII:
WltEREAS, City desires to employ Consultant to furnish the necessary services to
-
-provide engineering and geotcchnical service for investigation, repair and/or
replacemen[ of retaining 'Walls .at the City's. Rawlings Reservoir hereinafter
referred to. as "Project"; and
.-
WHEREAS, Consultant and its subcontractor, Kleinfelder, Inc., is qualified-to'-'
·
provide the necessary services in connection with said Project and has agreed-to
provide the necessary services; and
WHEREAS, Consultant has submitted to City a proposal dated January 21, 1991
and a letter amendment .to said proposal dated February 4, 1.991, which includes the
·
following parts attached hereto, marked as indicated and incorporated herein as set
lbrth in full here as: Scope of Services (Exhibit "A"), Lettcr Amendment dated
February 4. 1991 (Exhibit "A-I"), Compensation (Exhibit "B"), Project Schedule
(Exhibit "C"), Hourly Ratcs (Exhibit "D"), and Proposal for a Geotcchnical Sludy,
Kicinfcidcr, 'dated January 18, 1991, (Exhibit "E")
NOW, THEREFORE, City agrees to employ and does hereby employ Consultant to
provide the professional services for the Project, and City and Consultant. for the
consideration hereinafter set forth, agree as follows: ·
Section 1' Scope of Consultant's Services. Consultant-agrees to furnish
to City consulting services for the Project. These services shall include all of the
services contained in the proposal dated January 21, 1991 and in the letter dated
February 4, 1991, which are attached as Exhibits "A" and "A 1"
Section 2: Time for Com_~letion. It is hereby understood and mutually
agreed that the time for completion of the work to be performed by Consultant is an
'essential condition of this Agreement. Consultant agrees that it shall prOsecute
regularly and diligently the work of this Agreement according to reasonable
schedules established by City for the various items des~eribed and as outlined within
Consultant's proposal. Consultant shall :.-not be accountable for delays in the
progress of its work caused by an:~ conditiOn beyond- its control-and without the, -
fault or negligence of Consultant. Any delays shall not entitle Consultant to any
additional compensation, regardless of the party responsible for the delay.
Section 3: Com_t}ensation. The compensation to be paid under' this
Agreement shall be as set forth in the Consultant's proposal, as amended, with a total
cost estimated at $48,790.00. Progress payments for work completed will be paid a's
the work progresses, within ~hirty (30) days of the date of Consultant's invoice.
Both City and Consultant agree that the work will be done in three phases and that
the Consultant will be required to obtain from City written authorization to proceed
with each phase as described in Exhibits "A" and "A-I" of Scope of Work. It is
understood that City will authorize each subsequent phase based on the findings of
the preceding phase of work. City also reserves the right to delete any phase of the
work based upon findings of any preceding phase of work. The estimated cost of the
three phases of work are as follows:
·
Phase I $24,190.00
Phase II 9,700.00
Phase III 14.900.00
TOTAL $48,790.00
Section 4: Statement of Costs. Pursuant' to lite prOvisions of California
Government Code, Section 7550, the total amount expended by City relating to the
preparation of the report and documents prescribed herein shall be set forth within
-the final edition thereof, in a separate section, in a statement substantially as
follows: ';Pursuant to California Government Code Section 7550, the City of Tustin
expended the total amount of $-
and/or documents."
for thc preparation of this report
Seclion 5:
Miscellaneous Provisions.
a. City and Consultant further agree to the following conditions: -
1. City, by notifying Consultant in writing, shall have the right to
terminate any or ali of the services covered by this Agreement at any time. In the
event of such termination, Consultant shall be paid fo; services rendered :o the
effective date of the termination.
2. Consultant agrees Ihat it shall proceed immediately and diligently to
perform the phased services provided for in this Agreement upon receipt of notice
from City to proceed therewith.
3. The'terms and provisions of this Agreement shall extend to and be
binding upon and inure to the benefit of heirs, executors, administrators, successors
and assigns of the respective parties thereto. ·
4. Consultant and its subcontractors shall perform the service hereunder
as independent contractors and under no circumstances or conditions shall
Consultant or its contractors or any of its agents, servants and employees, be
considered as an employee or agent of the City.
5. Consultant shall perform all services required under this Agreement
using that degree of care and skill ordinarily exercised under similar conditions in
-.
