HomeMy WebLinkAboutRDA FLOOR RPR COM CTR 02-22-94, GENDA
RDA NO. 4
2-22-94
DATE:
FEBRUARY 22, 1994
TO'
FROM:
SUBJECT:
WILLIAM A. HUSTON, EXECUTIVE DIRECTOR
COMMUNITY DEVELOPMENT DEPARTMENT
AWARD OF CONTRACT FOR FLOORING REPAIR
AT THE CLIFTON C. MILLER COMMUNITY CENTER
RECOMMENDATION:
·
It is recommended that the Redevelopment Agency take the
following actions:
·
Award the contract for the flooring repair at the Clifton
C. Miller Community Center to Flooring Concepts, subject
to final approval of the contract by the City Attorney.
·
Authorize a change order to HNTB, Project Manager, for
preparation of the bid package, coordination of the bid
advertisement, contract administration and inspection of
the work.
FISCAL IMPACT
It is estimated that the total project cost will not exceed
$36,097.00. There is an adequate balance in the Civic Center
Capital project account to fund the proposed remedial work.
BACKGROUND AND DISCUSSION
The Civic Center was substantially complete on May 31, 1993. At
that time, the flooring in the Community Center seemed satisfac-
tory. The Project Manager discovered a bubbling problem after the
Substantial Completion punchlist inspection was completed.
The existing sheet vinyl flooring is bubbling and the leveling
compound is lumpy beneath the flooring. Calcium chloride tests
were preformed by Western Floor Testing in the southeast, northwest
and center sections of the floor. The results indicate a water
vapor emission from beneath the existing slab floor. This problem
has made the flooring unsafe for public use. The City's insurance
policy will cover the cost of the removal and replacement of the
flooring only less a $10,000 deductible. The bid details reveal
that the removal and replacement costs are $9,945.00 with the
remainder of costs for vapor tests and floor seal. Consequently,
there will be no reimbursement from the insurance company.
City Council Report
Award of Contract for Flooring Repair
at the Clifton C. Miller Community Center
February 22, 1994
Page 2
The Project Manager~ prepared specifications for the repairs in
consultation with Western Floor Testing, a recognized expert in the
field. The bid was advertised from January 20 - February 10, 1994.
Three flooring contractors picked up bid packages but only Flooring
Concepts submitted a bid. Staff reviewed the bid package and
checked the references of the contractor.
The estimated project budget with the bid award would be a follows-
PROJECT BUDGET
A. Flooring Concepts Bid $28,457.00
B. HNTB project management 2,640.00
C. Contingency allowance 20% 6,000.00
D. Total Budget Appropriation $36,097.00
In the event that the vapor emission test results are 15 lb./1000
sq. ft. or higher after demolition and a 7 day drying period,
alternate methods of sealing the floor would have to be
investigated with the consultant. To mitigate against such a
condition, it is recommended that the Agency also include a
$6,000.00 contingency allowance in the project budget. Please note
that there is adequate balance in the Civic Center Capital project
account to fund the estimated $36,097 project costs.
The estimated schedule for completion of the project is as follows:
RDA contract award
Notice to proceed
Repair complete
February 22, 1994
March 4, 1994
April 4, 1994 *
*Estimated completion date could be later depending upon test
results during the/~epair~roject.
Christine A. Shingleton
Assistant City Manager
Edward Elowe
Project Manager
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