-similar localities, and shall be responsible for ali e, rrors and omissions of services
performed by Consultant under the terms of this Agreement. Consultant agrees to
.
indemn'ify, 'defend and hold CitY, its agents, employees,'., successors and assigns
harmless from any loss, damage, injury, sickness,,, death, or other claim made by
Other Persons and from all costs, expenses and charges, including attorney's fees, ..
arising from Consultant's negligent performance of this Agreement. Consultant
shall maintain in full force and effect, during the term of this Agreement, p~)licies
of comprehensive general liability, personal injury and liability insurance, with
limits of at least $1,000,000.00 combined single limit coverage per occurrence, and
·
professional liability insurance coverage with limits of at least $500,000.00 combined
single limit coverage per occurrence for which certificates of insurance have
heretofore been delivered to City.
6. Consultant shall carry and pay for such compensation insurance as is
necessary lo fully protect Consultant and its employees under California Worker's
Compensation Insurance and Safety Laws, to relieve City from all responsibility
under said laws in connection with the performance of this Agreement, and upon
execution of this Agreement, to file with City a certificate certifying to said
protection.
·
·
7. Consultant certifies that there shall be no discrimination against any
·
employee who is employed iu the work covered by this Agreement, or against any
application for such employment, because of race, religion, color, sex or national
origin including, but not limited to, the following:
a. Employment, upgrading, demotion or transfer,
recruitment, or recruitment advertising, lay-off or
termination, rates of pay or other forms of
compensalion, or selection for training, including
apprentic, eship.
8. Consultant shall provide City monthly with a detailed itemization of all
work performed and the fees accrUed thereon, in complete' and sufficient detail to-
fully apprise City thcrcoL
IN',WITN~S ,WHEREOF, ~is Agreement -. was cxccut~ by Se~'pa~es.' on ..$c:.~ay ~;;-~ci-~:'
above written. '
. . ... -
'
CITY OF TUSTIN, a Municipal.
· - "'"" ~:- - - ~X-?.'-~ .
.?:>: Cit~ Manager ' ;: :'-' -~;*-':~'~.--x-'~:--;* :-;?-'~'?~-~-~':?: '
..).: . . ~ - . ~ ~ . -:- .. ~ ~;~... ~ ~-'~ ~ ~.. ~, .
ROBOT BEIN, ~LLIAM ~OST & ASSOCIA~
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:"' "7148378007 RBc' "]l-IIl'lO BLIP. F-501 T '6 P-VJ02 l-lOk,~ 13 '91 15:10
cBei , liam F -ost c ssociates
PROFESS~CNAL ENGINEERS. PLANNERS & SURVEYORS
October 15, 1991
JN 27423
Addendum No. 1 Revision
Mr. Gary Veeh
Field Service Malinger
CITY OF TUSTIN
300 Centennial Way
Tusti~h CA 92680
Subject:
Proposal for Professional Engineering Services
for-Repair/Replacement of Retaining Wails
at Rawlings Reservoir- Addendum No. 1 Revision
Professional Servi.ces Agreement
·
Dear Gary: : ..
As requested by the City of Tustin, Robert Bein, ' william Frost and Associates (RB.F) has
prepared this proposal for additi°nal engineering and ge°teclmical services related to the..
design of the retaining wall system incorporating a permanent'soldier pile Wall and masonry
retaining wall on the east and south sides of the existing reservoir, removal/replacement of
swimming pool elements on the adjacent Neher property, removal/replacement of existing
alley paving, new manhole for extended resewoix subgrade drain lines and delineation o£
adjacent properties for construction access and contractors storage area.
This proposal h~cludes additional engineering services related to all the elements
summarized above, and, supersedes the Proposal for Addendum No. 1 dated September 24,
1991. Revisions to this proposal are per your' discussion with Jim Bradford at the site,
October 9, 1991 and our telephone conversation ttfis morning.
As discussed in our ineeting on September 11, 1991, the various alternati~'es included the
following systems:
- No footing toe at south wall which results in high soil bearing
pressures and construction difficulties due to the wide footing.
Extending the footing toe in alley along east wall and provide cast-in-
drilled hole piles under south wall footing which results in higher
construction costs.
Mr. Gary Vech
October 15, 1991
Page 2
A'.F'ct -' .J EF,1._~ t I i'ILJ k:LDG.
F'-b'!d I I -..54b l-'-~,(J-;
Provide a permanent soldier pile wall in combination with a masonry
wall with level backfill. The upper portion of the slope would be'
retained by shotcrete panels at the top of the soldier pile wall. This
results in a reduction in cost for the masonry wall and footing.
An outline of the specific work tasks to be completed under this addendum is included as
Exhibit 'A' and the associated fees required to complete this work are included as Exhibit
"U".
The engineering design for the new support wall and replacement portion of the pool cover
would be limited to that portion of the pool cover with no respons~ility for the structmal
integrity of the remaining portion of the pool cover and existing support walls.
Schedule
Completed plans can be submitted to the City for review within 7 weeks of your
authorization to proceed, based on the tasks identified in Exhibit
We are pleased to be of contimdng service to the City of Tustim' Please call ff you have
questions concerning this revised Addendum No. 1 proposal
_
. .
sincerely,
Paul'IL ~oung~S.E.
Senior Director
Structural Engineering
l~Y:blj/27423f6~t.a~I !
Enclosures:
Attachment "A"
Attachment "B"
Hourly Rate Schedule
Standard .Conuact Agreement
Geotechniml Proposal, Scope, and Fee
pc: Doug Frost (2)
Jim McDonald
JN 27423
October 15, 1991
Page 3
RE:F: --ROlq Ii'10 BLDG.
F-501 -'---'~46 p-~04
EXHIBIT "A'
SCOPE OF ENGINEERING SERVICF~
ADDENDUM NO. 1 REVISION
RAWI.INGS RES~VOIR RETAINING WALLS
JN 27423
October 15, 1991
INObI i3 '':'i 15: tl
TASK DESCRIPTION
Evaluate Alternatives
· Document alternatives using data previously developed by
design staff.
g.
Permanent Soldier Pile Wall Design
· Review Geotechnical Report.
· Determine length of soldier pile walls.
· -. Design soldier pile and lagging.
" Design Shotcrcte wall at top.
De
Corrosion Protection for Soldier Piles
· Evaluate various protection systems with corrosion consultant,
recommend one system and identify in the project drawings_.
_
Layout and De. sign Survey Monitoring System ,
E~
Constmctibility Review with Contractor
· Identify site constraints.
· Review wall .systems.
· Prepare construction sequence
construction.
for wall demolition and
Remove and Replace Existing Swimming Pool Elements
· Field observation and measure existing pool roof stmcttcre, enclosure wails,
pool and coping, pool planter, roof mounted panels, vents and piping.
· Design roof suppo~ wall adjacent-to new south retaining wall.
· Prepare drawings identifying pool elements to be removed and replaced with
appropriate details and notes, del~eate on the plans adjacent property lines,
construction access, and construction storage areas. ~-
Ge
Remove and Replace Alley Paving
· Field measure existing alley.
· Prepare alley paving details identifying subgrade, sub-base, and, finished
paving.
JN 27423
7148378~387
Mr. Gary Vceh
October 15, 1991
Page 4
H~
P"~/~'nROl'l I HO BLDG.
F--501 ~--~46 p-~5 IqOU 15 '91 15:12
Manhole for Reservoir Drain Lines
· Prepare details for extending existing reservoir subgrade drain lines to new
manhole in alley and connection to existing 4~ P.V.C. drain in the alley.
Prepare Alternative Construction Cost Esfmates
· Prepare construction cost estima, te for the proposed east and south-walls,
including alley paving and pool cover modifi~fiom at the Neher Property.
· Prepare construction cost estimate which eliminates the south wall by
extending the slope as required onto the Neher property. This will include
the costs of property acquisition, 'pool and cover demolition, import fill
material, and new pool and cover comtmction.
Supplemental Geotechnical Report
· Prepare soldier pile design criteria
· Analyze potential Vertical and horizontal movement of eXisting extertor
reservoir wall due to soldier pil9 deflection and construction procedures.
JN 27423
7 i 48378887
Mr. Gary Veeh
October 15, 1991
Page 5
Rp'- -'JEROIq I1'10 BLDG.
~JO-IIBr[' "B"
COMPENSATION FOR FRqG~G
ADDENDUM NO. 1 REVISION
RAWIiNGS RESERVOIR RETAINING WALLS
JN 27423
October 11, 1991
TASK.DESCRIPTION
Evaluate Alternatives
aa
C,
Permanent Soldier Pile Wall Design
Corrosion Protection for Soldier Piles
Layout-and Design Surveying Monitoring System
Ee' ·
Fe
G'
Constructibility Review with Contractor
.
Remove and Replace Existing Swimming'
Pool Elements '
Remove and Repla.co Alley P&v~og
Delineate ProPerty Lines and
Contractor Storage Area(s)
Manho1¢ for Drain Lines
Fence Details
J,
Alternative Construction Cost Estimates
Addendum No. 1 Engineering Subtotal
ESTIMATED FEE
$1,200.00
$ 4,000.00
$ 2,20o.oo
$1,100.00
$ 2,400.00
$1,5oo.oo
$92,8oo.00
Supplemental Geotechnical Report (Kleinfelder)
Subtotal Professional Fees
Reimbursables
TOTAL FEES FOR ADDENDUM NO. 1 REVISION
$3,850.OO
$26,650.00
$ 450.00
$27,100.00
JN 27423
Cl bett C ei L, cWilliam F Ost c ssociates
PROFESSIONAL ENGINEERS, PLANNERS & SURVEYORS
April 15, 1992
JN '27423
Addendum No. 2
Mr. Gary. Veeh
Field Service Manager
CITY OF TUSTIN
300 Centennial Way
Tustin, CA 92680
Subject:
Proposal for ProfeSsional Engineering Services
Repair and'RePlacement of Retaining Walls
Rawlings Reservoir- Addendum No. 2
Professional Services Agreement.
Dear Gary: .. "
As requested by thc City of Tustin, Robert Bcin, William Frost and Associates (RBF) has
prepared this proposal for additional engineering services "related to field meastir6me-nt of
property elements, and preparation of a plot plan for the tWo lots adjacent to the south
property wall of the reservoir. Also included in this addendum are fees for a site
constructability meeting with an RBF selected contractor on March 4, 1992 and preparation
of letter to City dated March 9, 1992 summarizing the contractor comments.
We understand that the plot plan will not be a legal document, therefore, field taping the
lOcation of property elements will be satisfactory to the City. Specific work tasks to be
completed (Task 1 and 2) and completed Task 3 (site meeting with contractor) are
summarized in Exhibit "A" and associated fees required to complete tB0se tasks are included
as Exhibit "B".
.:ProcfcSsiot~d cScrvicc co, itl.CC 19'I'1
14725 ALTON PARKWAY ° P.O. BOX 19739 ° IRVINE. CALIFORNIA 92713-9739 ° (714) 472-3505 ' FAX (714) 472-8313
OFFICES IN CORONA ° DENVER ° PALM DESERT ° SACFtAMENI'O ° SAN DIEGO ° TEMECULA
Mr. Gary Veeh- (
April 15, 1992
Page 2
We recommend that prior to purchasing any property the City authorize a boundary survey
for the private properties (Lots 11 and 12) to stake lot lines and purchased/easement
property. We also understand legal descriptions of Lots 11 and 12, purchased property, and
easements will be required prior to formalizing any purchase agreement. These tasks are
not included within this addendum. We are prepared to proceed with Tasks 1 and 2 as soon
as directed by the City.
All provisions of the original March 21, 1991 Agreement shall remain in effect for this
addendum.
Please call if there are any question.s concerning this Addendum No. 2 proposal.
Sincerely,
Paul R. Young, S.E.
Senior Director
Structural Engineering
:bl~2'/423add.2 - -
Enclosuri~s
Attachment "A"
Attachment "B"
Hourly Rate Schedule
pc: Doug Frost (2)
Jim McDOnald
JN 27432
Mr. Gary Veeh-
April 15, 1992
Page 3
EXHIBIT "A"
ADDENDUM NO. 2
RAWLINGS RESERVOIR RETAINING WALLS
JN 27423
TASK DESCRIPTION
.
Field Survey Two Lots South of Reservoir
Field measure location of the following elements on Lots 11 and 12
relative to the existing masonry wall along the alley (east side) and
existing retaining wall along the south edge of reservoir property:
House footprint
All sheds
All trees .on Lots 11 and 12 that are 3 inch trunk
diameter and larger
, Fences
· Planter walls
· Pool cover '
· Wood deCks.
· Pet cemetery
· Kehnel and bird cages
Items located between the hous6and Foothill Boulevard on Lot-12 will
not be located.
2,
.
Prepare Plot Plan
Identify and locate above elements including roof plan of pool cover.
Identify property lines for both lots, based on assessors maps.
Identify 15 foot property width along south wall for future purchase by
the City and 10 foot wide construction easement adjacent to south
edge of purchased property.
Site .Meeting with Contractor to address Construciability Issues for South Wall
Construction as requested by City.
RBF project staff (Paul Young and James Bradford) met with RBF
selected contractor at the site on March 4, 1992 to address
constructability issues related to property access, construction
JN 27432
Mr. Gary Veeh'
April 15, 1992
Page 4
t
easements and materials/equipment storage for reservoir retaining wall
construction along south side property line.
Prepare letter to the City dated March 9, 1992 summarizing site
construction comments by the selected contractor.
JN 27432
Mr. Gary Veeh.
April 15, 1992
Page 5
EXItlBIT "B"
ADDENDUM NO. 2
RAWLINGS RESERVOIR RETAINING WALLS
JN 27423
TASK DESCRIPTION
.
Field Survey and Measure
Two Lots
2e
ge
Prepare Plot Plan
Site Meeting with Contractor
TOTAL PROFESSIONAL FEES
.
FOR ADDENDUM NO. 2 REVISION
ESTIMATED FEE.
$ 3,800.00
$ 2,760.00
$1,200.00
$ 7,760.00
JN 27432
l qbe t 6-Bei , illiam CF ost ssociates
PROFESSIONAL ENGINEERS, PLANNERS & SURVEYORS
HOURLY RATE SCItEDULE
Effective August 1, 1991
OFFICE PERSONNEL
Principal ,.
Project Director' "
Structural Engineer
Project Manager/Engineer
Senior Engineer
Registered Engineer
Senior Designer
Design Engineer
Designer (CADD)
Mapping Calculator
Designer/Planner
Senior Draftsman/Technician
Draftsman/Graphic Artist
Environmental Analyst
Engineering/Planning Aide
FIELD PERSONNEL
$125.00
'. - 110.0O
95.00
85.00
80.00
75.0O
70.00
65.0O
60.00
63.00
~. 55.00
- 51.00
46.00
43.00
35.0O
3 Man Survey Crew
2 Man Survey Crew
Field Supervisor
Resident Engineer
Inspector
·
$185.00
144.00
83.0O
70.0O
65.00
COMPUTER & OTHER SERVICE FEES
Compuler Aided Design and Drafting
P~C. Work Station
Clerical
Consultation Relative to Legal Actions
$ 35.00
15.00
30.00
225.00
Note:
Blueprinting, reproduction, messenger service and other direct expenses will be charged at cost. A Subconsuhant Management Fee of fifteen
(15) percent will be added to the direct cost of all subconsuhant sercices to provide for thc cost of admknistrztion, sulmonsuham consultation, and
insurance.
¢l'ro~fcssiotE~l c~c,'vi,:c ¢Sitl.CC 19-I.'1
14725 ALTON PARKWAY · P.O. BOX 19739 - IRVINE. CALIFORNIA 92113-9739 ° (714) 472-3505 · FAX (7;,t) 472-8373
OFFICES IN CORONA · DENVER · PALM DESERT ° SACRAMENTO - SAN DIEGO · TEMECULA
Cl(qbe t CBeirt, cWilliam C-Frost c ssociates
PROFESSIONAL ENGINEERS, PLANNERS& SURVEYORS
HOURLY RATE SCItEDULE
Effective August 1,1991
OFFICE PERSONNEL
Principal ,.
,,
Project Director'
Structural Engineer
Project Manager/Engineer
Senior Engineer
Registered Engineer
Senior Designer
Design Engineer
Designer (CADD)
Mapping Calculator " -
Designer/Planner
Senior Draftsman/Technician
Draftsman/Graphic Artist
Environmental Analyst
Engineering/Planning .Aide
FIELD PERSONNEL
$125.00
"· 110.00
95.00
85.00
80.00
75.00
70.00
65.00
60.00
63.00
,.. 55.00
- 51.00
46.00
43.00
3 Man Survey Crew
2 Man Survey Crew
Field Supervisor
Resident Engineer
Inspector
·
$185.00
144.00
83.00
70.0O
65.00
COMPUTER & OTitER SERVICE FEES
Computer Aided Design and Drafting
P;C. Work Station
Clerical
Consultation Relative to Legal Actions
$ 35.00
15.00
30.00
~25.tx~
Blucprlnting. reproduction, messenger scrvice and other direct cxfx:nses will be chargcd al cost. A Subconsuhant Managen',znt Fee of fifteen
(15) percent will be ,,ddcd lo the direct oost of all subconsuh:,nt services to provide for thc cost of adminisw~tion, subconsultam consultation, and
ingur=nce.
ClYo~fcssh,qid c~crvicc ~iq.c.c 19-1.t
14725 ALTON PARKWAY · P.O. 8OX 19739 o IRVINE. CALIFORNIA 92713-9739 · (114) 472-3505 ° FAX (7;,~) 472-8373
OFFICES IN CORONA o DENVER · PALM DESERT · SACRAMEr4TO · SAN DIEGO · TEMECUI~